Community Funding Committee - Whangarei · “That the Community Funding Committee notes the...

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Community Funding Committee Notice of Meeting A meeting of the Community Funding Committee will be held in the Council Chamber, Forum North, Whangarei on: Wednesday 10 May 2017 9.00am Committee of: Council Committee Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai Cr Tricia Cutforth Cr Sue Glen Cr Jayne Golightly Cr Greg Innes Cr Greg Martin

Transcript of Community Funding Committee - Whangarei · “That the Community Funding Committee notes the...

Community Funding Committee

Notice of Meeting A meeting of the Community Funding Committee will be held in the Council Chamber, Forum North, Whangarei on:

Wednesday

10 May 2017 9.00am

Committee of: Council

Committee Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai

Cr Tricia Cutforth Cr Sue Glen

Cr Jayne Golightly Cr Greg Innes

Cr Greg Martin

Community Funding Committee – Terms of Reference

Membership Chairperson: Councillor Crichton Christie

Members: Her Worship the Mayor Sheryl Mai Councillors Tricia Cutforth, Sue Glen, Jayne Golightly, Greg Innes and Greg Martin

Meetings: As required.

Quorum: 4

Purpose To disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy.

Key responsibilities include:

• To carry out the funding process in accordance with the Whangarei DistrictCouncil Grants, Concessions and Loans Policy in an objective, fair andtransparent way.

• To make recommendations on grants, concessions and loans over $15,000 to Council.

Delegations

• Financial delegation to approve the payment of grants, concessions and loans tothe value of $15,000 or less.

OPEN MEETING APOLOGIES DECLARATIONS OF INTEREST Members are reminded to indicate any items in which they might have a conflict of interest.

INDEX Item No Page No 1. Minutes of the Meeting held of the Community Funding Committee held 12 April 2017 .................................................................................. 1 2. Allocation of the 2016-2017 Community Fund (Round 2) ......................................... 6

Recommendations contained in this agenda may not be final decisions. Please refer to the minutes for resolutions.

Local Government Act 2002 Amendment Act 2012 – Decision making Full consideration has been given to the provisions of the Local Government Act 2002 Amendment Act 2012 in relation to decision making and in particular the current and future needs of communities for good quality local infrastructure, local public services and performance of regulatory functions in a way that is most cost effective for households and businesses. Consideration has also been given to social, economic and cultural interests and the need to maintain and enhance the quality of the environment in taking a sustainable development approach.

Community Funding Committee 10 May 2017

1. Minutes: Community Funding Committee Wednesday 12 April 2017 at 9.00am

Minutes of a meeting of the Community Funding Committee held in the Council Chamber Forum North on Wednesday 12 April 2017 at 9.00am Present: Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai, Crs Tricia Cutforth, Sue, Glen, Jayne Golightly and Greg Martin Apology: Cr Greg Innes Moved: Cr Martin Seconded: Cr Golightly “That the apology be sustained.”

CARRIED Also present: Crs Stu Bell, Shelley Deeming, Cherry Hermon and Anna Murphy (9.46am) In Attendance: Chief Executive (Rob Forlong), General Manager Community (Sandra Boardman), Community Services Manager (O Thomas), Property Manager (Mike Hibbert), Technical Officer Parks (Aubrey Gifford), Community Funding Officer (Cindy Velthuizen) and Senior Meeting Coordinator (C Brindle) 1. Confirmation of minutes of a Meeting of the Community Funding Committee

held on held on 3 March 2017

Moved: Her Worship the Mayor Seconded: Cr Glen

“That the minutes of the Community Funding Committee meeting held on Wednesday 8 March 2017, having been circulated, be taken as read and now confirmed and adopted as a true and correct record of proceedings of that meeting.”

CARRIED

2. Consideration of late applications to the 2017-18 Annual Operating Fund Moved Cr Martin Seconded Cr Golightly “That Tornado Youth (under the umbrella of Shiloah Christian Ministries) be allocated $20,000.”

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Community Funding Committee 10 May 2017

Amendment

Moved: Her Worship the Mayor Seconded: Cr Cutforth

“That the Community Funding committee

a) Approves the allocation from the 2017-18 Operating Fund to the late applicants asfollows:

i Tornado Youth (under the umbrella of Shiloah Christian Ministries) $10,000 ii Tai Tokerau Emergency Housing Trust $6,000

b) Approves the indicative allocation for the 2018-19 Annual Operating Fund to the lateapplicants as follows:

i Tornado Youth (under the umbrella of Shiloah Christian Ministries) $10,000 ii Tai Tokerau Emergency Housing Trust $6,000

c) Requests staff to work with Tornado Youth to support them building their capacity andcapability.”

The amendment was CARRIED and subsequently CARRIED as the substantive MOTION

3. Allocation of 2016-2017 Community Halls FundMoved Cr GlenSeconded Her Worship the Mayor

“That the Community Funding Committee

a) Approves grants from the 2016-2017 Community Halls Fund be made to the hallcommittees as follows:

I. Mangapai Hall Society $5,000 II. Oakura Beach Reserve Board (Oakura Hall) $5,000

III. Glenbervie Hall and Recreation Society (for Riponui Hall) $5,000 IV. Waipu Public Coronation Hall and Library Association $5,000 V. Otaika Public Hall Society (Otaika Valley Hall) $4,990 VI. Maungakaramea Recreation Society (Maungakaramea Community Centre Hall)

$4,385 VII. Ruatangata Public Hall Society $3,500 VIII. Taurikura Hall Board $3,135 IX. Whananaki Beach Residents and Ratepayers Association (Whananaki Public

Hall)$3,000

X. Springfield Domain Board (Springfield Hall) $3,000 XI. Whangarei Heads Citizens Association (McLeod Bay Hall) $2,960

XII. Pakotai Teoruoru Community Sports and Recreation Society (Pakotai Hall)$2,500

XIII. Kara Kokopu Public Hall Society $2,500 XIV. Parua Bay and Districts Community Centre Society $2,000 XV. Maungatapere Community Centre Incorporated $2,000 XVI. Matapouri Hall Society Incorporated $2,000

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Community Funding Committee 10 May 2017

XVII. Hukerenui and Districts Memorial Hall Incorporated $1,600 XVIII. Marua Public Hall Association $1,000 XIX. Whareora Hall Society Incorporated $1,000.”

CARRIED

4. Community Funding – Parks and Recreation – 2016/2017 Mowing Grants Moved Cr Glen Seconded Cr Christie “That Council approve the mowing grants for 2016-2017 to the following organisations:

Organisation Mowing Grant details Recommended $ for 2016-2017

Glenbervie Hall and Recreation Society Inc

Mowing and weed control on the Glenbervie Hall property 1,000

Kaurihohore Cemetery Mowing and maintenance at the Kaurihohore Cemetery, Apotu Road 2,130

Mangakahia Sports Ground Society Maintenance of the sports ground at Poroti 6,000

Mangapai Hall Society Mowing and maintenance of reserves at Mangapai 500

Mata Hall Society Mowing Mata Hall site of approximately 1 ha. 200

Maungakaramea Recreation Society

Mowing 5.2 ha of local playing fields and hall in Maungakarakmea 7,000

Mid Northern Rugby Club Mowing Hukerenui Domain, two fields and surrounds 2,200

Ngunguru Sport & Recreation Society

Mowing of 0.35 ha local playing field and surrounds in Ngunguru 2,000

Parua Bay and Districts Community Centre

Mowing and maintenance around the Parua Bay community centre and bowling club 1,000

Parua Bay Cemetery Mowing and maintenance of the local Parua Bay cemetery 800

Pataua Outdoor E & R Trust Mowing and maintenance of 0.9 ha. of Trust grounds & Council land at Pataua North 750

Purua Hall Association Mowing a 0.6 ha area around the Purua Hall site 200

Purua Hall Association (Purua Cemetery)

Mowing and weed control at the Purua Cemetery 750

Springfield Domain Board Mowing and maintenance of the Springfield Domain area 500

Taurikura Hall Reserve Board

Mowing around the Taurikura Hall and spraying weeds in the car park 600

Waikiekie Cemetery Board Mowing of 1480 m2 etc at Waikiekie Cemetery 500

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Community Funding Committee 10 May 2017

Waikiekie Reserve Board Mowing of the reserve at Waikiekie Hall, pool and courts 200

Waiotira Domain Board Mowing the 2.27 ha Waiotira domain area 730

Waipu 2000 and Beyond Mowing of parks, plus road berm sites Waipu 8,000

Waipu Caledonian Society Mowing of Caledonian Park, Waipu 3,000

Whananaki Beach Association Incorporated

Mowing 0.1 ha area around hall, library, toilets, etc.at Whananaki 1,000

Whangarei Heads Citizens Association

Mowing and spraying around the McLeod Bay Hall 400

Whangarei Saloon and Stockcar Club Mowing the track grounds in Lower Port Road 2,500

Whatitiri Community Centre Mowing around the Whatitiri community centre on Whatitiri Road 900

Taiharuru Urupa Mowing, weed-eating and spraying at Taiharuru Urupa 800

TOTAL $43,660.”

CARRIED

5. Old Municipal Building ConcessionsMoved Her Worship the MayorSeconded Cr Golightly

“That the Community Funding Committee notes the information presented and endorses theproposal to increase concessions for Community tenants at the Old Municipal Building.”

CARRIED

6. Whangarei Art Museum ReportMoved Cr ChristieSeconded Her Worship the Mayor

“That the Community Funding Committee notes the report review of the Whangarei ArtMuseum.”

Amendment

Moved: Cr MartinSeconded: Cr Glen

“That the report review of the Whangarei Art Museum be reported to full council.”

The amendment was CARRIED and subsequently CARRIED as the substantive MOTION

Cr Murphy joined the meeting at 9.46am during discussions on Item 6.

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Community Funding Committee 10 May 2017

7. Creative Northland ReviewMoved Cr MartinSeconded Cr Cutforth

“That the Community Funding Committee notes the report review of Creative Northland andrecommends the report be reported to full council.”

CARRIED

The meeting closed at 10.02

Confirmed this 10th day of May 2017

Crichton Christie (Chairperson)

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Community Funding Committee 1 10 May 2017

2 Allocation of the 2016-2017 Community Fund (Round 2)

Reporting officer: Owen Thomas (Community Services Manager) Date of meeting: 10 May 2017

1 Purpose

To allocate grants from Round 2 of the 2016-17 Community Fund.

2 Recommendations

That the Community Funding Committee;

a) Approves grant allocations from Round 2 of the 2016-17 Community Fund as follows:

i. Tikipunga Community Trust for swimming pool - $10,000ii. Tiaho Trust for Getting Out There Expo - $9,000iii. Vitalise Whangarei (under Northland Chamber of Commerce) for CBD events - $4,500iv. Whangarei BMX Club for BMX New Zealand North Island Titles - $4,500v. Lions Club of Mangakahia Charitable Trust – True Tales of Maunu-Maungatapere-

Whatitiri - $2,200vi. Whangarei Vegans (under New Zealand Vegan Society) for Vegan Expo - $1,500vii. Bream Head Conservation Trust for community revegetation project - $1,000viii. Parent to Parent Northland for Support Parent Training Course - $1,000ix. Tutukaka Coast Ratepayers and Residents Association for Puke Kopipi project - $1,000x. Whangarei Anglican Care for Senior Chef - $1,000xi. Whangarei Malayalee Association for Onam cultural meet - $1,000.

b) Declines grant allocations from Round 2 of the 2016-17 Community Fund as follows:

i. Skills for Life Charitable Trust for No Barriers youth coursesii. Northland Pacific Island Charitable Trust for Pasifika community programmeiii. Rotary Club of Whangarei South for Bernina Fashion Showiv. Huntington’s Disease Association (Auckland) Inc for Carer’s Dayv. Northland District Rose Society for National Rose Showvi. Geoscience Society of New Zealand for sponsorship of geology book – ineligiblevii. Whangarei Rowing Club for dredging works – ineligibleviii. Living Theatre Charitable Trust for The Purple Room project – ineligible.

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Community Funding Committee 2 10 May 2017

3 Background

The Community Fund is a contestable fund Council offers community groups.

The purpose of the Community Fund is to provide small grants for local projects or events that benefit the wider community or a sector of the community. Examples of ideal projects include festivals, community celebrations, workshops, or working bees that involve volunteer labour.

The maximum allowable grant is $10,000.

4 Discussion

Nineteen applications were received to Round 2, including three applications that are ineligible. Nine applicants are recommended for a grant.

Applications include national events, local expos and community events, heritage and environmental projects, and support for our youth, disabled and elderly sectors.

4.1 Financial/budget considerations

The Community Fund has a budget of $60,000 which is allocated over two funding rounds per year.

Community Fund budget $60,000 Round 1 allocations $23,236

Available for Round 2 $36,764

The total requested in Round 2 is $105,321.

The total recommended for allocation in Round 2 is $36,700.

4.2 Policy and planning implications

The Grants, Concessions and Loans Policy and the Community Services Funding Guide were applied in the assessment of applications.

We received many worthy applications, and have made recommendations based on several factors including priority for the district, alignment with Council’s policies and strategies, if it is a new or regular applicant, likelihood of success, and community need.

5 Significance and engagement The decisions or matters of this report do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via report publication on the website.

6 Attachment

Community Fund 2016-2017 Round 2 applications summary.

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