COMMUNITY HOME INVESTMENT PROGRAM (CHIP) 2013 RECIPIENTS’ Workshop.
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Transcript of COMMUNITY HOME INVESTMENT PROGRAM (CHIP) 2013 RECIPIENTS’ Workshop.
COMMUNITY HOME INVESTMENT PROGRAM
(CHIP)
2013 RECIPIENTS’ Workshop
CONGRATULATIONS TO THE SFY 2013 RECIPIENTS
West Point, City of
Rome, City of
Hogansville, City of
Home Development Resources, Inc
Sumter County
Hawkinsville, City of
Brunswick, City of
Family Community Housing, Inc.
Vienna, City of
Douglas, City of
Jackson County
Troup County
Wadley, City of
Sandersville, City of
Thomasville, City of
Typical Hazards
Spending less than $1,000 in total CHIP project funds
Not returning “recaptured CHIP funds”
Allowing CHIP funds to sit in account for more than 7 days
Spending CHIP funds on ineligible property or applicant
Not seeking DCA guidance on conflicts of interest
Not following HOME regulations including record retention
Congrats on your Award
Congrats on your Award
• Signed by Certified Official• Should have returned two originals
by Monday, May 27, 2013• Executive Director of GHFA will
execute the Agreement• DCA will mail a copy of the
executed agreement to the State Recipient or Sub-recipient for their records
Activate Agreement
Activating Grant Signature Card (CA-1)
• Recipient may authorize up to a maximum of four signatories
• One signatory must be an employee of the State Recipient or Sub-recipient
• Indicate whether one or two signatures will be required for draw request
• Two authorized signatures are required if Certifying Representative designates him/herself
• Administrator employee may not be designated in lieu of the State Recipient or Sub-recipient employee
Congrats on your Award
Program Policy & Activity Documents
Designate up to one individual to take certain actions:
Approve policy documents Section 3 Business and Employee Recruitment
Plan Affirmative Fair Housing Marketing Plan MBE/WBE Outreach Plan
Congrats on your Award
Program Policy & Activity Documents – (Continued)
Designee may approve a request to DCA changing the scope of activities
Designee is authorized to receive all communications concerning grant implementation on behalf of the Grantee from DCA.
NOTE: The Designee must be an elected official or an employee of the State Recipient or Sub-recipient
Congrats on your Award
Activating Grant – General Banking Requirements
Must place all funds received from DCA into a separate, non-interest bearing local CHIP Housing Account (CHIP Account).
Any funds contributed as a minimum balance required by the banking institution must be non-CHIP funds.
Congrats on your Award
Activating Grant – General Banking Requirements
Funds placed in local CHIP Account must be expended (checks written and distributed to the appropriate vendor or other payee) within seven (7) business days of receipt of the funds from DCA.
Funds not disbursed must be mailed to DCA within this seven (7) business day period.
Congrats on your Award
Activating Grant – General Banking Requirements
Failed disbursements due to inaccurate wiring instructions on the drawdown request form will result in a $40 reduction in the administrative funds paid
This will reduce the administrative grant available to the State Recipient or Sub-recipient.
Congrats on your Award
Activating Grant – General Banking Requirements
All payments will be made using either a wire transfer or an Automated Clearing House (ACH) transaction unless very limited, special circumstances require a manual check.
Congrats on your Award
Activating Grant – Clearing General Conditions
Appendix B to each Agreement outlines each of the General Conditions that must be cleared by DCA prior to initiating the program.
Tier One Environmental Review Affirmative Fair Housing Marketing Plan MBE/WBE Outreach Plan (Rehab Only) Lead-Safe Work Practices On-Line
Certification Course Section 3 Business and Employee
Recruitment Plan Illegal Immigration Reform and
Enforcement Act, O.C.G.A. §13-10-91
Congrats on your Award
Activating Grant – Clearing General Conditions (Cont’d)
Appendix B to each Agreement outlines each of the General Conditions that must be cleared by DCA prior to initiating the program.
Georgia Security and Immigration Reform and Enforcement Act, O.C.G.A. §50-36-1(e)(2).
Grantee Staff or Contract Staff is a certified HQS Inspector
DCA’s P & P to be adopted by the local government
DCA’s Written Rehabilitation Standards to be adopted.
Addressing General ConditionsEnvironmental Review Requirements – Tier 1
Environmental – Tab A(Must be submitted to DCA and cleared prior to any draw down of funds)
• State Recipient▪ Complete Statutory
Checklist• Provide detailed
information• Publish in
newspaper• Request ROF• Receive Authority
to Grant Funds
• Sub-Recipients▪ DCA complete
Statutory Checklist• DCA publish in
newspaper• DCA charge sub-
recipient for cost of publishing
• DCA request ROF• DCA issues
Authority to Grant Funds after HUD clearance
Fair and open to all qualified applicants
Proof of houses being in standard condition and on market
at affordable price range
Get details and documentation from real estate community
Maintain applicant waiting list showing resolution of each
application
All printed CHIP literature must have fair housing logo
Affirmative Fair Housing Marketing PlanForms – Tab A
Implement the program marketing plan as set forth in the application Affirmative Marketing Plan
Begin taking applications and follow the fair and equitable application in-take process as set forth in your application
What is the basic marketing strategy?
Have all program applicants been pre-approved?
Affirmative Fair Housing Marketing PlanForms – Tab A (Cont’d)
Congrats on your Award
Grantee must: Make reasonable efforts to encourage the use of
Minority and Women Owned Business Enterprises (WBE/WBE)
Adopt as part of P & P Approved by DCA
MBE/WBE Outreach PlanForms – Tab B
Congrats on your Award
Lead-Safe Certification
• Lead-Safe Work Practices On-Line Certification Course
.C.G.A. §13-10-91
Congrats on your Award
Section 3 Business and Employee Recruitment Plan
Forms – Tab D
• Section 3 Business and Employee Recruitment Plan §13-10-91
Congrats on your Award
Illegal Immigration Reform and Enforcement Act, O.C.G.A. §13-10-91
Forms – Tab D.C.G.A
• Illegal Immigration Reform and Enforcement Act, O.C.G.A. §13-10-91..G.A. §13-10-91
Congrats on your Award
Addressing General Conditions:
Georgia Security and Immigration Reform and Enforcement Act, O.C.G.A. §50-36-1(e)(2)
Forms – Tab D
▪ Georgia Security and Immigration Reform and Enforcement Act, O.C.G.A. §50-36-1(e)(2).
Congrats on your Award
Congrats on your Award
Addressing General Conditions:
Grantee Staff or Contract Staff is a certified HQS Inspector
• Grantee Staff or Contract Staff is a certified HQS Inspector
Develop Your Local CHIP Program Policies and Procedures
Lead paragraph setting forth approved award (amount of award, activities, award date)
Eligible Borrowers
Eligible Activities
Application In-take
CHIP Loan Terms and Conditions
Minimum Property Standards
Congrats on your Award
Addressing General Conditions: Develop Local Program Policies and Procedures (cont’d)
Congrats on your Award
Written Rehabilitation Standards
General Property Improvements
Inspection, Work Write Up, Bidding Procedures
Contractor Qualifications
Loan Documentation and Loan Closings
Progress Payments, Change Orders, Close-Outs
Appeals and Complaints
Homeowner Rehabilitation: Setting-Up Activities
Congrats on your Award
ACTIVITY PRE-SET UP
Income Verification Form (CC-8)
Certification to Use Unit as Principal Residence (CC-7)
Declaration of Citizenship Status (CC-3 and CC-4)
Certification as to Conflict of Interest (CC-6)
Copy of Warranty Deed
Documentation of Market Value of the Property
Homeowner Rehabilitation: Setting-Up Activities
Congrats on your Award
Activity Pre-Set Up (CONTINUED)
Tier 2 Site Specific Environmental Checklist with Supporting Documentation (Environmental, Tabs D or E).
Must submit to DCA a Homeowner Rehabilitation Activity Pre-Set up Information Form (CA-3)
Environmental Review Requirements Tier 2
• State Recipients▪ Submit Site Specific
Environmental Screening Checklist
▪ Submit all supporting documentation
▪ DCA verify clearance▪ DCA issues Notice to
Proceed
• Sub-Recipients▪ Submit Environmental
Screening Checklist▪ Submit supporting
documentation• Floodplain/Wetland
Maps ▪ DCA completes Site
Specific Environmental Screening Checklist
▪ DCA performs clearance
▪ DCA issues Notice to Proceed
Homeowner Rehabilitation: Setting-Up Activities
Activity Pre-Set Up (Cont’d)
Proof of Year of Construction of Housing Unit as evidenced by one of the following documents: Tax Record Appraisal Builder’s Deed Historic Survey Sanborn Fire Insurance Map Other legal documentation
Congrats on your Award
Homeowner Rehabilitation: Setting-Up Activities
Activity Pre-Set Up (Cont’d)
Lead-Based Paint Visual Assessment if unit constructed prior to 1978
Initial Scope of Work Write-Up for Non-Lead Costs
Initial Scope of Work Write-Up for Lead Costs if unit constructed prior to 1978
Pictures of housing unit demonstrating need for work to be performed.
Pictures should reflect all of the work to be addressed on the regular work write up as well as the lead work write up.
Congrats on your Award
Homeowner Rehabilitation: Setting-Up Activities
Activity Pre-Set Up (Cont’d) Reconstruction
For any Recipient that proposed reconstruction as part of their program design, on each individual unit, a Reconstruction Feasibility Test Form (CR-8) must be provided that provides the following information:
Narrative describing the needs for a unit to be reconstructed instead of rehabilitated.
Congrats on your Award
Homeowner Rehabilitation: Setting-Up Activities
Activity Pre-Set Up (Cont’d) Reconstruction
Describe plans to relocate the unit residents during reconstruction
source of funds estimated length of time that relocation will
be necessary commitment from Recipient that sufficient
resources are available to the Recipient to cover the entire length of time that the relocation will be necessary.
An appraisal or third party documentation of the After Development Value of the Property.
Congrats on your Award
Homeowner Rehabilitation: Reconstruction
All reconstruction activities must meet all of the following visitability requirements of OCGA 8-3-172
One No Step Entry through 36 inch door On first floor:
Each interior door is at least a standard 32 inch door, unless the door provides access only to a closet of less than 15 square feet in area
Each hallway has a width of at least 36 inches and is level, with ramped or beveled changes at each door threshold
Each bathroom wall is reinforced for potential installation of grab bars
Each electrical panel or breaker box (located inside on first floor), light switch, or thermostat is not higher than 48 inches above the floor
Each electrical plug or other receptacle is at least 15 inches above the floor
Homeowner Rehabilitation: Activity Pre-Set Up (Cont’d)
Upon review of the information submitted as part of the Pre-Set Up phase: DCA will provide a Notice to Proceed Pre-Setup
Letter (CR-4)
The assigned DCA Project Number for the activity will be included.
The Recipient is free to enter into a contract with the homeowner and allow the homeowner to secure a contractor.
Congrats on your Award
Homeowner Rehabilitation: Activity Pre-Set Up (cont’d)Rehab or Reconstruction
If upon review, the information is not compliant or insufficient:
DCA will issue a Pre-Set Up Deficiency Determination Email
Include the Project Number for the activity and identify any areas of non-compliance
Congrats on your Award
Homeowner Rehabilitation:
Pre-Set Up Review Schedule
DCA will review the Homeowner Rehabilitation Assistance Activity Information Form and accompanying documentation within five (5) business days from receipt of the documentation and either:
(1) issue a Pre-Set Up Deficiency Determination Email or
(2) issue the Notice to Proceed Pre-Set up (CR-4)
Congrats on your Award
Homeowner Rehabilitation:Pre-Set Up Review Schedule
If additional information has been submitted in response to a Pre-Set Up Deficiency Determination Email
DCA will issue either an additional Pre-Set Up Deficiency Determination Email or
Issue a Notice to Proceed Pre-Set up (CR-4) within five (5) business days from receipt of the
requested documentation.
Congrats on your Award
Homeowner Rehabilitation:Pre-Set Up Review Schedule
DCA will scan and send electronically or fax: The Pre-Set Up Deficiency Determination Email
or The Notice to Proceed Pre-Set up (CR-4) to the State
Recipient or Sub-recipient and, if applicable, their Administrator.
Congrats on your Award
Homeowner Rehabilitation:
Activity Set UpHomeowner Rehabilitation Assistance Activity Set Up Form (CA-4)
Accompanying Documentation Agreement between State Recipient or Sub-
recipient and Homeowner As evidenced by a copy of the Promissory
Note (CL-4R) Addendum to Construction Contract (CR-A10) Deed to Secure Debt Homeowner Rehab Assistance Deed to
Secure Debt (CL-1)Congrats on your Award
Homeowner Rehabilitation: Activity Set Up
Contract between the Homeowner and Contractor Must include the Contractor’s Work
Write-Up After-Rehab Appraised Value Proof of Contractor Clearance Notice of Commencement Proof of Lead Renovator Certification Georgia Security and Immigration Compliance Act
of 2006 (CC-2)
Congrats on your Award
Homeowner Rehabilitation: Activity Set Up (continued)
DCA will review the Homeowner Rehabilitation Assistance Activity Set Up Form and accompanying documentation to determine compliance with CHIP requirements
1. Issue a Homeowner Rehabilitation Assistance Activity
Deficiency Determination Email
or
2. Issue a Notice to Proceed Rehab Set up(CR-4b)
Congrats on your Award
Homeowner Rehabilitation: Set-Up Review Schedule:
DCA will review the Set Up form and accompanying documentation, identify any deficiencies, and communicate those deficiencies within five (5) business days of receipt at DCA
DCA will issue a Notice to Proceed Rehab Set up (CR-4b) within five (5) business days of DCA’s receipt of a complete Set Up package.
Congrats on your Award
Homeowner Rehabilitation: Setting-Up Activities
DCA will scan and send electronically or fax the Notice to Proceed Rehab Set up (CR-4b) to the State Recipient or Sub-recipient and, if applicable, their Administrator.
Congrats on your Award
Homeowner Rehabilitation: Revised Set Up Submission
Revised Set Up requests must be prepared on the Homeowner Rehabilitation Assistance Activity Set Up Form (CA-4)
Submit via mail, courier or hand-delivery to DCA with original signatures.
Make sure you check the “revision box” on the upper left hand corner and provide the name and phone number of the person completing the form.
Congrats on your Award
Homeowner Rehabilitation: Revised Set Up Submission
DCA will review the Revised Set Up Form (CA-4) and accompanying documentation, Identify any deficiencies, and, if necessary, communicate those deficiencies within three (5) business days of receipt at DCA.
DCA will issue a Notice to Proceed Rehab Set up (CR-4b) within (5) business days of DCA’s receipt of a complete Set Up package.
Congrats on your Award
Homeowner Rehabilitation: Revised Set Up Submission
If additional information is requested and received, DCA will review the additional information and communicate back to the State Recipient or Sub-recipient within (5) business days of its receipt of the additional information or issue a Contractor’s Notice to Proceed (CR-4b) within five (5) business days of receipt of the additional information.
Congrats on your Award
Homeowner Rehabilitation: Revised Set Up Submission
DCA will scan and send electronically or fax the Notice to Proceed Rehab Set up (CR-4b) to the State Recipient or Sub-recipient and, if applicable, their Administrator.
Congrats on your Award
Homeowner Rehabilitation: Setting-Up Activities
Activity Set Up All Pre-Set Up and Set Up requests must be submitted
via mail, courier or hand-delivery to DCA with original signatures
requests for additional documentation must also be submitted via mail, courier or hand-delivery to DCA.
Congrats on your Award
Homeowner Rehabilitation: Set Up Cancellation Submission
All cancelled Set Up requests must be prepared on the Homeowner Rehabilitation Assistance Activity Set Up Form (CA-4)
submit via mail, courier or hand-delivery to DCA. Make sure to place an “x” next to the box designated for a
cancelled project on the upper left hand corner of the Form.
DCA will issue a cancelled confirmation within (5) business days of DCA’s receipt of the cancelled set up request.
Congrats on your Award
Homeowner Rehabilitation: Request to Exceed Maximum
For Amounts Up to 20% of the Original Set Up Amount: may exceed the original set up amount for an individual housing unit by up to 20% without seeking DCA approval. must submit a revised Homeowner Rehabilitation Activity Set Up Form (CA-4).
1. CHIP Project Number2. Name of Homeowner
Congrats on your Award
Homeowner Rehabilitation: Request to Exceed Maximum
Must submit a revised Homeowner Rehabilitation Activity Set Up Form (CA-4)
1. CHIP Project Number
2. Name of Homeowner
3. Address of Unit
4. Revised HOME Cost
Congrats on your Award
Homeowner Rehabilitation: Request to Exceed Maximum
Accompanying Documentation Narrative describing the reasoning behind the
need for the increased assistance request Homeowner Affidavit to Execute
Amended Promissory Note (CL-A13) Signed Change Order Amending the Contract
between Homeowner and Contractor
Congrats on your Award
Homeowner Rehabilitation: Request to Exceed Maximum
Must include Contractor’s Work Write-Up
Reconstruction Feasibility Form (CR-8) Contract between Homeowner and
Contractor After-Rehab Appraised Value Pictures documenting the need for the
revised scope of work
Congrats on your Award
Homeowner Rehabilitation: Request to Exceed Maximum
DCA will consider the request and, if approved or denied, issue a Grant Notice (CA – 8).
Congrats on your Award
Homeowner Rehabilitation: Request to Exceed Maximum
Any increases in project cost above 20% of the original project cost must be approved by DCA prior to initiating any work associated with the cost amendment.
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds
Must prepare and submit with supporting documentation to DCA a CHIP Drawdown Request Form (CA-2 and/or CA-2b).
Each item, including project delivery costs, for which payment is requested must be accompanied by supporting documenting of the cost. Should note that invoices simply reference “project delivery
costs” are not detailed or itemized and will not meet HUD’s or DCA’s requirements for detail and itemization.
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds
Each interim draw request must be accompanied with a schedule of work completed compared to the construction contract that is prepared by the contractor. Each item, including project delivery costs, for which payment is requested must be accompanied by supporting documenting of the cost.
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds
Must submit at the time of final construction draw:
Homeowner Rehabilitation Assistance Completion Form - (CA-5)
Contractor and Sub-Contractor Activity - (CR-3) Section 3 Report - (CC-1) Match Contribution Form - (CC-9), if State Recipient or
Sub-recipient agreed to provide Match Contribution
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds
Must submit at the time of final construction draw:
Supporting Documentation Final Schedule of Work Completed compared to the
Construction Contract Agreement between State Recipient or Sub-
recipient and HomeownerAs evidenced by a copy of the Amended and Re-Stated Promissory Note
Additional documents that may be required by DCA
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds
Must submit at the time of final construction draw: Final Lien Waivers Certificate of Final Inspection – (CR- 9) Pictures documenting completed work activity. Final Owner’s Satisfaction Statement – (CR-7) Copy of the recorded Collateral Assignment (CL-5) Contractor’s Certification of Work Completion Work
Homeowner
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds Administrative Funds
At the time of the final construction draw: May request payment of administrative funds, (if
administrative funds were awarded) The amount requested may not exceed 2% of
the funds drawn for the activity.
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds Project & Administrative Funds
Upon DCA’s determination that the documentation submitted with the CHIP Draw Request Form is determined to be complete DCA will initiate within five (5) business days of
DCA’s receipt of the Homeowner Rehabilitation Assistance Draw Request Form a formal request to HUD for funding.
If the draw documentation is complete should anticipate receipt of funds in your
account fourteen (14) business days from DCA’s receipt of a Draw Request Form.
Congrats on your Award
Homeowner Rehabilitation : Drawing Funds Project & Administrative Funds
If DCA determines that the documentation submitted with the CHIP Draw Request Form is insufficient
DCA will contact the administrator or recipient to inform them of the deficiency
Congrats on your Award
Homeowner Rehabilitation : Subsidy Form
In the event of the death of a homeowner(s) during the stated period of affordability, DCA will permit a State Recipient or Sub-recipient to allow within its stated program design for transfer of the property to an eligible low and moderate income household that is an immediate family member of the original homeowner. An “immediate family member” is defined as a spouse, parent, brother or sister, or child of that person, or an individual to whom that person stands in loco parentis. The State Recipient or Sub-recipient must provide procedures within its program design to qualify the immediate family member as an eligible household. All documentation must be submitted to DCA and retained in the files of the State Recipient or Sub-recipient.
Congrats on your Award
Homeowner Rehabilitation : General Property Improvements
Improvements outside the scope of bringing a unit up to the state and local standards are generally not permitted unless the purpose of the improvement is to increase the energy efficiency or handicapped accessibility of the unit.
The costs of weatherization and handicapped accessibility improvements may not exceed $15,000 or more than 50% of the total cost of the rehabilitation work.
Congrats on your Award
Homeowner Rehabilitation : Owner Contribution
Local program design for all Homeowner Rehabilitation Activities must not require any contribution for eligible project costs from an eligible homeowner with an income equal to or less than 50% of the Statewide Non-Metropolitan Area Median Income as adjusted for household size
Congrats on your Award
Homeowner Rehabilitation: Drawing Funds : Owner Contribution
Household Size
Income Limit Below Which No Owner Contribution Can Be Required
1 $15,610
2 $17,840
3 $20,070
4 $22,300
5 $24,530
6 $26,760
7 $28,990
8+ $31,220
Homeowner Rehabilitation: Drawing Funds : Project Delivery Fees
The following eligible Project-Related Soft Costs may be charged to the activity:
Processing of applications from the homeowner Appraisals required by HOME program regulations Preparation of work write-ups and work specifications Lead based paint inspections, risk assessments and
clearance testing Project underwriting Construction inspections Project document preparation Architectural, engineering or related professional services
required to prepared plans, drawings or specifications of a project
Fees for recordation and filing of legal documents, building permits, attorneys, private appraisals, and independent cost estimates
Project-specific environmental review Costs associated with informing a homeowner about
relocation rights or benefitsCongrats on your Award
Homeowner Rehabilitation : Project Delivery Fees
For stick-built housing or Modular Housing constructed in 1978 or later years, the Project Delivery Fee may not exceed $3,000.
For all Manufactured Housing, the Project Delivery Cost may not exceed $1,000.
Congrats on your Award
All Project Delivery Fees will be disbursed based on submission of invoices or other documentation evidencing the costs incurred
Project Delivery Fees will not be disbursed until the home buyer
has closed the deferred payment loan for the CHIP funded assistance
Homeowner Rehabilitation : Project Delivery Fees
Congrats on your Award
Homeowner Rehabilitation : Commitment & Expenditure Deadline
All project funds must be committed within 24 months of the date of the State Recipient or Sub-recipients agreement with GHFA
All funds must be expended within 30 months of the date of the State Recipient or Sub-recipients agreement with GHFA
At DCA’s sole and absolute discretion, failure to meet this requirement may result in DCA’s recapture of funds or in barring the State Recipient or Sub-recipient from participation in future funding rounds
Congrats on your Award
Period of Affordability
Begins on the date that the project is marked as completed in HUD’s Integrated Disbursement and Information System (IDIS)
Its length depends on the amount of CHIP investment in the property
The amount of CHIP investment consists of all CHIP funds invested in a unit, including Project Delivery Fees
Congrats on your Award
Period of Affordability
CHIP Investment Per Unit Length of Affordability Period
Less than $15,000 6 Years
$15,000 –$40,000 11 Years
More than $40,000 16 Years
All Activities: Administrative Fee
DCA will permit an administrative fee equal to 2% of the total funds awarded for project costs, including Project Delivery Fees
Administrative fees will not be advanced until the final draw submitted for a Homeowner Rehabilitation or Down Payment Assistance Activity
Administrative Fees will be disbursed by multiplying the applicable administrative fee percentage (2%) by the amount of funds requested to be drawn for eligible project costs, including Project Delivery Fees
Congrats on your Award
All Activities: Application Fee Charged to Home Buyer or Homeowner
An application fee may not be charged by any State Recipient or Sub-recipient to a prospective participant associated with any CHIP-financed Homeowner Rehabilitation activity.
Congrats on your Award
All Activities: Administrative Fee DCA will permit an administrative fee to cover eligible costs of
administering the program, including: Providing citizens with information about the CHIP funded
program, including outreach activities Preparing a budget and schedule Preparing reports and other documents related to program
performance Office space and utility costs Purchasing equipment, insurance and office supplies Compliance monitoring Resolving audit and monitoring findings
Congrats on your Award
All Activities: Award Adjustment
Entities that receive an Award Adjustment for project-related funds will also receive a corresponding adjustment for administrative funds
Congrats on your Award
All Activities: Avoiding Conflict of Interest
Whenever a Recipient is not a direct party to a contract, the following Conflict of Interest provisions apply: Conflicts prohibited Persons Covered Exceptions Factors to be considered for exceptions
Congrats on your Award
All Activities: Amendments, Budget Revisions, and other Adjustments to Your Program
Must request a program amendment and receive prior approval from DCA in the following instances:
1. If the addition of a new activity or deletion of an approved activity is proposed;
2. If any activity is proposed that deviates from any designated target areas or targeted client population;
Congrats on your Award
All Activities: Amendments, Budget Revisions, and other Adjustments to Your Program
3. If a revision is proposed which will result in a transfer between approved budget activities or in a change in any activity’s budget allocation of an amount; and,
4. If you plan to deviate from the planned number of stick-built or modular homes for a homeowner rehabilitation activity and undertake, in lieu of stick-built homes, the rehabilitation of owner-occupied manufactured housing.
Congrats on your Award
All Activities: Amendments, Budget Revisions, and other Adjustments to Your Program
If the proposed amendment is approved or denied, DCA will issue a CHIP Grant Notice (CA-8).
Congrats on your Award
All Activities: Keeping Records for Your Program
Must maintain financial and programmatic records covering all financial transactions and demonstrating compliance with all HOME regulations and other state requirements in an accessible manner for a minimum of five (5) years from the date of program close-out except under the following circumstances:
Congrats on your Award
All Activities: Closing Out Your Program
There are two levels of close-out under CHIP:
1.Activity Close-Out
2.Program Close-Out.
Congrats on your Award
All Activities: Closing Out Your Program
1. Activity Close-Out. Activity close-out must be completed at time of final draw.
2. Program Close-Out. Within thirty (30) days of payment of all CHIP-funded costs (with the exception of any unsettled third-party claims), the State Recipient or Sub-recipient should inform DCA that the CHIP Program is ready for close out and when the next annual audit is scheduled. The following shall be used by DCA and the State Recipient or Sub-recipient:
Congrats on your Award
Remember
As a recipient and administrator of CHIP funds, you must implement your program following the instructions outlined in the Homeowner Rehabilitation Guide as applicable as well as the CHIP Administrative Manual and the SFY 2013 CHIP Program Description.
Review the “CHIP Rehabilitation Guide” (Website)
Congrats on your Award
Remember: Mailing Address for Setups, draws, and completion reports
Michelle Lewis
CHIP Program Manager
Georgia Department of Community Affairs
Office of Program and Public Affairs
60 Executive Park South, N.E.
Atlanta, Georgia 30329-2231
Contact Us
All CHIP forms are available on the DCA website at:
http://www.dca.ga.gov/housing/housingdevelopment/programs/homeinvestment.asp
Congrats on your Award
Thank You! CHIP Contacts:
Carmen Chubb, Assistant Commissioner for Housing, [email protected], 404-679-0607
Cassandra Knight, Division Director, Housing Policy and Administration Division, [email protected], 404-679-4805
Don Watt, Director, Office of Program and Public Affairs, [email protected], 404-679-0660
Michelle Lewis, CHIP Program Manager, [email protected], 404-679-0659
Detric Goss, Planning and Policy Development Specialist, [email protected], 404-679-0567
LaQuanta Pressley, Grants Consultant, [email protected], 404-679-0680
Congrats on your Award
The Georgia Department of Community Affairs is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability, or age. For a reasonable accommodation, please contact Staci Tillman or Ron Pounds at (404) 679-4840 or mailto:[email protected]
Questions?