BUSINESS LAW PRESENTATION

CONDUCT OF BOARD MEETING

GROUP 2

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 We would like to express our special thanks of gratitude to our Professor

Mr. Vinit Pandit as well as our Principal Dr. Mr. Annasaheb Khemnar

who gave us the golden opportunity to do this wonderful project on the

topic Conduct Of Board Meeting, which also helped us in doing a lot

of Research and we came to know about so many new things. 

We are really thankful to them.

We are making this project not only for our marks but to also to increase

our knowledge . 

THANKS AGAIN TO ALL WHO HELPED US. 

- GROUP 2

GROUP MEMBERS ROLL NO. NAMES

1114 Deepali Akula

1124 Swapnil Bhutkar

1134 Akshay Jadhav

1144 Midhat Khan

1152 Varsha Pathak

1154 Revati Pawar

1164 Ashwin Shetty

1194 Pratisha Solanki

PARTICULARS

WHAT IS A BOARD MEETING?

Formal meeting of Board of Directors

Must be held at least once in every three months

Considers Policy Issues and major problems

Presided by a chairperson

BOARD MEETING

Issue and allotment of shares

Calls on shares

Forfeiture of shares

Surrender of shares

Issue of debentures

Formulation of general business policies

Recommendation of risk of dividends and distribution of dividends

Filing of various documents and returns with registrar

OBJECTIVES OF BOARD MEETING

Board of directors

Board Secretary (Chief Financial Officer)

Officer ( Senior executives)

MEMBERS OF BOARD MEETING

LATE SHRI DHIRUBHAI AMBANI

FOUNDER CHAIRMAN

SHRI MUKESH

AMBANI

M.D CHAIRMAN

SHRI NIKHIL

MESWANI

EXECUTIVE

DIRECTOR

SHRI PAWAN

KAPIL

EXECUTIVE

DIRECTOR

SHRI HITAL R

MESWANI

EXECUTIVE

DIRECTOR

P.M.S PRASAD

EXECUTIVE

DIRECTOR

SMT NITA

AMBANI

EXECUTIVE

DIRECTOR

THE

RELIANCE

GROUP

BOARD OF DIRECTORS

THE CORE COMMITTEE

1) AUTHORITY TO CONVENE – Chairperson of board meeting

2) NOTICE OF BOARD MEETING

3) Contents : Time, date, place of meeting & agenda

Should be given in writing to every director, a fortnight before

Officer whose duty is to give the notice, if fails to do so, shall be

punished with fine

If notice is not given to every director ; meeting is invalid

Notice of adjournment : the notice of first meeting holds good for

all adjournments

LEGAL PROVISIONS REGARDING BOARD MEETING

(Name of Agency)Board Meeting Agenda

(Month Day, Year)(Location)

(Planned Starting Time to Ending Time)

Activity

Minutes from previous meeting

Chief Executive's Report

Finance Committee's Report

Development Committee's Report (nonprofit)

Board Development Committee

Other Business

- Old

- New

- Announcements

Roundtable Evaluation of Meeting

Review of Actions from Meeting

Adjourn

Frequent reasons for poor board meetings: insufficient time to review materials before the meeting,

insufficient member participation and poor time management during the meeting.)

3) TIME AND PLACE OF BOARD MEETING

Place convenient to the directors

Time – in working hours or outside the business hours even on a public holiday

(unless ARTICLES OF ASSOCIATION PROVIDE OTHERWISE)

4) AGENDA OF BOARD MEETING

Notes on routine items

Notes on special/ important items

Mention the resolutions to be passed

Reports on the working of the company

Approval of capital projects

Matters calling for major policy decisions

5) MINUTES OF BOARD MEETING

Maintain a separate book

Preparation of minutes

Important statutory requirements

Signing of minutes of Board Meeting

Alteration in minutes

Minutes should be kept at the registered office

6) QUORUM OF DIRECTORS

What is a quorum?

If quorum is not met, then what?

Quorum for the Board Meeting – 1/3 of total strength of board of

directors

Quorum at a Board Meeting must be uninterested quorum

Objectives

Appointment of Chairperson and Board of Directors for a

stipulated period

Initial directors approve governing documents

Make resolutions

INITIAL BOARD MEETING

End the meeting

Unanimous vote

If there is no further discussion – ask a board member make a motion to adjourn

Ask members to discuss any unfinished business from previous meeting

Write down any objections

Ask members to vote

If not – make a motion

Ask the members if they have any questions

Ask various departments to give their reports

Alteration in minutes

Read the minutes

Sign the attendance sheet

Announce the call of order

Prepare ahead of timeCOND U CT

OF

BOARD

MEETING

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