Community School Strategic Site Plan & Budget Development Winter 2012-13 Primer.

Community School Strategic Site Plan & Budget Development

Winter 2012-13 Primer

ROADMAP

(1) Superintendent’s Appreciation

(2) Differentiation: Self Assessment & Lanes

(3) Before & After Your Budget Session

(4) Supports Overview & Program/Strategy Oppts

(5) CSSSP Tool Training & Support

(6) Budget Development Training & Support

2CSSSP & Budget Development Primer (Winter 2012-13)

(1) Superintendent’s Appreciation

Dear OUSD Staff, Parents, and Community Members:

On behalf of the OUSD leadership, thank you! In our second year of the Community School Strategic Site Plan (CSSSP or C3SP) process, let’s celebrate our collaborative efforts in serving all children in every neighborhood by providing high quality community schools where children, adults, and community thrive. We are committed to creating and sustaining a district of community schools capable of supporting the unique needs of each child and to link caring school communities with Oakland neighborhoods across our city. We believe that each child in Oakland must be ready to succeed in college, community, and careers that lead them to healthy and happy lives. With these beliefs, we engage in creating a Full Service Community School District filled with Full Service Community Schools. Every school will act as a resource and service hub that connects with local partners to help build healthy and vibrant schools and communities.

Learning lessons from and building upon the first year’s experiences, we continue to strive for alignment, effectiveness, and efficiency. The CSSSP is closely aligned with the larger organizational strategic plan, Community Schools, Thriving Students;


but we must also synchronize with other school-based instruments such as the Western Association of Schools & Colleges (WASC) accreditation and our district’s pioneering School Quality Review (SQR) process. In addition to satisfying compliance requirements and guiding the allocation of categorical funds, the CSSSP is a multi-year road map for each school to become actualized as a Full Service Community School. This new school site plan has been developed by a team of cross-departmental leaders in OUSD under the advisement of principals and community leaders. The 2011-2012 Community Schools Strategic Site Plans represented our first steps in the development of each site’s priorities for the 2012-2015 school years. This next step for 2012-13 will represent the deepening, enhancing, and refinement of each school’s groundwork.

Last year, each site created a Community School Leadership Team, incorporating members of the School Site Council (including English Language Advisory Council (ELAC), the principal, parents, teachers, staff), and in secondary schools, student member(s). Additionally, each school recruited their afterschool partner, as well as another key community partner, to become members of the Community School Leadership Team. This leadership team will continue to analyze data, enhance strategies, and drive the development of the CSSSP for their school and supported through a collaborative engagement process that utilizes the recently adopted Meaningful Family Engagement Standards (adopted by OUSD in Spring 2012).

In our second year of implementation, we are excited about supporting every school community to collaborate in service of building Full Service Community Schools across Oakland. As leaders of a Full Service Community District, we are committed to providing the conditions for this critical work to happen. I thank you for your engagement, leadership, and commitment to supporting the development of community schools and thriving students across Oakland. Thank you!


(2) Differentiation: Self Assessment & Lanes

Schools will complete the enhanced 2012-2013 CSSSP Self Assessment (next slide), which will combine with other key feedback to differentiate schools into “lanes” for

appropriate supports and expectations.

Emerging

Developing

Thriving


6

Community Schools Strategic Site Plan SELF-ASSESSMENT • DUE to Executive OfficerSchool Name: __________________________Area of Strategic Site Planning Self-Assessment• Build a shared vision with students, staff and parents Emerging Developing Thriving

• Use data to establish instructional priorities with a focus on equity. Lead the transition to the Common Core and Next Generation Science Standards

Emerging Developing Thriving

• Use data to establish safe and healthy school culture priorities with a focus on equity and interrupting disproportionality


• Identify powerful strategies to drive school improvement. Implement and monitor the strategies


• Manage resources (time, budget, staff) effectively Emerging Developing Thriving

• Establish SSC, ELAC; meet compliance requirements Emerging Developing Thriving

• Understand projections and manage student recruitment and enrollment Emerging Developing Thriving

• Design master schedule for college and A-G readiness (MS, HS) Emerging Developing Thriving

• Distribute leadership and engage in shared decision-making with teams including teachers, families and community


Use this self-assessment to guide outcomes/support for Community School Site Plan Development for your site. Outcomes and support will be differentiated for Emerging, Developing and Thriving schools and leverage site and district assets. Central Support Partners and ExOs will weigh in on the assessment. 6CSSSP & Budget Development Primer

(Winter 2012-13)

(3) Before & After Your Budget Session • Strategizing &

Collaboration• Looking at

School Data, Online C3SPs, SQR, Surveys

• Familiarize with Tools

BEFORE • Categorical Budget & Staffing APPROVED by SSC before Budget Development Session

Budget Development

Session

• Deepen FSCS Vision

• Deepen FSCS Program Pages

AFTER

Emerging

Developing

Thriving

BIG PICTURE:For ALL schools…

…and additional differentiated “Before and After” details on the following slides.7CSSSP & Budget Development Primer

(Winter 2012-13)

EMERGING: Community School Site Plan Development looks like:

8

Community Schools Strategic Site Plan Differentiated Outcomes

Before Budget Development After Budget Development

•Data Analysis with stakeholders (ILT, SSC, ELAC)•Develop priorities based on data analysis and FCSC Assets Scan•Budget & staffing approved by SSC BEFORE budget development session

•Revisit FSCS Assets Scan•Deepen FSCS vision•Deepen development of 2-3 CSSSP program pages

Support Includes: • CSSSP Mini Retreat on collaborative leadership, priorities• Co-facilitation for site SSC Meetings, ELAC/SSC establishment

support• Monthly Data Analysis and Action Planning during Region/Network

PL• Strategic CSSSP Leadership Workshops 1,2,3,4• Master Scheduling, Strategic Staffing & Budget Development

Workshops• On-site tech support with tool 8CSSSP & Budget Development Primer

(Winter 2012-13)

DEVELOPING: Community School Site Plan Development looks like:

9



•Data Analysis with stakeholders (ILT, SSC, ELAC)•Revisit FSCS Assets Scan•Deepen priorities based on data analysis and FSCS Assets Scan•Budget & staffing approved by SSC BEFORE budget development session

•Deepen development of FSCS vision•Deepen development of 4-5 CSSSP program pages

Support Includes:• CSSSP Mini Retreat on collaborative leadership, priorities• Consultation for SSC Meetings, ELAC/SSC establishment support• Monthly Data Analysis and Action Planning during Region/Network

PL• Strategic CSSSP Leadership Workshops 1,2,3,4• Master Scheduling, Strategic Staffing & Budget Development

Workshops• Drop in lab tech support with tool


THRIVING: Community School Site Plan Development looks like:

10



•Data Analysis with stakeholders (ILT, SSC, ELAC)•Revisit FSCS Assets Scan•Deepen 3-year FSCS vision•Deepen and realign priorities based on data analysis and FSCS Assets Scan•Robust development of 4-5 CSSSP program pages•Budget & staffing approved by SSC BEFORE budget development session

•Robust development of 6-7 FSCS program pages•Visitation/consultation opportunities to support other Emerging/Developing schools

Support Includes: • Capture best practices via video, documentation and artifact

collection• Co-host Strategic CSSSP Leadership Workshop Sessions


(4) Supports Overview & Program/Strategy Opportunities

Program & Strategy SupportsKey Providers: ExOs, LCI, FSCP, State & Federal, HRSS, CCRO, IT

Formats: Workshops, Mini Retreats, Network Meetings

Topics (examples): Strategic Staffing; Master Schedule; Collaborative Leadership, Data

CSSSP Tool Supports

Key Providers: Operations, IT

Formats: Open Labs

Topics: Hands On Technical Help with Online ToolTools: CSSSP Tool will “feed into” the Budget Development Tool

Budget Development – Training, Tool Use & SessionKey Providers: Financial Services, HRSS, State & FederalFormats: Differentiated Trainings, Individual Meeting with SchoolTopics: Cross-Departmental and Individualized Support

Fall 2012 to February 2013

December 2012 to January 2013

January 2013 to February 2013 11CSSSP & Budget Development Primer

(Winter 2012-13)

12

CSSSP 2012-2013 PROGRAM/STRATEGY Support Opportunities (Differentiated)Support Opportunity Designed for Strategic Site Planning Area Hosted by

SQR Self Study & Preparation aligned to CSSSP (Fall, 2012)

Current SQR Principals & Teams

• Conduct self-study in preparation for SQR including data analysis with an emphasis on equity

QCSD

SQR Dissemination & CSSSP Modifications (Fall, 2012)

Post-SQR Principals & Teams

• Use SQR report to realign resources and priorities• Identify priorities with students, staff and parents

QCSD

Projections & Enrollment Training - Regions (Oct 2012)

All Principals • Manage student recruitment, enrollment and projections

QCSD/SPM

CSSSP Mini Retreats (Oct, Jan) Emerging, Developing

• Build a shared vision with students, staff, parents, and community partners

CSSSP Lead Team

CSSSP Strategic Leadership Workshop 1 (Mon. Dec 17)

Emerging, Developing

• Align budget and staffing resources to priorities • Identify, implement and monitor powerful strategies to drive school improvement.

ExOs, Thriving Principal, HR, Budget, State & Fed

Master Schedule Strategic Planning – MS/HS (Dec - Feb)

Emerging, Developing (Secondary)

• Design master schedule for college and A-G readiness. Strategic staffing (MS, HS)

Tech, CCRO, HR

CSSSP Strategic Leadership Workshop 2 – (2nd Week Jan)


• Use data to establish instructional priorities with a focus on equity. Lead the CC/NGSS transition • Identify, implement and monitor powerful strategies to drive school improvement.

ExOs, Thriving Principal, LCI

Budget/HR/Compliance Training (2nd Week January)

Emerging,Developing,Thriving

•Prepare for compliant, strategic budget development. Establish SSC, ELAC.

Budget, HR, S/F

CSSSP Strategic Leadership Workshop 3 (3rd Week Jan)


• Use data to establish school culture priorities with a focus on equity and disproportionality

ExO, Thriving Principal,FSCP

CSSSP Strategic Leadership Workshop 4 (4th Week of January)

Emerging Developing

• Engaging families and community as strategic partners in your school priorities

ExO, Thriving Principal,FSCP


(5) CSSSP Tool Training & Support

Greetings Leaders!

CSSSP tool opens on Dec 3rd for K-8 • CSSSP tool opens on Dec 17th for High Schools

We are entering the height of 2013-14 Strategic Site Planning. With your site planning team, you should continue analyzing your longitudinal data and begin revising your pre-populated current year strategies for your 2013-14 plan.

• What you will see: You will need to edit your existing plan rather than start from scratch. Everything you entered in your CSSSP last year has been rolled over into this tool, except: Uploaded Appendices. You will need to upload new Appendices for 2013-14 Student Group, Owner, Timeline, and Indicator Student Group, Owner, Timeline, and Indicator for

each strategic action. This is because we added new drop-down functionality to make this easier for you going forward.

Budgeting information. Your new budget data will appear when the BDT (Budget Development Tool) opens.

• Improved Functionality from last year: Larger text boxes- more room for you to tell your school’s story! Color-coded longitudinal data


Ability to upload your own data Ability to enter a Strategy and tie it to more than one content area Ability for Principals to share EDIT access with the employees at their site Ability for all OUSD employees to view the CSSSP’s in development so that Central Offices

can provide strategic, meaningful support to schools as they develop their plans MORE data including SQR findings, After School Programs ratings and participation rates, SRI,

DIBELS, Health access, etc

• Archived CSSSP tool for current year 2012-13: http://csssparchive.ousd.k12.ca.us This is where you can download your current year strategies export to excel.

• Log in problems? Contact the HelpDesk by putting in a ticket or calling 879-8178. A ticket yields a faster response than a phone call.

• Need help with this tool? Drop in to Cole Lab 6 on Wednesdays and Fridays from 8-9AM starting Wed, December 12, 2012 through January 30, 2013.

• Please contact IT Project Manager Tracey Logan directly with questions or feedback on this tool, [email protected]

*** Accessing the Community Schools Strategic Site Plan Tool (next slides)PURPOSE: The Community Schools Strategic Site Plan replaces the Single Plan for Student Achievement (SPSA). The web-based CSSSP is designed to serve as a mechanism for authentic community engagement, data driven decision making, and comprehensive planning for the whole child and the whole community, aligned to the OUSD Strategic Plan. At a minimum it will serve as a compliant document that is required for Board approval in order to spend restricted funds.


http://csssparchive.ousd.k12.ca.us/

mailto:[email protected]

ACTION STEPSHow to Access and Navigate the CSSSP tool

1. Using Internet Explorer, go to the OUSD Intranet (optimal functionality in IE)2. Click on the “Community School Strategic Site Plan” button at the bottom of the

screen

3. Log In is same as email. LogIn is FirstName.LastName Password is your email password.

4. Select your school from the drop down list. NOTE: You can VIEW all schools. You can only EDIT your own school’s plan.

5. Click on “Go to Strategic Site Plan”

6. This is your home page to navigate to different pages in your plan. Click on the orange “Table of Contents” link in the upper right hand corner whenever you want to get back to this navigation page.


ACTION STEPS

How to share EDIT access with employees at your school

1. After step # 3 above, from the “Manage User Access” drop-down, click on the staff member that you want to grant EDIT access

2. Click “Add or Edit”

3. For CSSSP User Role, select “Site Edit Access”

4. Click “Save”, and you will see “Information Saved Successfully”5. Click “Back”6. To remove edit access for this person, follow the steps above but choose “View Only”

from the drop-down.This person now has EDIT access, but cannot grant EDIT access to others. Only the Principal can do this.


(6) Budget Development Training & Support

Greetings Leaders! As we approach the close of the calendar year, we are launching the beginning of the planning for the 2013-14 school year. Your site CSSSP informs a portion of OUSD's budget, and ultimately the budget adopted by the Board of Education in June 2013. The Budget Development Tool (BDT) links your site strategic planning as outlined in your CSSSP. The BDT attaches the costs to the items identified in your CSSSP and the final outcome is then reviewed during the Budget Development Session with you.

Our Budget Team looks forward to working with you during this next phase of your implementation of your site's strategies. This is critical work for all of us to ensure equity throughout our District. Please feel free to contact me with your suggestions. Thanks!Kathleen Clow, Budget DirectorEmail: [email protected]


Document(s) for You Purpose of the Document You will Receive on

Allocations One-Pager Provides detailed information on each resource allocated to each site for the 2013-14 school year.

December 10

Budget Development Handbook Provides detailed information about budgeting in OUSD, including allocations, staffing expectations, and compliance requirements.

December 17

Budget Development Tool (BDT) Provides detailed information about your specific site and what is needed to develop a strategic budget for the 2013-14 year.

December 17

*Budget Development Sessions Schedule (Jan 14-Feb 7)

Provides the specific date and time of each school’s budget development session.

December 17

Expectations for Budget Development Sessions Memo

Provides specific common expectations from State & Federal, Human Resources and Budget for budget development sessions including preparation, required documents, and collaboration.

December 17

Training Schedule for Budget Development – Differentiated [Emerging, Developing, Thriving] (January 8-11)

Provides key information from Budget, State & Federal, HR, and R/NExOs on how to prepare for and make the most of your budget development session

December 17

Budget Development: What’s Coming Next?


Community School Strategic Site Plan & Budget Development Winter 2012-13 Primer.

Documents

Transcript of Community School Strategic Site Plan & Budget Development Winter 2012-13 Primer.