Content Management System
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Transcript of Content Management System
What is a Content Management
System?
A content management system (CMS) is a computer application that allows publishing, editing and modifying content, organizing, deleting as well as maintenance from a central interface. Such systems of content management provide procedures to manage workflow in a collaborative environment.
In Simple Words A content management system is a computer application
that manages digital content on web pages.
What is ‘Content’ ? Content in its essence is any type or unit of digital
information.
It can be text, images, graphics, video, sound, documents, records etc.
In other words, it can be anything that is likely to be stored in a digital form.
Types of a CMS The nature of the content or ‘digital record’ e.g. video, text, graphics, blog etc. dictates the type
of CMS .Thy are categorized as follows-
Web CMS - Enables user to create or amend a web page without any requisite
technical skills.
based upon a series of templates which form the structure of a website
and are used for content creation. The content author/editor inserts
content into these templates which are then published onto the site.
applied to internet websites, intranets and extranets.
Enterprise CMS - handle the content, assets, records and other information which
defines the structure and hierarchy of an organization.
employs a range of processes, tools and strategies to do so. It
includes scanning, tracking, indexing and collaboration with the aim of
streamlining the management of company information.
continued…
Mobile CMS - systems which can manage content for smartphones, PDA’s, mobile
phones and other handheld devices.
originally designed for the business to customer (B2C) market but
have expanded to include business to business (B2B) and business to
employee (B2E).
Component CMS - systems which manages content at a deeper or ‘granular’
level.
refers to a single piece of content such as a paragraph of text,
a photograph or a graphic rather than a complete document,
which is stored within this system
each individual piece of content has its own workflow and is
tracked either as a single entity or as part of a larger system.
Features of a CMS
1. Basic Functionality - The content management system should be able to
perform basic functions like creating, deleting, editing and organizing web
pages. There are certain simple CMS solutions that allow creation of
content but organize the same as per default settings .One should check
about this feature if want to have total control over the contents of your web
pages.
2. WYSIWYG Editors - The WYSIWYG editors let you add, edit and change
the website contents without any knowledge of HTML whatsoever.
Moreover, the editors enable you to mark up headings, lists, links and other
elements on a web page without providing any specifications about their
appearance.
3. Management - The CMS should enable content providers to manage
images and files efficiently. In addition, it should also provide basic editing
tools like cropping resizing, rotating etc. Apart from all this, another
important consideration should be the ability of the CMS to upload and
attach PDFs, Word documents and other files and how they are displayed
to the website users.
Continued…
4. Customization - The CMS should be flexible enough to
accommodate your needs and requirements. Rather than following
technology as a default setting, it should seek to allow separation of
design and content. It should allow flexibility for the data to be
retrieved and presented.
5. User Interaction - The CMS should enable the gathering of user
feedback or allow a third party plug-in to do the same. If you have a
community or forum on your website, then your CMS should enable
provisions for chat, comments, ratings and other user interaction tools.
The CMS should enable you to post forms and collect responses.
6. Different Roles - The CMS should be able to control who can edit
what part of the website contents. For example the HR department of
the company would need to edit content on the 'Careers' page of the
website while the development team would keep track of the 'Portfolio'
page. Thus the CMS should support permissions that allow
specifications about what users can edit what pages and what
sections of the website.
Some more features…
Multilingual support
Support for mobile devices
Online marketing tools
High Performance and scalability
Extensibility and integration
Advanced security management
Multisite support
Advantages of a CMS
Quick and easy page management - Any approved user can quickly and
easily publish online without complicated software or programming.
Consistent brand and navigation - Design templates provide a consistent
brand and standard navigation across all websites.
Workflow management – An integrated workflow process facilitates better
content management.
Flexibility for developers – Because the CMS enables non-technical users
to easily publish content, this frees up technical developers to focus on
functionality and enhanced features.
Design is separate from content - You can manipulate content without fear of accidentally changing the design.
Database-driven – You only need to change data once for it to be
updated throughout your site.
Continued…
Shared resources – Website managers will have access to shared
resources, such as modules, images, audio and video files, etc.
Approval systems – You can give different levels of access to different
users, and the CMS has mechanisms to ensure content is approved
before going live.
Mobile ready – The CMS automatically scales your site to fit tablets,
mobile devices and smaller browser windows.
Archive capabilities –You can track who has made changes to your
page and archive previous versions of your page.
Remote access – You can access and update your site from anywhere with an Internet connection.
Search engine-friendly – The CMS helps to optimize your website so that
search engine users can easily find your information.
Some famous CMS
Wordpress - WordPress is a top-ranked CMS program that includes
hundreds of add-ons and strong community support to help you create a fully
functional business website.
Joomla - Joomla is a good CMS choice for web designers with enough
experience coding to create a unique and professional business website.
Drupal - Drupal is the best choice for creating a powerful website capable of
supporting large amount of traffic and managing extensive numbers of pages.
ocPortal - ocPortal is a CMS that includes all the basic tools for small and
medium businesses without having to upgrade to a higher version.
WebGUI - While it doesn't have as many templates and themes as other
CMS solutions, WebGUI includes all the important content management
system tools to manage web content.
Continued…
Rubedo - Rubedo CMS is simple to use on the front end and back
end.
MODX - The MODX CMS is a developer-friendly program that is
organized so you can easily create, upload and manage content.
concrete5 - concrete5 is a CMS solution that is a good choice for
creating high-end business websites in addition to supporting
backend projects with document management and project tracking.
X3 CMS - This CMS software can help you create basic websites,
though you will end up spending a lot more than other programs in
order to get business tools.