COMSIS Software Requirement

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Software RequirementSpecification

DocumentFor

COMSATS Student InformationSystem (COMSIS)

Version No. 1 Date:October 27, 2008

Prepared By: COMSATS Software HouseCOMSATS Institute of Information Technology,University Road, Postal code 22060, Abbottabad,Pakistan

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Summary Information

Abstract:

This document specifies the software requirement specifications for CIIT Student Information System(COMSIS).

Version: 1.0

Prepared By:Name Designation

Kamran Butt System Analyst

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Table of Contents

Contents Page No1. Introduction

1.1. Purpose1.2. Scope1.3. Overview

2. Registration Module/Console2.1. Purpose2.2. Input Forms2.3. Reports

3. Examination Module3.1. Purpose3.2. Input Forms3.3. Reports

4. Manager Module/Console4.1. Purpose4.3. Reports

5. HOD/DOO Module/ Console5.1. Purpose5.2. Reports

6. Examination Module students/Parents Module/Console6.1. Purpose6.2. Input Forms

6.3. View

7. Department Coordination Module/Console7.1. Purpose7.2. Input Forms7.3. View7.4. Reports

8. Faculty Module/Console

8.1. Purpose8.2. Input Forms

8.3. View8.4. Reports

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1. Introduction

1.1. Purpose

The purpose of Software Requirements Specification document is to discuss the functionalities

of the COMSIS. It also takes into account the various requirements needed for this system.

Intended audiences for this document are the Management of CIIT Abbottabad with online

information about all the academic activities, student and their parents to view the academic

progress, to facilitate the Registration & Examination Section in maintaining the Electronic

Examination Results of students with highly accuracy. This document will also serve as a guide

for the programmers during the development phase of this project.

1.2. Scope

The scope of this document is to fully document the Software Requirements Specifications for

developing Student Information System. This system manages students previous academic

record, current academic record as well as recording the students attendance, course registration

(Manual + Online), quizez/assignment/lab/sessionals/final Marks, students feed back, results

and curricular activities. It generates various types of reports and notifies students on academic

related activities.

1.3. Overview

The main objective of COMSATS Student Information System (COMSIS) is to provide a robust,

comprehensive and integrated solution covering all student related tasks carried out at CIIT. This

would enable better decision-making, provide more efficiency in servicing Customer demands,

and bring in more transparency.

COMSIS is composing of six modules/consoles that are connected with each other & detail is

given below;

The Registration Console/Module

Examination Console/Module

The Management Console/Module

The Faculty Console/Module

The Parent/Student Console/Module

The Coordination department Console/Module

The System Administration Console/Module

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2. Registration Module/Console

2.1. Purpose

The registration Module will enable the Assistant Registrar (Academic) to manage the records of the

students. Collect personal files, add student record, maintain student database, handle departments,

programs/discipline, add faculty members, add courses, handle course scheme, offered courses

against faculty members and course registration of the entire student. It will allow user to perform

the functions of adding, editing, deleting and searching a students record, viewing the list of

students.This module will enable the AR (A) Office to generate different kinds of reports.

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2.2.Input Forms

Form Name Add New DepartmentDescription This input form will be used to add department name (e.g. Computer

Science, Electrical Engineering etc.Screen

Form Name Add Program/DisciplineDescription This input form will be used to add/edit/remove program name (e.g.

Computer Science, Electrical Engineering etc.

By clicking on this Menu, a Dialogue Box appears which enables the

user to add an offered program to the database. The entries that are

required to add a new program include:

Department Selection: The name of the department will be

selected against the program which is to be added.

Abbreviated name of Program: The abbreviated name of the

program is added here. For instance, BCS for Bachelors in

Computer Science.

Program: The title of the program is added over here. For

instance, Bachelors in Computer Science. Number of Semesters: The number of semesters that are

required to be completed in a program is added here. A drop

down box facility is provided, by which the user can select the

number of semester that are set in a semester.

Detail & Notes: The description of the program or any other

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write-up/notes can be added here.

Screen

Form Name Edit Program/DisciplineDescription In this form a Program/Discipline record, can be modified. For instance,

if the abbreviated name or no. of semesters of any disciplines changes,

it can be modified accordingly using this facility.

The screen or form outlay for modifying the program record is same as

that ofAdd Program/Discipline.Screen

Form Name Remove Program/DisciplineDescription This form e.g. in case an entered program is not offering and the data

needs to be removed, it can be permanently deleted from the database.

The authorized user for this action will select the program name to

delete the programs record permanently.Screen

Form Name Add Faculty MemberDescription This input form will be used when a new faculty member joins in, the

essential information is added using this dialogue box. The essential

information about a faculty member comprises of:

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Name The full name of the Faculty Member

Calling Name The Name by which a faculty member likes to be

called

Gender Male orFemale option box

E-mail E-Mail contact of the faculty member

Department Department of the faculty member

Screen

Form Name Edit Faculty MemberDescription A Faculty Member record can be modified from this form. For instance,

if the email etc. of any faculty member changes, it can be modified

accordingly using this facility. The authorized user for this action will

select the Faculty Member Name to modify the record.

The screen or form outlay for modifying the faculty member record issame as that ofAdd Faculty Member.

Screen

Form Name Remove Faculty MemberDescription This form is used to delete faculty member permanently from the

database. The authorized user for this action will select the faculty

membername to delete the faculty member record permanently.Screen

Form Name Add/Edit/Remove Courses

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Description When a new semester starts, compulsory and optional courses are

offered. These courses can be added through the add course Menu.

The following entries are required for adding a new course.

Course number: Each of the courses offered is assigned a code,

which is added in this field.

Title: The title of the course is the name of the course offered.

For Instance, ISO 9002 Techniques

Abbreviated title: The abbreviated title, for instance, OS for

Operating Systems course, is added over here.

Program: The program in which the course will be offered is

added over here. For instance the course of Operating System is

offered as part of the BCS program.

Credits: Courses offered are of different credit hours. Forinstance, the course on Operating System may be of three credit

hours. The credit hours of a particular course are assigned here.

Semester: The number of semester in which the course is

offered is added in this field. For instance, the course on

Operating System in the BCS program is offered in the 4th

semester.

.Screen

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Form Name Add/remove Course prerequisitesDescription When a course is offered which has certain prerequisite course(s), then t

prerequisite course(s) can be set through this form. For instance, for t

course of Automata Theory, the course of Discrete Mathematics can be as a prerequisite through this Menu.

The user has to first select the course to which any prerequisite course is

be added, followed by the selection of the prerequisite courses.

Screen

Form Name Add/Edit SessionsDescription This form will be used to add sessions.

The following entries are required to add session.

Short Name: The short name of the session will be required e.g.year 2008 fall session is required to be entered itll entered li

FA08.

Session Title: The session title against FA08 can be fall 2008 th

will be entered in session title field. (e.g. SP08, FA08 etc.)

Is Current/Is Closed: If the entered session is current session th

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is current check box will be checked else is closed check b

will be checked.

Screen

Form Name Add/Edit Course SchemeDescription This form will be used to add course scheme.

The following entries are required for adding a new course. Course Scheme Name: The course scheme will be used to assi

program and session for which the student of specific session w

be study those courses.

Session: Select Session of the course Scheme (e.g. SP08, FA

etc.)

Program: Select the program for which the scheme is creating.

Screen

Form Name Add/delete Course Scheme Course DetailDescription This form will be used to assign courses to a specific scheme.

The following selection will required for adding courses scheme details:

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Course Scheme Name: The course scheme will be selected fro

the dropdown list of course scheme.

Course:The course will be assigned to the selected scheme fro

the drop down list.

Screen

Form Name Add/Edit Course OfferingDescription This form will be used to assign courses to a faculty member.

The following selection will required for adding courses schem

details:

Select Program: The program will be selected from the dropdow

list against which the course is offer.

Select Course Scheme: After selecting the program all the cour

scheme of the selected program will be displayed and user w

select the course scheme of the specific session.

Screen

Form Name Add Course Q/A TypeDescription This form will be used to add course q/a type (e.g. quiz, assignment etc.).

The following entries are required for adding a new course mar

type:

Type Name: The name of the marks type (like quiz, assignme

Lab.) will enter here.12


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Detail: Any further detail can be added relevant to user type f

identification.

Deadline: The deadline will be mention for the entered q/a type e

after how many days the modification of quiz assignment or lab e

will be blocked for the faculty member.

Screen

Form Name Edit Course Q/A TypeDescription In this form a Q/A type can be modified. For instance, if the entered type

not correct or user wants to change the deadline it can be change using th

facility.

Select Marks Type: The Marks type will be selected from t

dropdown list to modify the marks type.

The Dialogue Box outlay for modifying the q/a type record is samas that ofAdd Course Q/A Type.

Screen

Form Name View Course Marks TypeDescription To view course marks type detail this screen will shows the details.

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Screen

Form Name Add/Edit Course Marks SchemeDescription This form will be used to add new course marks scheme.


scheme:

Course Marks Scheme Name: The name of the course marscheme will be entered.

Screen

Form Name Add/Edit Course Marks TypeDescription This form will be used to add new course marks type (e.g. quiz, assignme

etc.).


type:

Type Name: The name of the marks type (like quiz, assignmeLab.) will enter here.

Screen

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Form Name Add/edit Courses Marks Scheme DetailDescription This form will be used to assign a ratio by selecting marks scheme an

marks type e.g. (15% ratio assign to quiz etc.).


Select Course Marks Scheme: The course marks scheme will be

selected from the dropdown list against which the ratio is assign.

Course Marks Type: The course marks type e.g. (quiz) will be


Ratio: The ratio will be assign against the selected scheme and typ

e.g. (15% ratio assign to quiz etc.).

Screen

Form Name View Courses Marks Scheme DetailDescription To view course marks scheme detail this screen will shows the details.Screen

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Form Name Add Course OfferingDescription This form will be used to assign courses to a faculty member.

the following selection will required for adding courses scheme details:

Offer New Course: After selecting the course scheme the ne

form named (Offer New Course) will be displayed.

Select Course: Course will be selected from the dropdown l

course list contains (semester no. ,course code, course title a

credit hours) Select Faculty Member for the Course: The faculty member f

the selected course will be selected from the list.

Select Course Marks Scheme: If there are different course mar

the specific course marks scheme can be selected from the list.

Select Course Credit Hours (in case of Lab course): Th

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selection is required for that course which having lab as well.

Select Session: By default current session is selected if user wan

to offer course for previous session he/she can also offer the cour

by selecting previous session.

Section: If the course is offered for a class having two sections e.

(A, B...) by entering the specific section class or students can

identified by these sections.

Description:

Screen

Form Name Edit/Close OfferedDescription During the semester and at the end of each semester the offered courses a

to be closed or changed. These courses can be closed using the Chang

offer Menu. It should be noted that by closing the course, new attendanc

on course or marks cannot be further added against that particular course

The user has to first select the Program and session from which the cour

has to be closed and replacement of faculty member required etc. follow

by selecting the program from the list of already offered courses as show

in the figure below.

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Screen

Step1

Step2

Step3

Form Name Add Academic StatusDescription This form will be used to add academic statuses e.g.(Enrolled, Semester

Freeze, Admission Cancel etc.)

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The following entries are required for adding a academic statuses:

:

Academic Status Name: The name of the academic status will

entered e.g. (Enrolled).

Detail: Any further detail can be added relevant to stude

academic status for identification.

Screen

Form Name Add Academic StatusDescription This form will be used to Modify academic

The following selection will be required to modify academic statuses::

Select Academic Status: The academic status will be selected fro

the dropdown list in which modification is required.

The next form will be appeared in which the modification

required

Screen

Step1

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Step2

Form Name Add StudentDescription The essential information about a student can be added /updated through

this form. The essential information comprises: Students uniq

registration number, name, contact information and the students previo

academic record.

The assignment of a uniqueRegistration Numberto a student is necessar

This enables the administration in keeping a track of the studen

attendance, academic achievements and any other related information.

The information about a student that can be added is:

The students Details

Contact Information

Previous qualifications details

These include SSC, HSSC, Graduation, Post Graduation and any oth

qualification that the student may hold.Screen

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Note: Similar outlays for HSSC, Graduation, Post Graduation and oth

qualifications

Form Name Modify StudentDescription In this form a student record, except the Registration Number, can

modified. For instance, if the address of any student changes, it can b

accordingly modified using this facility.

The Dialogue Box outlay for modifying the student record is same as th

ofAdd Student.

Screen

Form Name Remove StudentDescription This form e.g. in case a student leaves the Institute and his/her data nee

to be removed, it can be permanently deleted from the database. T

authorized user for this action will enter the Registration Number of t

student to delete the students record permanently.

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Screen

Form Name Add Course Status TypeDescription This form is used to enter Course status type e.g. (Withdrawal, enroll

etc.)

The following entries are required for adding a new course marks type:

Course Status Name: The name of the marks type (like qui

assignment Lab.) will enter here.

Detail: Any further detail can be added relevant to stude

academic status for identification.

Screen

Form Name Modify Course Status TypeDescription This form will be used to Modify course status type

The following selection will be required to modify academic statuses:

Select Course Status Type: The course status type will be

selected from the dropdown list in which modification is required

the next form will be appeared in which the modification i

required

Screen

Step1

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Step2

Form View Course Status TypeDescription To view course status type detail this screen will shows the details.Screen

Form Name Student Course RegistrationDescription A student registers a particular number of courses in the semester. Amo

the offered courses, the students have the option for registering of differeother courses. The courses registered by a student can be added in databa

using this form. The user has to select the:

Program

Session

Class

Course status

Course to be registered And followed by the name of the student(s) to be registered.

The set of dialogue boxes appear as shown in the following figure.

Screen

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Figure 5.23: Outlay of the Dialogue Box (As appears on the user screen)



Form Name Modify Student Course RegistrationDescription The registration status of a course registered by a student may change. T

status can be updated using this form.For updating the registered course:

Select the Program,

Select the course and the concerned student

The dialogue boxes that appear are shown in the following figure.

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Screen




Figure 5.29: Outlay of the Dialogue Box (As appears on the user screen)Form Name Delete Student Course RegistrationDescription A student may drop a course during a semester or if user wants to dele

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the course due to any reason. Using this form, the user may delete t

registration for a particular course. The user will first select:

The student by his/her unique registration number. A new scre

appears.

The new screen showing, the list of current registered courses f

that particular student.

The user may check the check box for deletion for one or more

the registered. Courses. The dialogue box for deleting register

course(s) appears in the following figure.

Screen



Form Name Assign AdvisorsDescription This form is used to assign advisors to a specific class.

The following selections are required to assign advisor for the class:

Advisor Name: The advisor name (faculty member) will

selected from the dropdown list.

Class: The class will be selected from the dropdown list for t

selected advisor.

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Section: The section will be entered in case of class having tw

sections.

Session: The specific session will be selected from the dropdow

list.

Screen

Form Name Modify Class AdvisorsDescription During the semester advisor can be changed.

The following selections are required to change advisor of the class:

Session: Particular session will be selected in which advisor h

been allocated, be selecting the session list of all advisors will

displayed.

When the advisor list has been displayed, to change advisor ju

click on advisor name another form will be displayed, where u c

change current advisor with some other advisor.

As shown in the figure below.

Screen

Step 1

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Step 2

Step 3

Form Name Delete Class AdvisorsDescription Advisor can be deleted during a semester or if user wants to delete t

advisor due to any reason. Using this form, the user may delete the advis

for a particular class. The user will first select: Session: Particular session will be selected in which advisor h

been allocated, be selecting the session list of all advisors will

displayed.

The new screen showing, the list of current advisors for th

particular session.

The user may check the check box for deletion for one or more

the advisors. The dialogue box for deleting advisor(s) appears in tfollowing figure.

Screen

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Step 1

Step 2

Form Name Credit Pass CoursesDescription This form will use when pass courses of a particular student credited

transferred from one registration to another reg. no.

The following selection will be required for credit pass courses the us

will first select:

The student by his/her previous registration number. A new scre

appears.

The new screen showing, the list of previous registered courses f


The user may check the check box for transferring credits for o

or more of the registered Courses. A new screen appears.

in new screen, following selection will required:

Select new registration no: The new registration number of th

particular student will be selected.

Select Session: Session will be selected from the list in whi

courses being copying.

Select Course Status: The course status will be selected as CP

(credit pass course).

Credit Semesters: The no. of credit semester will be entered he

e.g. if 21 credit hours being credited the 1 credit semester will

given if above 21 credit. Hours. being credited then 2 cre

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semester will be given.

The dialogue boxes for credit pass course(s) appears in the followi

figure.

Screen

Step 1

Step 2

Step 3Form Name Course Codes CorrectionDescription This form is used in case of course code of the registered course

student(s) is not correct and registrar office wants to change that cour

code with the correct one.

The following steps are required for course code correction:

Select Program: First of all user will select the program in which

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he wants to check that the corrected course is offered in a particul

session or not

Course Code to Search: The correct course code will be entered

to search in the selected program. . next screen will be appeared

In this screen if the course already offered in the particular session

then no need to offer again otherwise click on Offer New

Course to offered course

Screen

Step 1

Step 2

Form Name Course Codes replacementDescription After checking that particular course code now user will change the corre

course code with the incorrect course code.

The following selection will be required:

Select Program: The program will be selected from the dropdow

list against which the course is replaced.

Select the Course to Register: The user will select the correctcourse code from the dropdown list.

Select the Course to replace:Now the user will select the

incorrect course code from the dropdown list (in which students ar

registered) and click on continue button. The next screen will be

appeared.

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This will show the list of student registered in incorrect course co

the user may check the check box for replacement of course co

against the selected student(s).

Screen

Step 1

Step 2

Step 3

Form Name Student Bulk Login creationDescription This form is used to generate student logins for a particular class.

The following selections are required:

Select Class: The class will be selected from the dropdown l

against which logins being created.

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Password: The password will be entered for the selected class.Screen

Form Name Enable/Disable student LoginDescription This form is used to Enable or disable student login due to any reason.

The user will first select:

The student by his/her unique registration number. A new scre

appears. The user may check the radio button to delete or disable or enab

student login.Screen

Step 1

Step 2

Form Name Faculty PasswordDescription This form is used to generate faculty logins.

The following entries are required:

Email Address: The email address will be entered to set the facul

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password. The next form will be appeared.

Password: The password will be entered for the selected facul

member.

Confirm Password: The password will be re-entered for t

confirmation.

Screen

Step 1

Step 2

Form Name Create User TypeDescription This form is used to create user type e.g. (Assistant registrar type, Manag

Type etc.)

The following entries are required to create type:

User Type Name: User type name will be entered or required

Detail: Any further detail can be added relevant to user type f

identification.

Screen

Form Name Modify User TypeDescription In this form a user type can be modified. For instance, if the user type nam

required some changes, it can be accordingly modified using this facility.

Select User Type: The user type will be selected from t

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dropdown list to modify

The screen for modifying the user type record is same as that ofCrea

User Type.

Screen

Form Name View user typeDescription To view user type detail this screen will shows the details.Screen

Form Name Create UserDescription This form is used to create system user login.

The following entries are required to create user login:

User Name: User name will be entered or required

First Name: User first name will be entered or required

Last Name: User last name will be entered or required

Gender: User gender (Male/Female) will be selected from t

dropdown list.

User Type: User type will be selected from the dropdown list iuser is (administrator, manager, HOD etc.)

Password: The password will be entered for the user.


confirmation.Screen

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Form Name Modify UserDescription In this form a user record, except the User Name, can be modified. F

instance, if the First Name or Last Name of any user required som

changes, it can be accordingly modified using this facility.

Select User: The user will be selected from the dropdown list

modify

The screen for modifying the user record is same as that ofCreate User.

Screen

Form Name View users

Description To view users detail this screen will shows the details.Screen

Form Name Add User ProgramDescription Some users e.g. (Coordination Data Entry Operator, HOD/DOO) requir

programs to assign to inserted lectures and attendance of the student of t

assigned programs.

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The following selections are required to assign program to the user:

User Name: Particular user name will be selected from t

dropdown list e.g. (cscoord).

Program Name:Now the program will be assigned to the select

user e.g. BCS, BTN etc. as shown in the figure (form) below.

Screen

Form Name Modify User ProgramDescription In this form a user program can be modified. For instance, if the progra

assigned to a specific user is not correct it can be change using this facilit

Select User: The user will be selected from the dropdown list

modify the program by continuing the next screen will

displayed, showing the program for list assigned to the selected us

now if change is required in any assigned program by clicking

the program name it can be change.

Screen

Step 1

Step 2

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Step 3

Form Name Set Password for user loginDescription This form is used to reset password for system user login.

The user name will be entered to whom the password is to be set

The next form(screen) will be display where following entries are require

Password: The password will be entered for the user.


confirmation.Screen

Step 1

Step 2

Form Name Enable/Disable User LoginDescription This form is used to Enable or disable user login due to any reason.

The user will first select:

The user by his/her unique username. A new screen appears.

The user may check the radio button to enable user login.

Same kind of form or screen will be the case to disable user login.Screen

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Step 1

Step 2

Form Name

Description

Screen

Form Name

Description

Screen

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2.3. Reports

Report

Name

List All Students

Description This report Shows all enrolled Students of the campus with name

registration number.Screen

Report

Name

List All Students by Departments/Programs

Description This report Shows all enrolled Students according to t

Programs/departments with name and registration number.Screen

Report

Name

Students Academic Status Report

Description This report shows the academic statuses of the students. User can view that

how many times a student freeze or enrolled hi/her semester all. By selectin

department all the student of that department will be displayed in the report

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The following details shows in the report.

Registration No : Registration No. of the student.

Name: Name of the student.

Session: Session in which hi/her status changed.

Status Name:Name of the status e.g. freeze or enrolled etc.

Status change date: Change date of the status.Screen

Report

Name

Students not registered by Departments/Programs

Description This report shows those students which are not registereddue to non settlem

of Fee or without card submission etc.Screen

Report

Name

Registered Students report program wise

Description This report shows all those students which are registered on the COMSIS.

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Screen

Report

Name

Freeze and Status Unknown Students

Description This report shows the list of all those students whose status is Freeze and

Unknown according to Programs.Screen

Report

Name

Students Without Pictures

Description This report shows the list of Students Without Pictures On COMSIS accord

to Programs.

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Screen

Report

Name

Lectures Taken by Faculty Members

Description This report shows the list of faculty members with name, course, departmen

and number of lectures etc. taken up-to-date.Screen

Report

Name

Lectures not taken by Faculty Members

Description Some times the faculty member not take their folder from coordinationdepartment to take lecture, this report will shows the name of faculty memb

who have not taken the class.

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Screen

Report

Name

Credit Hours Exceeding

Description Normally student can register up to 21 credit hours during the semester, but

to management decision or due to any other reason to allow student to regis

more than 21 credits. hours

This report will show those student having registered credit hours more than

21.Screen

Report

Name

Credit Hours decreasing

Description Normally student can register up to 21 but credit hours cant be less than 12

credit hours during the semester.

This report will show those student having registered credit hours less than

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Screen

Report

Name

Advisory Lectures Taken by Faculty Members

Description This report shows the list of advisors with name, department, class and num

of lectures etc. taken up-to-date.Screen

Report

Name

All Students with Registered courses

Description This report will show the entire student with their registered courses on sing

click.

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Screen

Report

Name

List (Class wise) Students with Registered courses

Description This report will show the student with their registered courses by selecting t

class and session.

Screen

Report

Name

Students with Attendance Details/All/Department wise/program wise

Description This report will shows the students with their attendance percentage, by giv

two ranges of attendance percentage e.g. if user wants to see the students

having attendance greater than 70% and less than 80% the report will shows

the all the student of this range.

The same report can be view by program wise and department wise as well.Screen

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Step 1

Step 2

Report

Name

Number of Quizzes and Assignments of All Courses by Departments

Description This report shows the number of quizzes, assignments, Sessional and Final

entered by faculty members in their allocated courses.Screen

Report

Name

Number of Quizzes, Assignments and Labs of All Courses by Departments

Description This report shows the number of quizzes, assignments, Sessional and Final

entered by faculty members in their allocated courses.

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Screen

Report

Name

Current Semester Admission Cancellation

Description This report shows the list of students with academic status admission

cancellation/migrated/fee refunded/transfer of program/migrated to other

campuses.

Screen

Report

Name

Grading Summary Report

Description This report shows the grading summary of the student in the registered cour

i.e. This report shows that how many students got A grade in their registere

courses.

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Screen

Report

NameAdvisory Sheets

Description This report shows the list of student registered with their class advisor.

Student name, Registration Number, advisor Name included in the list.Screen

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3. Examination Module

3.1. Purpose

The main purpose ofExamination Module is to manage detail record of exam (e.g.

quizzes, assignment, Sessional, final etc.). Other main purpose of this module is to

generate different reports for supporting examination activities e.g. award list, result

notification, transcripts etc. and multipurpose report required by Higher Management

Authority.

3.2.Input Forms

Form Name Add Course Q/A TypeDescription This form will be used to add course q/a type (e.g. quiz, assignment etc.).


Type Name: The name of the marks type (like quiz, assignmLab.) will enter here.

Detail: Any further detail can be added relevant to user type

identification.

Deadline: The deadline will be mention for the entered q/a type

after how many days the modification of quiz assignment or lab

will be blocked for the faculty member.

Screen

Form Name Edit Course Q/A Type

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Description In this form a Q/A type can be modified. For instance, if the entered typ

not correct or user wants to change the deadline it can be change using t

facility.

Select Marks Type: The Marks type will be selected from

dropdown list to modify the marks type

The Dialogue Box outlay for modifying the q/a type record is sa

as that ofAdd Course Q/A Type.

Screen

Form Name View Course Marks TypeDescription To view course marks type detail this screen will shows the details.Screen

Form Name Add Quiz/Assignment/lab MarksDescription This form will be used to add course quiz, assignment, lab etc. marks

The following selections are required for adding marks:

Select Program: The program will be selected from the dropdo

list against which the marks will be entered.

Select Course: The offered courses will appears in the dropdownagainst the selected program; by selecting the course another scr

will be appeared now click on add new record button the ma

addition form will be displayed.

Select No. Q/A/L: The number of Q/A/L will be selected from

dropdown list e.g. (quiz1, quiz2, assignment1, assignment2).

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Select Quiz/Assignment Type: The type will be selected e.g.

Assignment type will be selected if user wants to enter assignm

marks.

Total Marks: Total marks of quiz, assignment, lab etc. will be

entered.

Obtained Marks: Obtained marks of quiz, assignment, lab etc. w

be entered. Against every student.

Screen

Step 1

Step 2

Step 3

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Step 4

Form Name Modify Quiz/Assignment/lab MarksDescription If due to some reason the user wants to modify marks this form will be u

to modify course quiz, assignment, lab etc. marks

The following selections are required for adding marks:

Select Program: The program will be selected from the dropdo

list against which the marks will be modified.

Select Course: The offered courses will appears in the dropdown

against the selected program; by selecting the course another scr

will be appeared now click on already added quiz or assignm

Title the marks modification form will be displayed.

Screen

Step 1

Step 2

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Step 3

Form Name Modify StudentDescription In this form a student record, except the Registration Number, can

modified. For instance, if the address of any student changes, it can

accordingly modified using this facility.

The Dialogue Box outlay for modifying the student record is same as tha

Add Student.

Screen

Form Name Add/Edit Course Marks SchemeDescription This form will be used to add new course marks scheme.

The following entries are required for adding a new course marks scheme

Course Marks Scheme Name: The name of the course ma

scheme will be entered.

Screen

Form Name Add/Edit Course Marks Type

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Description This form will be used to add new course marks type (e.g. quiz, assignm

etc.).


Type Name: The name of the marks type (like quiz, assignm

Lab.) will enter here.

Screen

Form Name Add/edit Courses Marks Scheme DetailDescription This form will be used to assign a ratio by selecting marks scheme

marks type e.g. (15% ratio assign to quiz etc.).


Select Course Marks Scheme: The course marks scheme will be


Course Marks Type: The course marks type e.g. (quiz) will be


Ratio: The ratio will be assign against the selected scheme and t

e.g. (15% ratio assign to quiz etc.).

Screen

Form Name View Courses Marks Scheme DetailDescription To view course marks scheme detail this screen will shows the details.Screen

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Form Name Result Notification Scripts by sessionDescription The result notification scripts by session run when the final marks of al

courses have been entered this script calculate the marks of quiz

assignment labs Sessional and final. And Make aggregate out of 100.

Following selection is required to run the script

Select Notification Session: The session e.g. (SP08, FA08) for which

notificationis required will be selected.Screen

Form Name Result Notification Scripts by StudentDescription If the user wants to see the result of a specific student after final marks e

the result notification script run on the single student.

Following selection is required to run the script

Select Notification Session: The session e.g. (SP08, FA08) for which

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notification is required will be selected.

Select Student: The reg. no of the student will be entered and click on se

button.

Select course: Now all the courses of the student against the selec

session will be displayed. By selecting the course script will be run

calculate the marks of quizzes assignment labs Sessional and final and Maggregate out of 100.

Form Name Credit Pass CoursesDescription This form will use when pass courses of a particular student credited

transferred from one registration to another reg. no.

The following selection will be required for credit pass courses the user

first select:

The student by his/her previous registration number. A new scr

appears.

The new screen showing, the list of previous registered courses


The user may check the check box for transferring credits for

or more of the registered Courses. A new screen appears.

in new screen, following selection will required:

Select new registration no.: The new registration number of

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particular student will be selected.

Select Session: Session will be selected from the list in wh

courses being copying.

Select Course Status: The course status will be selected as C

(credit pass course).

Credit Semesters: The no. of credit semester will be entered h

e.g. if 21 credit hours being credited the 1 credit semester wil

given if above 21 c.h. being credited then 2 credit semester wil

given.

The dialogue boxes for credit pass course(s) appears in the follow

figure.

Screen

Step 1

Step 2

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Step 3Form Name Add Degree Completion RecordDescription This form is used to enter Degree completion record for the pass out stud

when the student is passing out the following information required:

To be entered to issue him/her transcript.

Serial No. The serial no. of the student transcript will be entered

Select Student reg. no: Student registration number will be selected fromthe list

Degree Completion Date: Degree completion date will be entered like(02/13/2008)

Degree Completion Date Words: The above degree completion date wilbe entered in words as well like (13th February, 2008) as well.

Session: the passing out session will also be selected

Screen

Form Name Modify/Close Degree Completion RecordDescription In this form a Degree Completion record, except the Serial Number, can

modified. For instance, if the Degree Completion Date or passing session of any student changes, it can be accordingly modified using

facility.

Following selections are required to modify Degree Completion Record.

Select Class: To modify student degree completion record first of

his/her Class will be selected from the dropdown list the next scr

will be come.

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Select Student: In this form the list of student of selected class

be displayed now user will select the student list the next screen w

be come. The Dialogue Box outlay for this form/screen is sam

that ofAdd Degree Completion Record.

Screen

Step 1

Step 2

3.3.Reports

Report

Name

Result Notification

Description This report Shows the result of the entire selected student.

Following selections or entries are required to generate result notification report:

Select Session: Session will be selected from the dropdown list against

which the result notification is required

Select Class: Class will be selected from the left side window

Notification No:Notification number can be entered.

Errors an Omission: The date of errors and omission can be entered.

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Screen

Step 1

Step 2

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Step 3

Report

Name

Transcript(MS)

Description The transcript format for MS and BS students is different This report Shows the transcrip

of MS student.

The user for this action will enter the Registration Number of the student to view or prin

the student transcript.

Screen

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Report

Name

Transcript(BS)

Description This report Shows the transcript of BS student.


the student transcript.Screen

Report Provisional Certificate

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Name

Description This report is used to issue provisional certificate to the student.


the

Student Provisional Certificate.

Screen

Report

Name

Faculty Sheet

Description To print the formats ofQuiz Test Sheet, Assignment Sheet, Sessionals / Final Exam Shee

(Progressive Sheet), On

Course Sheet and Attendance Sheetfor a particular faculty member, the following steps ar

required:

Click on the Faculty Folder Menu in Reports Menu & Select the Program and

name of the faculty member

Click onAttendance Sheetbutton to: print Attendanc

Sheet

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Click on Course Sheetbutton to: print On Course Sheet

Click on Quiz Marks Sheetbutton to: print Quiz Mark

Sheet

Click onAssignment Marks Sheetbutton to: print Assignmen

Marks Sheet

Click onAward List Break up button to: print Award List AwarList

Break up

Screen

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Report

Name

Examination Attendance Reports(Sheet)

Description This report will used by the examination department at the time of exam. This report shows

those student having attendance % greater than 80(or % given by the user) student to issu

provisional certificate to the student.

Following selection will required to generate this report:

Select Session: By default current session is selected if user wants to view report fo

previous.

Session he/she can also view report by selecting previous session.

Select Class(s): List of classes is available by selecting the class(s) the courses o

that class(s) will display on the next screen.

Select Course(s): User will select thelist of course(s) by selecting the course(s).

Attendance Percent (%): By giving the % against which report is required th

report will displayed.

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Screen

Step 1

Step 2

Step 3

Report

Name

Passout Performa

Description This report (Performa) will used by the examination department for passing out students.

Following selection will required to generate this report:

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Select Session: By default current session is selected if user wants to generat

Performa

For previous session he/she can also generate by selecting previous session.

Select Class(s): List of classes is available by selecting the class(s) the students o

that class(s) will display on the next screen.

Screen

Step 1

Step 2

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Step 3

Report

Name

List All Students

Description This report Shows all enrolled Students of the campus with name and registration number.Screen

Report

Name

List All Students by Departments/Programs

Description This report Shows all enrolled Students according to their Programs/departments with nam

and registration number.

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Screen

Report

Name

List Students without Verified Documents

Description This report shows all the students whose document and migration certificate has not been

verified yet.Screen

Report

Name

Students not registered by Departments/Programs

Description This report shows those students which are not registereddue to non settlement of Fee or

without card submission etc.

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Screen

Report

Name

Registered Students report program wise

Description This report shows all those students which are registered on the COMSIS.Screen

ReportName

Freeze and Status Unknown Students

Description This report shows the list of all those students whose status is Freeze and Unknown

according to Programs.Screen

Report Result Cards of All Classes

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Name

Description This report will used by the examination department for students result card.

Following selection will required to generate student result card:

Select Session: By default current session is selected if user wants to generate resul

card for previous session he/she can also generate result cards by selecting previou

session. Select Class(s): List of classes is available by selecting the class the result card o

that class willdisplay on the next screen.

Screen

Report

Name

Entry Coupon of All Classes

Description This report will used to generate exam Entry Coupon for the students to sit in the Sessiona

and final exam.

Following selection will required to generate student Entry Coupon:

Select Session: By default current session is selected if user wants to generate entry

Coupon for previous session he/she can also generate coupon by selecting previou

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session.

Select Class(s): List of classes is available by selecting the class the result entry

coupon

for that class will display on the next screen.

Screen

Report

Name


Description This report shows the number of quizzes, assignments, Sessional and Final entered byfaculty members in their allocated courses.

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Screen

Report

Name

Number of Quizzes, Assignments and Labs of All Courses by Departments

Description This report shows the number of quizzes, assignments, Sessional and Final entered by

faculty members in their allocated courses.Screen

Report

Name

Setting Final Exam Schedule

Description This report is used by the exam department for setting final exam schedule.

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Screen

Report

Name

ClassAdvisors Sheets

Description This report shows the ClassAdvisors with their Students.

4. Manager Module/Console

4.1.Purpose

The main purpose of this end is that the management can get online daily monitoring

reports andprogress report of students

The management can monitor the proceeding of all the classes of the day, like:

The scheduled and observed timing of any class

The Daily Classes Consolidated Report.

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Initialization of students Feedback by the Director

The percentage of student attendance in any of the class conducted

The class proceedings, that are the topics covered in the class

The view the academic progress of a class or any individual student

The activities of the campus must be in knowledge of the Senior Managers of the Educational Institute.

One of the main objectives of this Student Information System is that the Manager can get timely

information about all the academic activities of the campus. This Console enables to view:

The status of all the classes conducted online

The attendance of students in any of the class

The academic progress of a class

The attendance and academic progress of any of the registered student

The On Course (the topic delivered) of each of the class

The System Administrator with Managers Privileges gives a Manager a login. This enables the

Manager to get into the Console especially designed for the Manager. The detail of the Managers

console is described as follows:

4.2. Reports

Report Name Home

Description At the login the Student Information System always give a summary of the Institute, like Number

Program, Number of Students, the Number of Online Users, the Number of Faculty Memb

currently conducting classes etc.

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creen

Report Name Daily Monitoring

Description The Manger may get the Daily Monitoring of all the classes conducted on a particular date onli

Due to this online feature the Manager can view the Daily Monitoring Report in the evening on

same day. This report facilitates the Managers to have a very quick view of all the daily academ

activities in the institute.

The steps to view the Daily Monitoring Report follow:

1. Click on theDaily Monitoring Menu

2. Enter the date for which the Daily Monitoring Report is desired

The following figure shows the Date Entering Dialogue Box followed by the format of the Da

Monitoring Report.

The Daily Monitoring Report gives the following information to the Manager for each class:

The Program & the Course for which class is conducted

The Name of the Faculty Member

The Scheduled & Observed timing of the class (Start Time & End Time)

Total Number of registered students in a particular class, then the Number of Presand absent students. The percentage of present student is also shown.

Any remarks added

E-mail to faculty member

Based on the Daily Monitoring Report, the Manager may send an e-mail to any of the faculty

member by just clicking the name of faculty member appearing in the Daily Monitoring Report.

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creen



Report Name Daily Classes ConsolidatedDescription The Manger may get the Periodic Daily Monitoring of all the courses by giving specific time per

online. Due to this online feature the Manager can view the Daily Classes Consolidated Report o

particular course. This report facilitates the Managers to have a very quick view of a selected cou

or courses daily report between two dates.

The steps to view the Daily Classes Consolidated Report follow:

1. Click on thePeriodic Daily Monitoring Menu

2. Select the Class or Classes for which the Daily Classes Consolidated Report is desir

3. Select the Course or Courses for which the Daily Classes Consolidated Report is

desired

The following figure shows the Class and Course Selection Dialogue Box followed by the format o

the Daily Classes Consolidated Report.

The Daily Classes Consolidated Report gives the following information to the Manager for e

class:

All The Program & the Course for which class is conducted

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All The Name of the Faculty Member

All The Scheduled & Observed timing of the class (Start Time & End Time)

All Total Number of registered students in a particular class, then the Number

Present and absent students. The percentage of present student is also shown.

All Any remarks added

creen

Figure 1.3: Outlay of the Classes (As appears on the user screen)


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Report Name Faculty Folder

Description TheStudent Information System facilitates the Manager to view the academic progress of a class.

The steps to view the Faculty Folder follow:

Click on the Faculty Menu

Click on the Faculty Folder Menu.

To select the Program and

Course the following Dialogue appears

Fill in the Program & Course from Drop Down List

creen

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Report Name Course Allocation ListDescription The Manager may find the list ofFaculty Memberand the Course allocated to that particular memb

This enables the Manager to take timely & effective decisions. The following steps are to be taken

displaying the Course Allocation List.creen

Report Name Email ListDescription The Manager may send a message to a faculty member through Email. The following steps are tak

to view the Email of a faculty member.

Click on the Email List as appears on the screen

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creen

Report Name Students with Attendance DetailsDescription This report will shows the students with their attendance percentage, by giving two ranges of

attendance percentage e.g. if user wants to see the students having attendance greater than 70% and

less than 80% the report will shows the all the student of this range.

The same report can be view by program wise and department wise as well.creen

Step 1

Step 2

Report Name Student Registered CoursesDescription The Manager may view the academic progress (Marks in Quiz Test, Assignment, Sessionals Test,

Final examination etc.) of any particular student. For seeking information about a particular student

the Registration number has to be entered. This facilitates the Manager for better decision making

about a student, as all of the information about him/her is available online.

The report displays some essential information and the attendance summary of the particular stude

The Columns that gives attendance picture about a student are:

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The List of the registered courses.

The name of the teacher conducting a particular course.

Total number of classes conducted in a particular course.

Total classes attended by the student in that particular course.

The Horizontal Bar Graph showing the attendance percentage.

It should be noted that bar changes its color from Green to Red as the percentage falls from 100

to 0%.

creen

Report Name Courses Report course wiseDescription The Manager can view the Academic Achievements of a particular student, i.e. Detail Subj

Report of a student for all of the courses completed. For viewing, the following steps are required:

Click on the Courses Report Menu in Student Menu Fill in the Registration Number in the Dialogue Box (Shown in the following figure)

Click on the Display Button

In the Courses Report the following information about the Student is available to the Manager:

The List of Courses in which the student appeared in exams including the final exam

The Marks obtained in each of the course, along with the Letter Grade, Grade Po

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and the Credit Hours of the course.

creen

Report Name Courses Report semester wiseDescription The Manager can view the Academic Achievements of a particular student, according to the semes

as well.

creen

Report Name Result CardDescription The Result Card of a particular Student for theprevious semestercan also be viewed.

In the Result Report the following information about the Student is available to the Manager alo

with some essential information about the student:

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The List of Courses, Credit Hours in which the student appeared in last semester exa

including the final exam.

The Marks obtained in each of the course, the Letter Grade and the Grade Point.creen

Report Name Search StudentDescription The manager can search the student by registration number, name, and Father name or by City.

creen

Report Name Attendance Report

Description Different kinds of student attendance reports available to the user.

the following steps are required:

Select the class from the list click to continue

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Select the course from the list against the selected class in this form there are th

options available for the user to generate three types of attendance report i.e.

i. Report of Each Individual Course

ii. Combined Report of All Selected Courses

iii. Short Attendance of Students By Class

Click on the Display ButtonIn the Courses Report the following information about the Student is available to the Manager:

The List of Courses in which the student appeared in exams including the final exam

The Marks obtained in each of the course, along with the Letter Grade, Grade Po

and the Credit Hours of the course.

creen


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ii. Report of Each Individual Course


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Report Name Summary Report Gender WiseDescription This report shows the Gender wise (Male, Female) summary of the student according t

their classescreen

Report Name Summary Report Status WiseDescription This report shows summary of the no. of student statuses i.e.(enrolled, freeze, admission cancel etc.

according to the program.creen

Report Name Student Addresses Report

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Description This report shows the class wise addresses of the studentcreen

Report Name Students Complete RecordDescription This report shows the class wise complete record of the student which includes

Reg. no., name, father name, postal addresses contact#, email, DOB, ID Card, current status and his

previous education record as well.creen

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5. Head Of Department(HOD)/Departmental Operating

Officer(DOO) Module/Console

5.1.Purpose

The activities of the Department must be in knowledge of the Head of Department (HOD). HOD can get

timely information about all the academic activities of the Department. This Console enables to view:

The status of all the classes conducted online in the Concerned Department

The attendance of students in any of the class in the Concerned Department

The academic progress of a class in the Concerned Department

The attendance and academic progress of any of the registered student in the Concerned Department

The On Course (the topic delivered) of each of the class in the Concerned Department

The System Administrator, with HODs Privileges gives a HOD a login. This enables the HOD to get

into the Console especially designed for the HOD. At the login the Student Information System always

give a summary of the Department, like Number of Program, Number of Students, the Number of

Online Users, the Number of Faculty Members currently conducting classes etc. The HOD can then

click on the desired Menu options.

There are two options available for the HOD one is HOD can view the reports of all the courses

offered with in the department and second he can also view the reports of those courses which are

offered in other departments and being taught by his faculty members

The detail of the HODs console is described as follows:

5.2. Reports

Report

Name

Daily Monitoring Report

Description The HOD may get the Daily Monitoring of all the classes conducted on a

particular date online. Due to this online feature, the HOD can view the

Daily Monitoring Report in the evening on the same day. This report

facilitates the HODs to have a very quick view of all the daily academic

activities in the Department.

The steps to view the Daily Monitoring Report follow:

1. Click on theDaily Monitoring Menu

2. Enter the date for which the Daily Monitoring Report is

desired

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The following figure shows the Date Entering Dialogue Box followed by

the format of the Daily Monitoring Report.Screen Same screen as shown in Management Module/Console

Report

Name

Faculty Folder

Description The Student Information System facilitates the HOD to view the

academic progress of a class.The steps to view the Faculty Folder follow:

Click on

the Faculty Menu

Click on

the Faculty Folder Menu.

To select

the Program and the Course the following Dialogue appears Fill in the

Program & Course from the Drop Down List

Screen Same screen as shown in Management

Module/Console

Report

Name

Course Allocation List

Description The HOD may find the list ofFaculty Memberand the Course allocated

to that particular member. This enables the HOD to take timely &

effective decisions. The following steps are to be taken for displaying the

Course Allocation List.

Screen Same screen as shown in Management Module/Console

Report

Name

Email List

Description Based on the Daily Monitoring Report, the HOD may send an e-mail toany of the faculty member by just clicking the name of faculty member

appearing in the Daily Monitoring Report.

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Screen

Report

Name

Students with Attendance Details

Description The HOD may find the list ofStudents and theshort in attendance. This

enables the HOD to take timely & effective decisions.

This report will shows the students with their attendance percentage, by

giving two ranges of attendance percentage e.g. if user wants to see the

students having attendance greater than 70% and less than 80% the report

will shows the all the student of this range.

The same report can be view by program wise and department wise as

well.Screen Same screen as shown in Management

Module/Console

Report

Name

Student Registered Courses

Description The HOD may view the academic progress (Marks in Quiz Test,

Assignment, Sessional Test, Final examination etc.) of any particular

student. For seeking information about a particular student theRegistration number has to be entered. This facilitates the head for better

decision making about a student, as all of the information about him/her

is available online.

The report displays some essential information and the attendance

summary of the particular student. The Columns that gives attendance

picture about a student are:

The List of the registered courses The name of the teacher conducting a particular course

Total number of classes conducted in a particular course.

Total classes attended by the student in that particular

course.

The Horizontal Bar Graph showing the attendance

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percentage.

It should be noted that bar changes its color from Green to Red as the

percentage falls from 100% to 0%.


Report

Name

Courses Report course wise

Description The HOD can view the Academic Achievements of a particular student,

i.e. Detail Subject Report of a student for all of the courses completed.

For viewing, the following steps are required:

In the Courses Report the following information about the Student is

available to the Manager:

The List of Courses in which the student appeared in

exams including the final exam The Marks obtained in each of the course, along with the

Letter Grade, Grade Point and the Credit Hours of the course.

Screen

Report

Name

Courses Report semester wise

Description The HOD can view the Academic Achievements of a particular student,

according to the semester as well.


Report

Name

Result Card

Description The Result Card of a particular Student for theprevious semestercan also

be viewed.

In the Result Report the following information about the Student is

available to the HOD along with some essential information about the

student:

The List of Courses, Credit Hours in which the student appeared

in last semester exams including the final exam

The Marks obtained in each of the course, the Letter Grade and

the Grade PointScreen Same screen as shown in Management Module/Console

Report Search Student

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Name

Description The HOD can search the student by registration number, name, Father

name or by City.Screen Same screen as shown in Management Module/Console

Report

Name

Attendance Report

Description Different kinds of student attendance reports available to the HOD.the following steps are required:

Select the class from the list click to continue

Select the course from the list against the selected class in

this form there are three options available for the user to generate

three types of attendance report i.e.


ii. Combined Report of All Selected Courses


In the Courses Report the following information about the Student is

available to the HOD:

The List of Courses in which the student appeared in

exams including the final exam

The Marks obtained in each of the course, along with the

Letter Grade, Grade Point and the Credit Hours of the course.


Report

Name

Summary Report Gender Wise

Description This report shows the Gender wise (Male, Female) summary of the

student according to their classes.Screen Same screen as shown in Management Module/Console

Report

Name

Students on Probation(PB)

Description This report shows the list of those students which are on PB in the last

semester.

In this report the following information about the Student is available to

the HOD:

Reg. no, Name of the student.

Scholastic Status(i.e. Good Standing, Probation etc.) of the student

CGPA of the student

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Screen

Report

Name

Lectures Taken by Faculty Members

Description This report shows the list of faculty members with name, course,

department and number of lectures etc. taken up-to-date.Screen Same screen as shown in Registrar Module/Console

Report

Name

Lectures not taken by Faculty Members

Description Some times the faculty member not take their folder from coordination

department to take lecture, this report will shows the name of faculty

members who have not taken the class.Screen Same screen as shown in Registrar Module/Console

Report

Name

Credit Hours Exceeding

Description Normally student can register up to 21 credit hours during the semester,

but due to management decision or due to any other reason to allow

student to register more than 21 credit hours.This report will show those student having registered credit hours more

than 21.Screen Same screen as shown in Registrar Module/Console

Report

Name

Credit Hours decreasing

Description Normally student can register up to 21 but credit hours cant be less than

12 credit hours during the semester.

This report will show those student having registered credit hours less

than 12.Screen Same screen as shown in Registrar Module/Console

Report

Name

Advisory Lectures Taken by Faculty Members

Description This report shows the list of advisors with name, department, class and

number of lectures etc. taken up-to-date.Screen Same screen as shown in Registrar Module/Console

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Name

Description This report will show the entire student with their registered courses on

single click.Screen Same screen as shown in Registrar Module/Console

Report

Name

List (Class wise) Students with Registered courses

Description This report will show the student with their registered courses byselecting the class and session.

Screen Same screen as shown in Registrar Module/Console

Report

Name

Students with Attendance Details/All/Department wise/program wise

Description This report will shows the students with their attendance percentage, by

giving two ranges of attendance percentage e.g. if user wants to see the

students having attendance greater than 70% and less than 80% the report

will shows the all the student of this range.

The same report can be view by program wise and department wise as

well.Screen Same screen as shown in Registrar Module/Console

Report

Name


Description This report shows the number of quizzes, assignments, Sessional and

Final entered by faculty members in their allocated courses.Screen Same screen as shown in Registrar Module/Console

Report

Name

Number of Quizzes, Assignments and Labs of All Courses by

DepartmentsDescription This report shows the number of quizzes, assignments, Sessional and

Final entered by faculty members in their allocated courses.Screen Same screen as shown in Registrar Module/Console

Report

Name

Grading Summary Report

Description This report shows the grading summary of the student in the registered

courses. i.e. This report shows that how many students got A grade in

their registered courses.Screen

Report Offered Courses Detail

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Name

Description This report shows the offered Courses in the specified program of the

department. This report shows the following information

Course offered in the Semester

Course code of the offered course no.

Offered Course name(Title) Name of the faculty members course allocated

Credit hours of the offered course

Status of the offered Course(Close or Open)

The name of the Course Scheme

Number of the Registered student in that courseScreen

Report

Name

Advisory Sheets

Description This report shows the list of student registered with their class advisor.

Student name, Registration Number, advisor Name included in the list.

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Screen

6. Examination Module Students/Parents Module/Console6.1. Purpose

The Student/Parent end of the COMSIS facilitates the student and displays all of his/her academic

activities. This includes the scores obtained in quizzes, assignments, and sessionals and in the final

examination. The Students and their parent remain informed about the daily attendance in each of the

conducted classes. The system provides this information online to the students and their parents.

Each of the student and his/her parents are given a unique Login & Password. A student (and the parents

as well) can only view his/her information and it is not possible for them to view the information of

other students.

6.2.Input Forms

Form Name Students LoginDescription Each student is provided with a unique Login & Password. The login is

the registration number of the student. The default password is set to

123 for students. The parent of the student is given a different password.The password can be changed once the student logs on.

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Screen

6.3.View

m Name Main menu

cription As the system authenticates the user, a new screen appears showing the students registration numb

name, and program along with the list of all the registered courses. The screen also shows the attendan

history of the student. On clicking on a particularregistered course, an orange color bar appears show

the particular course that has been selected. Now the user can select one of the available menus - Clproceedings, Q/A Marks, Sessionals/Final Marks, Change Password, Login History and Sign Out.

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en

m Name Class Proceeding Menucription After selecting a particular course, an Orange Bar appears thereafterthe Class Proceeding Menu can

clicked to view the attendance and the On Course (topics covered in class lectures) in detail. The det

comprise:

The Date and time of each of the class conducted

The brief of the topics covered in the class

The students attendance in each class conducted. The letter Pdepicts the Presence, while

indicates absence.

A color Bar Graph also depicts the overall attendance of the student in that particular course. The perc

attendance is shown below the Bar Graph. The Bar changes its color from Green to Red to repres

100% to 0% attendance.

en

m Name Q/A Markscription The student needs to know his/her academic progress in each of the registered courses. To find the academic progressin

Quiz/Assignments, the following steps need to be taken by the user:

Logon to the Student Information System with the Login and Password.

Select the course from the list of registered courses. (Orange Bar appears)

By clicking the Q/A Marks Menu a new screen appears that shows the following about the Q

test/ Assignment taken:

o The Serial Number of the Quiz / Assignment

o The Date on which the quiz was conducted or the date on which assignment was due

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The Total Weight of the Quiz/Assignment, the Obtained Marks, and the perc

achievement.

A Horizontal Bar shows different colors, depicting the percent achievement. T

Legend of Grades is also shown on the screen.

en

m Name Sessional/Final Marks Menucription To find the academic progress in Sessionals tests and in final examinations, the following steps are to

taken by the user:

Logon to the Student Information System with the Login and Password.

Select the course from the list of registered courses. (Orange Bar appears)

By clicking the Sessionals/Final Marks Menu a new screen appears that shows the follow

details about the Sessionals/Finaltaken:

The Serial Number of the Sessionals/Final

The Date on which the Sessionals/Final was conducted

The Total Weight of the Sessionals/Final, the Obtained Marks, and the percent achiev

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en

m Name Previous resultcription Student/ parents can also view the previous resulten

m Name Login Historycription The user may see the whole login History. By clicking on the Login History Menu, the user can vi

historically:

The Time the user logged on

The Day & Date

The IP from which the user logged on

The User screen is shown in the following figure.

en

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7. Department Co-Ordination Module/Console

7.1. Purpose

The department coordination records the academic routine activities of the Institute. These academic

activates comprises recording of attendance of the students from the Sheets to the Online Student

Information System. The record that the coordination department maintains is explained in the next

sections:

7.2.Input Forms

Form Name Add On CourseDescription The On Course comprises of the topics covered in the class along with

the scheduled time of that class, and the actual observed time of the class

conducted.

When a scheduled class is conducted, the topics covered in that class, and

o

COMSIS Software Requirement

Documents

Transcript of COMSIS Software Requirement