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Monday, July 28, 2014

Complete Oracle P2P cycle

Lets do a complete P2P Cycle

Step 1) Create Item

Step 2) Create Requisition and Approve it

Step 3) Auto Create RFQ

Step 4) Create Quotation

Step 5) Auto Create PO and Approve it

Step 6) Receipt

Step 7) Auto Invoice Generation (Remember Pay on Receipt should be checked on vendor site before creation

of purchasing document and vendor site must be a pay site). Or you can manually create an invoice by using

match option on Invoice entry form

Step 8) Validating Invoice and Accounting Creation

Step 9) Make Payment and Create accounting for payments

Step 10) Payables Transfer to General Ledger 

Step 1) Lets Create an Item using Purchased template

Navigate to PO> Item> Master Item

Step 2) Create a Requisition for this Item and Approve the same

Item Creation

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Tables Involved here. Also refer PO Data Flow 

PO_REQUISITION_HEADERS_ALL

PO_REQUISITION_LINES_ALL

PO_REQ_DISTRIBUTIONS_ALL

Step 3) Auto Create an RFQ from this requisition

Navigate to PO> Auto Create and query for the requisition # 14930.

Select Document type as RFQ

Requisition Creation

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Select RFQ as Standard RFQ

Click Create

 Auto Create RFQ

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Click on Supplier and add suppliers who you want to send this RFQ

You can also specify Price breaks and terms

Now change the status of this RFQ active to send it to suppliers

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Step 4) Create Quotation

Query RFQ > Tools> Copy Document

Click OK

Create Quote

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Now please remember, standard quotation can only be converted to Blanket Agreement through Tools> Copy

Document otherwise use AutoCreate form and Requisition to create standard PO.

Bid Quotations can be converted to Standard PO. You can even change the type of quotation here.

Step 5) Create PO

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 A new Standard PO # 6930 got generated. Approve it

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Tables Involved.Also refer PO Data Flow

PO_HEADERS_ALL

PO_LINES_ALL

PO_DISTRIBUTIONS_ALL

Step 6) Receive the PO

Tables Involved.

RCV_SHIPMENT_HEADERS

RCV_SHIPMENT_LINES

 Also refer PO Data Flow

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Step 7) Auto Invoice Generation

You can see the "ADS (Pay On Receipt AutoInvoice)" run automatically because of supplier level setups.

Remember you pay on receipt should be checked on vendor site before creation of purchasing document.

Step 8) Go To Payable responsibilty and click on Invoice> inquiry> Invoice

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Click on Action > Validate

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 Also Manually Approve the invoice

Now again click on Action > Create Accounting

 You will see a successful message

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You can also see from tools>View Accounting events

Step 9) Make Payments and create Accounting for Payments

Now payment Click on action and select "Pay in Full"

Select Bank account, Payment Process Profile and Payment Date and save you work

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Now create accounting for payments Click Actions > select Creating accounting

 A confirmation message will be displayed

Step 10) Run "Transfer Journal Entries to GL" request

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Thanks

Mandeep

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