DIPLOMATHOTEL.COM.AU | (02) 6295 2277 | CNR CANBERRA AVENUE & HELY ST, GRIFFITH ACT 2603

CONFERENCE & EVENTS PACKAGES

The Diplomat is a setting with over 30 years of history in the Nation’s Capital. Originally designed as a five star venue, the hotel enjoys an abundance of natural light and space.

Attache conference room is nestled to the rear of the hotel’s atrium and offers a temperature controlled environment with a range of audiovisual solutions perfect for events of up to 60 people. Talk to us about your requirements and we would be happy to offer our recommendations!

SEATING CAPACITY ROOM SETUP Maximum Number of People Seated

Theatre 60

Boardroom 34

Hollow Square 34

U-shape 27

Classroom 40

Cabaret 35

Banquet 50

DURATION ROOM HIRE FEES

Full Day $400

Half Day/Evening $200

* ‘No Catering’ Minimum Room Hire $ 300

CABARET CLASSROOM U-SHAPE

HOLLOW SQUAREBANQUETTHEATRE

DIPLOMAT CONFERENCE & EVENTS PACKAGE

DAY DELEGATE PACKAGESHave you ever wondered if there’s an easier way to budget for an event? Well there is when you Meet with a Diplomat! Our day delegate rates offer everything you need in one easy rate that you can simply multiply by the number of delegates attending. Now there’s no excuse for breaking the budget!

PACKAGE ONE (MINIMUM OF 20 DELEGATES) $58 PER PERSON

Room hire wireless internet AV equipment including screen, flip chart & whiteboard all day freshly brewed tea & coffee chef’s selection of morning & afternoon teas a choice of lunch options A, E or D.

PACKAGE TWO (MINIMUM OF 20 DELEGATES) $63 PER PERSON

Room hire wireless internet AV equipment including screen, flip chart, data projector & whiteboard all day freshly brewed tea & coffee chef’s selection of morning & afternoon teas a choice of lunch options A, B, C, D or E bottled mineral water for each guest.

ATTACHÉ CONFERENCE ROOMAVAILABLE AT THE RATE OF $400 PER DAY.

Room measures 104m., making it ideal for a myriad of purposes. Room hire includes the use of whiteboard, screen, and pens, paper, mints and iced water for each guest.

KING BOARDROOMSRATE OF $275 PER DAY/NIGHT.

This room measures 55m². The principle area of this suite features a work desk, 60 inch SMART TV, lounge seating and a boardroom table with seating for eight. This functional area has an adjoining king size bedroom with ensuite.

BREAKFAST

ALL BREAKFASTS SERVED WITH FRESHLY BREWED TEA, JUICE & COFFEE (MINIMUM 25 PAX)

HOT BREAKFAST BUFFET $29.50 PER PERSON • Full continental breakfast buffet • Scrambled eggs • Grilled bacon • Beef chipolatas • Slow roasted tomatoes • Sautéed mushrooms • Hash browns

CONTINENTAL BREAKFAST BUFFET $22.50 PER PERSON • Selection of breads, english muffins, crumpets, croissants & danish pastries • Selection of jam, preserves, butter & margarine • Selection of yogurts and fresh fruit • Bircher muesli • Selection of cereals • Full cream, skim and soya milk

LUNCH

ALL BUFFETS SERVED WITH A SELECTION OF CHILLED FRUIT JUICES, SPARKLING MINERAL WATER AND SOFT DRINK PRICING IS PER PERSON

OPTION A – CREATE YOUR OWN10 PAX MIN • $19.50

Can you build it? Yes you can! A selection of bread rolls, wraps, fillings and condiments designed to allow your delegates to please their palette! Served with a fresh fruit and Australian cheese platter

OPTION B – QUICHE ‘N’ EASY WORKING LUNCH20 PAX MIN • $29.50

An assortment of hot finger food served with two varieties of quiche, salads and a fresh fruit and Australian cheese platter

OPTION C - BIG BREAK BUFFET20 PAX MIN • $38.50

Your Choice of 2 hot dishes & salads to be served with fresh baked bread rolls fruit & cheeses: Asian style marinated chicken pieces with rice lamb korma with rice pilaf, pappadums and mint yogurt moroccan spiced chicken thigh with cous cous spinach and ricotta ravioli with olives, baby spinach and a tomato sauce penne pasta with chicken, mushroom, bacon and pesto cream sauce roast beef with baked potato and pumpkin, steamed vegetables and gravy roast pork with baked potato, steamed vegetables and apple sauce roast beetroot and persian feta tarts beef stroganoff with fettuccini

OPTION E – THE WALKABOUT NO MIN • $14.50

Why sit inside for lunch? Our boxed lunches comprise of a muffin, sandwich, fruit and a juice bottle packed and ready for delegates to take for a stroll down to the foreshore and surrounds.

OPTION D - THE END OF THE DAY NO MIN • $25.00

Each person gets Asahi – 2 bottles Buffalo wings – served with a blue cheese sauce Chips – because you like chips

REFRESHMENTS

PRICING IS PER PERSON FRESHLY BREWED COFFEE WITH ASSORTED PICKWICK TEAS $4.00 per person

FRESHLY BREWED COFFEE AND ASSORTED PICKWICK TEAS SERVED ALL DAY $8.50 per person

JUICE, SPARKLING MINERAL WATER & SOFT DRINKS $4.00 per person

MORNING / AFTERNOON TEA

HOUSE-BAKED COOKIES $5.00 per person

CORN CHIPS WITH HOUSE MADE DIPS $5.00 per person

THREE POINT SANDWICHES $6.00 per person

FRESHLY BAKED ASSORTED MUFFINS $6.00 per person

MIXED FRIANDS $6.00 per person

COUNTRY STYLE SCONES WITH PRESERVES & CREAM $6.50 per person

AN ASSORTMENT OF CAKES, SLICES & TARTS $7.50 per person

FRESHLY CUT FRUIT PLATTER $7.50 per person

MENU 1 – EVENT LUNCH & DINNER

OPTION #1 Main only $34.50

OPTION #2 Please make 1 menu selection for each course 2 courses $42.50 • 3 courses $54.50

OPTION #3 Please make 2 menu selections from each course (alternate serve) 2 courses $49.50 • 3 courses $62.50

ENTRÉE COURSE All meals are served with warmed bread rolls

• SOUPS – potato and leek, carrot and ginger, honey roasted pumpkin or chicken and vegetable • GARLIC PRAWNS with rice pilaff • ROAST BEETROOT AND FETTA TART with mesclun salad • CAESAR SALAD cos lettuce, bacon, egg, croutons and parmesan with our signature dressing • SATAY CHICKEN marinated chicken tenderloins atop of chef’s salad with satay sauce • SMOKED SALMON NICOISE SALAD with new potatoes, green beans, egg, olives, tomato and spanish onion finished with a dijon dressing • ANTIPASTO PLATE cured meats, olives, feta and marinated vegetables

MAIN COURSE • BEEF FILLET on garlic crushed potato with red wine jus and caramelised eshallots • HONEY SOY PORK FILLETS served on an asian salad • CHICKEN, MANGO AND PROSCIUTTO FILO’S with a tarragon cream sauce • MINT AND PESTO ROASTED RACK OF LAMB with garlic roasted chats and rosemary jus • SOY AND SWEET CHILLI GLAZED SALMON with steamed jasmine rice and stir fried vegetables • CHICKEN SUPREME STUFFED WITH CHEESE SUN DRIED TOMATO & BASIL with potatogalette and garlic cream sauce • ROASTED VEGETABLE STACK with balsamic glaze

DESSERT COURSE • CRÈME BRULEE CHEESECAKE with fresh fruit coulis • INDIVIDUAL PAVLOVA with fresh fruit medley • PROFITEROLES with chocolate sauce and chantilly cream • LEMON MERINGUE PIE with fresh cream • TIRAMISU with coffee cream • CHOCOLATE MUD CAKE with double cream • PEAR AND WALNUT TART with crème anglaise

MENU 2 – EVENT LUNCH & DINNER

$59.50 PP

ENTRÉE • ANTIPASTO PLATTER – A selection of cured meats, smoked salmon, olives, sun dried tomato, fetta and marinated vegetables

MAIN – please select two main courses (alternate serve) • BEEF FILLET on garlic crushed potato with red wine jus and caramelised eshallots • HONEY SOY PORK FILLETS served on an asian salad • CHICKEN, MANGO AND PROSCIUTTO FILO’S with a tarragon cream sauce • MINT AND PESTO ROASTED RACK OF LAMB with garlic roasted chats and rosemary jus • SOY AND SWEET CHILLI GLAZED SALMON with steamed jasmine rice and stir fried vegetables • CHICKEN SUPREME STUFFED WITH CHEESE SUN DRIED TOMATO & BASIL with potato galette and garlic cream sauce • ROASTED VEGETABLE STACK with balsamic glaze

DESSERT • SHARED MINIATURE DESSERT PLATTER – a selection of miniature desserts

BEVERAGE PACKAGES FOR ANY OCCASION

GUESTS TO PURCHASE OWN DRINKS Your event is confirmed with payment of room hire and catering. Your guests can then pay for their own beverages.

BAR TAB You can allocate a specified dollar amount against a bar tab. Once your set limit is reached you will be notified and the limit can be either increased or guests can pay their own way. You can also specify the beverage selection available on your bar tab.

BEVERAGE PACKAGES

A MINIMUM OF 20 PEOPLE APPLIES.

STANDARD • Chalk Hill Blue Shiraz Cabernet • Chalk Hill Blue Sauvignon Blanc Semillon • Chalk Hill Blue Sparkling • Boag’s Draught • Hahn Premium Light • Tooheys Extra Dry • Soft drinks & orange juice • 1 Hour duration – $18.00 per person • 2 Hour duration – $25.00 per person • 3 Hour duration – $32.00 per person • 4 Hour duration – $39.00 per person • 5 Hour duration – $46.00 per person

PREMIUM • Momo “Sauvignon Blanc” Marlborough (NZ) • Leconfield “Merlot” Coonawarra (SA) • Yarraburn Curvée Brut • Premium Beers • Heineken (Holland) • Stella Artois • James Boag Premium • James Boag Premium Light • Soft drinks & chilled juices • 1 Hour duration – $25.00 per person • 2 Hour duration – $34.00 per person • 3 Hour duration – $43.00 per person • 4 Hour duration – $52.00 per person • 5 Hour duration – $61.00 per person

CANAPÉ

PLEASE MAKE YOUR SELECTION FROM THE FOLLOWING PLATTERS

COLD

Smoked salmon and cucumber rounds with crème fraiche (GF) 30 Pcs $60

Mussels provencal (GF) 30 Pcs $60

Prawn and guacamole spoons (GF) 30 Pcs $60

Vietnamese rice paper rolls with dipping sauce (GF) (V) 30 Pcs $50

Moroccan spiced lamb with lime mayonnaise and walnut 30 Pcs $75

Rare roast beef with fruit chutney and cherry tomato on crouton 30 Pcs $65

HOT

Spring rolls (V) 50 Pcs $50

Samosa (V) 50 Pcs $50

Mini dim sims 50 Pcs $50

Mini pies and sausage rolls 40 Pcs $65

Salt and pepper calamari 40 Pcs $55

Spinach and ricotta triangles (V) 40 Pcs $55

Thai crab cake with dipping sauce 30 Pcs $70

Satay chicken skewers 20 Pcs $60

Marinated prawn skewers (GF) 20 Pcs $75

Caramelised onion and parmesan tart (V) 40 Pcs $65

DESSERT PLATTER

Chef’s selection 30 Pcs $65

(V) vegetarian (GF) gluten free

AUDIO VISUAL EQUIPMENT HIRE

Extra flipcharts $50

Laptop $150

Dance floor $300

Data projector $150

Electronic whiteboard $200

Lectern stand $30

Cordless microphone + Speaker $120

iPod connection + Speaker $120

Portable Computer speakers $30

Lapel microphone $200

Remote clicker $30

Lectern + microphone $150

DVD player $30

Wireless teleconferencing $150

6ft tripod screen $50

Photocopying, printing & fax services are available at front desk between 7am to 8pm. A small charge per unit applies

BOOKING / TERMS

1.1 Tentative bookings are held for 3 days by which time confirmation mustbe made in writing and a deposit received. If a confirmation has not been received, Diplomat Hotel reserves the right to cancel the booking and allocate the venue to another client.

1.2 To confirm a reservation please return your signed terms and con-ditions and a $500.00 deposit directly to the hotel within one (1) week of making your tentative booking. All deposits will be credited towards your final account pending guest adherence to these terms and conditions.

1.3 Event run sheet must be signed and returned prior to the com-mencement of the event.

CATERING REQUIREMENTS: 2. 1 Selected menus and dietary requirements are required at least two

(2) weeks prior to the event, unless prior arrangement is made.2.2 For catering & billing purposes, final confirmation of guests attending

the function is required one (1) week prior to the event. (Conference booking – 72 hours prior to event)

2.3 Clients are not permitted to bring their own food or beverages onto the premises, unless pre-arranged by Management in writing.

2.4 Should numbers increase on the day of the event we will do our best to accommodate your catering requirements but cannot guarantee availability of catering supplies.

2.5 A.C.T health 7 safety regulations do not permit food to be taken off the premises at any time.

CANCELLATIONS: 3.1 All cancellations must be received in writing. Cancellations will not be

verbally accepted. 3.2 All deposits are non-refundable. 3.3 Between 30 and 7 working days’ notice, 75% of the total estimated

cost for the event will be charged. 3.4 Less than 7 working days’ notice ~ 100% of the total estimated cost

for the event will be charged. 3.5 We understand that you may need to change the date of your event;

we will attempt to fit in with any changes of date where space is available. If the requested dates are not within 30 days of the original date, it will be treated as a cancellation.

OVERTIME SURCHARGES: 4.1 A surcharge of 25% on Sundays and public holidays is applicable. This

surcharge will be applied to the final account. Events which run past midnight on a Saturday night are subject to surcharge.

4.2 Organisers agree to commence and vacate the function rooms at the times agreed with management. Early access to the function area is to be pre-arranged with management. A venue hire charge of $250.00 per hour will apply for any functions that continue past the agreed finishing time.

4.3 Any cleaning, setup or packing down of clients’ equipment or goods will incur an overtime surcharge. This must be pre-arranged with management prior to the commencement of the event at which time the amount of the charge will be determined.

4.4 A minimum Food & Beverage Spend: $2000.00 is required on a Sunday or Public Holiday for the event to go ahead.

PAYMENT: 5.1 Total payment shall be made 7 days prior to the event otherwise the

event will be cancelled. 5.2 Credit card will be charged 7 days prior to event. 5.3 A 30 day account may be arranged with management prior to the

event.

5.4 In the event, credit is required, the amount will be refunded within 14 working days after the event.

5.5 A pre-authorisation of the requested bar tab amount will be taken prior to the reception. In the event the tab amount is not reached the outstanding amount will be released within 5-7 working days.

PRICES: 6.1 All prices are current at time of booking and are subject to change at

any time without given notice.

COMMISSION: 7.1 All rates are non-commissionable, unless otherwise negotiated.

LOSS OR DAMAGE OF GOODS: 8.1 The organiser will indemnify the Diplomat Hotel and its employees

against all losses, liabilities and expenses (including legal costs on a solicitor and own client basis) arising out of or in connection with, whether directly or indirectly.

8.2 Any breach by the organiser of its obligations under this agreement; or omission involving fault or negligence on the part of the organiser.

8.3 The organiser’s liability to indemnify the Roundhouse Hotel Group under Clause 1 (above) will be reduced proportionately to the extent that any breach of this agreement by the Round House Hotel Group, or any act or omission involving fault or negligence on the part of the Roundhouse Hotel Group, contributed to the loss, liability or expense.

8.4 A cleaning fee of $500.00 will be charged for misuse of toilets, stains on carpet and any damage to hotel property.

RESPONSIBILITY: 9.1 Should the hotel be unable to provide the facilities reserved due to

circumstances beyond our control, no further claim other than the entitlement to a full refund of any deposits paid may be made. The hotel will endeavour to provide the organiser with reasonable notice.

GUEST CONDUCT: 10.1 Roundhouse Hotel Group reserves the right to refuse service, escort

guests out or close functions should guests be found behaving inap-propriately.

10.2 Roundhouse Hotel Group provides beverages in accordance with the responsible service of alcohol. To assist with your guests’ safety a responsible service of alcohol contact within the event must be appointed by the organiser. This contact will assist management in the liaison with guests in the event that a responsible service of alcohol issue arises during the event.

10.3 The liquor licensing act prohibits the licensed person from serving alcohol to persons under age or persons staff believes may be intoxi-cated. In the event of a function being closed; the federal police will be contacted to escort guests from the premises.

10.4 Refunds will not be issued if your function has been terminated due to guest misconduct.