Conference Package - Holiday Inn Express & Suites Gananoque

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Great for meetings or events big or small! 3 meeting rooms to accommodate from 15-200 ppl!

Transcript of Conference Package - Holiday Inn Express & Suites Gananoque

  • 1. 777 King Street East Gananoque, ON K7G 1H4 Phone:613.382.8338 Rservations: 1.866.301.2650 Fax:613.382.0435 www.holidayinnexpress1000islands.comGANANOQUE / 1000 ISLANDS Thank you for your inquiry regarding your upcoming conference at the Holiday Inn Express Hotel & Suites Gananoque. Gananoque is an excellent choice for meetings in the heart of the World Famous 1000 Islands and the World Famous & Renowned UNESCO designated Frontenac Arch Biosphere Reserve. Our professional staff goes out of their way to ensure that your every need and expectation of service is surpassed. Known for exemplary meetings and banquet services, the Holiday Inn Express and Suites offers a multitude of flexible venues including a boardroom for 15 people to multiple meeting conference space for up to 200 people. Our dedicated banquet services meticulously execute every detail to create your most memorable event. The Holiday Inn Express & Suites has been ranked number one in Canada and has received the prestigious Quality Excellence Award. Our ideal location places us near many 1000 Islands attractions and entertainment such as Gananoque Boat Lines 1000 Islands Cruises, live professional theatre, casino, historic 1000 Islands Village shops, and restaurants. The nearby region also features area golf courses, trails, mini-golf, 1000 Islands Sky Deck, and 1000 Islands bike trails. The hotel features spacious standard rooms with two queen size beds; king executive rooms and two room leisure suites with a separate bedroom king size bed, double whirlpool, fireplace and 42 plasma TVs. Amenities include indoor heated pool, fitness room, sauna, free internet access, in room fridge, microwave, guest laundry as well as a business center and free parking. Our complimentary daily and delicious hot breakfast bar is irresistible! For a full day conference: Grande Room is $695.00 +HST ($500 + HST for room only) Islander Room is $295.00 + HST ($200 + HST for room only) Board Room is $150.00 + HST The newest hotel in Gananoque, the Holiday Inn Express & Suites offers quality service and elegantly decorated meeting facilities where we mean business! As your professional meeting planner, I am looking forward to working with you! Best Regards, Sarah Laturnus Director of Sales

2. General InformationThe Following Information is outlined to assist you in your initial planning stage.Confirmation & GuaranteeUpon confirmations of your booking, The Holiday Inn Express & Suites Gananoque requires one copy ofthe signed function contract. A guaranteed number of persons is required seventy-two (72) hours prior to thefunction. The convener undertakes to pay the quoted number guaranteed, or in attendance, whichever is thegreater.Method of PaymentMethod of payment will commensurate with the function and the number of persons in attendance. This willbe outlined in each individual function contract.Permissible methods of payment included an approved credit card, advance deposit, or pre-approved billingby our accounting department. Payment is due at check-out unless other arrangements have been made priorto the function date. Any Terms, Conditions and/or Prices are all subject to change at the discretion of thehotel at any time.Cancellation PolicyPlease refer to the function contract of agreement. It is imperative that you inform the catering office of anychanges to avoid cancellations charges.Food and BeveragesAny food or beverages consumed in your meeting or banquet room can be supplied by the Holiday InnExpress & Suites Gananoque / 1000 Islands or the client. If you are bringing your own food and / or beverageinto the facility special permission must granted.Menu SelectionAll details concerning food and beverage must be finalized at least three (3) weeks prior to the function date.Our catering staff will be more than happy to assist you with menu selections and room arrangements.Security DepositAt the discretion of management, some groups will be required to send a security deposit to be held untilafter the departure. This will be refunded providing no damage has been done to property and contents. S.O.C.A.N.Tariff license fees are payable for entertainment of live or recorded music. The entire fee is remitted, by thehotel to the Society of Composers, Authors and Music Publishers of Canada. Should you have anyquestions about the above please call S.O.C.A.N. at 416-445-8700. 3. Rental Equipment Available: Overhead Projector $30.00 LCD Projector $95.00 25 TV/DVD/VHS on cart $30.00 Laser Pointer $10.00 Conference Phone $50.00 Flip Chart Paper $20.00 per pad Desk top sound system with microphones $25.00 Sound Mixer / P.A. System $100.00 Laptop computer~ Rental rates upon request (Please indicate requiredsoftware/version/program/plug-ins/etc.) White Board and Markers ~ Complimentary Pens and pads of paper provided for conferences upon request Dance floor $250.00 Pantry $400.00All rates are a per day basis before taxProtocol for Large Bookings: Deposit at time of booking. 50% of projected total 45 days before event. 50% of projected total less deposit, upon Arrival Any extra cost upon departure. Any Terms, Conditions and/or Prices are all subject to change at the discretion of the hotel at any time. All depositsare non-refundable. 4. Express Start Breakfast BuffetOpen: 6:30am-9:30amDrinks: Smart Roast Coffee Tea Juice (Apple & Orange) Milk (2% & Skim) Hot ChocolateHot Menu: Scrambled Eggs Omelets Bacon Sausage Oatmeal PancakesBaked Goods: Warm Cinnamon Buns Muffins English muffins Brown BreadToppings: Butter Cream cheese Peanut butter Jams Maple SyrupToaster providedCold Menu: Cereal All Bran, Shreddies, Fruit Loops and Cheerios Yogurt Fresh Fruit Hard boiled eggsThis breakfast is only available to overnight guests of the hotel. Should you require a catered breakfastfor your event please ask your planner for details. 5. All Day Meeting MenusAll Day Meeting Package # 1Morning Break:Assorted Baked GoodsCoffee & Assorted TeasLunch: Soup of the Day Assorted Sandwiches Crudities & DipAssorted Squares Coffee, Assorted Teas & Soft Drinks Afternoon Break: Assorted Soft DrinksJuice, Coffee & Assorted TeasFresh Baked Cookies$26.00 per person 10 Person MinimumAll above pricing is on a per person basis before applicable taxes and gratuity. Does Not Include Room Rental 6. All Day Meeting Package #2 Morning Break: Assorted Juices Freshly Baked Muffins & Croissants Served with Honey & Preserves Coffee & Assorted TeasLunch:Caesar Salad Shrimp & Salmon Wellington Roasted Red Skin PotatoesVegetable of the DayAssorted DessertsAssorted Soft Drinks, Coffee & Assorted TeasAfternoon Break:Freshly Baked Cookies Granola BarsAssorted Teas, Coffee, Assorted Soft Drinks & Bottled Water $ 29.00 per Person 10 Person MinimumAll above pricing is on a per person basis before applicable taxes and gratuity Does Not Include Room Rental 7. All Day Meeting Package #3Morning Break: Freshly Baked MuffinsServed with Butter and Preserves Coffee, Assorted Teas & Juices Lunch: Soup of the day Assorted SandwichesCheese platterAssorted DessertsAssorted Cold Drinks Bottled Water, Coffee & Assorted Teas Afternoon Break: Freshly Baked CookiesCold Drinks, Coffee & Tea$21.00 per person10 Person Minimum All above pricing is on a per person basis before applicable taxes and gratuity Does not include room rental 8. Working Lunch MenusWorking Lunch Selection # 1House SaladSandwiches: Assorted Cold Cuts, Egg Salad and Tuna SaladPotato Salad Pickles, Olives, CheeseAssorted Desserts Coffee, Tea, Bottled Water & Soft Drinks $ 18.00 per personWorking Lunch Selection # 2Soup of the day Barbequed ChickenRoasted Red Skin PotatoesGreen Bean Vegetable Assorted Pies Coffee, Tea, Bottled Water & Soft Drinks $ 18.00 per person 10 Person MinimumAll above pricing is on a per person basis before applicable taxes and gratuityDoes not include room rental 9. Break Selections A.M. Break Selection #1Freshly Baked Muffins Accompanied By Butter & Preserves Coffee, Assorted Teas & Juice $4.75 per person A.M. Break Selection #2Freshly Baked Muffins and CroissantsAccompanied by Butter and Preserves Fresh Seasonal Fruit Coffee, Assorted Teas & Fruit Juices$6.50 per person A.M. Break Selection #3Fresh Fruit and Yogurt Dip Assorted Yogurt, Granola BarsCoffee & Assorted Teas Juice $7.25 per person P.M. Break Selection #1 Home Baked Cookies Coffee & Assorted Teas$4.00 per person P.M. Break Selection #2 Assorted Sweet Breads Coffee, Assorted Teas & Bottled Water$5.50 per person P.M. Break Selection #3Home Baked Cookies, Seasonal Fruit PlatterSoft Drinks, Bottled Water, Coffee & Assorted Teas $6.00 per personAll of the above pricing is on a per person basis before applicable taxes and gratuity. Prices do not includeroom rental. 10. Party MenuSpinach Dip Party BowlPumpernickel bread filled with creamy spinach dip includeschunks of pumpernickel bread, carrots and celery sticks for dipping. Serves 40 people $49.50 per trayPizza SlicesPepperoni and/or 3 cheeseX-large 10-12slices per pizza $21.99 per pizzaStuffed PlatterAn assorted platter of tasty rolls stuffed with Tuna, Egg and Minced hamServes 12$17.99 per trayAntipasto PlatterStuffed olives, Calamata olives, Spicy Cherry Bocconcini, Provolone Piccante, Grana Pada Parm cheese, mild and hot Genoa salami, mild and hot Calabrese salami Serves 15 people$38.99 per tray All prices are before taxes and gratuity. Rates above do not reflect the price of room rental. 11. Munchie Menu Nachos & Salsa$10.00 per basketPotato Chips $7.00 per basket Assorted cheese & crackers $6.00 per person Fresh cut fruit tray & dip$6.00 per personCut veggies and dip$6.00 per personDeli tray: Sliced hamassorted salami, assortment of rolls, cheese and pickles$10.00 per personAll prices are before taxes