STRATEGIC PLANNING FORUM NUMBER ONE

Community College of

Rhode Island

March 23-24, 2017

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INTRODUCTIONS

Frank Markley, Ph.D. Marty Mahler, Ph.D.

Community college graduate

Past community college faculty member

13 years as a college administrator

15 years in community college consulting

Worked with more than 200 community colleges

IR, Assessment, Strategic & Academic Planning

7 years as a college administrator

20+ years consulting in high schools, 2 & 4-year colleges,

business & industry, and Departments of Education

Areas of emphasis: economic development, workforce

development, facility design, curriculum design, faculty

development, and career & technical education pathways

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PLAN INVOLVEMENT

• Senior Leadership Team – Overall Coordination

• Strategic Planning Committee – Advisory

• Faculty Advisory Committee – Advisory

• Faculty and Staff – Active Participants in the process

through Open Forums

• Foundation Board, Alumni, Community, Business

Representatives - Active Participants

• Student Representatives

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CONSULTANTS ROLE IN THE PLANNING PROCESS

• This is CCRI’s Plan - We are facilitators of the process

• We bring a measure of objectivity to the process

• A large knowledge base from 25 + years of experience

• We provide a data rich, research-based methodology

• We challenge traditional thinking - We have tried a lot of

different things

• We provide a national perspective - We work with

community colleges across the U.S.

• We ensure that everyone has a chance to have a voice in

process and keep the process moving forward

Our goal is to deliver an outstanding plan for CCRI4

EXPECTATIONS OF THE SPC COMMITTEE

• Collectively, you are advisors to the consulting team

• Represent the constituents that you serve. Keep them informed

• Attend the open forums and assist the consultants while they are on campus

• Get the word out. Get people excited!

• Talk to others about what is occurring in SPC meetings

• Be objective – Ask: What is in the best interest of the College moving forward?

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WHY IS IT IMPORTANT TO PARTICIPATE IN THE PROCESS?

• Your position at the College provides you with a unique

perspective

• A successful plan requires contributions from many voices

• Research states that “People tend to own what they create”

• Increase your awareness and understanding of the bigger picture

• You have the chance to learn something new!

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DEFINITIONS AND PROCESS

Community College of Rhode Island

Strategic Planning Forum Number One

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Strategic Decision MakingMaking Choices

What will we do?

Strategic ThinkingGenerating Options

What might happen?

Strategic PlanningTaking Action

How will we do it?

Options

Decisions

Actions

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STRATEGIC PLANNING DEFINED?

“a formal process of determining whatthe College intends to be in the future and how it will get there, based on an optimal alignment of College strengths with key drivers in the external environment.”

It is finding the best future (position) and the best path (direction) to reach that destination

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Strategic

Goal

Formulation

Objectives

and KPI’s

External

Assessment

Internal

Assessment

SWOT

Analysis

Future

Trends

Strategic

Visioning

and

Issues

Gap and

SWOT

Analysis

Strategic

Issues

Input from

Campus

Constituents

Step 1 Step 2 Step 3 Step 4

CCRI STRATEGIC PLANNING PROCESS

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PLANNING PROCESS: STEP 1

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INTERNAL AND EXTERNAL ANALYSIS

Community College of Rhode Island

Strategic Planning Forum Number One

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FALL ENROLLMENT TREND GAP

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The CCRI FTE/HC Ratio has decreased: Fall 2010 = .619 Fall 2016 = .595The number of students attending community colleges has decreased at CCRI and Nationally

COLLEGE READINESS GAP

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2016 Average ACT Composite Score

State

% of Grads

Tested

Average

Composite

Score

Maine 10% 23.6

New Hampshire 23% 24.5

Massachusetts 28% 24.8

Rhode Island 20% 23.3

Connecticut 34% 24.5

Vermont 29% 23.4

New England Average 24.02

Source: The Condition of College and Career

Readiness, ACT, 2016

Rhode Island students taking the ACT in 2016 scored slightly below students from other states.

COMPLETIONS GAP

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Source: CCRI Office of Institutional Research & Assessment

Source: Community College Completions Report. AACC, May, 201,

2015

Despite declines in student headcount, the number of

awards continues to increase. Nationally. The was a

slight decline in completions at CCRI in 2013-14.

17300

17400

17500

17600

17700

17800

17900

18000

0

200

400

600

800

1000

1200

1400

1600

1800

2000

2010-11 2011-12 2012-13 2013-14 2014-15

CCRI: Certificates & Associate Degrees

Awarded

Certificates Associate Degrees Fall Enrollment

GRADUATION AND TRANSFER RATE GAP

16* IPEDS Full-time, First-time Degree Seeking Freshman

* Fall 2013 Cohort Graduation Rate was 19%

Source: Community College Completion Report; AACC—2015

16.50%13.60% 11.80% 12.60% 11.80% 10.60%

18.80% 22.40%20.30%

15.20% 17.40%16.60%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

2013 2012 2011 2010 2009 2008

CCRI IPEDS COMPLETION DATA

Graduated Transferred

RHODE ISLAND HIGH SCHOOL GRADUATION TRENDS

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WORKFORCE GAP

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Source: EMSI—2017

6,060

618257

5,442

3,319

1,805

959

1,514

DEMAND SUPPLY CCRI COMPLETERS GAP

Certificates Associate Degree

Source: Rhode Island Innovates—Battelle Technology Partnership Practice (2016)

SWOT-C ANALYSIS EXERCISE

Community College of Rhode Island

Strategic Planning Forum Number One

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SWOT-C ANALYSIS

• Strengths are defined as skills, competencies, capabilities, competitive advantages, or resources for which the college can draw in selecting its future direction of action.

• Weaknesses are defined as the lack of skills, competencies, capabilities, or resources needed by the college to function effectively.

• Opportunities are situations in the environment (local, state and national) from which the college can benefit if certain actions are taken

• Threats are situations in the environment which give rise to potentially harmful events and outcomes if action is not taken in the immediate future.

• Challenges refers to those pressures that exert a decisive influence on an institution’s likelihood of future success

Challenges

TURNING OPPORTUNITIES AND WEAKNESSES INTO STRENGTHS (TOWS)

SWOT-C EXERCISE

Ground Rules

• Be realistic and honest about your assessment of the institution

• SWOT is focused on the present state of the college and what can be done in the future

• Be as specific as possible about your statements

• It is acceptable to develop SWOT statements in relationship to the competition and external information

• Try to keep statements concise

• Do not try to overanalyze or overthink the issues

SWOT EXERCISE

Based on information presented today and your collective experiences with CCRI, spend 20 minutes brainstorming with others at your table regarding the following questions:

• Strengths: What does CCRI do well? How do you know it is being done well?

• Weaknesses: In what areas does CCRI need to improve? How much improvement is needed?

• Opportunities: Are there circumstances in the marketplace that CCRI can benefit from or take advantage of?

• Threats: What external factors are standing in the way or blocking CCRI from making forward progress?

• What is the greatest challenge facing CCRI

After 20 minutes, pass your sheet to another table

• Build upon the other tables responses. Add any new thoughts or statements to the list

Prior to end of session, review the list and check what you believe are the three most significant statements or responses in each SWOT category.

Answer the Question: What is the greatest challenge facing CCRI?

SWOT-CDEBRIEFING

Designate a spokesperson.

Pick a SWOT Category:

• Strengths

• Weaknesses

• Opportunities

• Threats

Briefly note the top three responses

in your selected category.

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WRAP UP AND NEXT STEPS

Community College of Rhode Island

Strategic Planning Forum Number One

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MULTIPLE WAYS TO PARTICIPATE

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1) Attend one of three open forums

2) Know your SPC representatives and talk to

them as well as your colleagues

3) Review the consultants presentation for each

open forum on the CCRI website

4) Complete open forum activities online at

CCRI.edu/StratPlan

5) Check for progress updates and review the

outcomes from the previous open forums online

CCRI.edu/StratPlan

TIMELINE

March 23-24

• Gaps and Opportunities

• College-wide SWOT Analysis

April 13-14

• Visioning: Trends and Best Practices

• Crafting Strategic Issues

May 4-5

• Putting it all together

• Goal Formulation

May 15-16• Finalize Planning Statements and Goals

May 19• Draft Plan is Published

May 20-Mid-September

• Plan Feedback and Comments

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STRATEGIC PLANNING OPEN FORUM NUMBER ONE

Community College of

Rhode Island

March 23-24, 2017Questions and Comments

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