Confidential ACL Functions Corporate Audit Services Technology Solutions Team Charlene Vallandingham...
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Transcript of Confidential ACL Functions Corporate Audit Services Technology Solutions Team Charlene Vallandingham...
Confidential
ACL Functions
Corporate Audit Services
Technology Solutions Team
Charlene Vallandingham and Jack Hauschild
September 29, 2008
2Confidential
Agenda
• Introductions
• Objective of Training – ACL Functions
– Classify
– Cross-Tabulate
– Stratify
– Combinations of Functions
• Wrap Up & Questions
3Confidential
Perform ACL Functions
Open New or Existing Project.Open Table for Testing.
4Confidential
Running the Classify Command
Classify Command
• Creates a profile of your table based on unique character field values
• The Classify command allows you to:
– Specify the character field upon which you want to base your analysis
– Specify the fields to subtotal
– Output to screen, graph, print or file
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Classify Command - Variables
Select “Analyze > Classify” – Click on “Classify On”
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Classify Command - Variables
Use Drop Down List & Select Variables
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Classify Command - Variables
Select Fields to Subtotal – Make Output Choice
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Classify Command - Results to Screen
Review distributions by count or amountDrill down into details
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Classify Command - Results to Screen
Drill down to details where Dept = “None”
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Classify Command - Help Screen
Use Help Screens!!
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Running the Cross-Tabulate Command
NOTE: Rows and columns must be character fields while subtotals can only be numeric.
• Displays the distribution of two or more character fields in a matrix format
• The Cross-Tabulate command allows you to:
– Specify rows upon which the analysis of the columns is based. The row is usually a key field such as a unique account description
– Specify a column that is cross-tabulated with the row you specified
– Specify subtotal fields for each intersection of each row and column
– Output to screen, graph, print or file
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Cross-Tabulate Command - Variables
Select “Analyze > Cross-tabulate”Select Rows, Columns & Subtotals – Make Output Choice
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Cross-Tabulate Command – Results to Screen
Examine results for inconsistencies
Drill down into details
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Cross-Tabulate Command – Help Screen
Use Help Screens!!
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Running the Stratify Command
NOTE: Statistics command can generate the minimum and maximum values to populate fields within Stratify command.
• Creates a profile of your table based on numeric field ranges
• The Stratify command allows you to:
– Specify the numeric field or expression that you want to stratify
– Select the minimum and maximum values of the range upon which the command will be executed
– Specify how many intervals into which you want to divide the data
– Specify which fields to subtotal
– Output to screen, graph, print or file
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Stratify Command - Variables
Open table for testing – Select “Analyze > Stratify”
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Stratify Command - Variables
Stratify on Debit Amount
Conditional “If” on Account
Create User-Defined Intervals
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Stratify Command - Variables
Select “More” Tab - Break out Results by Deptid
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Stratify Command – Results to Screen
Click on range to view only the detailed data of that range
Log File Shown on Left
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Stratify Command – Results to Screen
Specific Range Displayed
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Stratify Command – Help Screen
Use Help Screens!!
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Column dept_desc contains 5 character deptid at end of variable-length string
Combine Functions Example – Needed Department ID
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Combine Functions SUBSTRING, LENGTH, and TRIM to extract a Department Number from a Description Literal.
Use “Edit > Table Layout” to create combined function by adding a new expression.
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Combine Functions Example
Column DeptID created using combined function from dept_desc above
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Column DeptID created using SUBSTR((dept_desc),length(trim(dept_desc)) -4, 5)
Combine Functions Example
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Length function – Help Screen
Combination of Length & Trim Functions – Use Help Screens!!
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Substring function – Help Screen
Use Help Screens!!
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Wrap Up & Questions
• With ACL, there are many ways to perform a task
• Recommend ACL 303 – Functions & Scripts class
• Questions??