Complex Project ManagementComplex Project Management

Project Management Strategies for Complex Projects

Jennifer S. Shane, Ph.D.Iowa State University

Complex Project Management

Outline

• Research Project• 5DPM• Project Outcomes

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Research Objectives

The objective of this research is to determine the specific requirements for successfully managing complex rapid renewal projects.

The ultimate goal of this research is to develop a comprehensive training and development program to enable project partners to work more cooperatively on such projects.

Complex Project Management

Research Team Objectives

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• Develop tools that help DOTs get in, get out, and stay out

• Project management practices to deliver complex projects using innovative strategies

• Development and deployment of tools• Facilitate fundamental change in rehabilitating

the transportation infrastructure

Complex Project Management

SHRP 2 R10 Team

Jennifer S. Shane, Ph.D., Iowa State University/InTrans, Principal InvestigatorKelly Strong, Ph.D., Colorado State University, Co-Principal Investigator

Douglas D. Gransberg, Ph.D., PE, CCE, Iowa State University/InTrans, Co-Principal Investigator

Academic PartnersAli Touran, Ph.D., Northeastern University

Industrial Partners

Debra Brisk, PE, Kimley-HornSid Scott, PE, Trauner Consulting Services, Inc.Jim Hunt, PE, CCM, PBS&J Corp.

International Partners

Eric Scheepbouwer, Ph.D. (ABD), Australia/New ZealandSusan Tighe, Ph.D., PEng, CanadaCarla Lopez del Puerto, Ph.D. , CCC, LEED AP, MexicoNeil Allan, United Kingdom

Junyong Ahn, Ph.D., Post Doctorate, Iowa State University

John Owens, Kiewit, California

Shaun Heath, MS Student, University of Oklahoma

Ye Zhang, MS Student, Northeastern University

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AK

HI

Washington D.C.

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Comprehensive Case Study Comprehensive Case Study ProjectsProjects

Complex Project Management

Definition

Traditional • Standard practices can be

used– Design– Funding– Contracting

• Static interactions• High level of similarity to

prior projects creates certainty

Complex• Standard practices cannot

be used– Design– Funding– Contracting

• Dynamic interactions• High level of uncertainty

regarding objectives and/or implementation

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Complex Project Management

Possible Causes of Complexity

• Inexperience• Technical challenges• Non-technical challenges• Changes in funding sources• Multiple external parties• ?• ?

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Three-Dimensional Project Management

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Five-Dimensional Project Management

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Complex Project Management

Cost vs. Finance

Cost• Estimate• Cash Flow

Finance• Funding

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Complex Project Management

Cost Dimension Factors

• Project estimates• Uncertainty• Contingency • Project costs—i.e., road user costs, ROW• Design to a budget

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Complex Project Management

Case Study Examples for Cost

• Uncertainty related to new unproven recycling technologies

• Unknown site conditions• Baseline cost of $0.834 billion, current

estimated cost $1.94 billion, increase due to delays, stakeholder issues, inflation

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Complex Project Management

Financing Dimension Factors

• Sources of fundingD̶ Federal vs. state vs. otherD̶ Bond-fundingD̶ Revenue generation/sharingD̶ International funding

• Public Private Partnerships• Variations in material inflation rates

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Complex Project Management

Case Study Examples for Financing

• Unsolicited Public Private Partnership (P3)• First tollway• Multi-jurisdictional P3• Waiting for transportation bill to be finalized• Bond market collapse during proposal phase

so funding cannot be secured

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Schedule Dimension Factors

• Time• Schedule risk• Prescribed milestones• Availability of resources

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Complex Project Management

Case Study Examples for Schedule

• The timing of financing appropriations have dictated the schedule

• Interdependence of one project on another• Special appropriations set to expire

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Complex Project Management

Technical Dimension Factors

• Design• Scope of work• Quality • Need for integrated delivery

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Case Study Examples for Technical

• First extradosed bridge in the nation• Contaminated soil and water• Different methods of design, DOT last chance

to get in vs. turnpike based on traffic

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Context Dimension Factors

• Political/procurement constraints• Environmental issues• Public perceptions• Right-of-way acquisition• Sustainability requirements• Owner preferences/biases• Utilities

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Case Study Examples for Context

• Taking of an elementary school delayed project because of school year calendar

• Bridge closure, and local hospital is on the other side and detour is hours

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Complexity Mapping

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Project Complexity

Capital Beltway I-40 Crosstown

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Project Complexity

Lewis and Clark Bridge T-REX

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Guidebook• Focused on practical tools, and techniques

designed to be immediately beneficial to transportation professionals

• Oriented toward problem solving

• The most efficient use– Determine if a project is indeed complex– Utilize the five Critical Development Methods– Determine which of the 13 Project Execution Tools

are applicable

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Guidebook

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Training

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Training Schedule

Date LocationAugust 16-17 Ames, IASeptember 8-9 Austin, TXSeptember 21-22 Los Angeles, CASeptember 28-29 Columbus, OHOctober 17-18 Orlando, FLLate October/Early November

Albany, NY

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Training Registration

• Participants must register prior to the event since space is limited.

• http://www.intrans.iastate.edu/events/shrp2complexprojects/

• Handout

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Thank You

• Jennifer S. Shane, Ph.D.Iowa State University515-294-1703jsshane@iastate.edu

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