Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with...
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Transcript of Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with...
![Page 1: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/1.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Chapter 12:Working with Documents – The Basics
Computer Literacy
![Page 2: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/2.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Introduction
• Creating a New File• Default File Names• Opening an Existing File• Saving a File• Closing a File
![Page 3: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/3.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Creating Files
• Blank document– File | New or Office Button |
New– Click the New or
New Blank Document button
• Gives you a clean slate to work
![Page 4: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/4.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Using Templates
• Document pre-formatted
• Speeds up your work
• Why reinvent the wheel?
![Page 5: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/5.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Using Templates
• Templates like this one include formulas so you don’t even have to do the math!
![Page 6: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/6.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Using Templates
• Select desired template• The application applies that template to
a blank document
![Page 7: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/7.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Downloadable Templates
• Find more templates online• Most are free to download
![Page 8: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/8.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Default File Names
• Office apps name files for you– Word: Document1– Excel: Book1– Power Point: Presentation1
• Don’t use these names!• Use descriptive names
![Page 9: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/9.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
File Types
• File name gives clues, but…• Extension (in Windows) tells the
type– .bmp for bitmap files (pictures)– .doc and .docx for Word document
files
• Double-click a .doc (or .docx) file to open the file and Word at the same time
![Page 10: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/10.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Opening a File
• From within an application– Office Button | Open– Office Button |
Recent
• From Documents– Double-click the
icon– Right-click and
select Open with
![Page 11: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/11.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Saving Files
• Saving existing file– Office Button |
Save– [Ctrl + S]
• Save as– Opens Save As
dialog box– Enables you to
make changes
• Saving new file– Opens Save As
dialog box too!
![Page 12: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/12.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Save As
• Change location– Up One Level
button– Click Documents
in the Favorite Links task pane
– Click Computer in the Folders pane to pick a different drive
![Page 13: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/13.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Save As
• Save to new folder– Click New Folder– Type in a name for the
folder– Click OK, then double-
click the folder– Click OK to save your
file in the newly created folder
• Save across a network
• Save to the Desktop
![Page 14: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/14.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Save As
• Save in different format– Change things in
the Save as type box
– Can only use the formats the application understands
![Page 15: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/15.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Save As
• Save as a template– Save as type
“template”– Word: *.dot– Power Point: *.pot– Excel: *.xlt
• Save in Templates folder
![Page 16: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/16.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Closing Files
• Office Button | Close
• Save the file with changes
• Don’t save changes
![Page 17: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/17.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Troubleshooting
• File Association– Operating system must know which
application opens a particular file type– Will prompt for program or Internet search
![Page 18: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/18.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Troubleshooting
• Product/Version Incompatibility– Manifests as an unknown type of file– Fix is to upgrade to newer version
• File corruption– Load from backup
• Opening files within an application– Programs can only load their type of files– Moved files can’t be loaded from
recently used files list
![Page 19: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/19.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Troubleshooting
• Remote Storage Not Available• AutoSave Recovery Options
![Page 20: Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy.](https://reader030.fdocuments.in/reader030/viewer/2022033106/56649e8e5503460f94b91ad5/html5/thumbnails/20.jpg)
Computer Literacy Chapter 12: Working with Documents – The Basics
Summary
• Creating a New File• Default File Names• Opening an Existing File• Saving a File• Closing a File