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Transcript of Community Funding Committee - Whangarei · “That the Community Funding Committee notes the...
Community Funding Committee
Notice of Meeting A meeting of the Community Funding Committee will be held in the Council Chamber, Forum North, Whangarei on:
Wednesday
10 May 2017 9.00am
Committee of: Council
Committee Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai
Cr Tricia Cutforth Cr Sue Glen
Cr Jayne Golightly Cr Greg Innes
Cr Greg Martin
Community Funding Committee – Terms of Reference
Membership Chairperson: Councillor Crichton Christie
Members: Her Worship the Mayor Sheryl Mai Councillors Tricia Cutforth, Sue Glen, Jayne Golightly, Greg Innes and Greg Martin
Meetings: As required.
Quorum: 4
Purpose To disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy.
Key responsibilities include:
• To carry out the funding process in accordance with the Whangarei DistrictCouncil Grants, Concessions and Loans Policy in an objective, fair andtransparent way.
• To make recommendations on grants, concessions and loans over $15,000 to Council.
Delegations
• Financial delegation to approve the payment of grants, concessions and loans tothe value of $15,000 or less.
OPEN MEETING APOLOGIES DECLARATIONS OF INTEREST Members are reminded to indicate any items in which they might have a conflict of interest.
INDEX Item No Page No 1. Minutes of the Meeting held of the Community Funding Committee held 12 April 2017 .................................................................................. 1 2. Allocation of the 2016-2017 Community Fund (Round 2) ......................................... 6
Recommendations contained in this agenda may not be final decisions. Please refer to the minutes for resolutions.
Local Government Act 2002 Amendment Act 2012 – Decision making Full consideration has been given to the provisions of the Local Government Act 2002 Amendment Act 2012 in relation to decision making and in particular the current and future needs of communities for good quality local infrastructure, local public services and performance of regulatory functions in a way that is most cost effective for households and businesses. Consideration has also been given to social, economic and cultural interests and the need to maintain and enhance the quality of the environment in taking a sustainable development approach.
Community Funding Committee 10 May 2017
1. Minutes: Community Funding Committee Wednesday 12 April 2017 at 9.00am
Minutes of a meeting of the Community Funding Committee held in the Council Chamber Forum North on Wednesday 12 April 2017 at 9.00am Present: Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai, Crs Tricia Cutforth, Sue, Glen, Jayne Golightly and Greg Martin Apology: Cr Greg Innes Moved: Cr Martin Seconded: Cr Golightly “That the apology be sustained.”
CARRIED Also present: Crs Stu Bell, Shelley Deeming, Cherry Hermon and Anna Murphy (9.46am) In Attendance: Chief Executive (Rob Forlong), General Manager Community (Sandra Boardman), Community Services Manager (O Thomas), Property Manager (Mike Hibbert), Technical Officer Parks (Aubrey Gifford), Community Funding Officer (Cindy Velthuizen) and Senior Meeting Coordinator (C Brindle) 1. Confirmation of minutes of a Meeting of the Community Funding Committee
held on held on 3 March 2017
Moved: Her Worship the Mayor Seconded: Cr Glen
“That the minutes of the Community Funding Committee meeting held on Wednesday 8 March 2017, having been circulated, be taken as read and now confirmed and adopted as a true and correct record of proceedings of that meeting.”
CARRIED
2. Consideration of late applications to the 2017-18 Annual Operating Fund Moved Cr Martin Seconded Cr Golightly “That Tornado Youth (under the umbrella of Shiloah Christian Ministries) be allocated $20,000.”
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Community Funding Committee 10 May 2017
Amendment
Moved: Her Worship the Mayor Seconded: Cr Cutforth
“That the Community Funding committee
a) Approves the allocation from the 2017-18 Operating Fund to the late applicants asfollows:
i Tornado Youth (under the umbrella of Shiloah Christian Ministries) $10,000 ii Tai Tokerau Emergency Housing Trust $6,000
b) Approves the indicative allocation for the 2018-19 Annual Operating Fund to the lateapplicants as follows:
i Tornado Youth (under the umbrella of Shiloah Christian Ministries) $10,000 ii Tai Tokerau Emergency Housing Trust $6,000
c) Requests staff to work with Tornado Youth to support them building their capacity andcapability.”
The amendment was CARRIED and subsequently CARRIED as the substantive MOTION
3. Allocation of 2016-2017 Community Halls FundMoved Cr GlenSeconded Her Worship the Mayor
“That the Community Funding Committee
a) Approves grants from the 2016-2017 Community Halls Fund be made to the hallcommittees as follows:
I. Mangapai Hall Society $5,000 II. Oakura Beach Reserve Board (Oakura Hall) $5,000
III. Glenbervie Hall and Recreation Society (for Riponui Hall) $5,000 IV. Waipu Public Coronation Hall and Library Association $5,000 V. Otaika Public Hall Society (Otaika Valley Hall) $4,990 VI. Maungakaramea Recreation Society (Maungakaramea Community Centre Hall)
$4,385 VII. Ruatangata Public Hall Society $3,500 VIII. Taurikura Hall Board $3,135 IX. Whananaki Beach Residents and Ratepayers Association (Whananaki Public
Hall)$3,000
X. Springfield Domain Board (Springfield Hall) $3,000 XI. Whangarei Heads Citizens Association (McLeod Bay Hall) $2,960
XII. Pakotai Teoruoru Community Sports and Recreation Society (Pakotai Hall)$2,500
XIII. Kara Kokopu Public Hall Society $2,500 XIV. Parua Bay and Districts Community Centre Society $2,000 XV. Maungatapere Community Centre Incorporated $2,000 XVI. Matapouri Hall Society Incorporated $2,000
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Community Funding Committee 10 May 2017
XVII. Hukerenui and Districts Memorial Hall Incorporated $1,600 XVIII. Marua Public Hall Association $1,000 XIX. Whareora Hall Society Incorporated $1,000.”
CARRIED
4. Community Funding – Parks and Recreation – 2016/2017 Mowing Grants Moved Cr Glen Seconded Cr Christie “That Council approve the mowing grants for 2016-2017 to the following organisations:
Organisation Mowing Grant details Recommended $ for 2016-2017
Glenbervie Hall and Recreation Society Inc
Mowing and weed control on the Glenbervie Hall property 1,000
Kaurihohore Cemetery Mowing and maintenance at the Kaurihohore Cemetery, Apotu Road 2,130
Mangakahia Sports Ground Society Maintenance of the sports ground at Poroti 6,000
Mangapai Hall Society Mowing and maintenance of reserves at Mangapai 500
Mata Hall Society Mowing Mata Hall site of approximately 1 ha. 200
Maungakaramea Recreation Society
Mowing 5.2 ha of local playing fields and hall in Maungakarakmea 7,000
Mid Northern Rugby Club Mowing Hukerenui Domain, two fields and surrounds 2,200
Ngunguru Sport & Recreation Society
Mowing of 0.35 ha local playing field and surrounds in Ngunguru 2,000
Parua Bay and Districts Community Centre
Mowing and maintenance around the Parua Bay community centre and bowling club 1,000
Parua Bay Cemetery Mowing and maintenance of the local Parua Bay cemetery 800
Pataua Outdoor E & R Trust Mowing and maintenance of 0.9 ha. of Trust grounds & Council land at Pataua North 750
Purua Hall Association Mowing a 0.6 ha area around the Purua Hall site 200
Purua Hall Association (Purua Cemetery)
Mowing and weed control at the Purua Cemetery 750
Springfield Domain Board Mowing and maintenance of the Springfield Domain area 500
Taurikura Hall Reserve Board
Mowing around the Taurikura Hall and spraying weeds in the car park 600
Waikiekie Cemetery Board Mowing of 1480 m2 etc at Waikiekie Cemetery 500
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Community Funding Committee 10 May 2017
Waikiekie Reserve Board Mowing of the reserve at Waikiekie Hall, pool and courts 200
Waiotira Domain Board Mowing the 2.27 ha Waiotira domain area 730
Waipu 2000 and Beyond Mowing of parks, plus road berm sites Waipu 8,000
Waipu Caledonian Society Mowing of Caledonian Park, Waipu 3,000
Whananaki Beach Association Incorporated
Mowing 0.1 ha area around hall, library, toilets, etc.at Whananaki 1,000
Whangarei Heads Citizens Association
Mowing and spraying around the McLeod Bay Hall 400
Whangarei Saloon and Stockcar Club Mowing the track grounds in Lower Port Road 2,500
Whatitiri Community Centre Mowing around the Whatitiri community centre on Whatitiri Road 900
Taiharuru Urupa Mowing, weed-eating and spraying at Taiharuru Urupa 800
TOTAL $43,660.”
CARRIED
5. Old Municipal Building ConcessionsMoved Her Worship the MayorSeconded Cr Golightly
“That the Community Funding Committee notes the information presented and endorses theproposal to increase concessions for Community tenants at the Old Municipal Building.”
CARRIED
6. Whangarei Art Museum ReportMoved Cr ChristieSeconded Her Worship the Mayor
“That the Community Funding Committee notes the report review of the Whangarei ArtMuseum.”
Amendment
Moved: Cr MartinSeconded: Cr Glen
“That the report review of the Whangarei Art Museum be reported to full council.”
The amendment was CARRIED and subsequently CARRIED as the substantive MOTION
Cr Murphy joined the meeting at 9.46am during discussions on Item 6.
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Community Funding Committee 10 May 2017
7. Creative Northland ReviewMoved Cr MartinSeconded Cr Cutforth
“That the Community Funding Committee notes the report review of Creative Northland andrecommends the report be reported to full council.”
CARRIED
The meeting closed at 10.02
Confirmed this 10th day of May 2017
Crichton Christie (Chairperson)
5
Community Funding Committee 1 10 May 2017
2 Allocation of the 2016-2017 Community Fund (Round 2)
Reporting officer: Owen Thomas (Community Services Manager) Date of meeting: 10 May 2017
1 Purpose
To allocate grants from Round 2 of the 2016-17 Community Fund.
2 Recommendations
That the Community Funding Committee;
a) Approves grant allocations from Round 2 of the 2016-17 Community Fund as follows:
i. Tikipunga Community Trust for swimming pool - $10,000ii. Tiaho Trust for Getting Out There Expo - $9,000iii. Vitalise Whangarei (under Northland Chamber of Commerce) for CBD events - $4,500iv. Whangarei BMX Club for BMX New Zealand North Island Titles - $4,500v. Lions Club of Mangakahia Charitable Trust – True Tales of Maunu-Maungatapere-
Whatitiri - $2,200vi. Whangarei Vegans (under New Zealand Vegan Society) for Vegan Expo - $1,500vii. Bream Head Conservation Trust for community revegetation project - $1,000viii. Parent to Parent Northland for Support Parent Training Course - $1,000ix. Tutukaka Coast Ratepayers and Residents Association for Puke Kopipi project - $1,000x. Whangarei Anglican Care for Senior Chef - $1,000xi. Whangarei Malayalee Association for Onam cultural meet - $1,000.
b) Declines grant allocations from Round 2 of the 2016-17 Community Fund as follows:
i. Skills for Life Charitable Trust for No Barriers youth coursesii. Northland Pacific Island Charitable Trust for Pasifika community programmeiii. Rotary Club of Whangarei South for Bernina Fashion Showiv. Huntington’s Disease Association (Auckland) Inc for Carer’s Dayv. Northland District Rose Society for National Rose Showvi. Geoscience Society of New Zealand for sponsorship of geology book – ineligiblevii. Whangarei Rowing Club for dredging works – ineligibleviii. Living Theatre Charitable Trust for The Purple Room project – ineligible.
6
Community Funding Committee 2 10 May 2017
3 Background
The Community Fund is a contestable fund Council offers community groups.
The purpose of the Community Fund is to provide small grants for local projects or events that benefit the wider community or a sector of the community. Examples of ideal projects include festivals, community celebrations, workshops, or working bees that involve volunteer labour.
The maximum allowable grant is $10,000.
4 Discussion
Nineteen applications were received to Round 2, including three applications that are ineligible. Nine applicants are recommended for a grant.
Applications include national events, local expos and community events, heritage and environmental projects, and support for our youth, disabled and elderly sectors.
4.1 Financial/budget considerations
The Community Fund has a budget of $60,000 which is allocated over two funding rounds per year.
Community Fund budget $60,000 Round 1 allocations $23,236
Available for Round 2 $36,764
The total requested in Round 2 is $105,321.
The total recommended for allocation in Round 2 is $36,700.
4.2 Policy and planning implications
The Grants, Concessions and Loans Policy and the Community Services Funding Guide were applied in the assessment of applications.
We received many worthy applications, and have made recommendations based on several factors including priority for the district, alignment with Council’s policies and strategies, if it is a new or regular applicant, likelihood of success, and community need.
5 Significance and engagement The decisions or matters of this report do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via report publication on the website.
6 Attachment
Community Fund 2016-2017 Round 2 applications summary.
7
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pro
val
Co
mm
un
ity
Fun
d 2
01
6-1
7 R
ou
nd
2
app
licat
ion
s su
mm
ary
ATTACHMENT 18
BU
DG
ET:
$
36
,76
4
Co
mm
un
ity
Fun
d 2
01
6-1
7 R
ou
nd
2
app
licat
ion
s su
mm
ary
Ap
plican
tR
eq
uest
Pro
ject
Cate
go
ries
Reco
mm
en
dati
on
C
om
men
t
Skill
s fo
r Li
fe C
har
itab
le T
rust
3,2
22
N
o B
arri
ers
You
th a
nd
dis
abili
ty s
ect
or.
Sup
po
rt b
ased
. Saf
ety.
$
-
A
new
gro
up
wis
hin
g to
use
Co
gnit
ive
Beh
avio
ral T
her
apy
pri
nci
ple
s to
su
pp
ort
yo
uth
wit
h d
epre
ssio
n a
nd
anxi
ety.
Th
is a
pp
ears
to
be
a w
ort
hw
hile
init
iati
ve b
ut
is b
ette
r al
lign
ed w
ith
hea
lth
fu
nd
ing
pri
ori
ties
.
No
rth
lan
d P
acif
ic Is
lan
ds
Ch
arit
able
Tru
st (
Fale
Pas
ifik
a)
3,1
50
P
asif
ika
Co
mm
un
ity
Pro
gram
me
Edu
cati
on
an
d r
ecre
atio
n b
ased
for
spec
ific
sec
tor
of
com
mu
nit
y.
$
-
Th
e p
roje
ct is
un
clea
r an
d u
nd
er-d
evel
op
ed. M
ost
ly f
or
tuto
r co
sts.
Ro
tary
Clu
b o
f W
han
gare
i
Sou
th
1
0,0
00
B
ern
ina
Fash
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Sh
ow
20
17
Co
mm
un
ity
eve
nt.
So
me
you
th
focu
s.
$
-
G
oo
d e
ven
t fo
r th
e d
istr
ict.
Req
ues
t is
fo
r ve
nu
e h
ire
and
tec
hn
ical
co
sts
bu
t n
o q
uo
tes
or
sup
po
rtin
g
mat
eria
l pro
vid
ed. R
ece
ived
CC
S gr
ant.
Fu
nd
bu
dge
t d
oes
n't
allo
w f
or
adeq
uat
e s
up
po
rt t
his
tim
e. S
taff
will
con
nec
t R
ota
ry w
ith
Cre
ativ
e N
ort
hla
nd
fo
r m
arke
tin
g an
d s
trat
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sup
po
rt.
Hu
nti
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's D
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se
Ass
oci
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n (
Au
ckla
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) In
c
1,8
07
C
arer
's D
ay/W
ork
sho
pD
isab
ility
se
cto
r. S
up
po
rt b
ased
. $
-
Mo
st o
f th
e re
qu
est
is f
or
inel
igib
le f
un
ds.
On
ly $
25
0 f
or
ven
ue
hir
e is
elig
ible
.
No
rth
lan
d D
istr
ict
Ro
se S
oci
ety
5,5
19
N
atio
nal
Ro
se S
ho
w 2
01
7N
atio
nal
eve
nt.
$
-
P
revi
ou
sly
self
-fu
nd
ed, b
ut
wan
tin
g e
xtra
mar
keti
ng.
Geo
scie
nce
So
ciet
y o
f N
ew
Zeal
and
3,0
00
Sp
on
sors
hip
of
bo
ok
on
geo
logy
an
d la
nd
form
s o
f
no
rth
ern
NZ
NO
T EL
IGIB
LE -
co
mm
erci
al
acti
vity
an
d n
ot
loca
l
No
t el
igib
le
Aca
dem
ic/s
cien
tifi
c p
ub
lish
ers
are
bet
ter
suit
ed
fo
r th
is.
Wh
anga
rei R
ow
ing
Clu
b In
c
5
,74
0
Dre
dgi
ng
NO
T EL
IGIB
LE -
fac
ility
dev
elo
pm
ent/
imp
rove
men
t
No
t el
igib
le
Lott
erie
s/P
ub
Ch
arit
y fu
nd
ing
is b
ette
r su
ite
d f
or
this
.
Livi
ng
Thea
tre
Ch
arit
able
Tru
st
10
,00
0
The
Pu
rple
Ro
om
Pro
ject
NO
T EL
IGIB
LE -
ren
t is
op
erat
ing
cost
No
t el
igib
le
Fou
nd
atio
n N
ort
h f
un
din
g is
bet
ter
suit
ed
fo
r th
is. S
taff
will
fac
ilita
te a
dis
cuss
ion
wit
h C
reat
ive
No
rth
lan
d
for
mar
keti
ng
and
str
ateg
y su
pp
ort
.
1
05
,32
1
Recommended
$
36
,70
0
Budget
$
36
,76
4
Difference
$
6
4
.
9