COMPUTING AND INFORMATION ASSOCIATION (CIA) November, … · - 2 - 1.8 Office bearers S/N Name...

ORGANIZATION’S PROFILE

COMPUTING AND INFORMATION ASSOCIATION

(CIA)

November, 2011

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1. INTRODUCTION ......................................................................................... - 1 -1.1 Name...................................................................................................... - 1 -1.2 Type of organization............................................................................... - 1 -1.3 Geographical focus ................................................................................ - 1 -1.4 Industry focus ......................................................................................... - 1 -1.5 Issue focus ............................................................................................. - 1 -1.6 Legal status ............................................................................................ - 1 -1.7 Address/Contacts ................................................................................... - 1 -1.8 Banking details ....................................................................................... - 1 -1.9 Contact Person....................................................................................... - 2 -1.8 Office bearers......................................................................................... - 2 -1.9 Interim Board Members.......................................................................... - 2 -1.10. Chapters of the Organization............................................................... - 3 -

2. BACKGROUND OF THE ORGANIZATION................................................. - 3 -3. VISION, MISSION AND GOAL .................................................................... - 4 -

3.1. Vision .................................................................................................... - 4 -3.2. Mission .................................................................................................. - 4 -3.3. Goal....................................................................................................... - 4 -

4. OBJECTIVES OF THE ORGANIZATION .................................................... - 4 -5. ORGANIZATIONAL CORE VALUES........................................................... - 5 -

5.1. Professionalisms ................................................................................... - 5 -5.2. High integrity and Accountability ........................................................... - 6 -5.3. Innovation and Team work .................................................................... - 6 -5.4. Transparency and Advocacy ................................................................. - 6 -5.5. Partnering and Networking .................................................................... - 6 -

6. ORGANIZATIONAL STRATEGIES/ACTIVITIES ......................................... - 6 -7. SOURCE OF FUNDS ................................................................................ - 10 -8. ORGANIZATION’S ASSETS ..................................................................... - 10 -9. ETHICAL FUNDRAISING .......................................................................... - 10 -10. KEY PROJECT AREAS........................................................................... - 11 -11. PAST ACTIVITIES/PROJECTS PROFILE............................................... - 11 -12. ORGANIZATIONAL RECOGNITION ....................................................... - 12 -13. ORGANIZATIONAL RELATION .............................................................. - 13 -

13.1 Local/national level............................................................................. - 13 -13.2 International level ............................................................................... - 14 -

1.4 MANAGEMENT STRUCTURE……………………………………………….- 15 -

TABLE OF CONTENTS

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1. INTRODUCTION

1.1 Name: Computing and Information Association (CIA)

1.2 Type of organization: Non Government Organization (NGO)

1.3 Geographical focus: Tanzania mainland

1.4 Industry focus: ICT (Information and Communication Technology)

1.5 Issue focus: Advancement of ICT professionalism, ICT public awareness, and leveraging ICT in socio-economic growth.

1.6 Legal status: Registered under the non governmental organizations act,2002 Section 12(2) of act no.24 of 2002.

Registration number: 00NGO/00004683 Date: 14 June 2011

1.7 Address/Contacts: Headquarter Office

P.O. Box 2096, Dodoma, Tanzania

Cell Phone Number: (+255) 714111991/756348364/756055229

Email: [email protected]: www.ciatz.co.cc

1.8 Banking detailsBank Name: CRDB Bank

Account Name: Computing and Information Association

Account Number: 0152221618500

Branch: UDOM Branch

1.9 Contact PersonName: Boniphace Malale

Position: General Secretary

Phone Number; (+255) 756348364

Email: [email protected]

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1.8 Office bearers

S/N Name Position Gender Age Educational Qualification

Contacts Details

1 Starehe J. Starehe

Chairman Male 26 Bsc. IS Cell:[email protected]

2 Nisile B. Kaswaga

Vice-Chairman

Male 23 Bsc. IS Cell: 0714111991 [email protected]

3 Boniphace M. Malale

General Secretary


4 Zenda Daniel

Treasurer Male 25 B.ComFinance Cell: [email protected]

1.9 Interim Board Members

S/N Name Position Gender Age Educational Qualification

Contacts Details

1 Starehe J. Starehe

Chairman Male 26 Bsc. IS Cell:[email protected]

2 Nisile B. Kaswaga

Vice-Chairman


3 Boniphace M. Malale

General Secretary


4 Zenda Daniel

Treasurer Male 25 B.ComFinance Cell: [email protected]

5 AngelousMwenda

Member Male 25 Bsc. IS Cell: 0714564040 [email protected]

6 Happiness Mwaibingila

Member Female 23 Bsc. IS Cell: 0718677015 [email protected]

7 Neema Pactrick

Member Female 24 Bsc. CS Cell: 0682000655 [email protected]

8 Edger Karugila

Member Male 25 Bsc. IS Cell: 0712398599 [email protected]

9 Shekha Mohammed

Member Female 23 Bsc. CS Cell: 0752945112 [email protected]

Note: Bsc. In Information Systems ( Bsc.IS) Bsc. In Computer science ( Bsc.CS) Bachelor of commerce in Finance (B.Com Finance)

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1.10. Chapters of the Organization

Currently we have the four regional chapters and eight student chapters

1. Regional Chapters

x Dodoma Chapterx Iringa Chapterx Mwanza Chapterx Dar-Es-Salaam Chapter

2. Student Chapters

x The University of Dodoma-CIVE –Student chapter x The University Computing Center(UCC)Dodoma branch-Student chapter x College of Business Education(CBE)-Student chapterx Ardhi University(ARU)-Student chapterx Sokoine University of Agriculture(SUA)-Student Chapterx Institute of Finance Management (IFM)-Student Chapterx University of Dar-es-salaam-FIVE- Student chapter x ST.Joseph College of Engineering and Technology-Dar-es-salaam and

Songea Campus -Student Chapter

2. BACKGROUND OF THE ORGANIZATION

Computing and Information Association (CIA) is a voluntary association of youth professionals in the Information and Communication Technology (ICT) and related discipline in Tanzania, founded in October 2010 and registered in June 2011 as Non government, National-wide and Non-Profit making organization. The members include youth professional individuals. However membership is open to persons, corporations, institutions, industries, companies, partnerships, or other associations from public or private, directly or indirectly engaged in the practice of Computing as specified in the constitution and by-laws of the association.

The Association believes that the future of Information Technology lies in the eager and willing hands of the youth. Also The Association recognizes that the ICT generates opportunities across all sectors in a number of developed and developing countries. AND it is a new source for the creation of quality jobs, wealth generation and redistribution, rapid economy development and prosperity as well as a source for facilitating global competitiveness. WE are committed to transform Tanzania into an information-rich knowledge-based Association to ensure that Tanzania and its people fully participate in the information age and enjoy the social, cultural and economic benefits of the emerging information revolution.

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3. VISION, MISSION AND GOAL

3.1. Vision

The vision of the organization is “To advance ICT professionalism and to spread ICT knowledge toward information-rich society.”

3.2. Mission

The mission of the organization is “To organize and recognize young ICT professionals on usage and advancement of ICT academically, socially, economically and politically as well.”

3.3. Goal

The goal of the organization is to represent and promote the Information and Communications Technology (ICT) professional and ICT professionalism, as well as to elevate ICT capability in Tanzania.

4. OBJECTIVES OF THE ORGANIZATION

The organization has the following specific objectives:

1. To encourage and promote the deployment and utilization of ICTs within the society and economy to: improve organizational efficiency and performance, as well as support and facilitate the development of Tanzania’s human resources.

2. To promote and support national efforts and initiatives aimed at accelerating the development of the local ICT production and service sector of the economy into a globally competitive sector.

3. To facilitate the exchange of opinions and views on Information and Communications Technology and to inform and promote knowledge of ICT to members and the public for the development and use of ICT.

4. To establish a public awareness of the potential impact of information systems and to protect the public and individuals against the misuse of information systems.

5. By representing industry practitioners, to inform and lobby Government on ICT policy.

6. To promote the use of ICT in education, health, agriculture, business, environmental and tourism sectors.

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7. To conduct and facilitate researches on ICT and publish results for the benefits of the whole society.

8. To subscribe, affiliate or become a member of other bodies (nationally or internationally) with similar objectives, in the interests of the association.

9. Promote/Assist any other related activities that are in the interests of the association.

10.To maintain and promote the observance of a code of professional conduct for members of the association.

5. ORGANIZATIONAL CORE VALUES

The organization is committed and believes in the following

5.1. Professionalisms

We will maintain and promote the observance ethical code of professional conduct in all activities. We will seek consistently to attain and display high standards of reliability, efficiency and effectiveness.

5.2. High integrity and Accountability

We will maintain highest level of integrity in administrative, service, and outreach activities; we will tie these activities directly to our mission, and we maintain and report our records accurately.

5.3. Innovation and Team work

We are committed to be innovative and make progress in our activities and work as a team on achieving our goals.

5.4. Transparency and Advocacy

We are committed to openness, transparency and honesty about our structures, mission, policies and activities. We will communicate actively to stakeholders about ourselves, and make information publicly available. Also we will continue to educate the public and advocates for the interest of the public.

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5.5. Partnering and Networking

We will work with a wide variety of partners and advocates for the benefits of the organization, partners and the whole society and establish relationships formal or informal with other local NGOs, government agencies, instructions, professionals and International NGOs. And also we will take all possible steps to ensure that there are no links with organizations, or persons involved in illegal or unethical practices.

6. ORGANIZATIONAL STRATEGIES/ACTIVITIES

The following are organizational strategies/activities to accomplish our started objectives;

1. Conferences, workshops, Seminars & Talks

The organization will organize Conferences, workshops, Seminars & Talks to enable local and neighboring computing educators, Students, researchers, and ICT professionals to interact and to share their work in computing, computer science, computer engineering, computational science, and information and communications technology (ICT)

The first presentation of CIA at University of Dodoma, College of Informatics and virtual Education. (2011).

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2. Knowledge portal and online forums

The organization will establish the knowledge portal that provides access to acclaimed national and international magazines, journal articles and conference papers, covering innovative research and practice in Information and Communications Technologies (ICT). This service is provided free to the ICT professional and the community as part of commitment to advancing the ICT professional and to ensure the beneficial use of technology for the community. Also the organization will establish online forums that will enable professionals and the whole community to discuss issues concerning ICT and online problem -solving.

3. Public awareness programs/projects /activities

The organization will enhance public ICT awareness by promote and facilitate National Awareness Campaigns and Educational Programs on the role of ICTs for socio-economic development and to obtain from members and other sources information relating to ICT, and to disseminate such information amongst the public and the society by means of journals, circulars, publications, lectures, seminars, conferences or otherwise.

The launching of Telecentre Women: Digital Literacy Campaign at University of Dodoma, College of Informatics and Virtual Education. (2011).

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4. Awards, Competitions & Trophies for Winners

The organization organizes competitions and gives trophies for various achievements within the IT industry. Such as presentation excellence awards for path-breaking projects, young IT professional award, best student paper, best speaker award on certain event. Also the organization conducts competitions such as writing computer programs or software/system development to solve given problems. An example of competition is the software competition for universities/colleges student. The Association initially will organize a national university/College software competition. The competition will run under international competition rules will be opened to all college/university students. The competition also will provide opportunities for the Student of Tanzania to acquire better understanding of the computing world. The main objective is to bring out problem solving and programming talents, in university/colleges students, with speed, accuracy and team co-ordination. In a competitive environment, both at national and international levels, it would motivate them with due recognition, besides winning awards of attractive prize and certificates.

5. Encouraging secondary school students

The organization recognizes that primary and secondary students are the ones who will participate fully in the new world of computing. The association will design and implement programs and projects for primary and secondary schools to promote the goodwill of the ICT. The Association believes that the future of Information Technology lies in the eager and willing hands of the young students because they have dreams, hopefully much larger dreams, and it is in the next millennium that they would carry the torch forward. Therefore, it is our duty to give them an opportunity to learn the new developments in Information Technology to meet the challenges of the next millennium.

Photo (a) Photo (b)ICT awareness project for primary and secondary school; Photo (a) Hijra secondary school; Photo (b) Kaloleni primary school. (2011).

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6. Partnering, Networking and become a member with other organizations

The organization works towards a global approach, by seeking out alliances with organizations inside the country and overseas that may be willing to come forward and participate in achieving our objectives by partnering, networking or becoming a member. The Association believes that by working closely with other industries, organizations, associations, institutions, government agencies and academia nationally and internationally will ensure that the benefits of IT advancement ultimately percolate down to every single person in the society.

7. Researches

The organization will conduct and facilitate the conduction of researches on ICT which will provides reliable and accurate information that will be useful to us on achievement of our objectives and for the benefits of the society as well as the whole ICT industry in Tanzania.

7. SOURCE OF FUNDS

Our source of funds includes the fees paid by members and such other contributions levied for special purposes, donations, grants and other bequeaths which it may receive from any legal source. Also funds gained from any Organization activities and any Organization's investments.

8. ORGANIZATION’S ASSETS

Organization’s assets from Dec 2011 to June 20, 2011 as per auditor report 1. Fixed asset:

Table (1), Chair (2), Laptop (1) Printer (1) Digital (1)

2. Current assets:

Balance brought forward: $135.00

9. ETHICAL FUNDRAISING

Donors

We respect the rights of donors: to be informed about causes for which we are fundraising; to be informed about how their donation is being used; to have their names entered in our mailing lists; to be informed of the status and authority of fundraisers; and to anonymity except in cases where the size of their donation is such that it might be relevant to our independence.

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Use of Donations

In raising funds, we will accurately describe our activities and needs. Our policies and practices will ensure that donations further our organization’s mission. Where donations are made for a specific purpose, the donor’s request is honored.

Gifts in kind

Some donations may be given as goods or services. To retain our effectiveness and independence, we will: record and publish details of all major institutional gifts and gifts in-kind; clearly describe the valuation and auditing methods used; and ensure that these gifts contribute towards our mission

10. KEY PROJECT AREAS

1. Advancement of ICT professional 2. Focus on increase number of ICT literate(Public ICT awareness)3. Leveraging ICT in socio-economic growth

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11. PAST ACTIVITIES/PROJECTS PROFILE

S/N Date Name of the Activity/Project

Source of fund

Amount of funds used in US Dollar

Objectives and Key strategies

Geographical area and beneficiaries

1 December2010

ORACLE seminar

Members contributions

$80.00 -To understandfeatures of Oracle database software:-Lecture presentation

-UDOM-CIVE

-CIA members and Informaticsstudents

2 January 2011

Social Media siteAwareness

Members Contribution and in kind donations from Legal source

$100.00 -Social and economic impacts of social media sites.-Presentation-Open Discussion-Case study

-Fifty six Hotel, Dodoma-Students from secondary and colleges, and other individuals

3 March 2o11 Adobe Photoshop seminar


$50.00 To understand features of Adobe Photoshop

-UDOM-CIVE

CIA members and Informatics students

4 August 2011

ICT awareness for secondary school students


$200.00 To give basic ICT awareness for students: Lecture and demo

Dodoma: Hijra seminary and Umonga secondary school students.

5 August 2011

ICT awareness for primary school


$186.00 To give basic ICT awareness for students: Lecture and demo

Dodoma town: Kaloleni and Kizota primary school students.

6 September 2011 to

Members contributionsand other legal sources

$100.00 UDOM -CIVE CIVE students and other ICT stakeholders.

7 October2011

Telecentre Women: Digital Literacy Campaign $186.00

-To help empower disadvantaged and underserved community women with knowledge of ICT. -Presentation-Open discussion-Case study

Mnadani ward-Dodoma-Entrepreneurs

8 November 2011

Internet and social media site awareness

Members contributionsand other legal sources

$200.00 To provide internet safety, security and privacy awareness -Presentation-Open discussion-Case study

-Institute of Rural Development Planning (IRDP)-Higher Learning Students at Dodoma Region

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12. ORGANIZATIONAL RECOGNITION

The organization is being recognized by Dodoma Municipal as the one of non governmental organization in Dodoma Municipal.

Address and ContactsMunicipal Director,PO Box 1249Dodoma, TanzaniaEmail:[email protected]

Also the organization is being recognized by Tanzania Communication Regulatory Authority (TCRA) which is a government agency responsible for and has authority on ICTs issues in Tanzania as ICT based NGO in Tanzania.

Address and ContactsDirector General

P O Box 474Dar-Es –Salaam, Tanzania

13. ORGANIZATIONAL RELATION

Now the organization has already subscribed/partnered/ networked/ become a member with the following;

13.1 Local/national level

Trilabs An IT company in Tanzania,Relation: Networking and event partner

Address and Contacts

Physical Address: Roots BuildingPO Box 7239,Tangi Bovu,Dar-es-salaam, TanzaniaEmail [email protected]: www.trilabs.co.tz

Communication Regulatory Authority (TCRA)

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Beyond ICTICT based NGORelation: Project/activities/event partner


PO Box 72395,Kinondoni,Dar-es-salaam, TanzaniaPhone: (+255) 75447563Email: [email protected]

Youth Empowerment and Support (YES)A youth based Non Government Organization in Tanzania. Relation: Projects / activities partner.


Youth Empowerment and Support (YES)P O Box 3252Mobile phone: (+255) 714 237423Email: [email protected] / [email protected]: www.yesvijana.org

Emarx Training CenterA training center in Dodoma, Relation: Projects/ activities partner


Dodoma, TanzaniaMobile phone: (+255) 712312241

Deimerick Computer Training Center (DCTC)A computer training centreRelation: Projects/activities partner


Mtendeni StreetDodoma, Tanzania

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13.2 International level

Telecentre.orgA global network of people and organizations working for the establishment and sustainability of grassroots telecentre as catalyst for developmentRelation: projects partnership

Address and contacts

CICT-NCC Building, C.P Garcia Avenue, Dilimana,Quezon City 1101, PhilippinesTel +632 4345837 +6329200101 ext.1301Web: www.telecentre.orgEmail: [email protected]

International Center for IT and Development (ICITD)An international ICT institutionRelation: Projects/ Activities/ Event partner

Address and contacts

Prof. Victory M.Executive DirectorCollege of BusinessTTALLAIM#321Southern UniversityBustton RoigeLA 70813Website: www.icitd.com

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1.4 MANAGEMENT STRUCTURE OF THE COMPUTING AND INFORMATION ASSOCIATION

BOARD OF DIRECTORS

CHAIRMAN

GENERAL SECRETARY

VICE-CHAIRMAN

RESEARCH AND DEVELOPMENT COMMITTEE

TREASURER

CHAPTERS

MEMBERSHIP COMMITTEE

FUNCTIONS COMMITTEE

NATIONAL AND INTERNATIONAL

RELATIONS COMMITTEE

PUBLICATIONSCOMMITTEE

FINANCE AND PLANNING COMMITTEE

COMPUTING AND INFORMATION ASSOCIATION (CIA) November, … · - 2 - 1.8 Office bearers S/N Name...

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