Community Adult Literacy Program 2019/20 APPLICANT‘S GUIDE · 2019-02-21 · 2019/20 CALP...

Photo credit to Literacy Alberni Society

Community Adult Literacy Program

Deadline: Application must be received by the Ministry before 12:00 pm (Noon, PST) on April 5, 2019

2019/20 APPLICANT‘S GUIDE

2019/20 CALP Applicant‘s Guide

TABLE OF CONTENTS

PART 1: GENERAL INFORMATION 3-8 What is the Community Adult Literacy Program (CALP)? 4

Changes to the 2019/20 CALP 5

What is the deadline for the 2019/20 CALP applications? 5

What funding categories are available through CALP? 6

What types of programs are eligible for funding? 6

What are non-eligible expenditures? 7

Which organizations are eligible to apply? 7

What is the maximum funding available per program? 8

What are the basic requirements for funding? 8

PART 2: CRITERIA AND REPORTING REQUIREMENTS 9-17 2019/20 CALP Application Evaluation Criteria 10

Detailed Information for Sections 1 to 6 11

Review and approval process 17

PART 3: APPENDIX 1 18-25 Sample 1: Partnership Agreement where responsibilities and services are shared, administration fee charged 18

Sample 2: Partnership Agreement where responsibilities and services are shared, no administration fee charged 21

Sample 3: Partnership Agreement where community organization has major responsibility for CALP 23

PART 4: APPENDIX 2 26-27 Personal Information Protection Act (PIPA) Information & Resources 27


PART 1

GENERAL INFORMATION

Photo credit to Skeetchestn Indian Band


This guide is intended to assist applicants in the preparation of their program proposal and funding application to the Community Adult Literacy Program (CALP), administered by the Ministry of Advanced Education, Skills and Training.

What is the Community Adult Literacy Program (CALP)?

CALP is a community-based literacy initiative to promote and deliver adult literacy programs and services across the province. Low levels of literacy directly impact people’s abilities to improve their quality of life, earn sufficient income, enhance their education and skills, participate in their children’s education, understand current events, and enjoy leisure and recreational pursuits.

The goal of CALP is to increase the literacy and numeracy levels of adult learners through non-formal, small group learning environments. To meet this goal, community literacy organizations are able to access funding, through a Call for Proposal process, to provide literacy programs and services to adult learners.

The objectives of CALP are:

To increase the level of literacy and numeracy proficiencies among adults - 19 years and older - in order to meet the increasing demands of our labour market.

To meet the varying needs of adult learners including Indigenous peoples, immigrants, and persons with disabilities.

To increase literacy awareness among British Columbians.

CALP supports learners who are:

Taking low literacy and non-credit skills development programs to get into employment or post-secondary studies;

Improving their basic literacy and numeracy skills;

Improving their functional skills in oral and written English; and,

Taking Life Skills programs (e.g. driver’s test, First-Aid, Food Safe certificate).

These programs may be offered in one-to-one tutoring and/or small group sessions.


NON-FORMAL, INFORMAL AND FORMALADULT LITERACY

Non-formal and informal learning At different community locations One-to-one tutoring Small group sessions Free Focus on basic and low literacy and numeracy (below Grade 9, Fundamental level) Non-credit Paid staff and volunteer tutors Ministry funded community literacy organizations in partnership with public post-secondary institutions

Formal learning Different delivery formats and locations Tuition-Free K-12 education Credits towards the BC Graduation Diploma and BC Adult Graduation Diploma (BCAGD), dual credit, upgrading and prerequitites for entry into post-secondary education BC certified teachers School districts authorized by the School Act

Formal learning Different delivery formats and locations Focus on Fundamental level (Grade 9) and above Tuition-free Credits toward BCAGD, dual credits, upgrading and prerequisites for entry into post-secondary education Adult Upgrading Grant available to eligible students for wrap-around support services MA and Phd Faculty mostly Public post-secondary institutions established under the College and Institute Act, University Act and Thompson Rivers University Act

COMMUNITY LITERACYORGANIZATIONS

SCHOOL DISTRICTS POST-SECONDARYINSTITUTIONS

Changes to the 2019/20 Community Adult Literacy Program

In 2019/20, the CALP funding will move to a two-year funding cycle.

The maximum annual Ministry funding available per CALP is $30,000.

What is the deadline for the 2019/20 CALP Applications?

A completed, signed CALP Application and all supporting documents must be submitted by email to [email protected] before 12:00 pm (Noon, PST) on April 5, 2019.

Please refer to the evaluation criteria in the CALP Application Guide to ensure that your proposal meets all of the requirements.

For questions related to this program and application, contact Louis Chen, Senior Policy Analyst: [email protected]

mailto:AEST.Post-SecondaryProgsBr%40gov.bc.ca?subject=

mailto:Louis.Chen%40gov.bc.ca%20?subject=


What types of programs are eligible for funding?

PROGRAM AREAS ELIGIBLE FOR CALP FUNDING:

Low literacy and non-credit skills development programs to get into employment training and/or post-secondary studies;

Adult Basic Literacy;

English Language Training;

Employment preparation (e.g. driver’s license and Food Safe certificate); and

Life skills literacy (e.g. Financial literacy, food nutrition).

Programming may be offered in one-to-one tutoring and/or small group classes.

CALP funding is not intended to duplicate or replace existing Adult Basic Education (ABE), English as a Second Language (ESL), and workforce education programs funded by the federal and provincial governments.

What funding categories are available through CALP?

CALP WILL FUND PROGRAM DELIVERY UNDER THE FOLLOWING CATEGORIES: 1. Family Literacy

Funding for family literacy programs includes group sessions or one-on-one tutoring. Family literacy programs develop literacy skills and build family strength and connections within the context of the community. Funding for this category is limited to only the adult portion of the program.

2. Adult Literacy Adult literacy funding includes one-on-one tutoring, group sessions, volunteer tutor training, and other innovative models of delivery (e.g. hybrid model of virtual learning, such as a combination of face-to-face and online delivery).

3. Indigenous Literacy Funding preference for this category is given to programs delivered specifically by Indigenous non-profit organizations or individuals. This could include one-on-one tutoring, group sessions, volunteer tutor training and other innovative models of delivery (e.g. hybrid model of virtual learning, such as a combination of face-to-face and online delivery).


Which organizations are eligible to apply?

THE FOLLOWING ORGANIZATIONS ARE ELIGIBLE AS APPLICANTS FOR CALP FUNDING:

Non-profit societies, training organizations and voluntary sector organizations1

Professional associations

Educational sector organizations

Public post-secondary institutions

Workplace organizations, including sector councils, unions and business associations

Municipalities

First Nations Bands/Governments

Indigenous organizations

For profit applicants are not eligible for CALP funding.

1 Voluntary sector organizations are those which pursue goals to serve their members or the public and have an institutional provision that prevents profits from being distributed to the director or the owners.

What are non-eligible expenditures?

CALP FUNDING CANNOT BE USED FOR THE FOLLOWING EXPENDITURES:

Capital expenditures such as acquisition of land or building (although limited capital expenditure for instructional support may be allowed such as the leasing of computers and other related equipment for the use of learners). Please refer to Section 6 for detailed information.

Depreciation and amortization of capital assets.

Any activities taking place outside of the program scope or time frame, including professional development or fundraising activities.

Debts or financial losses that result from a program.


What are the basic requirements for funding?

THE FOLLOWING ARE REQUIREMENTS FOR FUNDING:

1. Confirmation that the CALP funding applicant is an eligible organization (see page 7).

2. Signed current (6 months or less) Partnership Agreement between a community organization and a public post-secondary institution (e.g. college, university or institute). Samples of partnership agreements are included as Appendix 1, and outline possible roles and responsibilities for each partner. If assistance is required to contact a post-secondary representative for CALP, please contact the Ministry by emailing [email protected]

3. Signed current CALP Partnership Confirmation that both parties have reviewed and support the CALP proposal as submitted.

4. Two current, signed letters of community support for the CALP.

5. Evidence of CALP applicant’s receipt of additional sources of funding, which may include municipal, provincial and federal contributions. Evidence provided must clearly indicate the amounts and time frames related to these funding sources.

6. A description and evidence of CALP funding applicant’s experience using adult literacy assessment tools to measure learners’ progress (e.g. the CALP Community Literacy Benchmarks or other tools).

7. Evidence of CALP funding applicant’s experience delivering adult literacy programs in the recent past.

Detailed scoring criteria and reporting requirements are identified in Part 2 of the Applicant’s Guide, and in each corresponding section of the Application Form.

What is the maximum funding available per program?

For the 2019/20 fiscal year, successful proponents may receive funding up to $30,000 per program category per year.

Administration costs are limited to 10 percent of the total program expenditures.

Where a successful CALP funding applicant is a community organization (e.g., First Nations Bands, Non-profit societies) CALP funding is provided through the public post-secondary institution with which the applicant has entered into a partnership agreement. Where a successful CALP funding applicant is a public post-secondary institution, CALP funding is provided directly to the public post-secondary institution.

mailto:Louis.Chen%40gov.bc.ca?subject=


PART 2

CRITERIA AND REPORTING REQUIREMENTS

Photo credit to Career Centre – Parksville


All proposals will be reviewed and evaluated using the criteria below. The CALP Application Form has been designed to reflect these sections. Each section and its components are explained in more detail in subsequent pages. Please carefully review each section prior to completing the CALP application.

Evaluation Criteria Detailed Description Criteria

Weight

1. Program Overview

Describe the proposed CALP and how it will benefit learners and the community. (10)

Outline three objectives and three measurable outcomes. (3)

Outline expected participation levels. (2)

/15%

2. Needs Assessment

Describe the community (e.g. geography, population, rural/urban centre). (5)

Describe the adult learners (literacy/numeracy needs, age, gender, socioeconomic background) who will access and benefit from the proposed adult literacy programs and services. (8)

Identify existing adult literacy providers and describe how funding this CALP project will fill any gaps and not create duplication. (7)

/20%

3. Organizational Capacity

Outline capacity to deliver proposed CALP (e.g., resources, accessible location and financial contribution from other sources). (6)

Describe experience in providing volunteer training and delivering community adult literacy programs to families, adults and Indigenous learners on a one-to-one basis and/or in small groups to meet proposed CALP objectives. (8)

In good financial standing - submit a consolidated statement of financial position. (2)

Submit two community support letters. (4)

/20%

4. Implementation Plan

Describe how the organization will implement and monitor the proposed CALP, include major activities, responsibilities, timeline and resources. (10)

Describe how the organization collects, maintains, stores, protects and shares/ discloses learner data to meet reporting and privacy protection legislative requirements. (5)

/15%

5. Assessment and Monitoring

Identify monitoring/evaluation activities and assessment tools that will be used to assess learner progress. (5)

Provide evidence of organization’s recent experience with assessment tools (e.g. provide sample pre and post-test assessment forms). CALP benchmarks and/or other assessment tools used to measure learners’ progress). (5)

Describe outcomes that will be assessed to determine learner progress (e.g. literacy and skill levels). (5)

/15%

6. Budget Plan

Outline reasonable and realistic budget for proposed activities within guidelines. (5)

Provide evidence of external financial and in-kind support to ensure viability of the CALP (e.g. contribution and/or grant letter from other funders. (8)

Identify recipient(s) of the administrative fee. (2)

/15%

TOTAL /100%

2019/20 CALP APPLICATION EVALUATION CRITERIA


Section 1: Program Overview (15%)

OVERVIEW OF THE PROPOSED PROGRAM

Please describe the proposed CALP by including the following specifics:

Specific programs, services, and/or activities the CALP will be able to provide day-to-day.

Explain how this program will benefit learners and the community.

Identify and describe at least three objectives and measurable outcomes of the program. Objectives are intended results of the CALP activities. Outcomes are achieved results or consequences of the CALP activities. Please provide relevant data to support this section (e.g., number of learnerstransitioned to higher level education and training). Objectives should clearly:

1. Demonstrate a learner-focused approach;

2. Be realistic and achievable, given organizational constraints, timeframes, and resources available; and

3. Relate to identified literacy needs in the community.

EXPECTED PARTICIPATION LEVELS FOR 2019/20

Please provide program data on the expected number of learners and contact hours as well as number of paid staff and volunteer tutors.

Section 2: Needs Assessment (20%)

REGIONAL AND DEMOGRAPHIC NEED

Describe the community, including access to education services, population, main industry, and explain why the community requires literacy funding.

Describe the literacy needs of the learners who will access and benefit from the proposed adult literacy programs and services (include age, gender, socio-economic background).

LITERACY PROGRAM ADDRESSES “GAP”

Demonstrate how the proposed program will address the identified ‘gap’. Identify existing adult literacy providers and describe how funding this CALP project will not duplicate existing resources.


Section 3: Organizational Capacity (20%)

CAPACITY TO IMPLEMENT THE PROGRAM

Explain how your organization can successfully implement the literacy model chosen for the program. Outline the expertise and resources your organization possess or are available through partnerships, that will be utilized to deliver the program (e.g., pedagogical expertise, financial and in-kind contributions).

EXPERIENCE/PAST PERFORMANCE

Explain how your organization’s past performance and/or experience add to its ability to provide volunteer training and deliver an adult literacy program in the community. You may wish to include: the outcomes and performance measurement of past literacy projects/programs, volunteer training activities, experience in delivering one-to-one tutoring and small group instruction to adults.

FINANCIAL STANDING

It is expected that an organization applying for the CALP funding is in good financial standing. Please attach a copy of your most recent consolidated statement of financial position signed by a board director or chartered professional accountant (Please do not submit a full auditor’s financial report).

COMMUNITY SUPPORT (TWO LETTERS)

All CALP funding proponents are required to submit two current, signed letters of community support for the proposed CALP. Community support letters should be written by different key stakeholders in the community who are important in ensuring the CALP is a success. It shows that they support and consider the project to be important for the community. These support letters may be written by leaders of community groups and agencies, schools and sporting organizations, Indigenous organizations, police and municipal councils.

The support letter should include the following information:

The name, position and organization of the person writing the letter,

The name of the proposed CALP,

Why the proposed CALP is important for the community,


Activities may include but are not limited to:

volunteer recruitment and screening activities

volunteer instruction and training

learner assessments (intake and exit)

tutor and learner matching

the location where tutoring and other activities will take place

one-to-one and/or small group classes

programming planning and reporting

Note: Program duration may be longer than a year. For monitoring purposes, please outline the start and end dates of the proposed CALP.

Section 4: Implementation Plan (20%)

PROGRAM IMPLEMENTATION (ACTION PLAN) AND PERFORMANCE MEASUREMENT

This section asks applicants to show a detailed action plan of how they will implement and monitor the progress of the proposed program. Include activities, responsibilities, timelines and resources.

SAMPLE ACTION PLAN

Activities What activities are necessary to achieve program objectives?

Responsibilities Who is responsible for the program activities (include job title, name of partner, etc.)?

Timeline How many weeks or months will each activity last?

Resources What human, material and financial resources are needed to implement program activities?

What assistance or involvement will be provided by the person or organization writing the letter (e.g. make referrals, provide volunteers, free promotion or some office space or free photocopying), and

Why they believe your organization will be able to deliver the proposed project successfully.


Section 5: Learner assessment and Monitoring (15%)

The provincial government is committed to monitoring and reporting on learner progress in publicly-funded literacy programs across the province.

For the proposed CALP, identify and explain the tools that will be used to assess learners’ progress, the process for this and how often assessment will occur, and the organization’s reporting expectations.

Provide evidence of your organization’s recent experience with assessment tools used to measure learners’ progress in an adult literacy program (e.g. sample pre and post-test assessment, CALP benchmarks, and/or other assessment tools).

For the proposed CALP, describe outcomes that will be assessed to determine learner progress (e.g. literacy and skill levels).

NOTE: CALP funding recipients are expected to use the Community Literacy Benchmarks as much as possible to monitor and assess learners’ progress during the CALP funding year. Also, CALP funding recipients are required to report on learners’ progress at interim and program year-end times.

Detailed information about the Community Literacy Benchmarks is available at: http://decoda.ca/practitioners/community-literacy-benchmarks/

Information and Records Management

PRIVACY PROTECTION

The Ministry expects that CALP funding applicants comply with applicable privacy protection requirements, as per either the British Columbia Personal Information Protection Act (PIPA) or the Freedom of Information and Protection of Privacy Act (FOIPPA), depending on which Act applies to your organization. For more information about PIPA and FOIPPA, please go to: http://www.cio.gov.bc.ca/cio/priv_leg/pipa/index.page

The Ministry expects that PIPA would apply to most CALP funding applicants.

Please describe the actual processes and systems in place to collect, maintain, store, protect, share and disclose client data to meet reporting and privacy protection requirements.

Note: A copy of the CALP organization's privacy policy is not required.

http://decoda.ca/practitioners/community-literacy-benchmarks/

http://www.cio.gov.bc.ca/cio/priv_leg/pipa/index.page


Section 6: Budget (15%)

BUDGET: PLEASE USE THE TEMPLATE

The budget must clearly identify the expenditures that will be covered by CALP, expenditures covered by other sources of funding and the total cost of the program. Identify in-kind contributions and funding associated with ‘Service Delivery’ and ‘Other Activities’. For each item, provide sufficient detail to demonstrate how you arrived at the budgeted figure. For example, rather than grouping a number of salaries together as one budget item, provide a breakdown of salary costs by job title.

IMPORTANT BUDGET CONSIDERATIONS

All costs must clearly relate to program activities.

For expenditure items that will be shared between the proposed program and your organization’s other activities (i.e. rent, utilities, equipment rental), include only the portion of costs directly related to the program in your budget.

EXPENDITURE ITEMS

Expenditures incurred prior to the program start date are not eligible for CALP funding and will not be reimbursed by the Ministry.

The maximum annual Ministry funding available per CALP: $30,000.

Wage & Salaries: Salaries and wages for permanent or temporary professional, clerical, technical and administrative services for time spent directly on the program. Please note that 100 percent of CALP funding cannot be expended on staff wages, salaries and mandatory employment related costs (MERCs) because some funds should be allocated to provide essential non-academic supports for learners (e.g. learning materials, transportation costs and childcare costs for learners to participate in the CALP).

MERCs: Identify the MERCs that the employer is required by law to pay. These costs include employment insurance premiums, Canada Pension Plan contributions, vacation pay and workers’ compensation premiums.

Supplementary Benefits: Identify the supplementary benefit that the employer provides to the program staff. These benefits paid through the program cannot exceed what is provided to other employees of the organization.


CAPITAL EXPENDITURES

A Capital asset is defined as any single item with a purchase value of more than $1,000 that remains functional at the end of the program. For example, an office furniture item purchased for $1,250 that could still be used at the end of the program is considered to be a capital asset. Capital acquisitions over $1,000 are not eligible under CALP. However, learning tools integral to the program, including computer hardware and software, are eligible if explicitly authorized by the Ministry.

Professional Fees: This includes fees paid to an individual/non-profit organization or institution for services or expertise that is not available within the applicant’s organization (e.g. training, program evaluation, student assessment, accounting).

If consultants are to be contracted, identify the services they will provide and their cost, including per diem rates. Individuals receiving a salary from the applicant organization are not eligible to be paid as consultants; the cost of their services must be included under salaries and benefits.

Travel Costs: For each trip, provide the reason for travel, mode of transportation, destination, number of people travelling and estimated rates. Indicate whether travel will be done by program staff, contractors (if the expenses are not included in the “Professional Fees” section) or any other persons, such as workshop or training participants. All travel must be economy rates.

GENERAL PROGRAM COSTS

Materials and Supplies: The items normally found in this section include office supplies (e.g. paper, pens, staples, and transparent tape), information technology and printing supplies, if the printing is done internally, and reference books.

Printing and Communications: This section covers all services required in order to publish, publicize and disseminate documents or materials. Items normally found in this section include printing services, advertising, marketing services, translation, postage, shipping costs, and internet services.

Rental/Equipment Leasing: Includes the portion related to the program of all costs related to the permanent or regular rental of equipment or leasing of space required for the program. This can include telephones, information technology equipment rental and leasing of space (e.g. offices, warehouse and conference rooms).

Utilities: This section can include the portion related to program’s utility services, such as electricity, heat, water supply, telephone service, etc.

Learner Related Expenses: This section includes authorized expenses incurred for learners, such as unsubsidized transportation and childcare. Examples of expenses are nutritional snacks for CALP learners, a portion of a monthly bus pass, car pool fees, and child-care while the adult learner is participating in the CALP.


Program Planning & Assessment: Program planning, assessment of the adult learners’ literacy needs, learner supports and program reporting may be claimed under eligible administrative expenses for the CALP.

Other Costs: This section includes all other costs eligible for reimbursement that are not covered in any other cost category, such as honoraria for Elders, insurance, license fees, professional development and training for volunteers and employed staff.

ADMINISTRATION FEES

Administration costs must not exceed 10 percent of the total budget. A public post-secondary institution or community organization may recover expenses on a cost recovery basis only for administrative services that are specified in the CALP Partnership Agreement. Administrative services may include, but are not limited to: taxes, accounting, payroll, advertising, administrative support, and secretarial services that are provided by the post-secondary institution.

REVENUE (IN CASH)

Please indicate the source of revenue that will be generated by the program and how this revenue will be applied against the Ministry’s contribution. Examples of revenue are funding from other sources (e.g. municipal, provincial or federal government, post-secondary institution, school district, community or non-profit organization, local business or members of the public), fundraising and cost-recovery activity fees.

OTHER SOURCES OF FUNDING (IN-KIND)

Include only in-kind contributions that are specifically for the program. Examples of in-kindcontributions include volunteer tutoring or training, promotional activities, computers and office space provided free of charge. Estimates of in-kind consulting contributions must be based on fair market rates for similar services. In-kind salary contribution must be based on the actual salaries of the individual(s) whose time is being contributed to the program.

Review and approval process

Your application package must be fully complete and submitted on time in order for your proposal to move to the assessment stage. After the initial screening, eligible proposals are presented and reviewed by an internal ministry review panel.

Final recommendations will be made to ministry executives for review, approval and notification to applicants.


PART 3

APPENDIX 1

Photo credit to READ Surrey/White Rock Society


Sample 1: Partnership Agreement where responsibilities and services are shared, administration fee charged

Instructions: Please ensure the partnership agreement reflects the actual post-secondary’s and/or community organization’s roles and responsibilities as described in the 2019/20 CALP application.

2019/20 COMMUNITY ADULT LITERACY PROGRAMPARTNERSHIP AGREEMENT

THIS AGREEMENT made this _________ day of _________________________________, between

_______________________________________________________ (the College/University/Institute) and_________________________________________________________ (the Community Organization)

Respecting a literacy program entitled “___________________________________” (the Program), funded by the Government of British Columbia (the Province).

THE COLLEGE/UNIVERSITY

The College/University/Institute agrees to the following roles and responsibilities regarding the management of this program:

manage the program funds

prepare and submit the interim and final reports

prepare and submit the financial report

provide photocopy and fax services to the program

provide library and technical resources

ensure learner assessment tools and appropriate curriculum are available and utilized

ensure adherence to the accountability framework set forth by the Ministry of Advanced Education, Skills and Training

THE COMMUNITY ORGANIZATION

Community Organization agrees to the following roles and responsibilities regarding the management of this program:

hire program staff

provide office and meeting space

provide secretarial and administrative support

supervise the program

prepare and submit mid-term and final reports

report and monitor learner progress

Page 1 of 2


Page 2 of 2

JOINT COMMITTEE OF COLLEGE/UNIVERSITY/INSTITUTE AND COMMUNITY ORGANIZATION

A joint committee of College/University/Institute and Community Organization representatives agree to the following roles and responsibilities regarding the management of this program:

act as a steering committee for the program

evaluate the program

MATERIAL AND INTELLECTUAL PROPERTY

Matters respecting material and intellectual property

The Province exclusively owns all intellectual property rights, including copyright, in:

Received Material that the Community or College/University/Institute receives from the Province, and

upon the Province’s request, the Community or College/University/Institute must deliver the Province documents satisfactory to the Province that irrevocably waive in the Province’s favour any moral rights which the Community or College/University/ Institute (or employees of the Community or College/University/ Institute) or a Subcontractor (or employees of a Subcontractor) may have in the Produced Material and that confirm the vesting in the Province of the copyright in the Produced Material.

An administration fee of $_______ will be charged to the program by the College/University/ Institute for the following services:

advertising

accounting

program support

______________________________________________Bursar/Vice President (College/University/ Institute)

______________________________________________Dean (College/University)

______________________________________________ Executive Director of Community Organization

Date_____________________________

Date_____________________________

Date_____________________________


Sample 2: Partnership AgreementResponsibilities and services are shared between two or more organizations,

no administration fee charged

Instructions: Please review and ensure the partnership agreement reflects the actual post-secondary’s and/or community organization’s roles and responsibilities as described in the 2019/20 CALP application.

2019/20 COMMUNITY ADULT LITERACY PROGRAMPARTNERSHIP AGREEMENT

THIS AGREEMENT made this _________ day of ___________________________________, between

_________________________________________________________ (the College/University/Institute) and___________________________________________________________ (the Community Organization)

Respecting a literacy program entitled “_____________________________________” (the Program), funded by the Government of British Columbia (the Province).

THE COLLEGE/UNIVERSITY/INSTITUTE

The College/University/Institute agrees to the following roles and responsibilities regarding the management of this program:

manage the program funds

prepare and submit the financial report

provide secretarial and administrative support

provide photocopy and fax services to the program

provide library and technical resources

provide access to the expertise of the college faculty, as needed

ensure learner assessment tools and appropriate curriculum are available and utilized

ensure adherence to the accountability framework set forth by the Ministry of Advanced Education, Skills and Training

THE COMMUNITY ORGANIZATION

The Community Organization agrees to the following roles and responsibilities regarding the management of this program:

provide office and classroom space for the program

advertise for a coordinator for the program

provide access to the resources and expertise of the organization

prepare and submit mid-term and final reports

report and monitor learner progressPage 1 of 2


JOINT COMMITTEE OF THE COLLEGE/UNIVERSITY/INSTITUTE

A joint committee of the College/University/Institute and Community Organization representatives agree to the following roles and responsibilities regarding the management of this program:

act as a steering committee for the program

select a coordinator for the program

supervise the quality and conduct of the program

evaluate the program

prepare and submit the interim and final reports

MATERIAL AND INTELLECTUAL PROPERTY





No administration fee will be charged to the program.

______________________________________________Bursar/Vice President (College/University/Institute)

______________________________________________Dean (College/University/Institute)

______________________________________________ Executive Director of Community Organization

Page 2 of 2

Date_____________________________

Date_____________________________

Date_____________________________


Sample 3: Partnership AgreementCommunity organization has major responsibility for CALP

Instructions: Please review and ensure the partnership agreement reflects the actual post-secondary’s and/or community organization’s roles and responsibilities as described in the 2019/20 CALP application.

2019/20 COMMUNITY ADULT LITERACY PROGRAM PARTNERSHIP AGREEMENT

THIS AGREEMENT made this _________ day of ___________________________________, between

_________________________________________________________ (the College/University/Institute) and___________________________________________________________ (the Community Organization)

Respecting a literacy program entitled “_____________________________________” (the Program), funded by the Government of British Columbia (the Province).

The parties agree as follows:

1. The Program will begin on __________and be completed by__________ (dates in Application).

2. The Community Organization shall carry out all parts of the program, as specified in the Community Organization’s Application Form for the Program and dated ______________________ (the “Application”).

3. The Community Organization shall be responsible for:

a) The quality and day to day supervision of the Program, including the hiring and supervision of personnel to carry out the Program;

b) Keeping financial records of the Program (the “Accounting Records”) in accordance with generally accepted accounting practices and all applicable legislation; this includes maintaining records of all expenses for goods, services, salaries, and taxes;

c) Keeping the accounting for this Program separate from other programs, in a ledger account solely for this Program; and,

d) Submitting all reports as set out in the Application, and following any publication guidelines, to all specified government agencies, with copies to the College/University/ Institute.

e) Adhering to the accountability framework set forth by the Ministry of Advanced Education,

Skills and Training

f) Performing learner assessment and reporting learner progress.

Page 1 of 3


4. The Community Organization shall give the College/University/Institute:

a) Reasonable access to the Accounting Records;

b) A progress report at the mid-point in the Program, determined by date or by completion, whichever is earlier; and,

c) A final report, at the completion of the Program, that is to include:

i. A financial report;

ii. A summative evaluation; and,

iii. All deliverables as set out in the Application.

5. The Community Organization shall indemnify and save harmless the College/University/Institute from and against any and all losses, claims, damages, actions, cost of action, and expenses that the College/University/Institute may incur or suffer by any reason, act or omission of the Community Organization in carrying out, or attempting to carry out this Program.

6. The College/University/Institute shall:

a) accept the Funds once provided by the funding government body;

b) deduct $______ from the Funds as a fee (the “Administrative Fee”) for administrative services including, GST, application processing, photocopying, College/University secretarial service, faxing, courier charges, disbursement of funds and general contract;

c) forward the balance of the Funds to the Community Organization in a timely manner.

7. The authorized representatives of the College/University/Institute for the administration of the Agreement are:

a) _________________________________________________, Bursar/Vice President, College/ University/Institute Services, and/or

b) _________________________________________________, Dean, College/University/ Institute), each of whom has the authority, on behalf of the College/University/Institute, to:

i. make specific requests for services from the Community Organization under the Program;

ii. provide technical liaison between the College/University/Institute and the Community Organization;

iii. accept products and services provided by the Community Organization;

Page 2 of 3


iv. review the Accounting Records and accept or reject any payments not made in accordance with this Agreement, the Program, or the Application;

v. require the Community Organization to correct its Accounting Records where discrepancies appear or payments have been rejected by the College/University/ Institute;

vi. agree to modifications to this Agreement; and,

vii. sign and receive all College/University/Institute correspondence pertaining to this Agreement.

8. MATERIAL AND INTELLECTUAL PROPERTY





9. This Agreement may be signed in counterpart.

IN WITNESS WHEREOF the parties have signed the Agreement as of the date first written above.

_______________________________________________Bursar/Vice President (College/University/Institute)

_______________________________________________Dean (College/University/Institute)

_______________________________________________Executive Director of Community Organization

Page 3 of 3

Date_____________________________

Date_____________________________

Date_____________________________


PART 4

APPENDIX 2PERSONAL INFORMATION PROTECTION ACT

(PIPA) AND INFORMATION & RESOURCES

Photo credit to Cariboo Chilcotin Partners for Literacy Society


INFORMATION, TOOLS AND RESOURCES

If PIPA applies to your organization and you do not have a current privacy policy that complies with PIPA, or have questions about PIPA and privacy protection in general, the following information, tools and resources may be of assistance.

1. Personal Information Protection Act (PIPA) http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_03063_01

2. The Office of the Information and Privacy Commissioner for British Columbia (OIPCBC) The OIPCBC is the central government agency responsible for PIPA. The OIPCBC publishes policies, implementation guidelines and tools that assist the B.C. private sector to comply with its privacy responsibilities. Homepage: https://www.oipc.bc.ca/ PIPA page: http://www.cio.gov.bc.ca/cio/priv_leg/pipa/index.page

3. Privacy & Information Management Training for the General Public The provincial government offers privacy and information management training to the general public and private sector organizations. These sessions explain how and why your organization must: *Understand and support personal information and privacy awareness *Handle personal and confidential information responsibly *Prevent information incidents in the workplace, including privacy breaches Homepage: http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a- business/protect-personal-information/training

4. Implementation and Maintenance of Your Privacy Policy After you’ve developed your organization’s privacy policy, you may need to implement changes to your personal information practices and systems. Involve any business area that collects, uses or discloses personal information.

Practices and systems that may require immediate changes include: *Technology *Communication materials & forms *Service contracts *Training

Homepage: http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a- business/protect-personal-information/maintain-policy

FURTHER QUESTIONS?

If you have any questions about how PIPA might affect you or your organization or if you require implementation support or training, please contact:

The Office of the Information and Privacy Commissioner PO Box 9493, Stn Prov Govt Victoria, BC V8W 9N7 Phone: (250) 356-1851 Email: [email protected] Homepage: www.cio.gov.bc.ca/cio/priv_leg/pipa/index.page and https://www.oipc.bc.ca/for-private-organizations.aspx

http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_03063_01

https://www.oipc.bc.ca/

https://www.oipc.bc.ca/for-private-organizations.aspx

http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information

http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information/training

http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information/training

http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information/maintain-policy

http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information/maintain-policy

mailto:privacy.helpline%40gov.bc.ca?subject=

http://www2.gov.bc.ca/gov/content/employment-business/business/managing-a-business/protect-personal-information

https://www.oipc.bc.ca/for-private-organizations.aspx

Community Adult Literacy Program 2019/20 APPLICANT‘S GUIDE · 2019-02-21 · 2019/20 CALP...

Documents

Transcript of Community Adult Literacy Program 2019/20 APPLICANT‘S GUIDE · 2019-02-21 · 2019/20 CALP...