Conditions of order · the Supplier as to its subject matter and supersedes all prior agreements...

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Conditions of order

Transcript of Conditions of order · the Supplier as to its subject matter and supersedes all prior agreements...

Page 1: Conditions of order · the Supplier as to its subject matter and supersedes all prior agreements and representations between the Purchaser and the Supplier. 2. ACCEPTANCE OF THE PURCHASE

Conditions of order

Page 2: Conditions of order · the Supplier as to its subject matter and supersedes all prior agreements and representations between the Purchaser and the Supplier. 2. ACCEPTANCE OF THE PURCHASE

These Conditions of Order are applicable to all orders issued by Centum or its Subsidiaries to the Supplier unless otherwise agreed in writing by the parties. Any special terms and conditions for the Supplies and Services shall be detailed in the purchase order form. In case of any discrepancies or ambiguities as between these Conditions of Order and the purchase order form, the purchase order form shall take precedence.

No conditions of the Supplier set forth on any documents from the Supplier (such as general Conditions of sale, letters, delivery notes, bill of receipt, invoices, etc.) Or on any acceptance of any Purchase Order issued by the Purchaser shall be applicable to any Purchase Order. No modi�cation to any provision of these Conditions of Order shall be valid without the Purchaser’s written approval.

DEFINITIONS

In these conditions the following words shall have the meaning stated below:

(a) “Conditions of Order” means theseconditions which form an integral part of thePurchase Order.

(b) “Permanent Works” means those works,services and utilities to form or forming apermanent part of the works for the relevantproject or projects in respect of which theSupplies and Services are provided.

(c) “Purchase Order” means the purchaseorder form detailing the Supplies and Servicesordered by the

Purchaser, those Conditions of Order and any other documents referred to therein.

(d) “Purchaser” means Centum Holdings Ltdor any of its Subsidiaries issuing a purchaseorder form, the purchase order will dictate thepurchasing entity, your contract will be withthat entity only no intercompany corporate orpersonal guarantees will be provided or areimplied in any case our terms of purchase willsupersede and overrule (see clause 2) in all

cases regardless of any previous agreements signed up with the supplier.

(e) “Statutory Requirements” means all relevantActs of Parliament, any instrument, rule ororder made under any Act of Parliament, or anyregulation or byelaw of any local authority or ofany statutory body including but not limited toBritish Standards, European Standards of Codesof Practices in each case as amended from timeto time.

(f ) “Subsidiaries” means any of Centum wholly owned Companies or subsidiaries.

(g) “Supplier” means the person or companyidenti�ed under the purchase order form withwhom the Purchaser has placed the PurchaseOrder

(h) “Supplies and Services” means all or partof any materials, things and/or services to beprovided by the Supplier under the PurchaseOrder and identi�ed in the purchase orderform

1. PURCHASE ORDER

(a) The Supplier shall be responsible foreverything that is or will be necessary for theprocurement and

delivery of the Supplies and Services and the execution of all its obligations and discharge of all its liabilities under the Purchase Order. The Supplier shall not rely on any omission, inaccuracy or error contained in any document comprising the Purchase Order to relieve itself of any of its obligations under the Purchase Order.

(b) Subject to clause 1(a), where discrepanciesoccur between drawings and speci�cationsand/or other documents associated with thePurchase Order, the Supplier shall notify thePurchaser in writing of any such discrepancies,without delay, for the Purchaser’sdetermination.

(c) The Purchase Order contains the entireagreement between the Purchaser and

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the Supplier as to its subject matter and supersedes all prior agreements and representations between the Purchaser and the Supplier.

2. ACCEPTANCE OF THE PURCHASE ORDER

The Purchase Order and all its terms and conditions is deemed to have been unconditionally accepted by the Supplier if performance has commenced or when no written refusal has reached the Purchaser within seventy-two (72) hours from the date of receipt of the purchase order form by the Supplier.

The purchase order attached hereto con�rms the date upon which the goods/materials and/or ancillary services are required on site, and the Supplier should con�rm same in writing and have made allowance for any necessary lead in time for production or procurement of same.

3. PRICE

(a) The Price to be paid for the delivery of theSupplies and the performance of the Servicesis the �xed price stated in the purchase orderform and shall not be amended except inaccordance with these Conditions of Order.

(b)The price shall be deemed to include allcosts, charges, fees, delivery charges (includingshipping), contingencies, attendances,overheads and pro�t required for the Supplier’sdischarge of its obligations under the relevantPurchase Order, including (without limitation)packing, insuring and delivering the Suppliesand the Services ordered by the Purchaser.

(c) All prices are exclusive of VAT.

(d) Where the Supplier proposes to vary theprice, the Supplier shall give notice in writing ofsuch proposal to the Purchaser. Any variationto the price shall only be valid and e�ectivewhen con�rmed in writing by the Purchaser.

4. PAYMENT

(a) An invoice shall be raised by the Supplierfor each order made by the Purchaser, on amonthly basis on the 25th day of each month,after delivery and addressed to the Purchaser’sFinance Department as detailed in thepurchase order form.

(b) The Supplier shall indicate in the invoice therelevant purchase order form number, in full,the site reference number, the delivery addressand the date of delivery. The Supplier shall alsoshow separately on the invoice the applicableVAT amount. The invoice shall include areference to the delivery note signed by thePurchaser pursuant to clause 5(c).

(c) Subject to compliance by the Supplier withclauses 4(a) and (b), the payment due date shallbe within 45 calendar days following the dateof the invoice. No payment shall be made ifinvoices are not properly issued. The Purchasershall have the right to deduct from any moneyhe owes to the Supplier any amount that theSupplier owes the Purchaser, or any set o�arising from any other purchase.

(d) No payment shall be made unless thepurchase order form has been deemedaccepted by the Supplier pursuant to clause 2above or if the Supplies and Services have notbeen delivered to the Purchaser.

(e) In the event of late payment by thePurchaser beyond a period of 30 calendardays from the due date for payment, theSupplier shall be entitled, as sole �nancialcompensation, to be paid interest at two(2) percent above the base rate for the timebeing of the Bank of England on the amountoutstanding.

5. DELIVERY

(a) Delivery shall be made at the locationindicated by the Purchaser during normalbusiness hours, at the latest half an hour beforenormal �nishing time (save where speci�caccess restrictions apply and

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have been noti�ed to the Supplier or speci�ed on the purchase order form) and at the Supplier’s cost and risk.

(b) Upon delivery, the Supplier shall providethe Purchaser with a delivery note in two(2) originals, which shall state the relevantpurchase order form number as well as theexact details of the Supplies and Servicesdelivered. If the Supplies are ordered by weightthe delivery note must be accompanied bya weight docket issued from an authorisedand approved weighbridge. The delivery noteshall be signed by the Purchaser as a proof ofdelivery only and the Purchaser shall not bedeemed to have inspected the Supplies andServices solely as a result of having signedthe delivery note. Where the Supplies andServices are packaged or wrapped then theacceptance of the Supplies and Services shallnot be made until the Purchaser has actuallyinspected and accepted them. In case of delayor non-conformity, the Purchaser shall have theright to reject non-conforming Supplies and/or Services and to return the Supplies deliveredat the Supplier’s cost and risk. Supplies and/or Services delivered in a damaged conditionshall be replaced immediately by the Supplierwithout charge. No storage charge shall bepaid until the Purchaser accepts delivery.

(c) The failure by the Supplier to produce adelivery note signed by the Purchaser shallbe conclusive evidence that the Supplies andServices have not been delivered or provided.

(d) O�oading shall be done by the Supplierand shall be the Supplier’s responsibility.The Supplier shall perform the o�oadingin accordance with the appropriate RiskAssessment Method Statement (RAMS)prepared by the Supplier for the purposes ofthe o�oading. Notwithstanding the above, ifrequested by the Supplier, the Purchaser mayat its discretion provide reasonable assistancein the o�oading of Supplies. For materialsunloaded by Hi-ab (lorry loader) unloadingmust be carried out in accordance withBS7121:4:2010 (Code of Practice for safe use ofcranes/lorry loaders).

(e) Subject to clause 5 (f ), the transfer of risk inthe Supplies and Services to the Purchaser shall

occur upon delivery thereof.

(f ) Transfer of ownership in the Supplies and Services to the Purchaser shall take place upon delivery thereof. Upon delivery of Supplies and Services the Supplier shall have no title or interest therein at law or in equity. Property and risk of loss or damage to those Supplies and Services which are not in accordance with the Purchase Order shall not pass to the Purchaser. The Purchaser shall give notice within a reasonable time of any discrepancy or damage and the property and risk therein shall remain with the Supplier until the Supplies and Services are compliant.

(g) All drivers and operatives of the Suppliershall be familiar of all health and safety rulesapplicable on site and shall at a minimumwear safety helmet, high visibility jacket/waistcoat, gloves, eye protection, safety bootsor shoes that are to be compliant with therelevant EU standards and must have a validCSCS card.

(h) All operators of crane vehicles visitingsite must be fully certi�ed (CPCS, CITB orequivalent) and

Shall carry copies of this certi�cation for inspection as necessary.

(i) Delivery shall be accompanied by allnecessary operating and maintenance manualand information concerning handling, useand maintenance and all information anddatasheets provided by the Supplier willsatisfy current HSQE laws and regulationsincluding (without limitation) Control ofSubstances Hazardous to Health Regulations.The Purchaser’s approval of any Supplier’sdrawings shall not mean acceptance on thePurchaser’s part of any design liability.

6. PROGRAMME FOR DELIVERY

The date(s) and/or period for delivery speci�ed in the Purchase Order shall be strictly complied with. If such date(s) or period are not speci�ed, then the Supplier and the Purchaser shall agree a programme for delivery. If agreement is not reached, the Purchaser shall be entitled to terminate the

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Purchase Order and shall only be liable to pay the Supplier the price for the Supplies and Services delivered to the Purchaser prior to such termination. Should the Purchaser require to amend the date(s) or period for delivery, the Supplier shall comply with such amendments. Speci�cally, if for any reason the Purchaser is unable to accept delivery at the time when the Supplies and Services are due and ready for delivery, the Supplier shall store the relevant Supplies and safeguard them and take all reasonable steps until actual delivery at the Supplier’s expense, unless otherwise agreed. Where applicable, the costs of waiting time shall be detailed in the Purchase Order.

See Schedule 1 which indicate the delivery times, subject to any contracted variation on time, which will be duly noti�ed in writing.

7. VARIATIONS

(a) The speci�cations and quantities of theSupplies and Services detailed within thepurchase order form shall be subject tovariation at the request of the Purchaser. In thatcase, the Supplier shall give e�ect to any suchvariation as soon as it receives it.

(b) Where applicable, the rates contained inthe Purchase Order shall be used to value thevariation.

(c) No variation, extension, cancellation ordeparture from the terms of the PurchaseOrder shall be valid unless agreed in writing bythe Purchaser.

8. SUPPLIER’S OBLIGATIONS – INSPECTIONS,TESTING AND EXPEDITING

The Supplier agrees: (a) that all inspections and tests by the Purchaser may be made as required by the Purchase Order; (b) that all Supplies provided under this Purchase Order shall be subject to inspection by the Purchaser and/or those authorized by the Purchaser at all reasonable times and places, before, during and after manufacture; (c) that when inspection is provided for under the Purchase Order or otherwise, the Supplier shall give the Purchaser at least �ve (5) calendar days written

advance notice of readiness for inspection; (d) that the inspection or failure to inspect bythe Purchaser or any other authority shall notrelieve the Supplier of any responsibility orliability with respect to any such Supplies andis not interpreted in any way as acceptancethereof or knowledge by the Purchaser.

The Supplier shall keep the Purchaser informed of progress and shall expedite delivery of the Supplies and Services and any of Supplier’s orders to sub-vendors. The Supplier shall provide the Purchaser with unpriced copies of Supplier’s sub-orders and any relevant shipping information including that of the Supplier’s sub-vendor orders when and as requested. At the reasonable request of the Purchaser, the Supplier shall allow the Purchaser or the Purchaser’s nominees access to the Supplier’s and/or sub-vendors’ premises to inspect the relevant Supplies and Services.

9. SUPPLIER’S LIABILITY

(a) The Supplier shall remain responsible forobtaining the necessary details, up-to-datedrawings or other information before delivery.It shall also provide free of charge two full setsof operation and maintenance documents inadvance of delivery, and any further operationand maintenance documents or certi�cation asrequired after commissioning.

(b) Any transfer or subcontracting of thePurchase Order by the Supplier shall be subjectto the prior written consent of the Purchaser.In case of such transfer or subcontracting,the Supplier and its transferee/subcontractorshall remain jointly and severally liable to thePurchaser for performance of the PurchaseOrder.

(c)The Supplier shall be liable for all liabilities,demands, losses, damages, costs, claims, andexpenses made against, su�ered or incurredby the Purchaser arising directly or indirectlyout of any breach or non-performance bythe Supplier of the Purchase Order or anynegligence of the Supplier, including butnot limited to all professional fees and anyenforcement costs.

(d)The Supplier shall remedy at its cost any

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defects in or replace any defective Supplies and Services forthwith upon noti�cation of the Purchaser.

(e)Without prejudice to clause 9 (d) and/or theSupplier’s general liability for latent defectspursuant to clause 12, in respect of thoseSupplies and Services which are intended toform part of the Permanent Works, the Suppliershall make good all defects in the Supplies andServices at its cost and shall bear all expensesincurred by the Purchaser as a consequenceof such defects for a period of 12 months (orsuch longer period as may be speci�ed inthe purchase order form) from the date ofinstallation of the Supplies and Services.

(f ) Unless speci�cally included within the Purchase Order, or agreed between the Purchaser and the Supplier, the Purchaser is under no design responsibility. The Purchaser shall on a noti�ed day, open up and examine all goods as delivered, and if any defect, fault, damage or missing parts shall be made good by the Supplier within 7 days. The Supplier, its servants or agents can be present at such inspection.

10. ANTI-CORRUPTION

(a)The Supplier shall and shall procure thatpersons associated with it or other personswho are supplying the Purchaser with theSupplies and Services or in connection with thePurchase Order shall

i. Comply with all applicable laws, statues,regulations, and codes relating to anti-briberyand anti-corruption (“Relevant

Requirements”), including, but not limited to the Bribery Act 2010 (including any amendment thereto or re-enactment thereof );

ii. Comply with the Purchaser’s ethics, anti-bribery and anti-corruption policies providedby the Purchaser to the Supplier as thePurchaser may update from time to time(“Relevant Policies”);

iii. not do, or omit to do, any act that will causeor lead the Purchaser to be in breach of anyof the Relevant Requirements or the RelevantPolicies;

iv. have and shall maintain in place throughoutthe term of the Purchase Order its own policiesand procedures, including but not limited toadequate procedures under the Bribery Act2010,to ensure compliance with the RelevantRequirements, the Relevant Policies andthis clause 10, and will enforce them whereappropriate;

(b) The Supplier shall be responsible for theobservance and performance by any sub-supplier of the Relevant Terms and Conditions,and shall be directly liable to the Purchaser forany breach by the sub-supplier of any of theRelevant Terms and Conditions.

(c) For the purpose of this clause 10 themeaning of adequate procedures and whethera person is associated with another personshall be determined in accordance with theprovisions of the Bribery Act 2010 (includingany guidance issued under that Act and anyamendment thereto or re-enactment thereof )and, for the purpose of this clause 10, a personassociated with the Supplier includes but is notlimited to any sub-supplier.

11. LIEN AND SET-OFF

The Supplier hereby unconditionally waives any lien or any right it has or may have on the Supplies and Services for any sums due by the Purchaser to the Supplier under the Purchase Order.

12. SUPPLIER WARRANTIES

The Supplier hereby warrants that the Supplies and Services shall:

- conform with the speci�cations set out orreferred to the Purchase Order;

- conform in all respects with any samplessupplied and not vary from the samples unlessexpressly agreed in writing by the Purchaser;

- be �t for the purpose for which they areintended;

- not infringe any intellectual property right ofany third party; and

- comply with the Statutory Requirements

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including (without limitation) any laws, regulations and standards in respect of quality, health, safety and environment.

- are in sound working order

- and the Supplier shall provide any Collateralwarranty demanded by the Employer or thePrincipal Contractor. The acceptance of thedelivery by the Purchaser shall not releasethe Supplier in case of latent defects of theSupplies and Services supplied.

13. SUPPLIER INSURANCE

(a) The Supplier shall ensure that he is insuredfor any and all risks that could result from theexecution of the Purchase Order. The Supplierwill have to give proof when asked by thePurchaser.

(b) The Supplier shall e�ect and maintain thefollowing insurances:

(i) Third Party Insurance, including ProductLiability, with an indemnity limit as speci�ed inthe Purchase Order, in respect of any one claimor a number of claims arising out of the samewith the policy endorsed to indemnify thePurchaser;

(ii)(where applicable to the Supplies and Services being provided), Professional Indemnity

Insurance in respect of any professional liability that may arise under the Purchase Order for design or otherwise, with a minimum amount of indemnity as speci�ed in the Purchase Order in respect of any one claim or a number of claims arising out of the same with the policy endorsed to indemnify the Purchaser; and

(iii) Employer’s Liability Insurance in respectof or in consequence of any death of or bodilyinjury or illness or disease contracted by anyworkman or other person in the employmentof the Supplier occurring as a result of or inconnection with the procurement and deliveryof the Supplies and Services.

14. COPYRIGHT

Copyright in any drawings or technical data

etc. prepared by the Purchaser or for the Purchaser is vested in the Purchaser and where such are passed to the Supplier for the purposes of manufacture, remain the Purchaser’s exclusive property and must be returned to the Purchaser when this Purchase Order has been ful�lled or cancelled.

15. FORCE MAJEURE

In the event of the Supplier being unable to obtain delivery of raw materials from any available source or being unable to make delivery or the Purchaser being unable to accept delivery under the Purchase Order due to strike (other than strike only a�ecting the Purchaser or the Supplier as the case may be), lock out, �re, storm, tempest, �ood, war, terrorism, riot or civil commotion, the Supplier shall within seven (7) calendar days of the occurrence of any such event give notice in writing to the Purchaser with full particulars thereof. The Purchaser may suspend the Purchase Order by giving notice in writing to the Supplier to that e�ect. If the relevant event continues for more than one month from the date of noti�cation thereof by the Supplier, then the Purchaser may by written notice send to the Supplier a written notice terminating the Purchase Order without incurring any liability to the Supplier for such termination.

16. TERMINATION

(a) The Purchaser reserves the right toterminate the Purchase Order at any time bywritten notice to the Supplier. In such event,provided that the termination is not dueto the Supplier’s default, the Supplier shallbe entitled to be paid for the Supplies andServices actually delivered and/or performedat the date of such termination. The Suppliershall not be entitled to any damages or othercompensation by reason of such termination.

(b) In the event of any failure by the Supplierto perform any of its obligations under thePurchase Order, the Purchaser shall issue awritten notice to the Supplier of its intentionto terminate the Purchase Order if the Supplier

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does not comply. Within eight (8) calendar days of such notice and if the Supplier has not made good the non-compliance, the Purchaser shall be entitled to terminate the Purchase Order immediately by written notice to the Supplier. As a consequence, the Supplier shall remain liable for the costs due to the Purchase Order’s termination, including without limitation, all charges and costs resulting from the appointment of a new supplier.

17. CONFIDENTIALITY

The Purchase Order and all information disclosed under or in connection with the Purchase Order shall be treated by the Supplier as con�dential and shall not, without the Purchaser’s consent, be divulged to any other person.

18. LAW AND JURISDICTION

The parties irrevocably agree that the courts of Northern Ireland shall have exclusive jurisdiction to settle any dispute or claim that arise out of or in connection with the Agreement or its subject matter or formation (including contractual disputes or claims), subject to the following alternative dispute resolution procedures.

Any dispute or di�erence arising pursuant to these works shall be resolved in accordance with this condition.

If the Contract is for supply of goods only the dispute or di�erence will be referred to arbitration in accordance with the latest Construction Industry Model Arbitration Rules (“CIMAR”) and the arbitrator shall be agreed or failing agreement appointed by the mechanism for appointments of arbitrators of the Royal Institution of Chartered Surveyors (“RICS”).

If the Contract includes for supply and installation of materials or the provision of services, the dispute or di�erence:

(a) may be referred to adjudication inaccordance with the Scheme for ConstructionContracts applicable to the relevant territorial

area of the Works Location if any. The Adjudicator Nominating Body shall be the RICS; following any dispute or di�erence following the Dispute Resolution Mechanism Procedure and Protocol noted below. It is hereby agreed that the matter shall not constitute a dispute until the Dispute Resolution Mechanism Procedure and Protocol is fully complied with and exhausted, wherein the matter, if not settled will constitute a dispute for the purposes of Adjudication.

The parties agree that any dispute arising under the Contract, which touches or concerns a dispute or di�erence under the CENTUM main Contract may be joined with such dispute under the CENTUM Contract on notice by CENTUM .

for Courts and agreed Jurisdiction).

Unless agreed to the contrary, all negotiations carried out in connection with this Sub-Contract or dispute thereto, shall be in con�dence and without prejudice to the rights of Notwithstanding the above, the Parties hereby agree to refer any preliminary dispute or matter of di�erence to the Dispute Resolution Mechanism Procedure and Protocol outlined below where this procedure is considered by them to be more appropriate to resolve a dispute or di�erence. The Parties shall endeavour to resolve any failure to agree matters or disputes by direct negotiations between senior representatives of those Parties to the Contract.

The Dispute Resolution Mechanism Procedure and Protocol applies to any default, claim or di�erence (“dispute’) between the Sub-Contractor and “CENTUM ” arising out of or relating to this Sub-Contract.

This procedure sets out the intention of the Parties to act in a constructive and collaborative way in mutual trust, co-operating together to seek to resolve disputes at the earliest stage and that this should be adhered to. However for the avoidance of doubt, this procedure is not in place to curtail or delay any Parties rights to commence Adjudication at any time in respect of a dispute, but to seek resolution without additional cost. The Parties

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may seek any interim or interlocutory relief from the Courts of Jurisdiction at any time. If at any point the Parties reach agreement on the resolution of a Dispute or part thereof, it shall be set out in writing and signed by the authorised representatives of both Parties. Such resolution shall from that time on be binding on the Parties and may be referred to as evidence of their agreement.

Protocol: If a dispute arises, the Party who wishes to raise it, (the Claimant), must give notice (Notice of Dispute) to the other Party (the Respondent) as soon as reasonably possible after becoming aware of the dispute, and within a timescale of one month of that being discovered.

The Notice of Dispute must give in reasonable detail:

The relevant facts concerning the dispute.

Any contractual or legal obligation, which the Claimant asserts, has been or will be breached.

The remedy or instruction or action sought.

The dispute must be �rstly referred to the parties’ representatives, who shall meet within 5 days of receipt of the Notice of Dispute, attempting to resolve the matter. If the matter does not reach a binding Decision, the matter will be further referred within 10 days to the senior directors of both parties, who shall within 5 days of such referral meet without prejudice and attempt in good faith to settle the matter.

if the matter is not settled as noted above the matter shall be referred to Mediation within 10 working days after any failed meeting or the lapse of the above timescales.

The nominated mediator for this contract is:

MrAdrian Kearney Dip Arb, FCIArb, MRICS, MICIES, MIIM,MAE

Chartered Arbitrator and Mediator, or if he is unable or unwilling to act, a mediator shall be appointed by the chairman of The Chartered Institute of Arbitrators, in Northern Ireland.

The Mediator shall set out the programme and exchange of documents, which shall

occur within 10 days of his acceptance of the Mediation appointment. The parties may approach the Mediator for guidance on the exchange of information and the mediation procedure and meeting location.

The parties may ask the Mediator to provide a non-binding but informative opinion in writing. This opinion will be provided on a without prejudice basis and cannot be used in evidence in any further proceedings related to the Dispute without the prior consent of the other Party.

Subject to the preceeding paragraphs, a Party may not commence any action in the Courts until the mediation process noted above has been completed.

19. RETENTION-WARRANTY PERIOD

The Seller shall agree a 10% retention, payable at practical Completion of the works, or in lieu of the retention, by written agreement a 36 month warranty on its goods, materials and/or ancillary services.

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