Construction Management Services for the W-6 …...Construction Management Services for the W-6...
Transcript of Construction Management Services for the W-6 …...Construction Management Services for the W-6...
Construction Management Services for the W-6 Upper Segment: Highway 90 to SW Military
Drive Sewer Main Project
Pre-Submittal ConferenceJuly 9, 2018
Marisol V. RoblesSMWVB Program Manager, SAWS
Diana L. WoltersdorfManager, Contract Administration, SAWS
Gail A. Hamrick-Pigg, P.E.Director Engineering & Construction - Pipelines , SAWS
July 9, 2019 Page 2
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Oral StatementsOral statements or discussion during this Pre-Submittal Meetingwill not be binding, nor will they change or affect the RFQ or theterms or conditions of the contract. Changes, if any will beaddressed in writing only via an Addendum.
July 9, 2019 Page 3
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Meeting Agenda• Objective• Submission Restrictions• Contract Requirements• Selection Process• Evaluation Criteria• SMWVB
• Submittal Preparation• Communication Reminders• Key Dates• Project Overview• Key Considerations• Questions
July 9, 2019 Page 4
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Objective• This project addresses a critical capacity constraint identified under the
EPA Consent Decree (CD).• Project must be managed, designed and constructed with the highest
regard for cost, schedule and quality.• The selected consultant will provide construction management and
related inspection services to achieve the following:– Ensure quality construction in accordance with the plans and specifications;– Apply and integrate comprehensive projects controls to manage critical issues of
schedule and budget; and– Manage and mitigate project risk.
July 9, 2019 Page 5
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Submission Restrictions
* Verification may be obtained through the SAWS SMWVB Program Manager, MarisolRobles
MAY NOT SUBMIT MAY SUBMIT (Once Verified)HDR Engineering, Inc. (SSORP Program Manager)
Freese & Nichols (BPC)
Stantec Consulting Services, Inc. (BPC)
Kimley-Horn & Associates, Inc. (Design Consultant)
Sub-consultants of Kimley-Horn & Associates, Inc.
Sub-consultant to HDR, if sub-consultant whose work did orwill not exceed 15% of the original contract amount*
Freese & Nichols (BPC)
Sub-consultant on BPC team who provided design serviceson wastewater collection system projects whose work didor will not exceed 15% of the total BPC’s contract amount*
July 9, 2019 Page 6
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Contract Requirements• Utilize SAWS’ Contract and Project Management System (CPMS)
– Tasks must be processed per specified service levels
• Be familiar with project and review the 30% design deliverables
• Meet project milestones and adhere to project delivery schedule
• Understand EPA consent decree requirements
July 9, 2019 Page 7
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Selection Process • Statements of Qualifications received and reviewed for responsiveness
• Technical Evaluation Committee scores qualification statements basedon established Evaluation Criteria
• Good Faith Effort Plan (GFEP) evaluated and scored
• Selection Committee will review scores and recommend award– Interviews held, if necessary
• Negotiation with selected Consultant within ten (10) calendar days ofreceipt of Selection Letter
• Board Award
July 9, 2019 Page 8
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Evaluation Criteria
Criteria Max PointsTeam Experience and Qualifications 30Similar Projects and Past Performance 20Project Approach 25Quality Control Plan 10Small, Minority, Woman, and Veteran-owned Business (SMWVB) Participation 15
TOTAL 100
July 9, 2019 Page 9
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Evaluation Criteria Team Experience and Qualifications (30 points)
1. Org chart with proposed Key Personnel and Key Subconsultant(s) and percentage oftime allocated for duration of project
2. Describe team composition, role and responsibilities of team, teaming history, andproposed approach to ensure successful completion of project
3. One (1) page resume each for Construction Manager (first), Resident Engineer, andSenior Construction Inspector indicating experience with projects relevant to scope ofservices within the RFQ One page resumes for: Constructability Lead, Cost Estimator, Risk Manager, Geotechnical Engineer,
Geologist, and Project Scheduler (PER ADDENDUM)
4. Complete Sub-Consultant Table to identify role of Respondent and Subconsultant(s)(e.g., construction phase services, cost estimating, risk management, etc.)
July 9, 2019 Page 10
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Evaluation Criteria Similar Projects and Past Performance (25 points)
• Using Project Table identify 5 similar projects completed within the past 15 years Three (3) Projects for Prime Consultant (without Key Subconsultant) Two (2) Projects by Prime or Key Subconsultant
• Proposed Key Personnel that must have worked on the projects are: Construction Manager (Employee of Prime) - 3 of 5 Projects Senior Inspector - 2 of 5 Projects Constructability Lead - 1 of 5 Projects Risk Manager - 1 of 5 Projects
• If Key Subconsultants will perform a significant role, identify three (3) additional relevant similarprojects completed within the past 15 years Identify Key Personnel, who are part of the proposed team, and roles and responsibilities for
projects listed.
July 9, 2019 Page 11
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
• Project Approach (Narrative) Narrative format with two (2) pages 11” x 17” allowed
1. Team’s approach to managing risk between design related issues and constructability,maintaining schedule and budget.i. One (1) 11” x 17” exhibit summarizing team’s understanding of project highlighting
key items influencing project success2. Team’s approach in supporting the Design Engineer in developing the Contract Documents
and allocating risks to the project3. Team’s alternative innovative approaches to accomplish a more successful and timely project4. Team’s approach to support, as an independent party, preparation of design deliverables,
meeting deadlines to fast track the schedule without compromising quality - includingschedule risks and proposed mitigation measures, schedule recovery
5. High-level project schedule with milestones (11” x 17”)
Evaluation Criteria
July 9, 2019 Page 12
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Evaluation Criteria Quality Control Plan (QCP) • Narrative format with one (1) page, 11” x 17” size Describe QCP
o Provide overview of QCP processo Explain comprehensive project control plan including how to identify, track, and resolve design
issues and project riskso Describe review of project deliverables to ensure quality constructiono Approach to mitigating risks associated with the GDR and GBRo QCP scheduleo Compare Respondent’s Role, SAWS’ Role, and Design Engineer’s Roleo Accuracy and completeness of OPCCs for each phase and familiarity with AACE estimation
July 9, 2019 Page 13
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
SMWVB Program Goal
IndustryAspirational
SMWBGoal
Description
Engineering and Other Professional Services 40%* Points assessed on
tiered scale
*The aspirational goal is expressed as a percentage of the total value of the contract.
July 9, 2019 Page 14
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
• SMWVB Certification accepted from the following entities:– South Central Texas Regional Certification Agency– Texas H.U.B.
• RFQ Scoring:– Up to 15 Points
– Local Office*– Small Business Enterprise (SBE)– Minority Business Enterprise (MBE) (Includes ABE, AABE, HABE, and NABE)– Woman-owned Business Enterprise (WBE)– Veteran-owned Business Enterprises (VBEs): Not eligible for points, but tracked
for participation
SMWVB Program Requirements
July 9, 2019 Page 15
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Good Faith Effort Plan (GFEP) FAQs• Q: Is the 40% SMWB goal mandatory?
A: No, but it is weighed in the selection criteria, and SAWS asks Respondents to do their best with good faith outreach efforts. If the goal is not met, proof of outreach efforts is required with the submittal.
• Q: What if I am having trouble finding SMWB subconsultants?A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local
SMWVB-certified firms to contact from the SCTRCA database.
• Q: What if my business is SMWB-certified? Do I need to find SMWB subs?A: If your firm is SMWB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a
good faith outreach effort is still necessary.
• Q: Do I need to include all subconsultants in the GFEP, or just SMWB-certified subconsultants?A: All subconsultants need to be included in the GFEP. The GFEP and organizational chart need to match.
• Q: What if I have questions about the GFEP?A: Please contact the SMWVB Program Manager at (210) 233-3420, or at [email protected]. GFEP questions
can be asked at any time before the submittal is due.
July 9, 2019 Page 16
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Post Award: Subcontractor Payment & Utilization Reporting (S.P.U.R.) System & Subcontractor Changes
https://saws.smwbe.com
July 9, 2019 Page 17
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Prior SMWB Compliance
• Optional: Prior Sub-consultant utilization compliance averages for the past 2 years may be considered when totaling the SMWB score, based upon data from the Subcontractor Payment & Utilization Reporting (SPUR) System. This applies to SMWB and Non-SMWB Prime Consultants' utilization of their SMWB sub-consultants. Up to 3 points may be deducted from the SMWB score for discrepancies between the pledged SMWB goal, and the current/ongoing actual utilization of SMWB sub-consultants on recent SAWS projects. This option does not apply to work order/unspecified contracts.• Total SMWB Sub-consultant compliance discrepancy between 3.00% - 4.00%: Deduct1 Point• Total SMWB Sub-consultant compliance discrepancy between 4.00% - 5.00%: Deduct 2 Points• Total SMWB Sub-consultant compliance discrepancy greater than 5.00%: Deduct 3 Points
Scoring Impact
July 9, 2019 Page 18
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
SMWVB Questions• Questions related to the SMWVB Program, completion of the Good
Faith Effort Plan (GFEP), or scoring of the GFEP may be directed tothe SMWVB Program Manager until the RFQ is due.
Marisol V. RoblesSMWVB Program Manager
Email: [email protected]: 210-233-3420
July 9, 2019 Page 19
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Submittal Preparation• Thoroughly read and be familiar with RFQ• Maximize points by addressing all items identified in the RFQ• Be very specific and avoid “boiler plate” responses for all forms,
tables and narrative• Utilize the Submittal Response Checklist• Contact the SMWVB Program Manager (Marisol Robles) for
assistance, if necessary• Perform QA/QC on proposal prior to submitting
July 9, 2019 Page 20
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Submittal Preparation• Evaluation Criteria Forms must be used for each of the criteria
in the RFQ, unless indicated as narrative Use space provided in the form
- Indicating “see attached” is not acceptable Adhere to prescribed limits
• Text should be Arial, 10 pt font• Proposals may be found non-responsive if all fields are not
completed • Read all Submission Reminders in the Eval Criteria columns
July 9, 2019 Page 21
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Submittal Preparation• Verify all contact information for project references prior to submitting
for this RFQ– If SAWS is unable to make contact with reference; points may be deducted
• Submit hard copies in sealed package as follows:– 1 hard copy marked “ORIGINAL” on the cover and signature page– CD or USB flash drive of the original proposal– 8 copies
• 24 page limit– Required forms do not count toward page limit– See page 15 of the RFQ
July 9, 2019 Page 22
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Key Dates• June 21, 2019 Solicitation Advertised• July 9, 2018 at 2:30 PM Pre-Solicitation Meeting• July 16, 2019 by 4:00 PM Questions Due• July 22, 2019 by 2:00 PM Addendum Posted to SAWS Website• July 30, 2019 by 2:00 PM Proposals Due• July – August 2019 Proposals Evaluated• August 2019 Negotiation• September 10, 2019 SAWS Board Approval and Award• September 2019 NTP Issued
July 9, 2019 Page 23
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
• Proposals are due no later than2:00 PM (CDT) on Tuesday, July 30, 2019
• Follow specific delivery instructions: Deliver to 2800 U.S. Highway 281 North, Suite 171, Customer Service Building,
Counter Services Make arrangements if mailing a response to this solicitation Late responses will not be accepted and will be returned unopened
Proposal Submission Due Date
July 9, 2019 Page 24
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
• There shall not be any communication with the following during the Proposal period: SAWS Engineering Manager SAWS Technical Representative Any other SAWS staff City Council member or staff SAWS Board of Trustees
• Includes phone calls, emails, letters, or any direct or indirect discussion of the Proposal– If submitting for this RFQ and under contract with SAWS, indicate such when
interacting with SAWS staff and refrain from discussing the RFQ and this project
• Beginning at the release of the RFQ until Board Award
Communication Reminders
July 9, 2019 Page 25
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Additional Reminders• Register through SAWS Vendor Registration Program on the SAWS
website at www.saws.org to ensure access to the latest information.• To receive updates on specific projects, registered vendors must
‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the “Notify Me” box.
July 9, 2019 Page 26
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
• Should be submitted no later than July 16, 2019 by 4:00 PM (CDT)• Must be submitted in writing:
Diana L. WoltersdorfContract Administration Department
San Antonio Water [email protected]
Fax: (210) 233-5218
Questions
July 9, 2019 Page 27
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
• Western Sewershed, along US 90 and SW Military Dr• Pipe Diameter and Segment Length
2,561 LF of 60-inch and 26,369 LF of 96-inch pipe 26,369 LF of 144” tunnel in Navarro Group and Marlbrook
Marl formations – naturally occurring hydrocarbons insitu
• Two working launch shafts• Four access / maintenance shafts• Two T-base MH installations• Four surface connections• Potential screening and odor control facilities
Highway 90 to SW Military Drive Sewer MainW-6 Upper Segment Project
July 9, 2019 Page 28
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Highway 90 to SW Military Drive Sewer MainW-6 Upper Segment Project
July 9, 2019 Page 29
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Key Considerations• Constructability review during design phase• Value engineering• Full time daily on-site inspection• Risk management• Correspondence and document control using SAWS – CPMS• Review Contractor’s submittals and shop drawings, RFIs, RFPs, COs, and schedule
updates.• Review payment applications• Quality Assurance testing• Conduct weekly progress meetings• Provide independent professional survey for Quality Control• Facility commissioning, final inspections, and testing activities
July 9, 2019 Page 30
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Project Phase Milestone
60% Design September 2019
90% Design November 2019
100% Design and Prep Bid Documents February 2020
Bid Phase March 2020
Construction Contract Award June 2020
Construction Phase and Closeout June 2020 – July 2023
Project Schedule
July 9, 2019 Page 31
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Construction Manager
• Provide day-to-day and ongoing construction management services insupport of the project, construction activities, quality assurance activities,and technical review and coordination activities during the design phaseof the project.
• Act as an agent of SAWS and will ensure that all work is completed inaccordance with the Contract Documents, existing TCEQ Rules andRegulations, SAWS’ preferences and standards, and the proposed projectschedules and budgets.
July 9, 2019 Page 32
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
Construction Manager – Project Team• Resident Project Representative(s)• Geologist• Cost Estimator• Scheduling Specialist• Change Order Specialist• Specialized Construction Inspectors (tunnel, structural, civil, geotechnical, mechanical,
electrical, I&C, etc. as required)• Risk Management• Office Staff and Administrative Support• Environmental Health and Safety Officer• Texas Registered Professional Licensed Surveyor (RPLS)
July 9, 2019 Page 33
Construction Management Services for W-6 Upper Seg.: Pre-Submittal Meeting
QUESTIONS?
Reminder: Oral statements or discussion during this Pre-Submittal Meeting will not be binding, nor will they change or affect the RFQ or the terms or conditions of thecontract. Changes, if any will be addressed in writing only via an Addendum.
Construction Management Services for the W-6 Upper Segment: Highway 90 to SW Military
Drive Sewer Main Project
Pre-Submittal ConferenceJuly 9, 2018
Marisol V. RoblesSMWVB Program Manager, SAWS
Diana L. WoltersdorfManager, Contract Administration, SAWS
Gail A. Hamrick-Pigg, P.E.Director Engineering & Construction - Pipelines , SAWS