Config Document_DMS (2)

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Table of Contents

1 Introduction.................................................3

2 Define Data Carrier ......................................4

3 Define Workstation Application.......................5

4 Maintain Storage Syste ..............................!

5 Maintain Storage Category...........................11

" Content Ser#er Adinistration......................13$ Workflo% Custoi&ing.................................14

' Workflo% Acti#ation ...................................15

! Docuent Distri(ution.................................1"

1) Define *u(er +anges for Docuent *u(ers

1$11 Define Docuent ,ypes.............................1'

1819

12 Define -a( /ffices...................................2"Following is the complete list of Lab / Offices for XXX

26

13 Define 0rofile............................................2!30

14 Autori&ation roup..................................33

15 Create Classes..........................................3434

3

1" Create Caracteristics................................3"


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1 Introduction

This document describes the parameters maintained in the configuration menu (IMG) of SAPsystem for the implementation of Document Management System (DMS) for Ne !""#

$eference% &usiness &lueprint Document

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2 Define Data Carrier

Description

This is used to define data carrier type ser'er front end P"* settings that ill allo accessing thefiles from any machine#

!en" #ath SA0 Custoi&ing Ipleentation uide Cross

Application Coponents Docuent Manageent

eneral Data Define Data Carrier

$ransaction %o&e '%20

Configuration settings

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3 Define Workstation Application

Description

This is used to define or+station Applications

Menu Path SAP "ustomi,ing Implementation Guide - "ross.Application "omponents - Document Management -General Data - Define /or+station Application

Transaction Code DC3

"onfiguration settings

0olloing /or+station Applications are configured

App Description

A"D Auto"AD

&IT &itmap files

DGN Microstation 1

D20 Data 34change 0ormat

GI0 GI0

5TM 5TM6 0iles

1PG 1P3G files

MA2 7D MA2

MPP MS Pro8ect

PD0 Acrobat $eader

PPT Presentation

PSD Photoshop

$39 $e'it

TI0 TI00

T2T Te4t

/$D /ord

26S Microsoft 32"36

2M6 2M6

:IP ,ip files

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/or+station Applications are configuredas (elo%

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The same configuration is applicable to 26S and PPT formats

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0or other /or+station Applications the configuration Define /or+station Application innetor+ is as follos

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! Maintain "torage "#ste$

Description

This is used to create content repository#

Menu Path SAP "ustomi,ing Implementation Guide - "ross.Application "omponents - Document Management -General Data - Settings for Storage Systems - MaintainStorage System

Transaction Code %AC

"onfiguration Settings

Pre.$e;uisites% "ontent ser'er is installed and or+ing#

"ontent $epository :


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& Maintain "torage Categor#

Description

,is is used to create Storage Category



eneral Data Settings for Storage Systes

Maintain

Storage Category

$ransaction %o&e O(%$

Configuration Settings

0re+euisites Content ser#er is installed and %orking.

Storage Category 67DMS7888 created for 888. ,is storage Category is assigned in teContent +epository for 888 9 67DMS7888



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' Content "er(er Ad$inistration

Description

,is is used to ake canges in Content +epositories

!en" #ath *ot Applica(le

$ransaction %o&e %)('!*+


0re+euisites Content ser#er is installed and %orking.



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) Workflo* Custo$i+ing

Description

,o use docuent distri(ution: under Maintain +untie ;n#ironent 9 Configure +


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, Workflo* Acti(ation

Description

,is is used to acti#ate SA0 standard %orkflo%s for docuent distri(ution.

!en" #ath SA0 Menu ,ools A=A0 Work(enc De#elopent

SA0 =usiness Workflo% Definition tools

,asktask groups

$ransaction %o&e #F$%


In 0


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- Docu$ent Distribution

Description


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1 Define .u$ber /anges for Docu$ent .u$bers

Description

,is is used to define te nu(er ranges tat %ill (e used (y docuent types.


Application Coponents Docuent Manageent Control Data Define *u(er ranges for Docuent

*u(ers

$ransaction %o&e O'00


,e nu(er ranges are assigned to Docuent ,ypes.


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11 Define Docu$ent T#pes

Description

,is is used define different docuent types: docuent status: o(Bect linking to different SA0/(Bects



Control Data Define Docuent ,ypes

$ransaction %o&e '%10


,e follo%ing Docuent ,ypes are configured for 888.

888 Docuent ,ypes starts %it -etter 0. /nly tese Docuent ,ypes sould (eused



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Docuent ,ype

*ote Classes are created %it sae nae as te Docuent ,ype

,ese configurations are siilar for all Docuent ,ypes e?cept for 0


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Docuent ,ype 0


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Docuent ,ype Status

Suary Docuent Status

DocTyp

e

Doc.Status

Status TextAbbreviati

onStatusType

PAC

AD Approed AP

PAC

!E !n Prep#r#tion P" !

PA

C"/ "e8ected "/

PAU

AD Approed AP

PAU

AP App(ied AD !

PCE

AD Approed AP

PCE


PCE

"/ "e8ected "/

PC! AD Approed AP

PC! !E !n Prep#r#tion P" !

PC! "/ "e8ected "/



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Configuration Guide

DocTyp

e

Doc.Status


onStatusType

PC"

AD Approed AP

PC"

C" Cre#ted C" P

PC"

"/ "e8ected "/

PC"

"""e "esumited

"" !

PC"

U umitted U !

PED

ACApprd &ithComm

AC

PED

AD Approed AP

PED

"/ "e8ected "/

PED

"""e "esumited

""

PED

""ecd rmCons(tn

" P

PED

A utd or Appr( A

PED

! utd or !nmtn !

PE

D"

utd or

"eie&"

PF'

P,F

AD Approed AP

P,F


P,F

"/ "e8ected "/

P"

AD Approed AP

P"


P"

"/ "e8ected "/

P!. AT Actie AT

P!. !A !n#ctie !A

P!. !E !n Prep#r#tion P" !

P/ AD Approed AP

P/ !E !n Prep#r#tion P" !

P/ "/ "e8ected "/

P'F AD Approed AP

P'F !E !n Prep#r#tion P" !

P'F "/ "e8ected "/

P

AD Approed AP



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DocTyp

e

Doc.Status


onStatusType

P


P

"/ "e8ected "/

PPA AD Approed AP

PPA !E !n Prep#r#tion P" !

PPA "/ "e8ected "/

PP"

AD Approed AP

PP"


PP"

"/ "e8ected "/

PU

AD Approed AP

PU


PU

"/ "e8ected "/

PTE AD Approed AP

PTE C" Cre#ted C" P

PTE "/ "e8ected "/

PTE """e "esumited

"" !

PTE U umitted U !PC

AD Approed AP

PC

C" Cre#ted C" P

PC

"/ "e8ected "/

PC

"""e "esumited

"" !

PC

U umitted U !

P6A AD Approed AP

P6A


P6A

"/ "e8ected "/

P6P

AD Approed AP

P6P


P6P

"/ "e8ected "/



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Docuent ,ype 9 /(Bect -ink



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Suary 9 /(Bect -inks

Sn Doc Type Doc Type Description ClaimDocument

Info Record

Purchase

Req. Item

Purchase

rder Item

!quipment

"aster

#$S

!lement

Sales Document

Item%et&or' "aterial

1 PAC Accounts Documents

2 PAU Authorities Docs 3 PCE Correspdence - E:ter

PC! Correspdence - !nter

5 PC" Contr#ct Documents

$ PED En%ineerin% Dr#&in%s

7 PF' Fo(der - A"P

+ P,F ,ener#( Fi(es

9 P" " Documents

10 P!. !nsur#nce Docs

11 P/ /oint enture

12 P'F 'e%#( Fin#nci#(

13 P #n#%ement 4stems

1 PPA P#rtners Correspond

15 PP" Procurement Docs

1$ PU u Contr#ctor Docs

17 PTE Tender Documents

1+ PC #ri#tion C(#ims

19 P6A 6#rr#nt4 Docs

20 P6P 6or* P(#nnin%



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Configuration Guide

12 Define 0ab %ffices

Description

,is is used define different la(oratories 9 i.e. different departents: sections.


Application Coponents Docuent Manageenteneral Data Define -a(oratories Design /ffices

$ransaction %o&e )#.O



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() Text* (ab.)en+ineerin+ office

P+ ;;;-Pro8ect )2) T


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() Text* (ab.)en+ineerin+ office

P! ;;;-Accounts !

P

Config Document_DMS (2)

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