Computer Skills MBN519

8/8/2019 Computer Skills MBN519

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COMPUTER SKILLS

SUBJECT CODE : MBN 519

SEMESTER - I

NAME :

REG.NO :

SECTION : ................

END TERM EXAMINATION HELD IN DECEMBER 2009

SCHOOL OF MANAGEMENT

FACULTY OF ENGINEERING & TECHNOLOGY

SRM UNIVERSITY

KATTANKULATHUR 603 203


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BONAFIDE CERTIFICATE

Certified that this is a bonafide record of work done by

.. Reg.No. . ,

Section . Of 1st Year MBA degree in the Practical Examination

COMPUTER SKILLS (MBN 519) in SRM SCHOOL OF

MANAGEMENT, SRM UNIVERSITY, Kattankulathur during theacademic year 2009-2010.

Submitted for the End Term Examination Held in DECEMBER 2009

Head-Systems Faculty In-charge

(V.M.SHENBAGARAMAN)

Date :

Station :


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TABLE OF CONTENTS

EXERCISE NO DATE EXERCISE NAME PAGE NO

MICROSOFT WORD

1 14/09/2009 REPORTING MS WORD 5

2 21/09/2009 EDITING & FORMATTING 8

3 05/10/2009 MAIL MERGE 12

MICROSOFT POWER POINT

4 12/10/2009 FORMATTING & EDITING

SLIDES

17

MICROSOFT EXCEL

5 12/10/2009 MANAGING DATAS 22

6 19/10/2009 FUNCTIONS & CHARTS 26

MICROSOFT ACCESS

7 19/10/2009 CUSTOMISING &

ORGANISING

31

8 26/10/2009 SORTING & FILTERING 35

9 16/11/2009 REPORTS CREATION 39


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EXERCISE-1 MS WORD-REPORTING

14/09/2009

AIM:

To create a report using Microsoft Word document.

PROCEDURE:

STEP 1 : Select Start Programs Microsoft Office

Microsoft Office Word

STEP 2 : Click on the file menu from menu bar and select new(File New). A new document window appears on the

right side , click on the blank document option from the

new document window.

STEP 3 : A new blank document appears on the screen. Now type

the required data in the required form.

STEP 4 : Save the document using File Save or by using

Ctrl+S.

STEP 5 : Now a Save As dialogue box appears prompting you to

save the document. Give a proper file name and the

location, where the document has to be saved and click

on Save.

STEP 6 : The document gets saved and returns to the previous

window.

STEP 7 : Exit Microsoft word by clicking on the close buttonavailable in the title bar or by selecting File exit.


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OUTPUT:


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RESULT:

Thus, the report has been generated using Microsoft Word

document.


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EXERCISE-2 MS WORD-EDITING AND FORMATTING

21/09/2009

AIM:

To edit and format the text in the given document.

PROCEDURE:



STEP 2 : Click on the file menu from menu bar and select open(File Open). A dialogue box appears on the

screen.

STEP 3 : Select a file from the given path and click on open. The

existing file opens.

STEP 4 : Now, make the required changes in the file like

changing the font face, style, formatting, etc. Also, use

cut, copy and paste options if any repetition of the data

is required.

STEP 5 : Save the document using File Save or by using

Ctrl+S.

STEP 6 : Now the document has been saved.

STEP 7 : To save the edited or formatted document with a

different name/location, select File Save As from the

file menu in the task bar. Now a Save As dialogue boxappears prompting you to save the document. Give a

proper file name and the location, where the document

has to be saved and click on Save.


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STEP 8 : The document gets saved with the given file name in the

specified location and returns to the previous

window.

STEP 9 : Exit Microsoft word by clicking on the close button

available in the title bar or by selecting File exit.


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OUTPUT:


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RESULT:

Thus, the document is edited and saved using Microsoft Word.


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EXERCISE-3 MS WORD-MAIL MERGE

05/10/2009

AIM:

To create a mail merge using Microsoft Word document.

PROCEDURE:



STEP 2 : Click on the file menu from menu bar and select new(File New). A new document window appears on the

right side , click on the blank document option from the

new document window.

STEP 3 : In the blank document, write a letter to the customer

informing him that his LIC premium date is

approaching.

STEP 4 : Click tool menu from menu bar and select Letters and

Mailings, a sub-menu appears. Now, click on the mail

merge wizard from the sub-menu.

STEP 5 : The mail merge task pane appears on the right side of

the screen.

STEP 6 : Choose the current document and also choose the

address for the recipients of your letter, if you have an

existing list of mail address. If there is no existing list

follow step 7.

STEP 7 : To create a new new address list, select New list

Create. A new address list box appears, where you can

enter the information to the fields that word has pre-

selected for you.


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STEP 8 : Click on the customize button and customized list box

appears. Now the customize address list box appears,

which allows you to add/delete the existing fields. Also

you can re-arrange the order of the list by using move

up or move down option. After arranging the list, click

Next.

STEP 9 : Continue adding people by clicking add new after

adding each data of a person.

STEP 10 : Once you click on the close button, save as dialogue

box appears. Now, save it with a required name and in

the reuired location.

STEP 11 : Now a mail merge has been created. This can be

viewed in layout mode or in print preview.

STEP 12 : Exit Microsoft word by clicking on the close button

available in the title bar or by selecting File exit.


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OUTPUT:


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RESULT:

Thus, the mail merge has been created using Microsoft Word

document.


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EXERCISE-4 MS POWER POINT- FORMATTING &

12/10/2009 EDITING SLIDES

AIM:

To create power point slides using Microsoft Power Point.

PROCEDURE:


Microsoft Power Point

STEP 2 : Click on the file menu from menu bar and select new(File New). A new blank presentation with

one slide is created.

STEP 3 : In the click to add title space, just click on it and give a

title of your own.

STEP 4 : To move to the next slide, right click the minimized

slide in the left of the window and click new slide by

clicking on the new slide icon in the title bar.

STEP 5 : A new slide with the provision of entering bullet points

and pictures are created. Enter the contents of the

presentation by repeating above steps for more new

slides.

STEP 6 : Moving from last slide to the first slide is easy as by

mere clicking on the minimized slides in the left side of

the window.

STEP 7 : The font, face, style, background and other features can

be formatted.


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STEP 8 : To change the background of the slide, click format

menu and background. A window appears to the right

side of the presentation where a set of background

options are available, which can be selected (or) a new

background can be created.

STEP 9 : To change the font, click format font, where the font

can be changed.

STEP 10 : A slide can be deleted the way it was added.

STEP 11 : Auto correct, spell check are available in tool menu

which help to collect the slides.

STEP 12 : To run the slide (or) presentation, click F5 (or) choosefrom insert slide show.

STEP 13 : The formatted slide show should be saved by clicking

File Save (or) save button from the tool bar (or)

Ctrl+S.

STEP 14 : A dialogue box appears prompting you to save with

the required name and saves it in the form of .ppt file.

STEP 15 : Exit the power point presentation by clicking, close

button (or) by using File Exit.


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OUTPUT:


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RESULT:

Thus, the power point slides are created using Microsoft Power

Point.


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EXERCISE-5 MS EXCEL-MANAGING DATAS

12/10/2009

AIM:

To create a work sheet and to manage the datas.

PROCEDURE:

STEP 1 : Open a work sheet by selecting Start Programs

Microsoft Office Microsoft Excel

STEP 2 : Create columns Reg.No, Name, Major, Mark1, Mark2,Mark3, Total and Result.

STEP 3 : File the details in appropriate columns except total and

result.

STEP 4 : To find the total mark, type = in 1st students cell and

select mark1 and type + and then select mark2 and

mark3 and press enter.

STEP 5 : The total mark for the 1st student will be displayed in

the required cell.

STEP 6 : Using fill handle, drag it to find the total marks of the

other students.

STEP 7 : In the result column, select the cell and select if function

from the wizard and select AND function.

STEP 8 : Using collapse button, select mark1 cell. The celladdress will be displayed in logical, text box along with

this type >=40.

STEP 9 : Similar to step8, repeat the same for mark2 and mark3

column.

STEP 10 : In the formula bar, click near if. The if function


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dialogue box appears.

STEP 11 : The three conditions specified in AND box will be

displayed will be displayed as a condition in logical

text box.

STEP 12 : Type pass in value, if true textbox. Else, fail in

value, if false text box and click ok.

STEP 13 : The rest of the details for the 1st student will be

displayed in the cell using file handle. Click and drag

to find the result of the other 4 students.

STEP 14 : Double click the total column row heading to sort it in

the ascending order.

STEP 15 : Save the file using File Save (or) save button from

the tool bar (or) Ctrl+S.

STEP 16 : Exit the power point excel sheet by clicking, close



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OUTPUT:


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RESULT:

Thus, the worksheet has been created and the datas are

generated using Microsoft Excel.


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EXERCISE-6 MS EXCEL-FUNCTIONS AND CHARTS

19/10/2009

AIM:

To create a chart using Microsoft Excel.

PROCEDURE:

STEP 1 : Selecting Start Programs Microsoft Office

Microsoft Excel. A worksheet appears.

STEP 2 : Create columns naming them as Prod.No, Prod.Name,Stock Level, Quantity, Unit Price and Total.

STEP 3 : File the required details in all the column except the

total amount column.

STEP 4 : To find the total amount, type = in the cell and select

the quantity of 1st product and type * and select the

price of the 1st product and press enter.

STEP 5 : The total amount for the 1st product will be displayed in

the required cell.

STEP 6 : Use file handle and find the total amount for other

product.

STEP 7 : Go to Insert Chart. Now, a chart wizard appears.

Select, pie chart and click next.

STEP 8 : Select the data range, total amount of all products andclick next.

STEP 9 : Type the title for the pie-chart and click next.


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STEP 10 : In the next wizard, click an object in the sheet and

click finish.

STEP 11 : The required chart is obtained from the given data.

STEP 12 : Save the file using File Save (or) save button from

the tool bar (or) Ctrl+S.

STEP 13 : Exit the power point excel sheet by clicking, close



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OUTPUT:


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RESULT:

Thus, the chart is created from the given values using the

Microsoft Excel.


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EXERCISE-7 MS ACCESS-CUSTOMISING AND ORGANISING

19/10/2009

AIM:

To customize and organize datas using Microsoft Access.

PROCEDURE:


Microsoft Access.

STEP 2 : Click on the create blank database to create a blank

database.

STEP 3 : The window will be in the form of table, asking for

fields and records as columns and rows respectively.

STEP 4 : Give the required data in the form of numbers or text

or any other form like symbols.

STEP 5 : If the given datas are not in proper order, it must be

organized.

STEP 6 : Now, click the field of the respective column. You can

see that all the datas been arranged in alphabetical

order.

STEP 7 : A small pop-up menu will appear asking for the

arrangement of the data in either ascending or

descending order. Now, give the proper data which hasto be arranged. Later, we can see that all the datas

being arranged accordingly.


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STEP 8 : Save the table by clicking the save icon (or) by

selecting File Save. A dialogue box appears

prompting you to save the file. Now, save the file in the

desired location.

STEP 9 : The file can be retrieved, once the file has been saved.

STEP 10 : Exit the power point access sheet by clicking, close



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OUTPUT:


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RESULT:

Thus, the given datas are customized and organized using the

Microsoft Access.


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EXERCISE-8 MS ACCESS-SORTING AND FILTERING

26/10/2009

AIM:

To sort and filter the datas entered, using Microsoft Access.

PROCEDURE:


Microsoft Access.

STEP 2 : Open a blank database or open an existing sheet by

click open icon and choose the required table, thatneeds to be edited.

STEP 3 : The sort icon will be available in the tool bar. Select the

required fields to be sorted.

STEP 4 : Now, click on the sort icon and select the required order

to be arranged.

STEP 5 : Else, click on the required fields, a pop-up menu will

appear prompting you to sort. Now, sort it in the

required manner.

STEP 6 : Filter is actually used to filter out certain datas that

are not required.

STEP 7 : Filter icon will be in the shape of a filter, once clicked a

menu will open asking you for the data to be filtered

out in the table. Now, select the respective datas and

click ok. Then, the datas will be filtered out.

STEP 8 : Selection, toggle filter are the options, which will help

in filtering many datas and toggle between the filtered

and unfiltered data.

STEP 9 : Save the table again, if changes are made.


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STEP 10 : Exit the power point access sheet by clicking, close

button from the tool bar (or) by using File Exit.


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OUTPUT:


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RESULT:

Thus, the datas are sorted and filtered using Microsoft Access.


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EXERCISE-9 MS ACCESS-REPORT CREATION

16/11/2009

AIM:

To create a report by using Microsoft Access

PROCEDURE:


Microsoft Access.

STEP 2 : Click on a blank sheet icon and select the blank datasheet option (or) open the currently existing files.

STEP 3 : Create a database by giving respective fields and save

it as a table.STEP 4 : A report can be created only for the saved table.

Open table1 in the form of report. Now, click ok.STEP 5 : A dialog box appears prompting you to open table1

in the form of report.Now,click ok.

STEP 6 : Now, for the created table, a report is created and does

not contain any lines like the table database.

STEP 7 : Any changes to be made,can be done in reports and it

is changed in the table as well. It has got its own

formatting options.

STEP 8 : Now, save the report by clicking on the save icon (or)

Ctrl+S (or) File Save.

STEP 9 : Save the table if the changes have to be made in the


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table as well .

STEP 10 : Close the window/application by using File Exit.

(or) by selecting close button in the task bar.

OUTPUT:


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RESULT:

Thus, the report has been generated using Microsoft Access.

Computer Skills MBN519

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