Consent to Online W-2s

Yes, it is that time of year again.

The Final Numbers for 2010

Total W-2s Issued: 21,922

Total Printed W-2s: 14,295

Total Consented to Online: 7,672

Percentage of Active Employees who consented to online: 44%

Starting Numbers for 2011

• Current Number of W-2s: 22,533

• Current Active Employees: 17,190

• Current Active Employees who have consented to On-line: 5,756

• Consent Percentage of Online: 33%

• Goal Percentage of Active Employees Consenting: 100%

Campaign• Alert Notice when logging into MyPack Portal

reminding the employee they have not consented to an online W-2.

• Two Pamphlets, one for employees and the other designed for students on the convenience of online W-2s will be sent to the Payroll Coordinators.

• General status reports will be given at the November & December HR Connections Meetings.

• Payroll Coordinators will receive status reports of the current status of the online consent for their specific departments.

Major Points• Employees who are inactive by the end of the year

will receive a printed W-2 regardless if they consented during the year to on-line W-2.

• Focus Group this year: StudentsOur most computer literate group was the least represented for on-line consent. (Only 654 of 2,869 Grads on assistantships consented last year.)

• The Great Experiment: Payroll mailing the W-2s directly to the employees on January 27th instead of releasing the W-2s to the department for distribution.