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Transcript of Consignment Procedure
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APAC Procurement Business Model
Consignment Procedure Training Document
Local Group Companies
Submit Date, 17-Nov-04
Copyright @ 2003 Holcim Services (Asia) Ltd.
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Document Control
Document Name Consignment Procedure Training Document
Author Ha Tran
File Name & Path
Created 17-Nov-04Last Edited
Printed on
Version Revision Date Revision Description Author Sign-off
V1.0 17-Nov-04 Ha Tran
Document Approval
Role Name Signature Date
Distribution List
Role Name Signature Date
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Table of Contents
CONSIGNMENT: USE......................................................................................................................... 4
FEATURES .......................................................................................................................................... 4
PRICING FOR CONSIGNMENT SOCKS............................................................................................ 4
USE.................................................................................................................................................... 4
PROCUREMENT OF CONSIGNMENT MATERIAL............................................................................ 5
USE.................................................................................................................................................... 5 ACTIVITIES .......................................................................................................................................... 5
Creating Purchase Requisitions for Consignment Material ....................................................... ....................5 Creating Purchase Orders / Outline Agreements for Consignment Materials ............................................... 5
STOCKS MOVEMENTS FOR CONSIGNMENT MATERIAL.............................................................. 5
USE.................................................................................................................................................... 5 POSTING GOODS RECEIPT FOR CONSIGNMENT M ATERIAL ..................................................................... 5
Goods Receipt With Purchase Order............................................................................................................6 Goods Receipt Without Purchase Order.......................................................................................................6
Updating Consignment Stock........................................................................................................................6
DISPLAY CONSIGNMENT STOCK ........................................................................................................... 6 Use................................................................................................................................................................6 Activities....................... ........................................................ .................................................................. .......7
TRANSFERRING CONSIGNMENT STOCKS............................................................................................... 7 TRANSFERRING CONSIGNMENT M ATERIAL TO ANOTHER STOCK TYPE.................................................... 7 TRANSFERRING CONSIGNMENT M ATERIAL INTO OWN STOCK ................................................................ 8
Prerequisites .................................................... ........................................................ ..................................... 8 Result............................................................................................................................................................8
SETTING CONSIGNMENT LIABILITIES ..................................................................................................... 8 Use................................................................................................................................................................8
BUSINESS PROCESS PROCEDURE................................................................................................. 9
1. CREATION OF PURCHASING INFO RECORD FOR CONSIGNMENT.......................................................... 9 2. M AINTENANCE OF GOODS RECEIPT FOR CONSIGNMENT STOCK ....................................................... 18 3. M AINTENANCE OF GOODS ISSUE FOR DIRECT CONSUMPTION ........................................................... 24 4. PERFORM CONSIGNMENT LIABILITIES SETTLEMENT......................................................................... 31
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Consignment: Use
In consignment processing, the vendor provides materials and stores them on the enterprise’spremises. The vendor remains the legal owner of the material until materials are withdrawn from theconsignment stores. Only then does the vendor require payment. The invoice is due at set periodsof time, for example, monthly. In addition, it can also be arranged with the vendor that the ownership
of the remaining consignment material is taken over after a certain period of time
Features
• The consignment stock is managed under the same number as the enterprise’s ownstock. Consignment stock can, therefore, be transferred to the available stock.
• It is possible to define consignment prices in foreign currency. The currency in whichthe order is placed with the vendor applies for consignment withdrawals.
• It is possible to determine period-specific consignment prices.
• The consignment price can be specified in any unit of measure. The conversion factoris stored in the info record.
• Using consignment info records, the enterprise can make use of other condition
functions used in Purchasing, such as discounts and price quantity scales.• Consignment stocks of the same material from different vendors can be managed
independently from one another and at the price of the individual vendors.
• Consignment stocks are not valuated. When the material is withdrawn, it is valuated atthe price of the respective vendor.
• A consignment material can be allocated to one of three stock types:o Unrestricted-use stocko Quality inspection stocko Blocked stock
It can be possible to make transfer postings between these three stock types. Withdrawals can onlybe posted from unrestricted stock, however.
Pricing for Consignment Socks
Use
Before a material can be ordered from a vendor or a goods receipt is posted to consignment stock,the consignment price must be maintained for the vendor in an info record. The price is required formaterial valuation and accounting purposes.
If consignment material is ordered from several vendors, the system maintains the consignmentstock separately for each vendor, since the individual quantities of the material can have different
prices with each vendor.
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Procurement of Consignment Material
Use
Consignment material can be procured via purchase requisitions, purchase orders and outlineagreements for consignment material.
Activities
Creating Purchase Requisitions for Consignment Material
The purchase requisitions are maintained for consignment materials in exactly the same way as forother materials. The order category (such as NB) that the system proposes is then accepted as adefault and the item category K (for consignment) is entered accordingly.
Creating Purchase Orders / Outline Agreements for Consignment Materials
The procedure for creating consignment orders is the same as for standard purchase orders oroutline agreements. However, the following should be noted:
• Enter the item category K for the consignment item. To ensure that the goods receipt isposted to the consignment stores and an invoice receipt cannot be generated for theitem.
• Do not enter a net price.
Stocks Movements for Consignment Material
Use
This section describes the different movement types for consignment material.
Posting Goods Receipt for Consignment Material
Goods receipts to your consignment stores can either:
• refer to a purchase order or
• be made by the vendor directly without a purchase order
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The posting procedure differs slightly.
A goods receipt to consignment stock is possible for three stock types:
• Unrestricted-use stock
• Quality inspection stock
• Blocked stock
Goods Receipt With Purchase Order
If a purchase order exists for the consignment material delivered, enter a goods receipt as follows:
From the Inventory Management menu, choose Goods movement → Goods receipt →
For purchase order → PO number known. The initial screen is displayed.
1.
2.
3.
4.
5.
Enter the number of the purchase order to which the goods receipt refers. It can also bepossible to enter the plant and storage location.
Select the movement type with Movement type → PO to warehouse. Please ENTER to
display the item overview.
Select the items to be processed and check the quantities delivered. If required, enter astock type in column S. Copy (adopt) the selected items.
Post the goods receipt.
Goods Receipt Without Purchase Order
If the vendor's goods receipt is not based on a purchase order, proceed as follows:
1. Choose Goods movement → Goods receipt → Other from the Inventory Managementmenu.
2. On the initial screen choose Movement type → Receipt → W/o purchase order → Toconsignment unr . Enter the plant and storage location. Press ENTER to display thecollective entry screen.
3. Enter the number of the vendor.
4. Enter the number and quantity of the consignment material.
5. Post the goods receipt.
Updating Consignment Stock
After a goods receipt for consignment material has been posted, the consignment stock of thematerial increases. The consignment stock is available for MRP.
However, the material's valuated stock does not increase since the consignment stock still belongsto the vendor.
Display Consignment Stock
Use
A goods issue can only be posted from consignment stock to consumption if the material belongs tounrestricted-use stock. If the consignment material is in quality inspection or blocked stock, it ismandatory to first transfer it to the unrestricted-use stock.
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Activities
Choose Goods movement → Goods issue. Enter the data as required, including movement type,account assignment object, and vendor.
After the goods issue, the vendor is due the net value of the goods issue.
Transferring Consignment Stocks
If, for example, a consignment material is required to be transferred within a plant from one storagelocation to another, proceed as follows:
1. From the Inventory Management menu, select Goods movement → Transfer posting .The initial screen is displayed.
2. Enter the plant and the issuing storage location. Choose Movement type → Transfer
posting → Vendor Consignment → SLoc unre. to unre. (Storage location unrestricted tounrestricted). It is also possible to transfer quality inspection stock or blocked stock.
3. Press ENTER. The collective entry screen appears.
4. Enter the following data:o Receiving storage locationo Vendoro Materialo Quantity
5. Post the stock transfer.
The transferred quantity is now managed in the consignment stock of the receiving plant.
Transferring Consignment Material to Another Stock Type
If the consignment material is posted to the quality inspection stock or blocked stock, it is mandatoryto transfer it to the unrestricted-use stock before it can be withdrawn.
To transfer a consignment material from one stock to another, proceed as follows:
1. From the Inventory Management menu, select Goods movement → Transfer posting .The initial screen appears.
2. Enter the plant and storage location. Choose Movement type → Transfer posting → Consignment and then the stock type (for example, Ql to unrestricted ).
3. Press ENTER. The collective entry screen appears.
4. Enter the following data:o Vendoro Materialo QuantityOnly enter a receiving storage location if the material should be stored in anotherstorage location.
5. Post the stock transfer.
The consignment material is now managed with a different stock type.
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Transferring Consignment Material Into Own Stock
Prerequisites
Supposing it is mutually agreed with the vendor that after six months the enterprise will take overownership of the remaining consignment stock. To do this, carry out the following goods movement:
1. Choose Goods movement → Transfer posting . The initial screen appears.
2. Enter the plant and storage location. Choose Movement type → Transfer posting →
Consignment → Consignment to own. (Movement type 411 with special stock indicatorK).
3. Select Continue. The collective entry screen appears.
4. Enter the vendor, material, and quantity. Only enter a receiving storage location if thematerial should be stored in another storage location.
5. Post the document.
Result
The transfer results in a liability towards the vendor.
Setting Consignment Liabilities
Use
Removing material from consignment stores or transferring material to the enterprise’s own stockresults in liabilities towards the vendor. These liabilities should be settled at regular intervals.
Consignment materials are settled without the vendor issuing an invoice, as the vendor company is
unable to track withdrawals directly. The vendor can only manage its consignment stock by takingdeliveries and payments into account.
The payment initiation shall be made for consignment withdrawals using the Logistics InvoiceVerification application component.
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Business Process Procedure
1. Creation of Purchasing Info Record for Consignment
1.1. Access transaction by
Via Menu Logistics Materials Management Purchasing Master Data lnfo Record Create
Via Transaction Code ME11
Key T-Code: ME11
Fig-01
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1.2. On “Create Info Record: Initial Screen” screen, fill in the data as below:
Fig-02
Field Name Description R/O/C/D User Action and ValuesVendor Alphanumeric key uniquelyidentifying a vendor
R Enter the vendor number
Material Alphanumeric key uniquelyidentifying the material
R Enter the material number
Purchasing Org. Denotes the purchasingorganization
R Enter the purchasing organization
Plant Specifies the key for aproduction facility orbranch office within thecompany
R Enter the plant number
Info Record Specifies the number thatuniquely identifies apurchasing info record
O Enter the info record number
Info Category Indicator R Flag the indicator:“Standard”: If this indicator is set,the data from the info record isonly adopted in standard POs.“Subcontracting”: If this indicatoris set, the data from the info recordis only adopted in subcontractorders.“Pipeline”: Specifies that the inforecord is used specifically for
pipeline withdrawals.“Consignment”: If this indicator is
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Field Name Description R/O/C/D User Action and Values
set, the data of the info record isonly adopted for the purpose ofprocuring consignment materials.It is mandatory that the‘Consignment’ radio-button will be
flagged to differentiate theconsignment info record withstandard info record document.
Press “ENTER” to access to the‘General Data’ view of the InfoRecord
Legend: R = Required, O = Optional, C = Conditional, D = Display
1.3. On “Create Info Record: General Data” screen, fill in the data as below:
Fig-03
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Field Name Description R/O/C/D User Action and Values
Reminder 1, 2, 3 Number of dayspresenting the timeinterval at which remindersor urging letters/messagesare to be issued to thevendor
R Enter the number A negative number of days meansthat a reminder is to be issued tothe vendor n days prior to a certaindate. A positive number of days meansthat a letter or message urgingdelivery of submission of aquotation etc. is to be issued ndays after the due date.
Order Unit Specifies the unit ofmeasure in which the
R Enter the order unit
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Field Name Description R/O/C/D User Action and Values
material is ordered
Press “ENTER”
Legend: R = Required, O = Optional, C = Conditional, D = Display
1.4. On “Create Info Record: Purch. Organization Data 1” screen, fill in the data as below:
Fig-04
Field Name Description R/O/C/D User Action and Values
Tax code A tax category which mustbe taken into considerationwhen making a tax returnto the tax authorities
R Enter the tax code
Net price Price arrived at after taking
all discounts andsurcharges into account
R Enter the net price
Press “ENTER”
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.5. On “Create Info Record: Purch. Organization Data 1” screen, maintain information asspecified in the table below:
Fig-05
Field Name Description R/O/C/D User Action and Values
Continue to press ‘ENTER’ tobranch into the ‘Conditions’ tabview where pricing conditions aswell as validity period will bedefined
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.6. On “Create Gross Price Condition (PB00) : Condition Supplements” screen, maintaininformation as specified in the table below:
Fig-06
Field Name Description R/O/C/D User Action and Values
Enter the specific pricingconditions for the consignmentpurchasing info record in
.
Then click on icon to return tomain view of the info record
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.7. On “Create Info Record: Purch. Organization Data 1” screen, maintain information asspecified in the table below:
Fig-07
Field Name Description R/O/C/D User Action and Values
Should text information is requiredto be maintained in either ‘InfoRecord Item Note/Text’ or
“Purchase Order Text” field, thenthe “Texts’ view will be selected
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.8. On “Create Info Record: Text Overview” screen, fill in the data as below:
Fig-08
Field Name Description R/O/C/D User Action and Values
Click on icon to save thisConsignment Purchasing Info
Record.Legend: R = Required, O = Optional, C = Conditional, D = Display
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Fig-09
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2. Maintenance of Goods Receipt for consignment stock
2.1. Access transaction by
Via Menu Logistics Materials Management Inventory Management
Goods Movement Goods Movement (MIGO)
Via Transaction Code MIGO
Key T-Code: MIGO
Fig-10
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2.2. On “Goods receipt Others” screen, fill in the data as below:
Fig-11
Field Name Description R/O/C/D User Action and Values
Since it is decided that the stockreplenishment for consignedmaterials will be done without
reference to any purchase order,theoption shall be mandatory selectedin the “Reference Document” field.
Material slip Specifies the identifier onan external document
R Enter the material slip
Branch to tabpage of the GR Item Details whereyou can maintain the materialnumber of your consigned stock inthe ‘Material’ field
Material A description of thematerial
R Enter the material number ordescription
Branch to tab
Legend: R = Required, O = Optional, C = Conditional, D = Display
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2.3. On “Goods receipt Others” screen, fill in the data as below:
Fig-12
Field Name Description R/O/C/D User Action and Values
Qty in unit ofentry
Specifies the quantity tobe moved in the unit ofentry
R Enter the quantity in unit of entry
Branch to tab
Legend: R = Required, O = Optional, C = Conditional, D = Display
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2.4. On “Goods receipt Others” screen, fill in the data as below:
Fig-13
Field Name Description R/O/C/D User Action and Values
Special stock
indicator
Specifies the special stock
type
R Enter the special stock type ‘K’
(used purely to indicate that thereceipt is for consignment stockreplenishment)
Plant Plant name R Enter the plant name
Storage location Description of storagelocation
R Enter the description of storagelocation
Goods recipient Specifies the recipient forwhom the material or theservice is destined
O Enter the goods recipient
Text Contain an explanatorytext on the line item
O Enter the text
Press ‘ENTER’ then two additional
tab pages appear – Partner and Account Assignment
Legend: R = Required, O = Optional, C = Conditional, D = Display
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2.5. On “Goods receipt Others” screen, fill in the data as below:
Fig-14
Field Name Description R/O/C/D User Action and Values
Branch to tab
Vendor Specifies the name of thevendor
R Enter the vendor name to indicatethat this consignment stock is forthat particular vendor
Click on icon to validatethe correctness of data beingentered
Click on icon or icon
to post the GR documentLegend: R = Required, O = Optional, C = Conditional, D = Display
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Fig-15
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3. Maintenance of Goods Issue for direct consumption
3.1. Access transaction by
Via Menu Logistics Materials Management Inventory Management
Goods Movement Goods Movement (MIGO)
Via Transaction Code MIGO
Key T-Code: MIGO
Fig-16
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3.2. On “Goods receipt Others” screen, fill in the data as below:
Fig-17
Field Name Description R/O/C/D User Action and ValuesSupposing the consumption is fordirect cost center, both‘Transaction/Event’ and ‘ReferenceDocument’ fields are chosen as
and
accordingly
Material slip Specifies the identifier onan external document
R Enter the material slip
Material A description of thematerial
R Enter the material number ordescription
Branch to tab
Legend: R = Required, O = Optional, C = Conditional, D = Display
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3.3. On “Goods issue Others” screen, fill in the data as below:
Fig-18
Field Name Description R/O/C/D User Action and ValuesQty in unit ofentry
Specifies the quantity tobe moved in the unit ofentry
R Enter the quantity in unit of entry
Branch to tab
Legend: R = Required, O = Optional, C = Conditional, D = Display
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3.4. On “Goods issue Others” screen, fill in the data as below:
Fig-19
Field Name Description R/O/C/D User Action and ValuesSpecial stockindicator
Specifies the special stocktype
R Enter the special stock type ‘K’ (toindicate that this stock issuance isfrom consignment stock instead ofunrestricted use stock of thecompany)
Plant Plant name R Enter the plant name
Storage location Description of storagelocation
R Enter the description of storagelocation
Goods recipient Specifies the recipient forwhom the material or theservice is destined
O Enter the goods recipient
Reason formovement
Specifies a key you canuse to call up a standardtext stipulating the reasonfor a goods movement
O Enter the reason for movement
Text Contain an explanatorytext on the line item
O Enter the text
Press ‘ENTER’ then two additionaltab pages appear – Partner and Account Assignment
Legend: R = Required, O = Optional, C = Conditional, D = Display
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3.5. On “Goods issue Others” screen, fill in the data as below:
Fig-20
Field Name Description R/O/C/D User Action and Values
Branch to tab
Vendor Specifies the name of thevendor
R Enter the vendor name whichrepresents the consignor of whichthe consignment stock is to bewithdrawn
Branch to tab
Legend: R = Required, O = Optional, C = Conditional, D = Display
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3.6. On “Goods issue Others” screen, fill in the data as below:
Fig-21
Fig-22
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Field Name Description R/O/C/D User Action and Values
G/L account The G/L account in a chartof accounts
O Enter the G/L account
Business area Key identifying a businessarea
O Enter the business area
Cost Center Key uniquely identifying a
cost center
R Enter the cost center
Click on icon to verifythe accuracy of all entries
Once the validation provessuccessful (with green light), thisGoods Issue Document can be
posted by clicking on icon
or icon
Legend: R = Required, O = Optional, C = Conditional, D = Display
Fig-23
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4. Perform Consignment Liabilities Settlement
4.1. Access transaction by
Via Menu Logistics Materials Management Logistics Invoice Verification
Automatic Settlement Consignment and Pipeline Settlement
Via Transaction Code MRKO
Key T-Code: MRKO
Fig-24
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4.2. On “Consignment and Pipeline Settlement” screen, fill in the data as below:
Fig-25
Field Name Description R/O/C/D User Action and ValuesCompany code The organization unit bywhich consignmentsettlement is to be made
R Enter the company code
Vendor The third-partysupplier/consignor towhich payment ofconsignment settlement isto be made
O Enter the vendor
Plant The organization unitbelonging to companycode for which theconsignment settlement is
to be executed
O Enter the plant
Material The alphanumericuniquely representing thereference number of theconsignment stock beingsettled
O Enter the material number
Document date The date on which thestock issuance (goodsissue) is created
O Enter the document date
Posting date The date on which thegoods issue document isentered into the financialaccounting and/or
controlling
O Enter the posting date
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Field Name Description R/O/C/D User Action and Values
Materialdocument
The reference number ofthe goods issue ofconsignment stock
O Enter the material document
The indicator indicatingthat the settlement is to be
made for consignmentstock being withdrawn
O Select the indicator
The indicator indicatingthat the system lists thepipeline withdrawals
O Select the indicator
This selection option, ifbeing chosen, will onlyenable the display ofwhich goods issuedocuments are to besettled for consignmentstock
O Select the button
This option is purposely
selected when theconsignment liabilities isrequired to be settledbased upon the totalwithdrawn quantities. Inmost cases, whatwarehouse/purchasing isdoing is to use ‘Display’mode to view the possibleposting. The ‘Settlement’icon will therefore, beparticularly used by A/Pwhen the validation is as
successful as expected
O Select the button
Once being flagged, thisindicator help determinethe list of all goods issuesfor which settlement to theconsignment vendor hasnot been made
O Select the indicator
The selection of thisalternative option results inthe production of onlygoods issues which weresettled beforehand
O Select the indicator
Documentnumber
The key that the systemuses to access to theaccounting document
O Enter the document number
Variant The layout determines thelist format
O Enter the variant
Click on icon
Legend: R = Required, O = Optional, C = Conditional, D = Display
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4.3. On “Consignment and Pipeline Settlement” screen, after making a proper validation ofthe entries, the ‘Settled’ running mode will be chosen:
Fig-26
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4.4. On “Consignment and Pipeline Settlement” screen, the document number represents theactual accounting document being generated automatically after MRKO transaction run:
Fig-27