Conference/Workshop Procedures Tutorial
description
Transcript of Conference/Workshop Procedures Tutorial
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Conference/Workshop Procedures Tutorial
Monticello Central School District
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Why???
• In the following tutorial you will learn the procedures involved in attending a conference through the Monticello Central School District. These procedures will ensure a smooth process.
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Where can this be foundWhen you log into My Learning Plan you will see this screen
Current procedures can be found here
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Before the Conference
Discuss
Get approval
Guidance
Fill out forms
Advise all to check MLP to ensure accuracy
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My Learning Plan
• Registration Software• Refer to tutorial on how to use it if you are unfamiliar in
Global Village• Has to be filled out at least 2 weeks before an event• Without MLP approval permission is not seen as being
granted• If you are not attending you must drop attendance• Only costs listed and approved will be covered. You are
responsible for checking to make sure it is accurate during the approval process.
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Numbers need to be brought over in the approved column by the administrator
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After Approval
• Overnight or day-long– Airline tickets
• Conference Registration– Complete MLP – approval process is director, principal, etc.– Requisition for a PO– Requisition for a check– Submit copy of registration with requisition to supervisor 3 weeks
prior– Supervisor will submit paperwork to the business office – Business office will create the PO– Supervisor/attendee registers based on conference procedures
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Hotel Reservations
• Double occupancy required
• Applicable charges
• PO
• Three Weeks
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Taxes
• Tax exempt form
• Business office needs to fill this out prior
• There is no reimbursement for taxes
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At the Conference
• Itemized receipts
• Proof– Hotel bills need to be marked paid
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After the Conference
• 60 days• Mileage reimbursement claim form• Limits and calculating mileage (use mapquest) –
deduct normal workday• Mark MLP complete• Attach all receipts (itemized)– signature on
receipts• Attach MLP• Signature• Submit to business office
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Training Reimbursements
• If required by the district
• Complete an additional pay authorization form.
• Budget codes
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In addition
•Mark Complete in MLP for reimbursement to occur!!!!
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Further information
• Executive Director for Professional Development
• Business Office
• Global Village– Tutorial on registering in MLP for all users
THANK YOU FOR YOUR ATTENTION
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MONTICELLO CENTRAL SCHOOL DISTRICT: REQUISITION REQUESTBUDGET CODE: ………………………………………………………. DATE OF REQUISITION: ………………DESTINATION ………………………………………………………… PURCHASE ORDER #: …………………DEPT., GRADE OR SUBJECT OF REQUISTION…………………….. POSSIBLE SOURCE …………………….NAME OF REQUISITIONER: …………………………………………. ADDRESS: ……………………………….DIRECTOR, COORDINATOR, SUPERVISOR APPROVAL:…………BUILDING PRINICPAL APPROVAL: …………………………………
ITEM PURPOSE OR NEED(MUST BE COMPLETED)
CAT NO. (IF ANY)
QUANTITY UNIT PRICE DISCOUNT TOTAL PRICE
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Budget Code: _______________________________CLAIM FORMMonticello Central School District237 Forestburgh RoadMonticello, NY 12701
To be filled in by ClaimantName of Vendor: _________________________________________________________Address of Vendor: _______________________________________________________Signature of Claimant/Title ______________________________________ Date ______
QUANTITY UNIT DESCRIPTION UNIT PRICE NET AMOUNT
Signature of Supervisor _________________________________ Date: _____________