Community Development Block Grant
description
Transcript of Community Development Block Grant
Community Development Block GrantCommunity Development Block Grant
Application WorkshopApplication Workshop
January 16, 2013January 16, 2013
CDBG - Agenda at a GlanceCDBG - Agenda at a Glance
IntroductionsIntroductions Recap of PY’12 ApplicationRecap of PY’12 Application ReportingReporting MonitoringMonitoring Fair HousingFair Housing PY’13 ApplicationPY’13 Application Guest: Alexander Rosania, OIG Guest: Alexander Rosania, OIG
CDBGCDBG
Common ProblemsCommon Problems BudgetsBudgets
Make sure cover sheet summary agrees with Make sure cover sheet summary agrees with individual activity budgetsindividual activity budgets
Source/Use of Funds: If multiple funding Source/Use of Funds: If multiple funding sources, specify which part of project is to be sources, specify which part of project is to be paid for with CDBGpaid for with CDBG
Supporting Documentation is Crucial. Supporting Documentation is Crucial. Sufficient detail so it is clear that all likely Sufficient detail so it is clear that all likely costs have been considered.costs have been considered.
Construction Cost estimates should include Construction Cost estimates should include language indicating that Davis Bacon wages language indicating that Davis Bacon wages have been taken into account (if applicable)have been taken into account (if applicable)
CDBGCDBG Common Problems (cont.)Common Problems (cont.)
Be Well Organized – Make life easier for Be Well Organized – Make life easier for the review committee!the review committee!
Organize in order by priorityOrganize in order by priority Tabs for each activity, labeled if possible Tabs for each activity, labeled if possible
(even post-its are ok)(even post-its are ok) Be sure all referenced attachments are Be sure all referenced attachments are
actually attached!actually attached! Use the correct form – Res. Rehab form Use the correct form – Res. Rehab form
should only be used for programs. Other should only be used for programs. Other residential rehab. Should use “projects” residential rehab. Should use “projects” formform
DON’T OMIT ABSTRACTS! DON’T OMIT ABSTRACTS!
CDBGCDBG Common Problems (cont.)Common Problems (cont.)
National ObjectiveNational Objective Area Benefit and Limited Clientele Area Benefit and Limited Clientele
are are mutually exclusivemutually exclusive! Don’t select ! Don’t select both.both.
If activity serves an entire area which If activity serves an entire area which qualifies as LMI, it’s Area Benefit qualifies as LMI, it’s Area Benefit (example: neighborhood parks, (example: neighborhood parks, sidewalks)sidewalks)
If activity serves a limited number of If activity serves a limited number of people or target population, it’s people or target population, it’s limited clientele (example: boys/girls limited clientele (example: boys/girls club, food pantry, senior center)club, food pantry, senior center)
CDBGCDBG Common ProblemsCommon Problems
National Objective (cont.)National Objective (cont.) If using census-delineated areas, use If using census-delineated areas, use
HUD’s LMI Summary Data Tables. HUD’s LMI Summary Data Tables. Do not use Census, ACS, etc.Do not use Census, ACS, etc.
For limited clientele, organizations For limited clientele, organizations must collect data for persons must collect data for persons benefitting (person is member of LMI benefitting (person is member of LMI family) and provide this in the family) and provide this in the application. Actual, not assumed.application. Actual, not assumed.
If subgrantee completes this portion of If subgrantee completes this portion of an application, PLEASE EDIT IT to an application, PLEASE EDIT IT to address any issues discussed above.address any issues discussed above.
CDBGCDBG Common ProblemsCommon Problems
Project Readiness – Project Readiness – Most if not all Most if not all other funding sources should be in placeother funding sources should be in place
HearingsHearings Timing (publication must occur 7 Timing (publication must occur 7
days before hearing – not including days before hearing – not including day of publication or day of hearing)day of publication or day of hearing)
2 hearings conducted2 hearings conducted Schedule hearings early, taking into Schedule hearings early, taking into
account local planning, council and account local planning, council and other approvals needed.other approvals needed.
CDBGCDBG Common ProblemsCommon Problems
Environmental Review ViolationsEnvironmental Review Violations Acquisition activities: conditional Acquisition activities: conditional
language must be included in P/Slanguage must be included in P/S
Maintenance of EffortMaintenance of Effort CDBG cannot supplant state or local CDBG cannot supplant state or local
government fundinggovernment funding
CDBGCDBG
Reporting Reporting Current RequirementsCurrent Requirements
New FormsNew Forms [email protected]
Future Future HUD - Flagged ActivitiesHUD - Flagged Activities Increased Reliance on Increased Reliance on
Reporting/TimelinessReporting/Timeliness SharepointSharepoint
CDBGCDBG Monitoring Monitoring
Each grant monitored prior to Each grant monitored prior to “close-out”.“close-out”.
Risk-based approach may be Risk-based approach may be utilized when needed to determine utilized when needed to determine which communities should be which communities should be prioritized for monitoring.prioritized for monitoring.
Technical assistance may be Technical assistance may be requested prior to or in conjunction requested prior to or in conjunction with monitoring effortwith monitoring effort
CDBGCDBG
Monitoring – futureMonitoring – future New GuidelinesNew Guidelines Greater reliance on checklistsGreater reliance on checklists ““Regular” CDBG monitoring in Regular” CDBG monitoring in
some communities will be some communities will be combined with CDBG-DR combined with CDBG-DR monitoring to increase efficiency.monitoring to increase efficiency.
Draft Handbook will be Draft Handbook will be disseminated.disseminated.
CDBGCDBG
Fair HousingFair Housing For each grant year, a community must For each grant year, a community must
engage in at least one activity to engage in at least one activity to affirmatively further fair housing.affirmatively further fair housing.
For each grant, the first QPR should For each grant, the first QPR should include a statement indicating what will include a statement indicating what will be done in that grant year to meet the be done in that grant year to meet the requirement.requirement.
Handout: examples of fair housing Handout: examples of fair housing activities at the local level.activities at the local level.
FUTURE – Application may include as FUTURE – Application may include as threshold requirement and/or factor into threshold requirement and/or factor into scoring.scoring.
CDBG – PY’13 ApplicationCDBG – PY’13 Application
PY’2013 Allocation: $4,584,872PY’2013 Allocation: $4,584,872 Final amount to be determined based on Final amount to be determined based on
HUD allocation plus any recaptured HUD allocation plus any recaptured fundsfunds
Significant reduction in recent yearsSignificant reduction in recent years
Deadline, Deadline, 3:00 p.m3:00 p.m – – Friday, April 19Friday, April 19thth
In hands of OHCD staff by the deadline In hands of OHCD staff by the deadline ((notnot postmarked) postmarked)
1 original and 1 electronic (required)1 original and 1 electronic (required)
CDBG – PY’13 ApplicationCDBG – PY’13 Application
Application CapsApplication Caps$200,000, $300,000 & $400,000$200,000, $300,000 & $400,000Potential impact on Potential impact on
“Administration”“Administration”Cap reductions consistent with Cap reductions consistent with
State program reductions.State program reductions.Actions taken to minimize impact Actions taken to minimize impact
of reductions (recapture)of reductions (recapture) Activities above capActivities above cap
Housing Housing DevelopmentDevelopment & Economic & Economic Development (Development (JobsJobs))
NOT – Rehabilitation Programs NOT – Rehabilitation Programs (residential/commercial)(residential/commercial)
CDBG – PY’13 ApplicationCDBG – PY’13 Application
New! $300,000 Residential New! $300,000 Residential Rehabilitation Supplemental Fund – Rehabilitation Supplemental Fund – Pilot in PY’13Pilot in PY’13 Additional funds available for successful Additional funds available for successful
residential rehabilitation programsresidential rehabilitation programs Procedure: Grant awards increased on Procedure: Grant awards increased on
a case-by-case basis based upon cost a case-by-case basis based upon cost estimates for projects ready-to-go. estimates for projects ready-to-go.
20% admin added to cover local costs20% admin added to cover local costs
CDBG – PY’13 ApplicationCDBG – PY’13 Application
Drawdown ThresholdDrawdown Threshold 50% of Program Year 2011 (PY’11)50% of Program Year 2011 (PY’11) 75% of PY’10 & PY’0975% of PY’10 & PY’09 90% of PY’0890% of PY’08 100% of PY’07 and earlier100% of PY’07 and earlier PY’07 and prior year funds PY’07 and prior year funds will be will be
deobligated deobligated for redistribution in current for redistribution in current cycle. Communities can reapply.cycle. Communities can reapply.
Exemptions on a limited basis by formal Exemptions on a limited basis by formal writtenwritten request. request.
CDBG – PY’13 ApplicationCDBG – PY’13 Application
CDBG National Objectives Benefitting persons of LMI Income Elimination of slums/blight Urgent need
In order to be fundable, an activity MUST meet a National Objective.
Documentation must be maintained Failure to meet National Objective
will result in de-obligation or recapture of funds
CDBG – PY ’13 Application Primary Objective for the Small
Cities Program: Benefit to low- and moderate- income personsArea BenefitLimited ClienteleHousingJobs
Preventing or eliminating blight (area or spot basis)
Urgent Need. (not generally applicable to “regular” CDBG, applies to immediate threat to public health or welfare.)
CDBG – PY ’13 ApplicationCDBG – PY ’13 Application
Low/Moderate Income – Area Low/Moderate Income – Area BenefitBenefit SurveySurvey HUD Low/Moderate Income Summary HUD Low/Moderate Income Summary
Data Tables (LMISD) (Census tracts Data Tables (LMISD) (Census tracts and block groups)and block groups)
Changes anticipated but timing uncertainChanges anticipated but timing uncertain Information only down to Census Tract levelInformation only down to Census Tract level
Application forms match HUDApplication forms match HUD Technical Assistance funds available for Technical Assistance funds available for
surveyssurveys
CDBG – PY ’13 ApplicationCDBG – PY ’13 Application
Environmental ReviewEnvironmental Review Choice Limiting ActionsChoice Limiting Actions Obligating funds (CDBG/otherwise) prior Obligating funds (CDBG/otherwise) prior
to completion of environmental review to completion of environmental review process may require we eliminate activity process may require we eliminate activity from consideration.from consideration.
CDBG cannot reimburse a cost already CDBG cannot reimburse a cost already incurred prior to application.incurred prior to application.
If CDBG is to be used for acquisition, If CDBG is to be used for acquisition, P/Sale agreement must condition sale P/Sale agreement must condition sale upon successful completion of upon successful completion of environmental review and RROF.environmental review and RROF.
CDBG- PY ‘13 ApplicationCDBG- PY ‘13 Application
PreagreementPreagreement Be sure to indicate on Cover Sheets if Be sure to indicate on Cover Sheets if
preagreement is requestedpreagreement is requested Preagreement may be requested at any time Preagreement may be requested at any time
during the year, not just during the application during the year, not just during the application periodperiod
Request must clearly prove that immediate Request must clearly prove that immediate approval of funding is necessaryapproval of funding is necessary
Approvals may be conditioned upon receiving Approvals may be conditioned upon receiving other funding for a projectother funding for a project
CDBGCDBG
Questions & AnswersQuestions & Answers Limitation on conversations once Limitation on conversations once
RFP issued. RFP issued. Q&As forwarded via email to June Q&As forwarded via email to June
House and responses posted.House and responses posted. All forms available starting 1/21 at:All forms available starting 1/21 at:
http://www.hrc.ri.gov/CDBGForms.phphttp://www.hrc.ri.gov/CDBGForms.php
CDBGCDBG
Future Training InitiativesFuture Training Initiatives Workshop(s)Workshop(s) WebinarsWebinars On-site Technical AssistanceOn-site Technical Assistance MeetingsMeetings Website (Anticipated February, 2013)Website (Anticipated February, 2013)
ContactsContactsJune House – 222-2079June House – 222-2079
Charles Kimes – 222-6489Charles Kimes – 222-6489Laura Sullivan – 222-5817Laura Sullivan – 222-5817
Michael Tondra – 222-7901 (Dawn Vittorioso)Michael Tondra – 222-7901 (Dawn Vittorioso)