CONSTRUCTION ENVIRONMENTAL MANAGEMENT PROGRAMME

CONSTRUCTION ENVIRONMENTAL

MANAGEMENT PROGRAMME

LOTTERSHOF CHICKEN FARM

PROPOSED EXPANSION OF A CHICKEN FARM LOCATED

ON PORTION 5 OF THE FARM KLEIN STEENBOKS RIVIER

NO. 487, CALEDON.

TEL: 028 – 312 1734

FAX: 086 508 3249

E-MAIL: [email protected]

PO BOX 1752, HERMANUS, 7200

August 2019

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Ptn 5 of Farm 487, Klein Steenboksrivier CEMPr

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Contents

SECTION 1: CONTEXTUAL INFORMATION .......................................................... 3

1.1. Background ............................................................................................................. 3

1.2 Comment to the EMPr ............................................................................................. 8

1.3 Legal Status of the EMPr ......................................................................................... 8

1.4 Key terms and abbreviations .................................................................................... 8

1.5 Environmental control on site .................................................................................. 9

SECTION 2: METHOD STATEMENTS AND REQUIREMENTS .......................... 11

2.1 General requirements ............................................................................................. 11

2.2 Site Establishment Requirements .......................................................................... 14

2.3 Construction Phase Requirements ......................................................................... 16

2.4 Construction Phase Requirements (Units) ............................................................. 19

SECTION 3: COMPLIANCE AND MONITORING ................................................. 23

3.1 Compliance and Monitoring .................................................................................. 23

3.2 Environmental Control Sheets ............................................................................... 23

3.3 Penalties and Incentives ......................................................................................... 28

3.4 Site record .............................................................................................................. 28

3.5 Review of EMPr .................................................................................................... 28

3.6 Environmental Audits ............................................................................................ 29

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SECTION 1: CONTEXTUAL INFORMATION

1.1. Background

An Environmental Management Programme (EMPr) describes mitigation measures in detail, and is

prescriptive, identifying specific individuals or organisations responsible for undertaking specific tasks

to ensure that impacts on the environment are minimised during construction and related activities.

Information gained during on-going monitoring of procedures on site could lead to changes in the

recommendations and specifications of this document over time.

This document is intended to guide and manage the expansion of the existing chicken rearing farm on

Portion 5 of 487, Klein Steenboksrivier. The document should be implemented in addition to existing

protocol and management plans already in place for the existing operations on site.

Along with the contract, this document forms an agreement between the council and the Developer

that the environmentally sensitive features on the site will be suitably protected during the

construction phase of the development.

1.1.1 EAP Qualifications

PAUL SLABBERT (Managing Member) graduated from the Potchefstroom University in 1995 with an

honours degree B Art Et Scien. His passion for environmental, heritage, visual & land-use planning

with knowledge of associated management strategies, enables him to facilitate with all role players to

implement workable solutions. His extensive experience in rural and urban conservation, with the

emphasis on environmental impact reporting and management with focus on sustainable

development, enabled him to have various publications. He has hands-on expertise in heritage,

conservation, mining and recreation disciplines, with the emphasis on creating economic and

employment opportunities.

Professional Registration & Membership

• Professional Certified Member of the of the Certification Board for Environmental Impact

Practitioners: Environmental Assessment Practitioners Association of South Africa (EAPSA)

• Professional Certified Member of the Association of Professional Heritage Practitioners

(APHP)

• Corporate Member of the South African Planning Institute (SAPI)

• Professional Member of the International Association for Impact Assessment (IAIA)

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Amanda Fritz-Whyte graduated from Nelson Mandela Metropolitan University in 1998 with a

Bachelors of Science Honours Degree in Geology, after which she completed a Masters Degree of

Science in Water Resource Management in 2006 through University of Pretoria. She has 16 years

experience in environmental management in the mining, motor manufacturing and construction

industries, with specific reference to impact assessment, pollution management, EMS, water use

licencing and auditing.

Professional Registration & Membership

• Registered with South African Council of Natural Scientific Professions (SACNASP nr:118385)

• Professional Member of the International Association for Impact Assessment SA (IAIAsa)

• Professional Member of Water Institute of South Africa (WISA)

Nadine Duncan obtained a Bachelor of Science Honours Degree in Geography as well as a Bachelor of

Science Degree in Landscape Architecture- both from the University of Pretoria. With 12 years

experience in Impact Assessments and environmental management and a passion for sustainable

development, responsibilities included Project Management, conducting Environmental Impact

Assessments (Scoping/EIA’s & BA’s), Environmental Management Programmes, Public Participation

Process facilitation, Open Space Planning, compilation of Environmental Management Frameworks

and legal reviews. She is proficient in Geographic Information System (GIS) software and has a good

understanding of the laws and regulations relating to air quality, water, biodiversity, heritage, and

waste management in South Africa.

Impact Practitioners & Environmental Planners:

• Environmental Impact Assessments [legislative & process],

• Heritage & Visual Impact Assessments [legislative & process],

• Mining [legislative & process],

• Environmental Management [environmental control, management plans],

• Conservation [management strategies, funding & alien vegetation],

• Land-Use [forward planning, feasibility study, business plan],

• Eco-tourism [trails, birding, recreation, construction, lodging],

• Community [facilitating, public participation, education],

• Water use authorisation (WULA’s, GA’s pollution prevention management plans and ELU’s);

• Waste management licences;

• Organizers [events, packages, strategic, project management].

Completed Projects and Roles:

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• For full list of implemented projects please view at www.phsconsulting.co.za

• For overview of social and community engagement visit www.africanvisionfoundation.co.za

Advanced Legislative Knowledge:

Providing specialist services and managing and driving projects related to the following legislation:

• National Environmental Management Act (Act No. 107 of 1998) and 2017 Regulations;

• Environmental Conservation Act (Act No. 73 of 1989);

• National Heritage Resources Act (Act No. 25 of 1999);

• Land Use Planning Ordinance (Ordinance 15 of 1985);

• National Environmental Management: Integrated Coastal Management Act (Act No. 24 of

2008);

• National Environmental Management: Waste Act (Act No. 59 of 2008);

• National Environmental Management: Air Quality Act (Act No. 39 of 2004);

• Mineral and Petroleum Resources Development Act (Act No. 28 of 2002);

• National Water Act (Act 36 of 1998);

• National Water Services Act (Act 108 of 1997).

1.1.2 Study Area

The application for Environmental Authorisation is for the expansion of an existing authorised free-

range chicken rearing facility on Portion 5 of the Klein Steenboks River No. 487, Caledon, consisting of

four(4) authorised double pens. This facility was established post 2009 and due to the growing free

range market need for chicken as a source of protein, the need to expand the current facility was

identified. This project aims to expand the existing facility through building eight (8) new rearing pens.

The site consist mainly of cultivated or used farm land on which a range of agricultural activities are

conducted within the last 10 years which included wheat fields, vegetable cultivation, sheep and

cattle farming. No significant biodiversity impacts are therefore expected owing to the proposed

expansion of the existing operation is on disturbed areas.

Although there are areas on the property where indigenous vegetation occur, these areas have been

excluded from the proposed expansion footprint. The proposed pens and any future mortality pits will

also be located more than 100m away from all water sources so as to ensure that incidents of water

pollution are minimised. Currently no surface or ground water is polluted by any activity on the

property and no waste water from the chicken houses operations currently enters any storm water or

natural aquatic systems. This preventative approach will be implemented for the expanded

operations.

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1.1.3. Proposed Development

This project aims to expand the existing facility through building eight new rearing pens. Internal

roads of approx 4 m – 6m wide (500m x 4m) will be established to allow access between new and old

pens.

Alternative 1 (preferred):

1. Construction of eight (8)new rearing pens of 2025m2 each (known as units 1to 8) with a total

footprint of approximately 16 200m2;

2. Shaded free range area next to each pen(135 x15m); and

3. Establishment of new internal roads (500 x 4m) to allow access between new and old pens.

The expansion will comprise an approximate total footprint of 18 200m2

within an area already zoned

as agricultural, leaving the remaining portion of the farm intact. No indigenous vegetation or

watercourses will be impacted on.

It is proposed that the borehole water allocation for the farm be used for the expansion.

Access will be obtained from an existing public gravel road on the farm, which intersects the R320.

There is also a second public gravel roads leading to the R326 that is in close proximity to the site.

Electricity will be supplied by Eskom.

Sewage –the current sewage system is in the form of septic tanks, as no waste water treatment works

is located within close proximity. The development will produce additional sewage due to the increase

in workers, however the current septic tank system is sufficient to handle the increase. Manure will be

cleaned out and removed to neighbouring vegetable farms for organic fertiliser. No Manure will be

stockpiled. (Refer to Figure 1).

Figure 1: Layout – Alternative 1 (Preferred).

Alternative 2:

1. Construction of eight (8) new rearing pens of 2025m2 each (known as units 1 to 8) with a

total footprint of approximately 16 200m2; and

2. Establishment of new internal roads (500 x 4m) to allow access between new and old pens.

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The expansion differ from Alt 1 in terms of layout but with the same footprint will comprise an

approximate total footprint of 18 200m2

within an area already zoned as agricultural, leaving the

remaining portion of the farm intact. Alternative 2 proposes three pens to be located to the west of

the watercourse, pens I and 2 to the north of existing pen A and pen 3 to the south. No indigenous

vegetation will be impacted on. This Alt will have some encroachment towards water courses. The

location of the western pens, in particular stormwater runoff containing manure, could pose a risk to

the watercourse on site due to its close proximity and slope of the site (Refer to Figure 2: Layout –

Alternative 2 Rejected).

It is proposed that the borehole water allocation for the farm be used for the expansion.

Access will be obtained from an existing public gravel road on the farm, which intersects the R320.

There is also a second public gravel roads leading to the R326 that is in close proximity to the site.

Electricity will be supplied by Eskom. The transformer is located on site, & might have to be upgraded

in order to meet the demand.

Sewage –the current sewage system is in the form of septic tanks, as no waste water treatment works

is located within close proximity. The development will produce additional sewage due to the increase

in workers, however the current septic tank system is sufficient to handle the increase. Manure will be

cleaned out and removed to neighbouring vegetable farms for organic fertiliser. No Manure will be

stockpiled.

Figure 2: Layout – Alternative 2 (Rejected).

Alternative 3:

No go. The status quo remains and the property is not developed further, therefore not utilised

optimally.

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1.2 Comment to the EMPr

The EMPr forms part of the contract identifying and specifying the procedures to be followed by the

Contractor (construction team) in order to eliminate or reduce adverse impacts of the construction

works on the natural vegetation. Should an employee of the Contractor persistently fail to observe

provisions of the EMPr, the Environmental Control Officer (ECO) can recommend that the employee

be removed from the site.

A copy of the EMPr will be issued to each contractor at the tender stage to allow for costs of

implementing the EMPr to be included in the cost estimates. This will also ensure that each contractor

is aware of his responsibilities prior to commencing work. Copies of the EMPr will be made available

to all senior personnel on site, who will be required to familiarise themselves with the contents of the

document and to follow procedures accordingly.

Each Contractor involved in the project will be expected to sign for, and thus acknowledge receipt of

the final EMPr, and thereby will be expected to abide by the specifications of the document, as well as

annexures and any amendments thereto.

1.3 Legal Status of the EMPr

The Environmental Contract ascribes legal status to the EMPr and any subsequent amendments

thereto. The EMPr includes all relevant documentation within this report and/or referred to within it.

1.4 Key terms and abbreviations

a) Contractor –

(i) the main or specialised contractors as engaged by the Developer from time to time for the

execution of the works, including all sub-contractors appointed by the main contractor of his

own volition for the execution of parts of the works; and

(ii) any other contractor from time to time engaged by the Developer directly in connection with

any part of the Works which is not a nominated subcontractor or a subcontractor to the main

contractor.

b) Council – the local municipality, its successors in title or assigns.

c) Days – the days of the week excluding Sundays and public holidays.

d) Developer – EFRC AGRI OPERATIONS PTY LTD

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e) Environmental Management Programme (EMPr) – this document as amended or varied with the

approval of the Council from time to time, to control the implementation of the works on the site

in such a way as to ensure that they do not result in undue or reasonably adverse impacts on the

environment.

f) Environmental Control Officer (ECO) – a suitably qualified environmental consultant to be

appointed by the Developer, and his successor/s should he cease to hold such appointment for

any reason, to oversee the implementation of the EMPr and environmental agreement until the

completion of works on the site.

g) Landscaper (L) – the landscaper and his successor/s should he cease to hold such appointment

for any reason, appointed by the developer to oversee the contractual aspects of general and

specific landscaping on site.

h) Land Surveyor (LS)

i) Resident Engineer (RE) – the representative of the Engineer present on site for that part of the

works dealing with the installation of bulk and linking services.

j) Site Manager – the employee of the main contractor responsible for the day to day control of all

activities and operation on site.

k) Works – the building construction operations and all related and incidental works such as, but

not limited to, site works, earthworks, roads, landscaping and the installation of services in

connection with the execution and carrying to completion of the development plan.

1.5 Environmental control on site

1.1.1 Environmental Control Officer (ECO)

A suitably qualified individual will be designated to fulfil the role of Environmental Control Officer, to

ensure and oversee the implementation of the EMPr in its entirety on site during construction.

The role of the ECO is essentially seen as an interactive one which involves site visits once a month.

Site visits may need to be made more frequently during certain stages of the development, depending

on the sensitivity of the area in which construction is taking place.

The responsibilities of the ECO during the construction phase of the project will include:

• To environmentally educate and raise the awareness of the Contractors and their staff as to the

sensitivity of the site and to target responsible individuals as key players for environmental

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education, to facilitate the spread of the correct environmental attitude during the contract

work.

• To review method statements and to determine the most environmentally sensitive options of

modus operandi for the development tasks.

• To oversee the implementation of environmental procedures set out in this document.

• To attend site contractor’s meetings and report on environmental issues.

• To receive notices and minutes of all site meetings.

• To maintain an open and direct channel of communication with the RE and Site Manager, who

will be immediately aware of the actions of the ECO at all times, especially as they relate to

implementation policy and corrective actions as detailed in this document.

• To take immediate action on site where clearly defined no-go areas are violated, or in danger of

being violated, and to inform the RE and Site Manager immediately of the documents and the

action taken.

• To keep an up to date record of works on site, as they relate environmental issues in the Site

diary.

• To be contactable by the public regarding matters of environmental concern as they relate to the

development. Such developments shall be recorded in the Site Diary.

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SECTION 2: METHOD STATEMENTS AND REQUIREMENTS

2.1 General requirements

2.1.1 Contractual communication procedures on site

A logbook should be kept on site for the purposes of recording on-site instructions and as a general

record of environmental issues. The diary must be kept for a minimum of two years after the activity

is completed for the relevant authority to review if deemed necessary. A photographic record of

before and after construction will be kept for visual reference purposes. The logbook will consist of

three sections:

a) Environmental Site Instruction Section

The Environmental Site Instruction Section will be used for the recording of general site instructions

relating to the protection of environmentally sensitive or potentially impacted areas or features on

the site, by the ECO, to facilitate the issuing of the site instruction by the RE.

b) Site Diary Section

The purpose of this section will be to record the comments of the ECO as they relate to activities on

the site, any problems encountered or comments or complaints received from the public about works

from the site.

This book is to remain on site at all times and is to be made available for monitoring purposes by the

local authority as required.

c) Monitoring Section

The purpose of this section will be to record the comments of the ECO during Construction and the

effective implementation of the waste, recycling, landscaping and renewable energy measure used

during the life cycle of project.

2.1.2 Communication/Contractual Network

There is to be continual communication between the RE (or similar) and Contractor, as well as the RE,

Site Manager and the ECO. The ECO will advise the RE on factors relating to the EMPr and all

environmental matters on site.

The ECO is empowered to order the Contractor immediately to cease any activities or operations that

are required to be stopped as a matter of urgency to prevent serious adverse environmental impacts

or potential impacts on the site or any of the adjacent properties or areas outside the boundaries of

the site. The ECO shall without delay report any such actions to the Project Manager. The suspension

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will be enforced until corrective action has been taken, with no extension of time for such delays. In

such a case, all costs are to be borne by the Contractor.

2.1.3 Method Statement Format

For any activity the Contractor is requested to submit a method statement for comment by the ECO,

the format should clearly indicate the following:

• What- a brief description of the work to be undertaken;

• How- a detailed description of the process of work, methods and materials;

• Where- a description/sketch map of the locality of work; and

• When - the sequencing of actions with due commencement dates and completion date

estimates.

The Contractor must submit the method statement to the ECO prior to the start of any construction

activity. Work may not commence until the comments of the ECO have been received, and taken into

consideration. The ECO must communicate and inform the Responsible Authority (DEA&DP) when

clearance of the ground surface and the bulk earthworks will commence.

2.1.4 Programming of Construction Events

The ECO must be supplied with a detailed programme of all construction events to allow for proper

monitoring on site. Any amendments to the program of construction events for any reason must be

communicated with the ECO.

2.1.5 Bylaws and Regulations

All national and provincial laws and regulations, as well as all local authority bylaws and regulations

which apply to the development of this site are to be adhered to.

2.1.6 Protection of sensitive features

Sensitive areas within the development area as identified by the ECO or L should be fenced off prior

to the start of construction on site (if applicable), to ensure minimum disturbance to these areas

during construction activities. Any required buffer areas or no-go areas should be marked prior to the

start of construction on site and communicated to the Site Manager.

Vegetation

Any removal of vegetation should be kept to a minimum.

Wetlands/watercourses

No wetlands will be disturbed during the construction phase due to the distance of the proposed pens

to the wetland area. Stormwater management is required during the construction phase to prevent

any silt from entering the watercourse.

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No construction phase impacts to any watercourses identified in the assessment area in the vicinity of

the existing mortality pits are envisaged. Although design measures such as lining of any future new

pits to prevent any seepage of organic materials or other residue into downstream watercourses

should be considered from the perspective of reducing the pollution footprint of the industry on

water and other resources, given the negligible impact of the proposed development on the assessed

watercourses, these recommendations are only considered beneficial from a “best practice”

perspective only, and cannot be enforced as essential mitigation.

Reptiles, birdlife and mammals

Any living organism needs to be respected during the construction phase and should not be killed or

run over. Reptiles like snakes need to be removed and released in the natural area south of the

development.

Archaeological remains

The following elements need to be focused on:

• If any heritage remains are found Heritage Western Cape (HWC) needs to be informed;

• If heritage remains are disturbed it should be left and demarcated for inspection by

HWC;

• If any archaeological remains (including but not limited to fossil bones and shells, coins,

ceramics, antique, marine shell heaps, stone artefacts and bone remains) are discovered

HWC need to be notified; and

• If any graves or human remains are discovered HWC needs to be notified.

2.1.7 Visual Impacts

The visual impact of the development is limited due to the nature of site and the location of the

majority of the development behind the existing units. The construction phase will also be short term

as all the infrastructure required is already in place and the construction phase will comprise of the

establishment of the additional units.

2.1.8 Noise Impacts

The contractor must take appropriate measures to limit the impact of unreasonable noise from

construction activities. Appropriate measures should include holding discussions with affected parties

to determine if there are times of the day when noise is less likely to be a problem, and restricting

working hours as far as reasonably practical. No construction activities should be allowed on Sundays

and public holidays.

2.1.9 Cleanliness of roads

The Contractor must ensure that construction vehicles do not spill or drop any construction materials

(sand, cement, debris, etc) onto public or private roads. If this should occur, it is the responsibility of

the Contractor to ensure that the roads are suitably cleaned.

2.1.10 Safety

The Contractor is to appoint a safety steward, who will be responsible for safety of the labour force,

construction activities and handling emergency situations on site during construction hours.

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2.1.11 Fire Control

The contractor must take appropriate measures to guard against accidental fire, and it will be

presumed that any bush fire which starts on the site, or within 100m thereof during the construction

period would be the responsibility of the developer and incur legal liability thereof.

Fire beaters are to be kept on site, and easily accessible at all times, and not locked away. In the case

of any welding, grinding or other “hot work”, a fire extinguisher is to be readily available to extinguish

any fire that may result from these activities.

All excavation equipment should carry fire extinguishers, and all staff should be able to use them if

required.

No open fires may be lit anywhere on the construction site, except at locations approved by the ECO

and Site Manager. The burning of refuse or vegetation material on site as a means of disposal is not

allowed.

2.1.12 Emergency

All accidents and emergency situations are to be reported to the ECO and Site Manager, and full

details included in the monthly environmental report.

Fire

In the case of a fire occurring on site, the ECO and safety steward are to be notified immediately. If

fairly localised, and effort should be made to extinguish the fire immediately, and if required, the

assistance of the local fire department should be sought by the safety steward.

First Aid

The Contractor must provide and maintain a suitable first aid kit on site, with a member of staff

suitable qualified in first aid on site during working hours, in accordance with the Occupational Health

and Safety Act.

2.1.13 Public Complaints

All public complaints received are to be registered by the ECO or Site Manager, and addressed

immediately. Public complaints and responses are to be recorded in the Site Diary, and included in the

monthly environmental report by the ECO.

2.2 Site Establishment Requirements

2.2.1 Site Definition and Demarcation

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Prior to any works commencing on site, a site survey and the placement of demarcation pegs must be

undertaken. Peg coding is to be communicated to the Contractor and all other relevant parties as they

may be identified.

The development site must be clearly demarcated with hazard tape to the satisfaction of the ECO.

Once this has been done, all works, including stockpiling of construction and waste materials, are to

be strictly confined to the demarcated area.

The construction at any of the proposed unit sites needs to be contained to the boundaries of the

building zone.

2.2.2 Environmental Awareness Training for Site Personnel

All contractor teams involved in work on the development may need to be briefed on their obligations

towards the environmental controls and methodologies. The briefing will usually take the form of an

on-site talk and demonstration by the ECO or suitable personnel. Alternatively, the contractors should

be provided with a copy of the EMPr in order to be aware of the conditions and mitigation measures

for the site.

2.2.3 Contractor’s Camp

There should be a single Contractor’s camp for use by all contractors and subcontractors, for the

provision of staff facilities as well as the storage of all materials and equipment. The most suitable

location for the Contractor’s Camp should be determined by the Site Manager and ECO. Care should

be taken that the contractors’ camp is located on already impacted areas, also ensuring minimal risk

to existing operations on the property.

2.2.4 Toilet Facilities

The Contractor should ensure that ablutions are restricted to the sanitary facilities only. Where

chemical toilets are provided, the Contractor should ensure that they are kept in hygienic condition

and emptied on a regular basis.

Care must be taken that no spillage occurs when chemical toilets are cleaned, and their contents are

properly stored and removed off site. A contingency plan for spills must be supplied by the contractor,

and approved by the ECO. Toilets should be located where their use would result in minimal impact

on the environment, and may not be in areas of running or standing water during winter, and must be

secured to prevent them from blowing over.

2.2.5 Fencing of Sensitive Features

Should this be required, all fencing is to be erected prior to construction works commencing on site,

and are to remain in position and in good repair for the duration of the works. No materials, rubble or

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equipment is to be stored or stockpiled within the fenced areas, and no-one should enter these areas.

Any deviations from these specifications are subject to the approval of the L or ECO.

2.2.6 Vegetation Clearance

Due to the potential fire risk in the area, no vegetation may be removed using fires, and no excess

vegetation material may be burned on site. No vegetation outside of the building envelope on site

may be removed without approval of the L or ECO, apart from invasive plant species which are to be

removed according to a controlled program.

2.3 Construction Phase Requirements

All building materials are to be prepared at a dedicated batching / contractor’s area identified by the

Site Manager and approved by the ECO, or within the Contractor’s Camp, to enable the effects of

cement and other substances, and the resulting effluent and building waste to be more easily

managed.

2.3.1 Material handling and storage

Fuels and hazardous materials

Fuels and flammable materials are to be stored in suitably equipped storage areas, inside the

Contractor’s Camp. These areas shall comply with general fire safety requirements. Impervious

materials are to be used in these storage areas to prevent contamination of the ground in the event

of spillages or leaks. Quantities of fuels and hazardous materials stored on site should be appropriate

to the requirement for these substances on site.

Bulk fuel depots are to be placed within hardened bund areas; bunds are to have a holding capacity

equal to 110% of the largest fuel container. The Contractor is to ensure that he is aware of the effects

of all substances on staff and the environment, and the correct action to take in the case of any

incident involving these materials.

Stockpiles

The Contractor must identify sites for stockpiling building materials, and excavated material, which

are to be marked on a plan, and approved by the Site Manager and ECO. Stockpile sites should

preferably be in areas with a gentle gradient. Stockpiles should be stabilised if required.

2.3.2 Effluent/ Waste Management

General Wastes

Waste management during the construction phase is the responsibility of the Contractor. The

Contractor must establish a system acceptable to the ECO for control during execution of the works.

Refuse refers to all construction debris (cement bags, rubble, timber, cans, nails, wire, spilt bitumen,

glass, packaging, plastic, organic matter, etc.). Refuse generated during the execution phase of the

works should be stored in an appropriate area on site, protected against wind dispersion and

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removed on a regular basis for disposal of at a permitted disposal site. No burning or burying of refuse

on site should be allowed. Refuse bins must be water tight and wind- proof.

Eating areas

If construction workers are allowed to eat on the development site, other than within the

Contractor’s Camp, the Contractor shall provide adequate refuse bins at all such places, and ensure

that they are used. Bins are to be cleared on a daily basis.

Discharge of construction water

All cement effluent from mixer washings and run-off from batching areas and other work areas shall

be contained in suitable sedimentation ponds. Sedimentation ponds which must be suitably lined to

prevent contamination of the ground shall be allowed to dry on a regular basis to allow for solid

material to be removed. The material must be disposed of in a suitable manner, depending on the

nature of the material, and to the discretion of the ECO.

No stormwater runoff is allowed to enter the watercourse during the construction phase. All runoff to

be minimised by use of sediment traps and sedimentation ponds.

Refer to Regulation 40299 Section 9 and Section 11 – relevant requirements to be adhered to.

2.3.3 Maintenance of equipment

All mechanical equipment and work vehicles which may be kept on site are to be stored, serviced and

refuelled only at designated areas within the Contractor’s Camp. Within these areas drip trays and

other impervious materials, for example plastic or metal sheeting, are to be used to prevent

contamination of the ground in any way.

The RE or ECO may order the removal of equipment that is causing continual environmental damage

by leaking oil or diesel for example, until such equipment has been repaired.

2.3.4 Stormwater Management

A stormwater management plan including drainage measures for the construction phase and relevant

method statements shall be presented to the ECO for approval before the start of any works.

The Contractor must take suitable measures to prevent erosion resulting from a diversion, restriction

or increase in flow of stormwater caused by the presence of his own works, operations and activities

to the satisfaction of the ECO. See section 2.3.2.

2.3.5 Topsoil Removal and Stockpiling

Where services are to be installed, topsoil is to be removed from the work areas, stockpiled

separately from subsoil, and must be stabilised within a day of stockpiling.

Stockpiles should be convex at the top to promote runoff, so that water is not able to accumulate

and result in leaching of nutrients from the soil.

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2.3.6 Erosion Control

Care must be taken at all times to prevent erosion of soils on the construction site. Should any erosion

be detected on site, the ECO, RE or Site Manager must identify the cause of such erosion and ensure

that the most appropriate method of mitigation or stabilisation is employed as soon as possible.

2.3.7 Dust Control

The contractor shall take appropriate measures, to the satisfaction of the ECO to minimise the

generation of dust and mud on the site, by supplying suitable stabilisation (such as mulch or straw

stabilisation) for all cleared ground.

Watering of exposed working areas may be considered for the control of dust during windy

conditions, although great care must be taken that this does not result in excessive run-off, and

erosive action.

2.3.8 Run- off

Runoff generated during construction should not cause any damage and should be controlled or

contained during periods of high rainfall.

2.3.9 Earth Shaping

Any major earth works are to be restricted to the site boundaries. Bulldozer and heavy machinery

operations are to be under constant supervision, and must be aware of all the environmental

obligations and penalties for transgressions, as they have the potential to inflict severe damage to the

surrounding environment.

The use and excessive movement of heavy machinery should be avoided in particularly sensitive areas

with great environmental value, or high erosion potential.

2.3.10 Trenching and Service Installation

The excavation of trenches for the installation of services should be undertaken in a phased manner

where possible, to allow for trenches to stand open for a maximum of five days only. Materials

removed from trenches must be stockpiled in a suitable position close by, and should be stabilised if

backfilling is not expected to occur within the following two days.

Service installation should be coordinated to prevent the undue reopening of trenches for the

installation of additional services.

Due to the fact that the majority of service infrastructure is already in place on the property, service

installation and trenching is expected to be minimal.

2.3.11 Construction Traffic Management

All construction vehicles carrying materials must use sheeting to prevent loss of loads due to wind or

rain.

Movement of all construction vehicles on site is to be strictly limited to ECO approved haul and access

routes at all times. Should deviation from these routes be necessary for any reason, this is to be with

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approval of the ECO, and under the supervision of the RE, who is to ensure that no significant

environmental damage results.

2.3.12 Site Clean Up and Rehabilitation

The Contractor must ensure that all structures, equipment, materials and facilities used on site

construction activities are removed once the project has been completed. The construction site shall

be cleared, and cleaned to the satisfaction of the ECO. The Contractor will ensure that no building

rubble or waste is left behind in the area designated as pasture or any other area.

2.4 Construction Phase Requirements (Units)

2.4.1 Architecture

Each unit is to be uniform and similar in design to the existing units. They must comply with the

approved building plan.

2.4.1.1 Sustainable Building Guidelines

A sustainable building is not something that requires significant resources or great expertise to

develop. With a little knowledge much can be gained at no extra initial costs, resulting in a more

environmental friendly and healthier living space, and with much lower operating costs. Some choices

cost more up-front, but pay for themselves over the life of the building.

• Make sure that the proposed buildings are “right sized” (avoiding wasted space and energy

consumption).

The savings can fund improved features and energy efficient materials, fittings and

performance.

• Use ‘local’ as far as possible.

Local materials, knowledge and skills will save transport costs and is often matched to local

climatic conditions and assist development/sustainability of local economies.

• Consider using standard building material sizes.

When, where and if feasible to avoid waste and extra transport with the removal of waste

from the building site.

• Indigenous vegetation and planting is best suited to the local soil and climate.

Deciduous trees can help shade buildings in summer and allow sunlight to warm spaces in

winter, reducing the need for heating and cooling. The required shielding of the buildings will

be done with indigenous trees and landscaping.

• Water saving appliances

Dual-flush toilets, low-flow showerheads and tap aerators are inexpensive and save huge

amounts of water over their lifetime. Installation of rainwater tanks to supplement water use

should also be considered.

• Good sealing of doors and windows.

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Those ensure optimum control of conditions in individual rooms or particular spaces in the

building.

• Investigation of energy efficient, non-toxic insulation materials.

It is important, such as treated organic fibre (waste timber) chip, recycled paper and possibly

polyester.

• It often makes sense to employ competent professionals familiar with technology and

practice for sustainable buildings.

It saves having to upgrade poorly performing buildings and pay for extra heating, lighting, air

conditioning, water heating and so on.

2.4.1.2 Materials

Select recyclable materials which use the least embodied energy, require the least transport and

produce the least pollution and waste. Some innovative alternative technologies are beginning to

become better understood in South Africa and should also be investigated. Some examples are the

use of timber frames and panels, sand bags in timber frame, soil-cement and unfired clay bricks and

cob or straw bale construction. The following table provides a list of technology options to consider.

Building element

Conventional material

Alternative choices

Foundations,

substructure

Concrete strip footings, reinforced

concrete ground beams, concrete

raft foundations.

Brickwork pillars / timber posts supporting

suspended floors, rock / sand bags in shallow

trenches.

Substructure should be termite and damp proof.

Floors, paving

Concrete slab on DPM (Damp Proof

Membrane), suspended reinforced

concrete slab on frame /load-bearing

brickwork.

Composite sand-clay-fibre floors, suspended

timber floor, suspended composite clay floor /

concrete / screed on permanent shutter – board /

timber or recycled roof sheets.

Walls

230mm baked clay brick wall,

280mm cavity brick wall, concrete

bricks.

Soil, cement bricks, timber frame with panels

(timber, composite boards, or metal sheeting),

stacked sand in containers in timber frame,

unfired clay bricks, cob, straw bale.

Windows and doors

Mild steel, meranti (imported

rainforest “hard” wood), aluminium.

Treated plantation timber (SA Pine, saligna

laminated?), recycled, timber, uPVC Ensure

windows and suitable opening sections and

investigate “smart glass” to control sun loading /

heat escape.

Roof

Roof sheeting (“zinc” steel,

aluminium, asbestos / fibre cement),

concrete roof tiles (on SA Pine

structures, waterproofed reinforced

concrete slabs.

Fibre reinforced concrete / clay roof tiles, timber

board under water proof membrane, shingles,

brick vaulted barrels, thatch, composite panels,

and water-proofed light-weight concrete screeds

on shuttering, slate.

Ceiling and insulation

Gypsum board, painted plaster,

suspended composite boards,

insulated with fibreglass quilt,

reflective aluminium sheet.

Timber – T&G, timber / composite boards,

plywood, reeds/bamboo.

Insulation - treated polyester, organic fibre,

recycled paper.

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Finishes

Carpets, ceramic tiles, cement

plaster, paints (acrylic / enamel)

veneered composite / timber board.

Tinted / painted finishes to concrete floors, clay /

concrete tiles on screed, plantation timber, new

(environmentally friendly and ‘breathing’ paint

types, clay / gypsum plasters.

Services Piped water supply, sewer drains,

ESCOM electricity, municipal

garbage disposal, municipal storm

water drains.

The alternative services are discussed elsewhere,

but should look to using on-site sources

(rainwater / solar / wind energy) and recycling to

avoid waste.

Fixtures, fittings and

furniture

Electrical geysers, incandescent and

fluorescent lights, standard 20 litre

flush toilets, baths, electrical stoves

and fridges, air conditioning,

electrical

Heaters.

Solar heaters, energy efficient light bulbs, water

saving cisterns, showers, gas stoves, fridges and

heaters, fans.

Lighting Incandescent lights CFL’s (Compact Fluorescent Lights) and LED’s

(Lighting Emitting Diodes) should be used for light

wherever possible.

2.4.1.3 Water Measures

Rainwater capture

Potential does exist for the collection of rainwater run-off. For every 100m² and every 10mm of rain,

1000 litres of water could be cleaned and stored for future use.

2.4.1.4 Energy Efficiency

Use passive solar design to reduce energy consumption and thus the need for extra equipment such

as air conditioning and to ensure comfortable accommodation:

• North orientation to ensure that as many well-used spaces face north as possible. Sun

control is more difficult on East and West facing windows. South facing windows can capture

good reflected light from the sky and elsewhere, but very little solar energy.

• Good insulation in the roof and walls to keep the inside temperature warm in winter or cool

in summer.

• Suitable roof overhangs to let in the lower winter sun but shade from the hot-summer sun.

• Sensible fenestration (windows) – let in the light and catches the winter sun, but not too

much window area so that warmth or cool cannot be retained inside when needed. They can

be combined with shading and reflecting devices - such as overhangs, screens, shutters,

awnings, trees, planting, different glass types - to control the amount, quality and time of

daylight entering the building.

• Suitable ventilation for fresh air and cool breezes.

• Natural lighting through windows and light wells.

2.4.2 Site Demarcation

Prior to any construction commencing, the boundaries of the appropriate site, and fenced off by the

building contractor. Following this, all construction works, as well as the storage or preparation of any

materials must be within the fenced boundaries of the development site.

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2.4.3 Construction Traffic Management

Access to each appropriate site may only be via the existing access roads or access roads to be

developed as part of the expansion project.

2.4.4 Effluent/ Waste Management

General Wastes

All waste materials are to be stored within the fenced boundaries of the unit area during

construction, and removed from site once construction is completed. Where required, waste should

be stored in closed containers to prevent dispersal by wind.

Discharge of Construction water

All cement effluent from mixer washings, and runoff from work areas must be done at the

demarcated cement mixing site and disposed of in a suitably lined sedimentation pond, and removed

from the site at the end of the contract. No effluent, including harmful substances such as paint or

solvents may be discharged off the demarcated unit sites. Stormwater shall be channelled to flow into

the formalised stormwater network and may not be discharged from the unit site.

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SECTION 3: COMPLIANCE AND MONITORING

3.1 Compliance and Monitoring

The monitoring of works on site is necessary to demonstrate compliance with the specifications of the

EMPr and to allow for problems or issues of non- conformance to be identified and appropriate

corrective measures to minimise environmental damage to be implemented.

Monitoring should include visual checks by the Site Manager on a daily basis, checks on particular

requirements for site activities by the ECO, as well as a review of site documentation. The ECO shall

complete the performance record at the end of each table in section 3.2 of this document, as a record

of transgressions or problems experienced on site, and how they were dealt with. Monitoring of

activities on site by the ECO should be done on a monthly basis.

3.2 Environmental Control Sheets

3.2.1 Communications

TASK MITIGATION AND ENVIRONMENTAL CONTROLS ACTION

Site Diary and Site

Instruction Book

Public complaints

Environmental

Awareness education

Method Statements

• To be updated on a regular basis

• To be recorded, along with records of responses to them in the Site

Diary

• Each contractor team to attend a training session prior to commencing

work on site

• Record of members attending training sessions to be kept, and updated

regularly

• Method statements to indicate What, How, Where and When activities

are to take place.

• Method statements for each relevant activity to be submitted to ECO

prior to the start of that activity on site.

• Work is not to commence until method statement approved by ECO

and Site Manager if necessary.

ECO, Site

Manager

ECO/Site

Manager

ECO

Contractor

COMMENTS/ UPDATE

RECORD OF PERFORMANCE

Acceptable Details of Transgression Responsible

Party

Action Taken Date

Yes No

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3.2.2 Site Preparation


Site definition

Vegetation clearance

Fencing of sensitive

features

Topsoil removal

• Site survey to be undertaken, and site demarcated with hazard tape

prior to any other works on site.

• All vegetation to be removed from site to be indicated on a site plan,

and clearly marked on site.

• Fires may not be used as a method of vegetation clearance.

• No vegetation outside of approved expansion footprint to be cleared.

• Buffer zones need to be identified and marked on site to ensure no

encroachment.

• Sensitive portions of the site should be fenced off prior to construction

• All extra fencing material to be removed from site or stored in the

Contractor’s Camp.

• Fencing must remain in place for the duration of the works on site.

• If damaged, fencing is to be repaired or replaced immediately.

• No dumping or stockpiling of any materials is allowed within fenced

areas, and no- one should enter these areas.

• Topsoil to be removed from all work areas, and stockpiled separately

from subsoil.

• Stockpiles should be suitably shaped to prevent leaching of nutrients,

and stabilised.

Surveyor

L, ECO

Contractor

Contractor

Contractor

COMMENTS/ UPDATE



Party

Action Taken Date

Yes No

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3.2.3 Site Procedures


Contractor Camp

location

Toilet facilities

Working hours

Public roads

Fire control

Material handling and

storage

Stockpiles

Waste management

Discharge of

construction water

Maintenance of

equipment

Stormwater

management

• Contractor Camp is located at the most suitable site as identified by the

ECO and Site Manager.

• Suitable toilet facilities are provided for all staff.

• Ablutions are to be restricted to the facilities provided.

• Toilets are to be kept in a hygienic condition and emptied regularly

• To be limited to between 07h00 and 18h00 on weekdays, and 07h00

and 14h00 on Saturdays.

• No work on Sundays and public holidays

• Construction materials spilled on private or public roads cleaned up.

• Required fire fighting equipment is available on site, and in working

order.

• No open fires are lit on site without approval of the ECO and Site

Manager.

• Fuels and hazardous materials to be stored in suitably equipped storage

areas in the Contractor camp.

• These areas shall comply with fire safety requirements.

• Impervious materials are to be used to prevent contamination of the

ground in the event of spillages or leaks.

• Sites for stockpiling as identified by the Contractor are to be marked on

a plan, and approved by the ECO and Site Manager.

• Stockpiles must be suitably stabilised where necessary.

• All waste to be stored in an appropriate area on site, and protected

against wind dispersal.

• Waste to be removed on a regular basis for disposal at a permitted

disposal site.

• No burning or burying of refuge on site is allowed.

• All runoff from batching plants, work areas and mixer washings to be

contained in sedimentation ponds, which are suitably lined.

• Ponds must be allowed to dry out regularly, and solid waste removed

and disposed of at a site approved by the local authority.

• All mechanical equipment and work vehicles to be stored, serviced and

refuelled at designated areas in the contractor camp.

• Drip trays or impervious materials to be used to prevent contamination

of ground.

• Suitable measures must be in place to prevent erosion resulting from

diversion, restriction or increase in stormwater runoff.

• Measures must be taken to prevent stormwater from flowing from

excavated areas or stockpiles to areas not part of SDP

• Stormwater containing harmful substances to be contained, and

removed from site.

• Stormwater channels are to be kept clear from soil and debris.

• No runoff is allowed to enter the watercourse.

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

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Erosion control

Dust control

Construction traffic

management

Site rehabilitation

• Erosion or stormwater damage resulting from Contractor operations to

be suitably repaired.

• Suitable stabilisation measures are to be implemented wherever works

are taking place.

• Where erosion is detected, suitable mitigation methods are to be

employed as soon as possible.

• All cleared ground is to be suitably stabilised to prevent dust.

• If ground is watered to prevent dust, care must be taken that runoff is

not excessive, or erosive.

• All construction vehicles carrying materials must use sheeting to

prevent loss of loads due to wind or rain.

• Movement of construction vehicles must be limited to approved haul

and access routes.

• All structures, equipment materials and facilities are to be removed

from site on completion of the project.

• Construction site shall be cleared and cleaned to the ECO’s satisfaction.

Contractor

Contractor

Contractor

Contractor

COMMENTS/ UPDATE



Party

Action Taken Date

Yes No

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3.2.4 Construction Activities


Preparation of

building materials

Earth shaping

Excavation of trenches

for service installation

Dewatering of

trenches if flooded

Backfilling of trenches

Temporary

stabilisation

• Preparation of materials to be limited to a batching plant, or the

Contractor Camp

• Works to be restricted to within surveyed boundaries of the site.

• Bulldozer/ heavy machinery operators to be under constant

supervision.

• Use and excessive movement of heavy machinery to be avoided in

areas of environmental sensitivity or high erosion potential.

• Trenching to be undertaken in a phased manner.

• Trenches to stand open a maximum of 5 days for installation of

services.

• Water to be pumped to sedimentation ponds, not allowed to flow

into adjacent land.

• To be undertaken in a phased manner as services are installed.

• Fill material to be replaced in same work area from which it

originated as far as possible.

• Fill material to be compacted to its approximate original density.

• All areas in which service have been installed are to be stabilised as

soon as possible after backfilling.

• Monthly maintenance checks to be carried out and remedial action

implemented where necessary.

Contractor

Contractor

Contractor

Contractor

Contractor

Contractor

COMMENTS/ UPDATE



Party

Action Taken Date

Yes No

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3.3 Penalties and Incentives

Transgressions relate to actions by the Contractor or contractor team members whereby damage or

harm is inflicted upon the environment or any feature thereof and where any of the conditions or

specifications of the EMPr are infringed upon.

In the instance of environmental damage, the damage is where possible to be repaired and

rehabilitated using appropriate measures, as specified and undertaken by appropriate specialists, for

the account of the contractor or other guilty party.

Where infringement of the specifications or conditions of the EMPr is registered, appropriate

remedial action or measures are to be implemented for the account of the Contractor.

Transgressions are most likely to occur with respect to litter on site, damage to trees on site,

disturbance of sensitive areas, and erosion.

If excessive infringement with regard to any of the specifications is registered, the Client reserves the

right to terminate the Contractor’s contract.

Issues of non-compliance noted by the ECO are to be communicated to the site manager, who holds

the responsibility of ensuring that the relevant parties are made aware of the lack of compliance with

EMPr specifications, and that appropriate action is taken to rectify the situation. The ECO will advise

on appropriate corrective actions when necessary.

3.4 Site record

Minutes of the Contractor’s meetings on site must reflect environmental queries, complaints, actions

agreed upon, dates of eventual compliance and must form part of the official environmental site

record, along with the Environmental Site Book and Site Diary.

In additions to the summary report, the ECO shall keep a monthly photographic record of progress on

site and an ad hoc record of incidents or events on site, especially in the case of transgressions from

EMPr specifications. Such photographs are to be taken with an in-camera dating facility.

3.5 Review of EMPr

The EMPr will be reviewed by the ECO on an ongoing basis. Based on observations during site

inspections and issues raised at site meetings, the ECO will determine whether any procedures

require modification to improve the efficiency and applicability of the EMPr on site.

Any such changes or updates will be registered in the ECO’s monthly record, as well as being included

as an annexure to this document. Annexures of this nature must be distributed to all relevant parties

on site.

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3.6 Environmental Audits

A suitably qualified Environmental Auditor is to be appointed, at the expense of the Developer, to

undertake audits of compliance with the EMPr.

Objectives should be to audit compliances with the key components of the EMPr, to identify main

areas requiring attention and recommend priority actions. The audit should cover a cross section of

issues, including implementation of environmental controls, environmental management and

environmental monitoring.

Results of the audits should inform changes required to the specifications of the EMPr or additional

specifications to deal with any environmental issues which arise on site and have not been dealt with

in the current document.

CONSTRUCTION ENVIRONMENTAL MANAGEMENT PROGRAMME

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Transcript of CONSTRUCTION ENVIRONMENTAL MANAGEMENT PROGRAMME