June 6, 2014 Community Assembly Meeting Agenda Page 1 of 2

Spokane Neighborhoods Community Assembly

“Provide a vehicle to empower Neighborhood Councils’ participation in government”

Meeting Agenda for June 6, 2014

4:00-6:15 p.m. – COUNCIL BRIEFING CENTER, Basement, City Hall

Proposed Agenda Subject to Change

Please bring the following items:

*Community Assembly Minutes: May 2014

AGENDA ITEM Presenter Time

Action Page No.

Introductions Facilitator 3 min–4:00

Proposed Agenda Facilitator 2 min–4:03 Approve 1

Approve/Amend Minutes ▪ May 2014

Facilitator 5 min–4:05 Approve

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LEGISLATIVE AGENDA

City Council ▪ Update

City Council

10 min-4:10 Presentations/ Q&A

Administrative ▪ Joint CA-CC ▪ NUSA

Luke Tolley 10 min-4:20 Oral & Written Report

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ONS/Code Enforcement ▪ Updates

Heather Trautman 10 min-4:30 Oral Report

Pedestrian, Traffic & Transportation (PeTT) ▪ Crosswalk Ordinance

Paul Kropp 10 min-4:40 Oral & Written Report/ Vote

10

Land Use ▪ Logan Letter

Patricia Hansen 10 min-4:50 Oral & Written Report/Vote

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Policy & Procedures ▪ Update

Jay Cousins 10 min-5:00 Oral & Written Report

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Core Values ▪ Update

Jay Cousins 5 min-5:10 Oral & Written Report

19

Liaison ▪ Short Term CA Liaison Appointments

Jeanette Harras 5 min-5:15 Oral & Written Report

20

Community Housing & Human Services (CHHS) ▪ Update

Fran Papenleur 10 min-5:20 Oral Report

CA/Community Development (CD) ▪ Update

Colleen Gardner 5 min-5:30 Oral & Written Report

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PRESENTATIONS/SPECIAL ISSUES

Unit Lot Subdivision Code Amendment ▪ Draft Ordinance

Nathan Gwinn, Planning 10 min-5:35 Presentation/ Q&A

Street & Park Funding Initiative ▪ Public Participation Plan

Dallas Hawkins 10 min-5:45 Presentation/ Q&A

ONS Budget ▪ Update

Heather Trautman 15 min-5:55 Presentation/ Q&A

OPEN FORUM

Reports/Updates/Announcements Please sign up to speak! 5 min-6:10

OTHER WRITTEN REPORTS

Design Review Board Colleen Gardner Written Report 24

Single Family Home Rehab Task Force Sandy Gill Written Report 25

Redevelopment Eligibility Task Force Gerald Winkler Written Report 26

Chief Garry Park Meet & Eat Colleen Gardner Written Report 42

Public Safety Jeanette Harras Written Report 43

Citizen Street Advisory Commission (CSAC) Hal Ellis Written Report 44

Urban Forestry Citizen Advisory Com (CAC) Marilyn Lloyd Written Report 48

June 6, 2014 Community Assembly Meeting Agenda Page 2 of 2

* IF YOU CAN’T MAKE THE MEETING, PLEASE SEND YOUR ALTERNATE!!!! *

UPCOMING IMPORTANT MEETING DATES

June 9: Town Hall Meeting, West Central Community Ctr, 6pm. Neighborhoods include: Balboa/South Indian Trail, Emerson/Garfield, Five Mile Prairie, North Hill, North Indian Trail, Northwest, West Central.

June 10: Public Safety, ONS/Code Office, 6th Floor, City Hall, 4pm June 10: Pedestrian, Transportation & Traffic (PeTT), West Central Community Ctr, 1603 N Belt, 6pm

June 19: Land Use, Council Briefing Center, City Hall, 5pm June 23: Building Stronger Neighborhoods, Fire Station 4, 1515 W. Riverside, 5pm

July 1: CA Administrative Committee (agenda item requests due. Please submit all written material to be included in packets two days prior to CA meeting date), ONS Office, 6Th Floor, City Hall, 4:45pm

July 11: Community Assembly, Council Briefing Center, City Hall, 4pm

MEETING TIMETABLE PROTOCOL

In response to a growing concern for time constraints the Administrative Committee has agreed upon the

following meeting guidelines as a means of adhering to the Agenda Timetable:

1. When a presenter has one minute left in the time allotted the facilitator will raise a yellow pennant and

indicate a verbal notice.

a. Should any Neighborhood Representative wish to extend the time of the presentation or

comment/question period they may immediately “Move to extend the time by (1) to (5) minutes”.

b. An immediate call will be made for a show of hands in support of the extension of time. If a

majority of 50% plus 1 is presented the time will be reset by the amount of time requested.

c. Extensions will be limited to (2) two or until a request fails to show a majority approval. After

(2) two extensions, 1) if a motion is on the table, the facilitator will call for a vote on the open

motion to either a) approve or not approve, or b) to table the discussion; 2) if there is no motion

on the table, a request may be made to either (1) reschedule presenter to a later meeting, or (2)

ask presenter to stay and finish at the end of the agenda.

2. When the allotted time has expired, a red pennant and verbal notice will be issued.

Administrative Committee

COMMUNITY ASSEMBLY LIAISONS (Draft)

Citizens Street Advisory Commission (CSAC): Hal Ellis, 838-9778, hellisspo@earthlink.net

Citizens Transportation Advisory Board (PeTT): Karen Kearney, 328-4303, kmkearney@q.com

Community, Housing, & Human Services Board: Fran Papenleur, 326-2502,

fran_papenleur@waeb.uscourts.gov

Design Review Board: Colleen Gardner, 535-5052, chiefgarryparknc@gmail.com

Mayor’s Design Advisory Team (PeTT): Paul Kropp, 448-2291, pkropp@fastmail.fm

Plan Commission: David Burnett, 720-3321, dburnett@spokanecity.org

Redevelopment Eligibility Taskforce: Gerald Winkler, 939-5326, gwinkler@integrusarch.com

Single Family Home Rehab Task Force: Sandy Gill, 325-4260, gillflah@comcast.net

Urban Forestry: Marilyn Lloyd, 448-0609, mdlloyd@comcast.net , Jay Cousins, 328-8680, Jayc@spkn.net

Community Assembly Minutes May 2nd, 2014

March & April Minutes were approved.

1. City Council Placeholder:

a. Council Member Candace Mumm & Legislative aid Richard Rush:

i. Legislative aid Richard Rush presented a PowerPoint on recommended changes to the Crosswalk

Ordinance. The ordinance only addresses arterials, adjacent to high pedestrian generators such as

schools or parks and in centers and corridors.

ii. The trigger for when crosswalks will be required by the new ordinance is when roads are

restructured or rebuilt; neighborhoods will still be able to apply for traffic calming dollars for

crosswalks if the road doesn’t meet the requirements stated above.

iii. The current draft of the Crosswalk Ordinance is on page 17 of the CA packet which can be found in

May 2nd CA Packet.

iv. The Draft Ordinance is being sent to the Pedestrian Transportation & Traffic (PeTT) Committee

meeting with the request to bring back a recommendation to the Community Assembly.

b. More Information

i. Presentation can be found at the end of the May 2nd CA Packet.

2. Administrative Committee Report:

a. Luke Tolley, Hillyard Neighborhood:

i. May 28th, 5:30pm, Community Assembly/City Council (CA/CC) at East Central Community Center, 500

S. Stone

1. Topics are being requested for the CA/CC contact Luke Tolley at luke.tolley@gmail.com or

Rod Minarik at rminarik@spokanecity.org to suggest topics.

2. The administrative committee has voted to change to an outline format instead of current

meeting minute format future Community Assembly meetings summaries.

3. Neighborhood Services & Code Enforcement Update:

a. Heather Trautman, Director of Office of Neighborhood Services and Code Enforcement

b. Upcoming Events

i. May 1st, 2014, Trial Balance Deadline, turn in any changes to Trial Balance Sheets for CDBG

Neighborhoods, George Dahl, CHHS staff, 625-6083 or gdahl@spokanecity.org

ii. May 28th, 2014, 5:30-7:30pm, Joint Community Assembly/City Council Meeting

iii. May 12th, 4-5:00pm, CDBG Single Family Home Rehab Program Task Force Meeting, City Hall, 808 W.

Spokane Falls Blvd., Conference Room 6A, Contact Erik Nelson, CHHS, 625-6327 or

enelson@spokanecity.org.

1. The primary purpose for this task force is to determine the overall health of the Single

Family Home Rehab Program and its efficacy in accomplishing the goals of the program

using the findings and recommendations of the 2013 Departmental Review & Report. With

diminishing CDBG funds, it is important to make sure that expenditures have a high and

worthwhile impact. The Single Family Home Rehab Task Force will be presenting their

recommendations to the CHHS board in July.

c. NUSA Conference

i. Luke Tolley, CA rep for NUSA will be doing a blog during the conference which can be found at

www.spokaneneighborhoods.org, under Luke at NUSA (Carrousel item).

d. Mobile Speed Signs

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i. To add locations for your neighborhood please contact Jackie Caro, jcaro@spokanecity.org or 625-

6733.

e. Tree Planting Opportunities

i. If your neighborhood would like to have a tree planting in your neighborhood contact Alicia Bemiss-

Powell at 625-6780 or apowell@spokanecity.org.

4. Core Values Committee:

a. Luke Tolley, Hillyard Neighborhood, presented the committee’s work on the core values for the Community

Assembly. The Draft Proposed Vivid Description can be found on page 22 of the CA May Packet.

b. Action Item:

i. The question to ask the neighborhoods is: When reading the Vivid Description, do you think, “Wow,

it would be fantastic to make all of this happen. I want to be a part of that and am willing to put

forth significant effort to realize the vision!”?

ii. Comments can be made to caretreat@gmail.com.

5. Policies and Procedures:

a. Jeanette Harras, Logan Neighborhood, brought forward changes to the Policies and Procedures can be found

on page 23 of the May 2nd CA Packet.

b. MOTION:

i. Vote on following changes to the Administrative Committee section of the CA Policies and

Procedures Section VII a. subsection i. and ii. as follows:

a. Nominations and Elections:

i. Nominating Election Time Frame

1. First Month-September-form Nominating Committee

2. Second month-October-bring back a qualified pool of potential candidates

3. Third month-November-vote by CA for Administrative Committee Members

ii. Assumption of Duties

4. The newly elected Administrative Committee Members will assume office and

duties immediately upon election.

c. Vote:

i. Approved-15

ii. Opposed-0

iii. Abstain-1

6. Community, Housing and Human Services (CHHS) Board :

a. Fran Papenleur gave an update on the CHHS Board’s April activities.

b. Strategic Planning Committee

i. Completed draft of 2015 Action Plan Goals & Priorities. The Citizen Participation Plan section will

include recommendations from the CD Neighborhood Strategies Task Force.

c. RFP/Evaluation & Review Committee

i. Immediate project through the summer will be review of the 2014 RFP for CDBG Capital, Housing, &

Economic Development (CHED) projects.

ii. Debriefings were offered for last year’s Applicants; 12 were scheduled.

iii. Creating 3 “buckets” for 2015 funding applications: (1) Human Services/Public Services, (2) CHED,

and (3) Homeless

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iv. Looking for reviewers with background in architecture or engineering to supplement the RFP

Committee.

d. Online Application Process

i. The Committee is reviewing proposals from three companies.

e. CHHS Board Retreat is June 4th.

7. Parks Department:

a. Leroy Eadie, Director of Parks & Recreations

i. Gave an update on the Goals and Concept Overview for the Riverfront Park Master Plan from the

Advisory Committee.

1. The Advisory Committee Goals for Riverfront Park

a. Become a Central Gathering Place

b. Celebrate Community Excellence

c. Provide Greater Accessibility

d. Optimize Safety

e. Create a Balance Between Active & Passive Uses

f. Create Sustainable Revenue for Parks Operations

g. Offer Affordability to All

h. Protect Natural Resources

b. Learn about Streets, Parks Funding Proposal

i. The City of Spokane has set a series of meetings to provide citizens with opportunities to learn about

and comment on a new refinancing proposal to maintain and enhance streets and reinvigorate

Parks, read document here.

ii. Important Meeting Dates:

1. Tuesday, May 13, Westview Elementary School, 3520 W. Bismark, 6:30 p.m.

2. Thursday, May 15, City Council Chambers, lower level of City Hall, 808 W. Spokane Falls Blvd,

5:30 p.m. This meeting will be taped for replay on CityCable 5.

3. Tuesday, May 20, Jefferson Elementary School, 123 E. 37th Ave., 6:30 p.m.

4. Thursday, May 22, West Central Community Center, 1603 N. Belt, 5:30 p.m.

5. Tuesday, May 27, Lidgerwood Elementary School, 5510 N. Lidgerwood St., 5510 N. Lidgerwood

St., 6:30 pm.

6. Wednesday, May 28, Southside Senior Center, 3151 E. 27th Ave., 5:30 p.m.

7. Thursday, May 29, Northeast Community Center, 4001 N. Cook St., 5:30 p.m.

c. More Information

i. Presentation can be found in the CA May Packet.

ii. More information on the Plan can be found at www.riverfrontparkmasterplan.org or Facebook at

Spokane Riverfront Park.

8. Planning Department:

a. Ken Pelton, Associate Planner presented on two Comprehensive Plan Amendments.

b. There are two proposed amendments to the Comprehensive Plan.

i. Chief Garry Park Neighborhood

1. There is a request to change the property at 1924 E. Boone Ave. from Residential Single

Family to Neighborhood Retail

2. Upcoming Meetings

a. May 6th-Applicant presents to the Chief Garry Neighborhood Council

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b. May 14th-Plan Commission-Substantive Workshop on Z1300068COMP HD3

Investments

ii. Hillyard Neighborhood

1. There is a request to change the property at 2929 & 2937 E. Wellesley Ave. from Office to

Center and Corridor-Core Designation

2. Upcoming Meetings

a. May 21st-Applicant presents to the Hillyard Neighborhood Council

c. How to Comment

i. Information on each application including detailed maps can be found at www.spokaneplanning.org.

ii. Email or mail information on the planning website

iii. Email to Tirrell Black, tblack@spokanecity.org or Ken Pelton at kpelton@spokanecity.org.

iv. Public Testimony at Plan Commission Public Hearing-date not yet set-summer 2014

v. Public Testimony opportunity at City Council-late summer or fall 2014

d. Presentation can be found at the end of the CA May Packet.

9. Community Development Block Grant (CDBG) Task Force:

a. Arlene Patton, CHHS board & Gary Pollard, Riverside Neighborhood, gave an update on the task force’s

work.

i. The Taskforce unanimously recommended to the Community, Housing and Human Services (CHHS)

board and the City that the CDBG neighborhood program operate under the Modified Direct

Allocation Model/Option 1 as outlined in this chart. The Taskforce also recommended that the CHHS

board and City collaborate with neighborhood representatives over the next year to develop a

neighborhood program that aligns with the All Neighborhood, Non-Competitive Model/Option 2

(also found in the chart) for implementation in 2016.

1. Neighborhoods no longer state how much they will set aside for Single Family Rehab in their

neighborhood; they will have equal access but will not be allocating certain amounts of

funding.

b. More information on the recommendation can be found at:

i. https://beta.spokanecity.org/blog/2014/05/02/cdbg-neighborhood-taskforce-makes-

recommendation/

ii. Page 22-26 of the CA May Packet

c. Working to meet HUDS timeline for the Citizen Participation Plan which will come out after the May CHHS

Board Meeting.

d. ONS & CHHS will work to develop a flyer on the Single Family Home Rehab

e. MOTION:

i. To form a standing subcommittee to review issues from Community, Housing and Human Services.

ii. Vote:

1. Approve: 13

2. No: 0

3. Abstain: 3

iii. Committee Representation:

1. Chief Garry Park, West Central, Logan and Hillyard

2. Chair: Colleen Gardner

10. Open Forum:

Building Stronger Neighborhoods Committee-Jeanette Harras

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a. Announced dates for events that BSN needs volunteers to staff a Neighborhood Booth.

i. August 16th-Unity in the Community-15-20 volunteers

ii. September 7th- 7:30am-2:30pm, SpokeFest fair – 15-20 volunteers

iii. October 3rd- First Friday –Chase Gallery, City Hall – 4-6 volunteers

b. District Outreach Opportunities are also available in Northwest Neighborhood and Browne’s Addition.

c. The group is working to increase awareness and participation in Neighborhood Councils; these will be great

opportunities for you and your neighborhoods members to help spread the word!

d. Without help from volunteers the BSN committee will not be able to attend these events.

e. If you or someone in your neighborhood is interested in volunteering they can contact Jackie Caro at 625-

6733 or email to buildingstrongerneighborhoods@gmail.com.

Urban Forestry Liaison-Jeanette Harras

a. Jeanette reported that there will be two CA Liaison positions on the Urban Forestry Citizen Advisory Board in

December.

b. Action Item:

i. Asked for CA reps to let their Neighborhood Council members if they someone who would be

interested in being a CA liaison for Urban Forestry.

Northwest Neighborhood-Fran Papenleur

a. 16th Annual Concert Under the Pines in Audubon Park, 6:30-8:30pm

i. July 10th The Spokane Jazz Orchestra

ii. July 24th Nobody Famous

iii. August 7th Men of Rhythm

b. The Northwest Neighborhood Council also would like a Building Stronger Neighborhoods table to help

spread the word about neighborhood councils at the concerts, the concerts bring nearly 500 people. If

someone is interested in volunteering contact BSN at buildingstrongerneighborhoods@gmail.com or Jackie

Caro at 625-6733.

Chief Garry Park Neighborhood-Colleen Gardner

a. May 13th, 5:30-7:00pm, Casano’s, 2002 E. Mission

i. Guest: Assistant Police Chief Rick Dobrow

b. May 17th, 1:00-2:00pm, Chief Garry Park

i. Kidical Mass

1. Kids and their families are invited to Kidical Mass, a fun, safe bike ride especially for kids.

The afternoon bike ride is about 3 miles. There will be bikes raffled off as well as free kids

helmets and refreshments provided by the Neighborhood Council.

2. More information can be found at http://summerparkways.com/

In attendance:

Browne’s Addition Grandview Thorpe Northwest Whitman

Chief Garry Park Hillyard Peaceful Valley

Cliff/Cannon Logan Riverside

Comstock North Hill Southgate

East Central North Indian Trail West Central

Not In attendance:

Balboa/SIT Emerson Garfield Latah/Hangman Manito/Cannon Hill Rockwood

Bemiss Five Mile Prairie Lincoln Heights Minnehaha Nevada Lidgerwood West Hills

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Minutes for the meeting of May 27th, 2014

Community Assembly Administrative Committee

Attendees: Committee members Luke Tolley, Jay Cousins, Tina Luerssen. CA and CHHS board

representative Fran Papenleur. ONS Staff Rod Minarik. Absent: Committee members Gene Klozar and

Steve Spickard.

June 6th CA Meeting Agenda:

City Council: 5 minutes allowed for update, no topic at this time.

Admin Report: Luke will present to recap the CA/CC Meeting on May 28th, and his experience at NUSA.

ONS/Code: Heather will give an update.

PeTT: Paul will present a recommendation letter to the City Council for the Crosswalk Ordinance.

Land Use: Patricia Hansen will present a letter to the City Council regarding the Logan NC Neighborhood

Plan.

Policies & Procedures: Jay will update on the committee’s work, with new proposed Rules of Order.

Retreat/Core Values Committee: Jay will present the committee’s document on Core Purpose and

Values

Liaison: Jeanette will update on the committee’s work.

CHHS: Fran will update the CA on the Board’s work, with a summary of the Annual Retreat.

CDBG Committee: Colleen will update on the committee’s work.

Unit Lot Subdivision: Nathan Gwinn from Planning will present a proposed code amendment.

Street & Park Funding Initiative: Dallas Hawkins will present the information on this initiative. Rod will

remind Dallas that campaigning is not allowed at the CA meeting.

ONS Budget: Heather will present the proposed department budget for 2015.

Other business discussed:

Meeting Dates: Because of the 4th of July holiday, the next Admin Committee Meeting will be on July 1st,

10 days before the CA Meeting on July 11th.

CA/CC Meeting 5/28: Agenda was decided:

5 minutes -Introductions

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10 minutes- Logan NC Plan (Colleen will present)

15 minutes- Urban Blight (Jay will present)

15 minutes- Redevelopment (Jay will present)

40 minutes- City Council topics

5 minutes- Wrap-up

CA Attendance Letters: In our P&P, the Admin Chair is expected to send letters to absent NCs to

encourage CA attendance. Luke has not been doing this, and we discussed more effective methods to

reach out to inactive NCs. We will discuss this topic further, and possibly send it to the P&P Committee

for a new policy.

Volunteer Recognition: Rod asked the committee to think about Volunteers who deserve recognition,

and how we can recognize those people and show them our appreciation.

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May 13, 2014  PeTT recommends the following resolution for adoption by the CA:  With regard to the proposed street standard amendments for crosswalks presented by city council member Candace Mumm,   BE IT RESOLVED THAT the Community Assembly endorses the proposed street standards amendment as an implementation of the comprehensive plan’s transportation chapter’s goals and policies for: 

the priority of the pedestrian (TR1.1) 

the incorporation of street features to encourage alternatives to automobile travel (TR2.1, TR2.6) 

the strategic use of crosswalks (TR2.9) 

fostering walking‐ and bicycling‐oriented neighborhood centers (TR3.3) 

employing streetscape elements within the right‐of‐way to enhance public safety (TR4.20) 

providing safe pedestrian and bicyclist access to parks (TR4.25) 

orienting, designing and maintaining neighborhoods for pedestrians (TR5.1) 

using street improvements to enhance neighborhood character and pride (TR7.1) 

promoting healthy street life in commercial areas (TR7.2) 

using the capital budget to retrofit the street system to meet street design standards (TR9.3) 

 AND THAT the Community Assembly supports, in general, the specification of locations, and methods for identifying locations, appropriate for marked crosswalks, namely: 

signalized intersections 

Centers and Corridors 

safe routes to school 

trail crossings 

parks, hospitals and churches 

locations identified by pedestrian master planning  AND THAT the Community Assembly supports specifically, as an economic and business development tool, the installation of marked crosswalks and pedestrian refuges on arterial streets within Centers and Corridors whenever such arterials are newly‐built, reconstructed, rehabilitated or resurfaced. 

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TO: COMMUNITY ASSEMBLY

FROM: LAND USE COMMITTEE

SUBJECT: LOGAN NEIGHBORHOOD IDENTITY PLAN AND MODEL FORM-BASED CODE FOR THE

HAMILTON CORRIDOR

DATE: MAY 27, 2014

May 15, 2014, the Land Use Committee received a presentation from the Logan Neighborhood regarding their Vision Plan document, titled “Logan Neighborhood Identity Plan and Model Form-Based Code for the Hamilton Corridor.” This same Vision Plan was presented to the City Council on May 12, 2014 along with Resolution No. 2014-0053 requesting Council Members support. Historically, the City Council has unanimously supported Neighborhood Council planning initiatives. Although the Logan Neighborhood’s Vision Plan and Resolution No. 2014-0053 was formally adopted, the final City Council vote was four Council Members “Yes” and three Council Members “No.” Of the three Council Members not supporting the Logan Neighborhood’s Vision Plan, one Council Member represents the District that Logan Neighborhood is located in. At their monthly meeting, the Land Use Committee voted unanimously to support the Logan Neighborhood’s Vision Plan document and to admonish City Council members who did not support the Vision Plan. The LUC vote was – seven “Yes”, zero “No.” The Land Use Committee requests that the Community Assembly join them in support of the Logan Neighborhood’s Vision Plan and to admonish the City Council members who did not support the Vision Plan.

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Approved

I Introductions II Review and Approve Current Agenda III Review and Approve Last Month’s Minutes IV Old Business:

LUC 2014 Goals Progress

NAC Follow Up

Logan Neighborhood – Karen Byrd

South Hill Coalition Progress – Patricia Hansen

Planning Process for additional Neighborhoods

Unit Lot Subdivision Proposal – Ken Pelton & Nathan Gwinn, Planning

V New Business:

Neighborhood Notification Toolkit – Patricia Hansen VI Reports:

Plan Commission – Liaison, Dave Burnett (North Indian Trail)

PeTT Committee – Paul Kropp (Southgate)

Public Safety

Building Stronger Neighborhoods

Community Development VII Elected Representatives:

VIII Good of the Order: IX Next Agenda: X Adjourn

Land Use Committee (LUC)

Agenda for May 15, 2014

Facilitator: Kelly Cruz

Secretary: Patricia Hansen

Executive Committee: Kelly Cruz, Patricia Hansen,

Teresa Kafentzis, Margaret Jones

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I Introductions (5:10 p.m.)

Kelly Cruz – West Central, WCAB

Margaret Jones – Rockwood NC

Patricia Hansen – Cliff Canyon NC

Teresa Kafentzis – Southgate NC

Jeanette Harras – Logan NC

Paul Kropp – Southgate NC/PeTT

Karen Byrd – Logan NC

Gene Klozar – Riverside NC

Heather Trautman – ONS/Code

Melissa Wittstruck – ONS/Code

Nathan Gwinn – Planning

II Review and Approve Current Agenda

Motion to Approve: Paul Kropp

Second to Motion: Teresa Kafentzis

Vote: Unanimous

III Review and Approve Last Month’s Minutes

Motion to Approve: Paul Kropp

Second to Motion: Teresa Kafentzis

Vote: Unanimous

IV Business Updates

LUC 2014 Goals Progress Moved to June Meeting Agenda. 2014 LUC Goals –#2 (amended)

Land Use Committee (LUC)

Minutes for May 15, 2014

Facilitator: Kelly Cruz

Secretary: Teresa Kafentzis

Executive Committee: Kelly Cruz, Patricia Hansen,

Teresa Kafentzis, Margaret Jones

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Motion to Amend: Jeanette Harras Second to Motion: Gene Klozar

“Create, refine and clarify a toolkit checklist for neighborhood planning and development issues”

Logan Neighborhood – Karen Byrd Reported on Logan NC “Vision Plan” presentation at May 12th City Council. City Council voted 4-3 in support of “Vision Plan” with Council Members Fagan, Salvatori and Allen opposing. Historically, City Council unanimously supports NC Vision Plans. This was a first. NC Next Steps: Meeting in May; Need transportation Facts; Develop a public process; Develop ordinance education (6-month moratorium) LUC Letter Supporting Logan NC and Admonishing City Council for non support of the Resolution #_____ Logan Neighborhood Identity Plan and Model Form-Based Code for the Hamilton Corridor. Motion for support of Logan NC Resolution: Patricia Hansen Second to Motion: Gene Klozar Discussion:

Presentation of letter to CA, June 6, 2014 Presentation of letter to City Council, June 16, 2014 Vote: Unanimous

NAC Follow Up – Kelly Cruz Report on 4-30-14 Meeting (Scott Chesney, Jo Anne Wright, Boris Borisov, Ken Pelton, Kelly Cruz, Melissa Wittstruck) NAC accounting still being reviewed by Finance Department. Jo Anne will follow up. Suggested quarterly check-in with Planning and LUC starting in July. (Scott Chesney has been invited to start in June, if possible.) Question was raised whether LUC wants to retain NAC. Motion to make abbreviated planning process (CC Resolution 2011-0100) optional: Paul Kropp Second to Motion: Teresa Kafentzis Discussion: “THAT the Community Assembly Land Use Committee supports the interpretation of Planning and Development Services staff that the Neighborhood Action Committee (NAC) component of the abbreviated neighborhood planning process specified in City Council Resolution 2011-0100 is optional. Vote: Unanimous

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South Hill Coalition, Peaceful Valley, North Hill, Grandview/Thorpe Neighborhood Plan Progress – Patricia Hansen Provided copies of South Hill Coalition Strategic Plan Summary and PCED 3-31-14 minutes: Council Update (Peaceful Valley, North Hill, Grandview/Thorpe NC.)

Unit Lot Subdivision Proposal – Nathan Gwinn, Planning Draft ordinance included by reference in minutes. Applies to new subdivision and “grandfathered subdivisions” where two houses share a lot. Addresses access issues, especially fire. Approximately 10% of properties affected. Timeline – not defined Plan Commission hearing in June City Council in July

V New Business

Neighborhood Notification Toolkit – Patricia Hansen

Land Use Committee formed a subcommittee to create a “Neighborhood Notification Toolkit” (2014 LUC Goals –#2, amended) for educational purposes with other Neighborhood Councils and Neighborhood Organizations. Subcommittee volunteers – Patricia Hansen, Teresa Kafentzis, Margaret Jones, Gene Klozar, Kelly Cruz, Karen Byrd, Barbara Biles (Emerson-Garfield). Other Neighborhood Councils and Neighborhood Organizations will be contacted and asked to participate. Subcommittee meetings will be off site.

VI Reports:

Plan Commission Update – Liaison, Dave Burnett (North Indian Trail)

Paul Kropp reported on the Sidewalk Ordinance and Council Member Snyder’s

initiative regarding utilities located outside the City. Plan Commission is

interested in adopting an ordinance regarding utilities.

PeTT Committee Update – Paul Kropp (Southgate)

Reported presentation and Committee endorsement of Sidewalk Ordinance.

Draft Parking Revision Policy timeline:

PeTT June 10

CA July 11

CC September 8

Public Safety – Julie Banks (Rockwood NC Board)

Will be invited to future LUC meetings to report on Public Safety issues.

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VII Elected Representatives – none present

LUC requested that Council Member Waldref or her representative attend future

LUC meetings.

VIII Good of the Order IX Next Agenda:

Emerson-Garfield planning presentation (NC representatives invited.)

LUC 2014 Goals Progress

NAC funding/Planning report (Jo Anne Wright invited)

Quarterly meetings with LUC and Planning (Scott Chesney invited)

X Adjourned (6:30 p.m.)

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I Introductions II Review and Approve Current Agenda III Review and Approve Last Month’s Minutes IV Old Business:

Emerson-Garfield Planning Presentation (NC representatives invited)

NAC funding/Planning report (Jo Anne Wright invited)

Quarterly meetings with LUC and Planning (Scott Chesney invited)

LUC 2014 Goals Progress

V New Business:

Fire Fighters Union Presentation – Don Waller (invited) “Fire Safety for Land Use Planning, Policy and Development”

VI Reports:

Plan Commission – Liaison, Dave Burnett (North Indian Trail)

PeTT Committee – Paul Kropp (Southgate)

Public Safety – Julie Banks (Rockwood, invited) VII Elected Representatives – Councilwoman Waldref (invited)

VIII Good of the Order: IX Next Agenda: X Adjourn

Land Use Committee (LUC)

Agenda for June 19, 2014

Facilitator: Kelly Cruz

Secretary: Patricia Hansen

Executive Committee: Kelly Cruz, Patricia Hansen,

Teresa Kafentzis, Margaret Jones

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a. CA Rules of Order:

i. To speak at a meeting, a person must be recognized by the

facilitator only one person can be recognized at a time. Each

speaker has two minutes. When all who wish to speak have been

allowed their time, the rotation may begin again.

ii. When a proposal for action is made, open discussion will occur

before a motion is formed by the group

iii. As part of the final time extension request, the Facilitator will

request a show of hands by the representatives at the table to

indicate which of the following actions the group wants to take.

1. End discussion and move into forming the motion and

voting.

2. Further Discussion

3. Table discussion with direction

a. Request time to continue discussion at next CA

meeting.

b. Request additional information from staff or CA

Committee

c. Send back to CA Committee for additional work

Open Discussion

Facilitator Show of Hands for One of the

Following Actions

1. End Discussion Form Motion/Vote

2. Further

Discussion

3. Table With Direction To...

.TTo...

C. Back to Comm for Addtnl. Work

B. Additional Info from Staff or Comm

A. Continue at Next CA

A. CA Forms the Motion

B. Make Motion/2nd

C. Vote

As Part of the Final Extension

Motions From the Floor Are Not Allowed

Proposal for Action

Proposed Changes to CA Rules of Order 5/7/14

DRAFT

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1 | P a g e

MEETING SUMMARY

Community Development Block Grant (CDBG) Committee

Tuesday, May 20, 2014 – 11:30am

Cassano’s

ATTENDANCE: Colleen Gardner – Interim Chair, Jeanette Harras (Logan), Jay Cousins (EG),

Bonnie Mcinnis (WC), Sherry McGrath on behalf of Councilman Mike Fagan

STAFF PRESENT: Jonathan Mallahan (ONS), Kristine Williams and George Dahl (CHHSD)

Colleen began the meeting with introductions and a brief overview of the Committee. There was

brief discussion regarding the primary purpose and direction of the Committee. Jeanette Harras

offered to begin working on a draft Standing Committee Addendum. Jonathan provided an overview

of the expectations for the Committee. The goal of this Committee is to provide guidance for the

future CD neighborhood program. This Committee will need to have a recommendation to the CHHS

Board by their July 2nd

meeting. The recommendation does not need to specifically outline how the

allocations will be made; rather, there needs to be enough information for inclusion into the Citizen

Participation Plan.

Jay expressed concern that this be a citizen driven process with limited staff influence. Jonathan

responded with the need to comply with regulations set forth by funders. Jonathan assured the

Committee that this process will be driven by the citizens, but staff will be involved to ensure we

remain in compliance with the regulations.

Jonathan discussed what he sees as the 3 primary deliverables from this Committee: 1) Ensure broad

neighborhood representation in the allocation model; 2) Determine sidewalk funding and selection

process; and 3) How will neighborhoods split the Capital Housing and Economic Development

(CHED) funds.

The committee agreed that the immediate need is the development of high level public process steps

that are required to be included in the CDBG citizen participation plan.

The next meeting will be held Thursday, May 29th

from 5:30 – 7:00pm in the City Council Briefing

Center. Doors will be open on the east entrance (sliding glass doors) of City Hall for afterhours

access.

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Community Development Block Grant (CDBG) Committee Agenda

Community Assembly

Thursday, May 29, 2014 from 5:30 – 7:00pm

City Council Briefing Center

1. Introductions (5 min) Colleen

2. Review May 20th Meeting Minutes (5 min) Colleen

3. Committee Structure (5 min) Colleen

a. Vote for Chair and Secretary

4. Overview of the Committee/Purpose (30 min) Jonathan/Group

a. Timeline

b. Deliverables

c. Expectations

5. Citizen Participation Plan (25 min) Kristine

a. What is included

b. Why do we do it

c. What is the timeline

6. Set Committee Meeting Schedule (15 min) Colleen

7. Wrap-up (5 min) Colleen

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1 | P a g e

MEETING SUMMARY

Community Development Block Grant (CDBG) Committee

Thursday, May 29, 2014 – 5:30pm

City Council Briefing Center

ATTENDANCE: Colleen Gardner – Interim Chair, Jeanette Harras (Logan), Jay Cousins (EG),

Bonnie Mcinnis (WC), Councilman Mike Fagan, Lori Liptac (Minnehaha), Barbara Stout (Minnehaha)

STAFF PRESENT: Jonathan Mallahan (ONS), Kristine Williams and George Dahl (CHHSD)

Colleen began the meeting with introductions and a review of the meeting minutes from the May 20th

meeting. No edits to the minutes were made. Colleen asked those in attendance for suggestions

regarding the Committee structure. The consensus was that the committee proceeds with the

executive committee structure for now, but remains open to changes as the committee takes shape

(improved participation).

Jeanette and Jay provided a handout (attached) that outlined draft Committee policies and

procedures. Jay suggested adding language that would limit the number of votes to one

representative per neighborhood. Jonathan briefly reviewed the 3 primary deliverables expected from

this Committee (see May 20th

meeting minutes). Jonathan reiterated that whatever decisions are

made must be compliant with the CDBG regulations.

Kristine reviewed the 2015 Citizen Participation Plan with the Committee. Edits were made during

the discussion (see attached edits). Edits will be taken to the next Community Assembly meeting for

additional comment.

The next Committee meeting will be held Thursday, June 12th

from 5:00 to 6:30pm. This meeting

will discuss sidewalk allocations for next year. The meeting will be held in conference room 3B at

City Hall (808 W. Spokane Falls Blvd.).

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DRB-Report June 2014

Colleen Gardner At the May 14, 2014 Recommendation Meeting, a quorum of the Design Review Board unanimously passed the following motion; With respect to the Wellesley/Valley Springs Rd, rehab and improvements. The DRB recommends the applicant consider the following: 1) Consider using a sharrow lane in the downhill direction of the road as a means for narrowing road width and provide safer downhill travel for bicyclists.

2) Consider using bollards at pathway entrances to discourage vehicular traffic.

3) Consider using stairs to access the old road alignment for a pathway that would provide the ultimate pedestrian experience.

4) Consider using the old road alignment for resting areas and vistas.

5) Consider discussions with the arts commission for project monument signage and interpretive signage to help provide support with those efforts.

6) Provide exhibits for the upper road portion in the submittal for the recommendation meeting.

7) Clarify road classifications and document deviations required for proposed road sections in order for the DRB to make its recommendation.

8) Please make enhancements including natural vegetation if appropriate in stormwater areas such as rain gardens to improve aesthetic and to avoid a standard 208 swale appearance Question or comments please let me know,at this time there is no date set for the recommendation meeting. There were no additional reviews in May. The Lexus Building Renovations were reviewed administratively, if you want the full report let me know and I will send it to you.

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Summary from Single Family Home Rehab Task Force 5/30/14

The task has met 3 times. A rep of CA has participated in the last 2 of the 3 meetings. Here are some of the topics that we covered.

1) Issues Raised Focus on Successful Loans

Homeowners who apply would not qualify for a bank loan

Deferred loans minimize contact with the homeowner

Communication with homeowners is essential: follow-up and oversight

Homeowners need to have “skin in the game”

How do we avoid having loans exceed the value of the home

What support to help loan recipients to be responsible homeowners

Concern for administrative cost/project

The admin rate is $4400/loan. Some on the committee reacted that this seems high. There is lack of knowledge about what this involves and what is reasonable, given program requirements and the needs of these homeowners.

Need to learn more about what other cities do. Who manages the program (city, an outside firm, etc.)? What’s the average admin/loan?

Need a better understanding of what’s involved in managing the program.

Reduce the current waiting list

Are there some on the list who would not qualify if ‘combined loan to value’ percentage is reduced to 100%? Does this decision mean we limit further who qualifies?

Will recommended changes remove some applicants from the list?

Should a ‘roofs only’ program be considered?

2) Recommendations to the CHHS Board

Recommend that each homeowner in the program make a mandatory minimum monthly payment; no deferred loans

Reduce the limit on ‘combined loan to value’ for a homeowner to qualify for a rehab loan

Extend the current contact for 1 year with a new RFP out this Fall. Intent to allow transition time in case another entity is chosen to manage the program.

3) Future Issues/Tasks

Learn more about what other communities’ administrative /management costs per loan are and how other programs are managed.

Examine options for a policy re properties that are ‘under water’

How loan repayment helps fund the program for future years & the tie to loan repayment vs deferral.

4) Challenges

Limited understanding of the current program and what it takes to manage it, given clientele’ needs.

The short timeline to prepare an RFP

A sense of bias that the current program management should not continue. Need for clearer understanding of what’s involved in serving this unique clientele through a federally and where cost reductions are possible.

Understanding what reasonable management costs are; need to move away from untested assumptions.

Submitted by CA Rep, Sandy Gill

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Chief Garry Park

Meet & Eat

May 13, 2014

CA

While we did not have the attendance we had hoped for, we had a fair turn out. Four

NC were represented, CGP, East Central, Minnehaha, & Northwest for a total of 9

participants.

Our speaker new Asst. Police Chief Rick Dobrow spent most of the evening

answering question with regard to Policing in Spokane, he explained that the

department is doing what it can to address the crime issue but we still have limited

resources/budget, but it is improving.

One of the primary ways SPD is working to help is to target high crime areas and

known repeat offends in hopes of cutting crime even further.

Chief Dobrow reiterated the importance of neighbors being vigilant in reporting all

crimes and watching their neighborhoods for any suspicious activity and reporting it

also. While police may not be sent to investigate they do track all reports and that is

how they identify problem areas.

He also discussed what is being done to improve relations with the community. One

of the participants suggested having officers wave as they travel thru neighborhoods.

Issues in specific neighborhoods were shared with Chief Dobrow and he advised he

would check into having some additional police presence in those areas mentioned

when possible.

Neighborhoods can also request traffic emphasis patrols when they are available by

contacting the traffic hot line 625-4150, be sure to state specific streets and time of

day. Please be aware that this will happen when SPD has an officer they can spare to

do the patrol.

This was a very informative evening and time well spent to get our questions

answered and get some additional in sight into our Police. Department

Respectfully submitted

Colleen Gardner

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Community Public Safety Committee

Meeting Summary – May 13, 2014

Committee Members Present: Hazel Jackson (Logan), Randy Marler (North Hill), Julie Banks

(Rockwood), Peggy Slider ( SRHD),

Others Present: Jeanette Harras (Logan)

Staff: Jackie Caro, Heather Trautman

Julie called the meeting to order at 4:00pm

Meeting Summary: It was M/S/P to approve the April 8, 2014 Meeting Summary

There was no written agenda for this meeting.

The committee reviewed the definition section of the proposed ordinance. Definitions located

elsewhere in the SMC were cross referenced with definitions in the proposed ordinance.

Still need to address or cross reference definitions for: Construction Area, Junk Vehicles, Inoperable

Vehicles, Improved Surface, Junk Vehicles, Licensed & Operable, Public Right of Way, Rear Yard, Side

Yard, Screened Area Utility Vehicles.

The committee did decide to have Motor Vehicles as a general category to include Mopeds,

Motorcycles, Pickup Trucks and Recreational Vehicles, instead of having separate definitions for each.

Resource material included Chapter 17C.230 Parking & Loading/17C.230.145 Development Standards

for Residential Uses. Question: Do we simply need to add language to this section regarding storage or

create a new ordinance called Parking & Storage?

Next meeting June10th

Agenda items: Review status of 2014 Committee Goals, Continue work on definitions and deciding if it

is possible to add language to current SMC i.e. Parking, Loading and Storage) instead of creating a

Parking and Storage section. Continue to work through proposed language. Need to assign an

additional person to take meeting notes.

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