CONSULTANT SELECTION COMMITTEE - Sweetwater

CONSULTANT SELECTION COMMITTEE

AGENDA

DATE: Tuesday, May 11, 2021 TIME: 4:00 p.m.

Notice: Pursuant to Governor Newsom’s Executive Orders N-29-20 and 33-20, which in part, provide waivers to certain Brown Act provisions, meetings of the Board of Directors will be held by teleconference. There will be no physical location from which members of the public may participate. Instead, the public may listen and/or view the meeting proceedings and provide public comment and comments on agenda items by following these instructions:

To join via Zoom Webinar from a computer, tablet, or smartphone, click on the link below:

https://zoom.us/j/94309468859

To join this meeting via telephone, please dial: 1-669-900-6833 or 1-253-215-8782

Meeting ID: 943 0946 8859

If you are unable to access the meeting using this call-in information, please contact the Board Secretary at (619) 409-6703 for assistance.

To provide public comment on non-agenda items or to provide public comment on any item of the agenda:

Before the meeting:

- Go to www.sweetwater.org; click on the “HOW DO I…” at the top of the page;

and then click on the “Public Comment” link in the Contact section.

OR - Physically deposit your public comment in the Authority’s payment drop box

located in the public parking lot at the Authority’s Administrative Office at 505

Garrett Avenue, Chula Vista.

OR - Mail your comments to 505 Garrett Avenue, Chula Vista, CA 91910 [Attention:

Public Comment].

All written public comment submissions must be received 1 hour in advance of the meeting and will be read aloud to the Board during the appropriate portion of the meeting with a reading limit of 3 minutes for each comment.

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https://zoom.us/j/94309468859

SWEETWATER AUTHORITY CONSULTANT SELECTION COMMITTEE AGENDA – Regular Meeting of May 11, 2021 – 4:00 p.m. of 2

During the meeting:

The Chair will inquire prior to Board discussion if there are any comments from the public on each item.

- Via Zoom Webinar go to Participants List, hover over your name and click on “Raise

Hand.” This will notify the moderator that you wish to speak during Oral

Communication or during a specific item on the agenda.

- Via phone, you can raise your hand by pressing *9 to notify the moderator that you

wish to speak during the current item.

Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at (619) 409-6703 at least forty-eight (48) hours before the meeting, if possible. The above public comment procedures supersede any Authority standard public comment policies and procedures to the contrary. 1. CALL MEETING TO ORDER AND ROLL CALL

2. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED IN THE AGENDA. 3. PUBLIC COMMENT.

Opportunity for members of the public to address the Committee. (Government Code Section 54954.3).

4. ACTION AGENDA.

The following items on the Action Agenda call for discussion and action by the Committee. All items are placed on the Agenda so that the Committee may discuss and take action on the item if the Committee is so inclined, including items listed for information.

Consideration to Select a Consultant for On-call SCADA System Integration Professional Services

5. DIRECTORS’ COMMENTS. Directors’ comments are comments by Directors concerning Authority business that may be of interest to

the Board. Directors’ comments are placed on the Agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

6. NEXT MEETING DATE: To be determined. 7. ADJOURNMENT. This agenda was posted at least seventy-two (72) hours before the meeting in a location freely accessible to the Public on the exterior bulletin board at the main entrance to the Authority’s office and it is also posted on the Authority’s website at www.sweetwater.org. No action may be taken on any item not appearing on the posted agenda, except as provided by California Government Code Section 54954.2. Any writings or documents provided to a majority of the members of the Sweetwater Authority Governing Board regarding any item on this agenda will be made available for public inspection at the Authority Administration Office, located at 505 Garrett Avenue, Chula Vista, CA 91910, during normal business hours. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at (619) 409-6703 at least forty-eight (48) hours before the meeting, if possible.

To e-subscribe to receive meeting agendas and other pertinent information, please visit www.sweetwater.org.

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TO: Governing Board (Consultant Selection Committee) FROM: Jennifer Sabine, Interim General Manager

Justin Brazil, Director of Water Quality DATE: May 6, 2021 SUBJECT: Consideration to Select a Consultant for On-call SCADA System

Integration Professional Services

SUMMARY

In the FY 2020-21 Strategic Plan Detailed Work Plan, the Board included the task to select a Supervisory Control and Data Acquisition (SCADA) integrator pursuant to the competitive selection process. At its October 14, 2020 meeting, the Board directed staff to present the On-call SCADA System Integration Professional Services Request for Qualifications (RFQ) to the Operations Committee and full Board for input on the RFQ and scoring criteria. At its January 27, 2021 meeting, the Board directed staff to issue the RFQ and have the Statements of Qualifications (SOQ) evaluated by the Consultant Selection Committee for recommendation to the Board. The Authority received five SOQs in response to the RFQ from Enterprise Automation, RoviSys, SCADA Integrations, Verus Associates, and Wood Automation (CEC Controls Company, Inc.). On April 29, 2021, the five SOQs were brought to the Consultant Selection Committee for review, evaluation, and discussion. Per the direction of the Committee, staff provided input during the meeting on how staff ranked the SOQs. During this meeting, the Committee made a recommendation to invite Enterprise Automation, RoviSys, and Wood Automation to interview with the Consultant Selection Committee. Consultant Selection Process

The RFQ stated that the Committee may choose to short-list firms from the SOQs received based on SOQ evaluation and conduct interviews of the short-listed firms. After the interviews, short-listed firms may be re-evaluated and ranked based upon the combined SOQ and interview process. The Authority reserves the right to eliminate the interview step of the procurement process and reserves the right to cancel the RFQ process. The RFQ stated that after a final selection by the Committee, the Authority would enter negotiations with the selected firm. After negotiating a proposed agreement that is fair and reasonable, the Board will consider entering into the proposed agreement.

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Memo to: Governing Board (Consultant Selection Committee) Subject: Consideration to Select a Consultant for On-call SCADA System Integration

Professional Services May 6, 2021 Page 2 of 4 Consultant Interview Process

Staff selected the order and time of the interviews based on random selection: Wood Automation- 4:15 p.m. RoviSys- 5:00 p.m. Enterprise Automation- 5:45 p.m.

The three firms selected to interview with the Consultant Selection Committee have been encouraged by staff to share a PowerPoint presentation during their virtual interview (although not required) and were asked to cover the following topics during their presentation:

Brief Introduction of consultant firm and team Background of consultant firm Background/experience of consultant team Consultant’s understanding of the Authority’s project Consultant’s proposed approach to accomplish the Authority’s project Why consultant is well suited to accomplish the Authority’s project (including

relevant projects) Closing remarks; anything else consultant feels is important to communicate to

the Committee The interview process for each firm will consist of:

Consultant presentation – 20 minutes Questions and answers (Q&A) following presentation – 15 minutes

Enclosed are interview rating sheets for the Consultant Selection Committee to rank the firms based on the following rating categories:

Rating Category Category Description Maximum Score Presentation Rate the presentation based on

organization, effectiveness, relevance, etc.

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Background and experience of the firm and team

Rate the consultant’s background and experience as it pertains to the experience and technical competency requirements of the RFQ

25

Firms ability to accomplish the Authority’s project

Rate the firm on their ability to perform work as described in the RFQ, including work performed on relevant qualifying projects

25

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Professional Services May 6, 2021 Page 3 of 4

Responses to questions by Consultant Selection Committee and other relevant information

Rate the effectiveness of responses in addressing questions from the Consultant Selection Committee and any additional relevant information provided by Consultant

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PAST BOARD ACTIONS

January 27, 2021 The Governing Board directed staff to issue the Request for Qualifications and have the Statements of Qualifications evaluated by the Consultant Selection Committee for recommendation to the Governing Board.

October 14, 2020 The Governing Board engaged the Operations Committee for the SCADA Integrator Selection Process.

June 24, 2020 The Governing Board approved the FY 2020-21 Strategic Plan Detailed Work Plan.

January 22, 2020 The Governing Board awarded an On-call SCADA System Integration Professional Services contract to Enterprise Automation, Irvine, CA, with an end date of June 2021 (or when the last project assigned is complete if different than this date).

July 24, 2019 The Governing Board approved the RFQ as is and directed staff to convene the Operations Committee to review qualifications and make a recommendation to the Board.

FISCAL IMPACT

Fiscal impacts associated with On-call SCADA System Integration Professional Services are considered as part of the annual budget process. Pursuant to the Request for Statements of Qualifications as approved by the Board, the contract with the selected integrator shall be for one year with an option to renew for up to four additional years. The Draft FY 2021-22 Expense Budget, currently under consideration by the Board, also includes $100,000 for a new integrator orientation and transition, should a new integrator be selected. POLICY / STRATEGIC PLAN

Strategic Plan Goal 1: Water Quality (WQ) – Provide high quality water that meets regulatory requirements.

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Professional Services May 6, 2021 Page 4 of 4

Objective WQ5: Maintain and improve the Supervisory Control and Data Acquisition (SCADA) system for all treatment and distribution facilities as defined in the SCADA Master Plan.

o 002.00 Select a SCADA integrator pursuant to the competitive selection process.

o 002.01 Implement a transition plan, if necessary, to include overlapping training of new integrator(s) and SCADA Consultant

ALTERNATIVES

1. Determine the highest qualified firm based on the combined statement of qualifications evaluation and interview process; and direct staff to negotiate a proposed agreement that is fair and reasonable with the selected firm.

2. Other action as determined by the Governing Board. RECOMMENDATION

Staff recommends that the Consultant Selection Committee determine the highest qualified firm based on the combined statement of qualifications evaluation and interview process; and direct staff to negotiate a proposed agreement that is fair and reasonable with the selected firm. ATTACHMENTS

1. Interview Rating Sheets 2. SCADA Integrator Contact List RELATED AGENDA ITEMS

(Provided under separate covers)

1. SCADA RFQ S2021-13 2. Enterprise Automation – Scoring Rubric and SOQ 3. RoviSys – Scoring Rubric and SOQ 4. Wood Automation (CEC Controls Company, Inc) – Scoring Rubric and SOQ

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https://www.sweetwater.org/AgendaCenter/ViewFile/Item/1567?fileID=3055




On-Call SCADA System Integration Professional Services

Interview Matrix for Wood Automation

Rating Category Category Description Score

Presentation (Scale of 0 to 25) Rate the presentation based on organization, effectiveness, relevance, etc.

Background and experience of the firm and team (Scale of 0 to 25)


Firms ability to accomplish the Authority’s project (Scale of 0 to 25)


Responses to questions by Consultant Selection Committee and other relevant information (Scale of 0 to 25)


Total Interview Score (Total Possible Score of 100)

ATTACHMENT 1

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Interview Matrix for RoviSys










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Interview Matrix for Enterprise Automation










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Location

Attended November

2020 Meeting with

Authority Staff

Direct Mailed

RFQ

Submitted

SOQ

1 AECOM Los Angeles, CA Yes Yes

2 CDM Boston, MA Yes Yes

3 Enterprise Automation Irvine, CA Yes Yes

4 Frakes Engineering Indianapolis, IN Yes

5 George T Hall Sparks, NV Yes Yes

6 Hazen and Sawyer San Diego, CA Yes

7 Huffman Engineering Lincoln, NE Yes

8 IB-Abel York, PA Yes Yes

9 IMS** San Diego, CA Yes

10 Jacobs San Diego, CA Yes

11 JM Integration Vacaville, CA Yes

12 KDC Los Alamitos, CA Yes

13 M3 Engineering Chandler, AZ Yes Yes

14 Pacific Blue Engineering Signal Hill, CA Yes Yes

15 Prime Controls Lewisville, TX Yes

16 Revere Controls Birmingham, AL Yes

17 Richardson Logistic Controls McKinney, TX Yes

18 Rovi Sys Thousand Oaks, CA Yes Yes Yes

19 SCADA Integrations* Escondido, CA No Yes

20 Stonetek Chesterfield, MO Yes

21 Techknowison Walnut Creek, CA Yes

22 TESCO Sacramento, CA Yes Yes

23 Tricore Santa Fe Springs, CA Yes

24 TSI Controls Irvine, CA Yes Yes

25 Verus Reno, NV Yes Yes Yes

26 Wanderlich-Malec Prairie, MN Yes

27 Westin San Marcos, CA Yes

28 Wood (CEC Controls) Waren, MI Yes Yes

*SCADA Integrations listed Wanderlich-Malec as a sub-consultant

**Marketing firm

Integrator

ATTACHMENT 2

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CONSULTANT SELECTION COMMITTEE - Sweetwater

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