Research Data Management: status of new sharing requirements

Cunera Buys

Computational Research DayApril 14, 2015

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Brief History of Data Sharing Requirements

• February 26, 2003 - NIH requires a Data Sharing Policy for projects above $500K.• January 18, 2011- NSF requires Data Management Plans (DMPs) to be submitted with all new

grant proposals.• February 22, 2013- Memo issued by White House Office of Science and Technology Policy

(OSTP). http://www.whitehouse.gov/sites/default/files/microsites/ostp/ostp_public_access_memo_2013.pdf

• March 24, 2014 – Follow up memo issued by OSTP. http://www.whitehouse.gov/sites/default/files/microsites/ostp/OpenAccess_March-2014.pdf

• November 13, 2014- Progress update on policies to increase public access to the results of federally funded scientific research issued by OSTP. http://www.whitehouse.gov/sites/default/files/microsites/ostp/public_access_report_to_congress_ostp_11.13.14.pdf

• July 24, 2014, the DOE releases its Public Access Plan for article and data sharing• 2015 - 16 Agencies/Departments have released their responses

Key Points of OSTP Memo

1. Ensure timely access to articles and data2. Ease of access3. Ability to fully reuse research results

Highlights from the November13, 2014 OSTPProgress update

“In drafting their plans, agencies have been asked to require that data-management plans submitted by scientists seeking Federal funding describe how and where they will make their data available to the public, and to describe explicitly how they will make the data underlying scientific publications available for discovery, retrieval, and analysis.”

Highlights from the November13, 2014 OSTPProgress update

“Requiring federally funded scientific researchers to detail how and where they will make their data available in data-management plans is an important first step for increasing access to valuable scientific data, but it is not sufficient to drive the desired sea change in practice across scientific disciplines. We are therefore working with Federal Departments and Agencies now to implement policies that require the deposition of research data underpinning the results described in scientific publications of federally funded scientific research in publicly accessible repositories. Optimally, such data would be made freely available in nonproprietary machine-readable formats and would allow for discoverability, reuse, and repurposing.”

Highlights from the November13, 2014 OSTPProgress update

“One mechanism to facilitate the release of data would be for Federal Departments and Agencies to work with the private sector to develop a federated system of databases that would allow for the storage, discoverability, reuse, and repurposing of data and provide data services. A “research data commons” model would do more than simply make data available; it would allow for the discovery of data from publications and publications from data sets and allow for data services to be used for analysis of datasets creating an ecosystem of discovery that truly revolutionizes how science is done. We will update the Committees as we explore the feasibility of such an approach.”

Responding AgenciesAgency for Healthcare Research and Quality (AHRQ)HHS Office of the Assistant Secretary for Preparedness and Response (ASPR)Centers for Disease Control and Prevention (CDC)Department of Commerce (DOC)Department of Defense (DOD)Department of Energy (DOE)Department of the Interior (DOI) Department of Health and Human Services (HHS)Department of Homeland Security (DHS)Department of Transportation (DOT)Department of Education (ED)Environmental Protection Agency (EPA)Food and Drug Administration (FDA)National Aeronautics and Space Administration (NASA)National Institutes of Health (NIH)National Institute of Standards and Technology (NIST)National Oceanic and Atmospheric Administration (NOAA)National Science Foundation (NSF)Office of the Director of National Intelligence (ODNI)Smithsonian Institution (SI)United States Agency for International Development (USAID)United States Department of Agriculture (USDA)United States Department of Veterans Affairs (VA)United States Geological Survey (USGS)

Department of Energy (DOE)

ARTICLES• Public Access Gateway for Energy and Science (PAGES)- a web based portal that will offer

distributed full-text access to all DOE-affiliated accepted manuscripts or articles (http://www.osti.gov/pages/)

• Made available no later than 12 month after publication• Start date: October 1, 2014

DATA MANAGEMENT• DMPs needed for all research proposals• DMPs should provide a plan for making all research data displayed in publications open,

machine-readable, and digitally accessible to the public• Data sets must be available at the time of publication• Start date: October 1, 2014 (Office of Science: http://

science.energy.gov/funding-opportunities/digital-data-management), all other DOE applicable offices by October 1, 2015

National Institute of Health (NIH)

ARTICLES• PubMed Central (PMC)• Deposit final peer-reviewed journal manuscripts upon acceptance for publication • Made available no later than 12 month after publication• Start date: 2008

DATA MANAGEMENT• DMPs extended to ALL research proposals• DMPs should provide a plan for making all research data displayed in publications open,

machine-readable, and digitally accessible to the public• Data underlying the conclusions of peer-reviewed scientific research publications must be freely

available in public repositories at the time of initial publication • Start date: December 1, 2015 (http://grants.nih.gov/grants/NIH-Public-Access-Plan.pdf)

National Science Foundation (NSF)

ARTICLES• DOE’s PAGES• Deposit final peer-reviewed journal manuscripts• Made available no later than 12 month after publication • Must provide links with persistent unique identifier to the full text of the publication as well as

other metadata elements in annual and final reports• Extended to cover juried conference proceedings• Final policy to include other NSF supported grey literature and educational materials• Start date: voluntary in 2015, mandatory for all grants issued on or after January 1,2016

DATA MANAGEMENT• No current changes to DMP requirement• All data resulting from the research funded by the award, whether or not the data support a

publication, should be deposited at the appropriate repository as explained in the DMP• Will continue to explore ways to refine and improve process.• Start date: 2011 (http://www.nsf.gov/pubs/2015/nsf15052/nsf15052.pdf)

Agency Responses Summary- Articles

AGENCIES USING PUBMEDCENTRALAgency for Healthcare Research and Quality (AHRQ)HHS Office of the Assistant Secretary for Preparedness and Response (ASPR)Centers for Disease Control and Prevention (CDC)Food and Drug Administration (FDA)National Aeronautics and Space Administration (NASA) National Institutes of Health (NIH)National Institute of Standards and Technology (NIST)United States Department of Veterans Affairs (VA)

AGENCIES USING DOE’S PAGESDepartment of Energy (DOE)National Science Foundation (NSF)

AGENCIES WITH OWN REPOSITORIESDepartment of Defense (DOD)-- Defense Technical Info CenterNational Oceanic and Atmospheric Administration (NOAA)United States Department of Agriculture (USDA)-USDA public access archive system

OTHER (TBD)Department of Transportation (DOT)United States Agency for International Development (USAID)United States Geological Survey (USGS)

Agency Responses SummaryTime Frame for Depositing Data in a Publically Accessible

RepositoryAt time of article publicationAgency for Healthcare Research and Quality (AHRQ)Department of Energy (DOE)Food and Drug Administration (FDA) National Institutes of Health (NIH)National Institute of Standards and Technology (NIST)National Science Foundation (NSF) (exploring this option)United States Agency for International Development (USAID)

With article publication or within 30 months of collection HHS Office of the Assistant Secretary for Preparedness and Response (ASPR)Centers for Disease Control and Prevention (CDC)

With article publication or within 1 year of collectionNational Oceanic and Atmospheric Administration (NOAA)

At time of publication or within a reasonable time period after publicationNational Aeronautics and Space Administration (NASA)

Within a reasonable timeDepartment of Defense (DOD)-- Defense Technical Info Center

Doesn’t specify United States Department of Veterans Affairs (VA) United States Department of Agriculture (USDA) Department of Transportation (DOT) United States Geological Survey (USGS)

Agency Responses SummaryData Set Location

• Some agencies will use their own repositories when appropriate (NOAA, DOE, NIST, NIH) • All recommend using public or appropriate repositories

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Agency Responses Summary

Department of Commerce (DOC)Department of the Interior (DOI) Department of Health and Human Services (HHS)Department of Homeland Security (DHS)Department of Education (ED)Environmental Protection Agency (EPA)Office of the Director of National Intelligence (ODNI)Smithsonian Institution (SI)

Federal Legislation- FASTR

• March 18, 2014- Fair Access to Science & Technology Research (FASTR) Act was refiled for the 114th Congress

• The text of the bill remains the same as the one filed in the 113th Congress• Affects agencies with extramural research budgets of over $100 million • Each agency must implement a public access policy that requires

–Researchers to submit an electronic copy of the final manuscript accepted for publication in a peer reviewed journal

–Ensure manuscript is in a stable digital repository for permanent free access–Public access to articles no later than 6 months after article is published

Journal Requirements

PLOS journals require authors to make all data underlying the findings described in their manuscript fully available without restriction, with rare exception.

Northwestern Libraries

• Stewardship, institutional memory• Long tradition of broad subject expertise, liaisons to and in every

discipline• Data services: finding data, licensing data, depositing data, software for

working with data, assistance with DMP’s

Benefits of managing and sharing your data

• saves you time• increases the impact of your research through data citation. • clearly documents and provides evidence for your research

in conjunction with published results. • meet copyright and ethical compliance (i.e.. HIPAA). • preserves data for long-term access and prevents loss of

data. • describes and shares data with others to further new

discoveries and research.

Adapted From: University of Minnesota Libraries Data Management web page: https://www.lib.umn.edu/datamanagement

RESOURCES:Northwestern University Library Data Management LibGuide: http://libguides.northwestern.edu/datamanagement

DMPTool: https://dmp.org/

Northwestern University's Research Data: Ownership, Retention and Access Policy: http://www.research.northwestern.edu/policies/documents/research_data.pdf

Cunera Buys- e-science librarian: c-buys@northwestern.edu