Content Transfer, Demonstration, and Learning Project
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GeoSpatial MultiState GeoSpatial MultiState Archive and Preservation Archive and Preservation Partnership Partnership State and Local Agency Geospatial State and Local Agency Geospatial Resources Resources Content Transfer, Demonstration, and Content Transfer, Demonstration, and Learning Project Learning Project A Partnership with the National Digital Information A Partnership with the National Digital Information Infrastructure Program Infrastructure Program NDIPP Annual Conference Arlington, Virginia June 8-10, 2008 Kentucky North Carolina Utah
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GeoMAPP. GeoSpatial MultiState Archive and Preservation Partnership State and Local Agency Geospatial Resources. Content Transfer, Demonstration, and Learning Project. A Partnership with the National Digital Information Infrastructure Program. NDIPP Annual Conference Arlington, Virginia - PowerPoint PPT Presentation
Transcript of Content Transfer, Demonstration, and Learning Project
GeoSpatial MultiState Archive GeoSpatial MultiState Archive and Preservation Partnership and Preservation Partnership
State and Local Agency Geospatial State and Local Agency Geospatial ResourcesResources
Content Transfer, Demonstration, and Learning Content Transfer, Demonstration, and Learning ProjectProjectA Partnership with the National Digital Information Infrastructure A Partnership with the National Digital Information Infrastructure ProgramProgram
NDIPP Annual ConferenceArlington, VirginiaJune 8-10, 2008
KentuckyNorth CarolinaUtah
Why Archive Geospatial Why Archive Geospatial Data?Data?
Commonly Understood ProcessesCommonly Understood Processes
Why Archive Geospatial Why Archive Geospatial Data?Data?
Shoreline/Climate changeShoreline/Climate change
Why Archive Geospatial Why Archive Geospatial Data?Data?
Shoreline/Climate changeShoreline/Climate change
Why Archive Geospatial Why Archive Geospatial Data?Data?
Legal and regulatory processesLegal and regulatory processes
Potential role in Continuity of Operations PlansPotential role in Continuity of Operations Plans
Increase opportunity for Increase opportunity for temporal analysistemporal analysis
Cultural Heritage (Sanborn maps)Cultural Heritage (Sanborn maps)
Significant Public InvestmentsSignificant Public Investments
The Added Value of a an Organized Accessible The Added Value of a an Organized Accessible National Collection is CompellingNational Collection is Compelling
Geospatial ContentGeospatial Content
Elevation Aerial Imagery Structures Infrastructure Place Names Hazards
Landslide Zones Flood Insurance
Derived Impervious Green
Real Time Gages
Geospatial Content Geospatial content
emerging in many things we do
Initial problem of preserving digital map layers, now also must consider the new problem of preserving the location element of many business processes
Geospatially Enabled and Operational Content
Geospatial Problem AreaGeospatial Problem AreaNot About Content OnlyNot About Content Only
Theme Layer Analysis Process Software Business Data Output Record
Cartographic Web Services Metadata
Collaborative Geospatial Collaborative Geospatial CommunityCommunity
Graphic Courtesy of NASCIO and ESRI
Statewide GovernanceStatewide Governance
NDIIPP “Born Digital” Content NDIIPP “Born Digital” Content
Geo
Geo Ge
o
Geo
Geo
Geo
NCGDAP Engages NCGDAP Engages CommunityCommunity
GeoMAPP One of Four GeoMAPP One of Four MultiState PartnershipsMultiState Partnerships
Legislative Records
Publications, Agency and Court Records
Vital Records, Land Ownership, Web-based Reports
Geospatial Content
Twenty-One States
Multi-State Geo-Archival PartnershipMulti-State Geo-Archival PartnershipDemonstration and LearningDemonstration and Learning
Desired OutcomesDesired OutcomesCollect and provide access to important information for Congress, others
Model best practices within a distributed digital preservation network
INTERSTATE and INTRASTATE content movement
Catalyze collaboration among/between state CIOs, librarians, archivists, as well as other partners, stakeholder associations, and industry (ESRI, OGC)
Demonstrate and document concrete, repeatable results
Broad sharing of lessons learned
Provide a focus for stewardship of state and local government digital information within a larger national context
Key Issues / ComponentsKey Issues / Components
Content Selection (which content is needed)Content Selection (which content is needed) Inventory of geospatial content Inventory of geospatial content Integrating geospatial content into archival Integrating geospatial content into archival
systems (process and frequency)systems (process and frequency) Managing/tracking content once archivedManaging/tracking content once archived Flow of content between statesFlow of content between states Role of Metadata in the above processesRole of Metadata in the above processes
State Level Preservation State Level Preservation ChallengesChallenges
Capability are resource-limited
Authority is dispersed
Efforts hampered by current funding and staffing models
Digital information not alwaysavailable; often replaced or removed from the Internet
Digital and print versions not alwaysequivalent
Status of State GIS at project outsetStatus of State GIS at project outset Governance and CommunityGovernance and Community Profile State DBProfile State DB Profile of activity with Retention/ArchivesProfile of activity with Retention/Archives
Status of State ArchiveStatus of State Archive AuthorityAuthority Status of Digital Archive ProgramStatus of Digital Archive Program Profile of activity with GIS office(s) Profile of activity with GIS office(s)
Focus of Project Activity (Month 0-6)Focus of Project Activity (Month 0-6) Near Term Next Steps (Month 6-12)Near Term Next Steps (Month 6-12)
State Partner ProfileState Partner Profile
Commonwealth of Kentucky Governance of the KYGEONET:
Commonwealth Office of Technology; Office of Enterprise Policy and Project Management; Division of Geographic Information Supported by over a dozen “responsible” publishers
KYGEONET System: Centralized ESRI system with internet portal viewer 487 published items 250 + layers in KyVector Over 25 layers published
to the National Map via GOS
GIS at the Project Outset
Kentucky Department for Libraries and Archives (KDLA) electronic records activities Active in electronic records for 20 years Archives and records management operation
includes electronic records Electronic Records Working Group and Guidelines Participation in numerous grant projects Electronic Records Archives created 2003
GIS activities with KDLA Records retention schedule established Transfer of some selected shape files from 2 periods KDLA representative on GIS Stewards group
KDLA and Electronic Records
►►Governance of theGovernance of the Utah Geospatial Infrastructure Utah Geospatial Infrastructure Department of Technology Services / Department of Technology Services / State CIOState CIO Automated Geographic Reference CenterAutomated Geographic Reference Center Utah GIS Advisory CommitteeUtah GIS Advisory Committee Supported by dozens of “responsible” partnersSupported by dozens of “responsible” partners
► ► State Geographic Information Database (SGID)State Geographic Information Database (SGID): : Centralized shared databaseCentralized shared database
(350 data themes)(350 data themes) Internet portalInternet portal viewerviewer
(GIS.UTAH.GOV) (GIS.UTAH.GOV)
Web Services and applicationsWeb Services and applications(MAPSERV.UTAH.GOV)(MAPSERV.UTAH.GOV)
State of Utah
►► Utah State ArchivesUtah State Archives electronic electronic records activities records activities Active in electronic records for 10 yearsActive in electronic records for 10 years Archives and records management operation Archives and records management operation
includes electronic recordsincludes electronic records Electronic records business case developed Electronic records business case developed
through legislative fundingthrough legislative funding Ongoing strategic discussions with Utah’s Ongoing strategic discussions with Utah’s
Dept. of Technology ServicesDept. of Technology Services►► GIS activities with Utah State ArchivesGIS activities with Utah State Archives Records retention schedules establishedRecords retention schedules established Application development done to correlate GIS Application development done to correlate GIS
datasets with finding aidsdatasets with finding aids
KDLA and Electronic Records State of Utah
State of NCGovernance of GIS:
Department of Environment and Natural ResourcesGeographical Information Coordinating CouncilSupported by over 17 State agencies and 90 counties
NC ONEMAP System: ESRI viewer system linked via WMS to
decentralized unique data providers342 items available via OneMap viewer208 layers available via centralized FTP (107
vector, 98 raster)478 data layer records inventoried statewide by
NC GIS Inventory (Ramona)
NCAR electronic records activities Active in electronic records for 20 years Archives and records management operation
includes electronic records Work with Secretary of State and ERC, GICC
Preservation and Access Working Group Publish guidelines Participate in grant projects Began accepting electronic records in 2001
GIS activities with NCAR Began discussions with NC State and CGIA 2 years ago NCAR representatives on GICC Preservation and
Access Working Group
NCAR and Electronic Records
Project Steps
Focus of Project Activity (Month 0-6)Focus of Project Activity (Month 0-6) Project planning Project planning Meeting with the other state partnersMeeting with the other state partners Learning about GIS system and Archive processLearning about GIS system and Archive process Identifying and inventorying specific datasets for Identifying and inventorying specific datasets for
inclusion in Archives’ holdingsinclusion in Archives’ holdings- Developing process and architecture for Developing process and architecture for
preservationpreservation Compare identified archival layers with UT & NC Match layers with agencies’ retention schedules Purchase larger data store Transfer of content within and between states
Engage CommunityEngage Community
National GIS InventoryNational GIS Inventory NSDI, NGAC, FGDC NSDI, NGAC, FGDC Governance CommunityGovernance Community Survey InstrumentsSurvey Instruments Archives and Long Term Access Archives and Long Term Access
CommitteeCommittee
Geo Archives SurveysGeo Archives Surveys
►4 Targeted Communities:4 Targeted Communities: NC County and Municipal GIS contactsNC County and Municipal GIS contacts NC State Agency geospatial data creatorsNC State Agency geospatial data creators NSGICNSGIC CoSA/ NAGARACoSA/ NAGARA
►Common themes across surveysCommon themes across surveys►Focus on “at risk” geospatial data Focus on “at risk” geospatial data
layers layers
Early Survey ResultsEarly Survey Results
► State AgencyState Agency 58 responses from 6 departments58 responses from 6 departments 50% are archiving geospatial data50% are archiving geospatial data Awareness of archives/ business driversAwareness of archives/ business drivers
► Local GovernmentLocal Government 61% of counties and 64% of 61% of counties and 64% of
towns respondedtowns responded 69% are archiving geospatial 69% are archiving geospatial
datadata Business driversBusiness drivers
Additional EngagementAdditional Engagement
NSGICNSGIC NAGARANAGARA COSACOSA NASCIONASCIO Intra State Communities (like Anne’s Intra State Communities (like Anne’s
CommitteeCommittee Industry (OGC, ESRI, Reference WG)Industry (OGC, ESRI, Reference WG)
