Communicator THE QUARTERLY - Amazon S3 2016... · 2018-12-13 · Navy CYP Quarterly Communicator 3...
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C ommunicator THE QUARTERLY The Heat is On Continued CDC & IT Equipment Enhancements Page 2 CDC & IT Equipment Enhancements Continued Hot News for Teaching Strategies GOLD Users Page 3 Navy STEAM Camp Program Selections BGCA Military Teen Ambassador Training & Keystone National Conference MCT Tour Directors Child Safety Requirements Update to the YSF Activity Plan & After Action Report 2016 Operation Megaphone Page 4 New CYMS Code for HQ-Led Trainings Inclusion Action Team Orientation Webinar CYMS Reminders Guidance: Third Party Agency Process End of Month Activity Balance Transfer Required Parent Fee Discounts CYMS & Summer Camp Staff Records Standards Page 5 Photo Highlights Page 6 CNIC CYP has established two new central contracts for CYP programs to access and order Navy CYP branded items. While programs are not required to use the stores, this is an option to expedite the ordering process. You can find all your ordering options here: http://www.barkerstores.com/ncyp http://www.ncypstore.com July 2016 A quarterly newsletter created for the Navy Child & Youth Programs, a CNIC quality of life program. 1 Navy CYP Quarterly Communicator TIME FOR SOME NEW NAVY CYP GEAR? What’s New Keeping children safe outdoors requires some special considerations in early childhood programs.Although there is Navy CYP policy guidance related to outdoor safety, here are a few reminders for keeping young children safe outdoors, especially during warmer weather conditions. Extended periods of time spent outdoors can cause significant dehydration relatively quickly. Do not exceed the scheduled out door time – even during walks and buggy rides - so children’s body temperatures have the opportunity to properly regulate. Also, ensure that there are shaded areas and that engaging activities are available to balance high energy physical activities – including additional water/ sensory table activities. Continued on Page 2 THE HEAT IS ON: BE SAFETY-MINDED WHEN CARING FOR CHILDREN IN WARMER WEATHER CONDITIONS CHILD DEVELOPMENT CENTERS & 24/7 PROGRAMS
Transcript of Communicator THE QUARTERLY - Amazon S3 2016... · 2018-12-13 · Navy CYP Quarterly Communicator 3...
CommunicatorTHE QUARTERLY
The Heat is On ContinuedCDC & IT Equipment
EnhancementsPage 2
CDC & IT Equipment Enhancements Continued
Hot News for Teaching Strategies GOLD Users
Page 3Navy STEAM Camp Program
SelectionsBGCA Military Teen
Ambassador Training & Keystone National Conference
MCT Tour Directors Child Safety Requirements
Update to the YSF Activity Plan & After Action Report
2016 Operation MegaphonePage 4
New CYMS Code for HQ-Led Trainings
Inclusion Action Team Orientation Webinar
CYMS Reminders Guidance:Third Party Agency Process
End of Month Activity Balance Transfer
Required Parent Fee DiscountsCYMS & Summer CampStaff Records Standards
Page 5Photo Highlights
Page 6
CNIC CYP has established two new central contracts for CYP programs to access and order Navy CYP branded items. While programs are not required to use the stores, this is an option to expedite the ordering process.
You can find all your ordering options here:
http://www.barkerstores.com/ncyp http://www.ncypstore.com
July 2016
A quarterly newsletter created for the
Navy Child & Youth Programs, a CNIC
quality of life program.
1Navy CYP Quarterly Communicator
TIME FOR SOME NEW NAVY CYP GEAR?
What’s New
Keeping children safe outdoors requires some special considerations in early childhood programs.Although there is Navy CYP policy guidance related to outdoor safety, here are a few reminders for keeping young children safe outdoors, especially during warmer weather conditions.
Extended periods of time spent outdoors can cause significant dehydration relatively
quickly. Do not exceed the scheduled out door time – even during walks and buggy rides - so children’s body temperatures have the opportunity to properly regulate. Also, ensure that there are shaded areas and that engaging activities are available to balance high energy physical activities – including additional water/sensory table activities.
Continued on Page 2
THE HEAT IS ON: BE SAFETY-MINDED WHEN CARING FOR CHILDREN IN WARMER WEATHER CONDITIONS
CHILD DEVELOPMENT CENTERS & 24/7 PROGRAMS
CDC AND 24/7 EQUIPMENT AUTHORIZATIONSCurrently CDCs and 24/7 programs are receiving updated computer equipment that includes the following: Lenovo T440S Laptops, iPAD AIR Tablets, Dell desktop computers, Printers, and Kiosk Stations (when applicable)
AUTHORIZATIONS: • 1 device per CDC classroom =
approximately 2/3 Laptops + 1/3 Tablets• 2 devices per 24/7 Center = 2 Laptops • 1 Laptop per Training and Curriculum
Specialist• 1 printer for every 8 CDC classrooms• 1 printer for each 24/7 Center• Kiosks for storage of laptops and/
or tablets – suitability determined by the number and type of authorized devices
• 2 Dell desktops per CDC preschool classroom for use by children
INTENTDevices are intended to support direct care staff and T&Cs with meeting the technical requirements of The Creative Curriculum and Teaching Strategies GOLD; documenting and maintaining observations, including photographs; developing activity plans; and documenting assessments of children.
SHIPMENT PROCESSRegions/Installations will be contacted by CNIC N94S IT support team 2-4 weeks prior to delivery of equipment/devices for preparation that includes:
• a spreadsheet of authorized equipment per site• verification of the shipping address• confirmation of installation access protocols• coordination of the equipment setup/kiosk installation visit
Once the shipments are received, devices must be secured in a dry, cool, safe area and await further instructions from CNIC HQ IT/contractor.All equipment is property of the Federal government and must be secured at all times to minimize loss. Each device has a unique name and serial number which is used to perform software and security updates and manage the device. An Instruction Guide is located inside the shipment container and copies can be provided for users. Each shipping container will contain a charger for the device and three-year accidental warranty documentation.
MANAGEMENT OF EQUIPMENTStorage - CDC and 24/7 sites must designate a secure location to maintain all devices especially those locations which are not authorized kiosk stations.
Kiosk Stations- Designed to store and charge devices; will be installed in a central, yet secure location in the facility. Once devices are returned to the station, remote monitoring and updating occurs.
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What’s New CHILD DEVELOPMENT CENTERS & 24/7 PROGRAMS
Ensure children receive plenty of opportunities to hydrate before going outside and to rehydrate during and after outdoor activities. Young infants may require additional human milk or formula during their early months. Water is the best source of fluid replenishment for older infants, children, and youth. Offer multiple opportunities to drink small quantities.
REMEMBER: children do not take in as much fluid at once as adults. Also, children who are playing may not voluntarily request water. Encourage water breaks for all ages – even a few sips are important.
Sunscreen, hats, and lightweight coverings may be necessary – even on cloudy days to protect from the impact of the sun’s powerful rays. Young children’s skin can be sensitive to weather conditions. Work with parents to determine their expectations and actively observe individual children to offer supportive recommendations to parents.
Water play can be a fun experience for children that keep their body temperatures cooler. However, it can also increase risk when activities are not well planned. CYP professionals must work together to consistently implement safety practices and minimize potential risks and injuries.
During transport in buggies, ensure children’s arms and legs are inside the buggy before crossing any threshold such as through a doorway or gate. Visually check and proceed slowly to minimize risk of injuries.
This is not a comprehensive list of outdoor safety topics. For more information on hydration and other outdoor safety considerations, please refer to: OPNAV 1700.9E and Caring for Our Children: National Health and Safety Performance Standards, 3rd Edition on the CYP E-Library.
THE HEAT IS ON: BE SAFETY-MINDED WHEN CARING FOR CHILDREN IN WARMER WEATHER CONDITIONS continued
CDC AND 24/7 IT EQUIPMENT ENHANCEMENTS
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MANAGEMENT OF EQUIPMENT cont’dInventory System - Each facility must establish a tracking system to manage accountability for devices that are signed in and out during the day. One designee must be assigned to verify that all devices are accounted for at the end of each day.
Parent Usage - During the CNIC Annual Inspection period, programs are encouraged to make Lenovo laptops and/or IPAD devices readily available for parents to complete the online Parent Surveys. Also as part of the Request for Care Process, programs are encouraged to allow parents to check out a device to complete documentation onsite when parents are visiting and inquiring about enrollment.
CYP Splash Page Content – Devices will be refreshed to the navycyp.org web page, which displays quick links for approved web applications for accessing standardized training, curriculum, and search sites for CYP professionals and child educational programming for classroom desktops.
Approved Use of Child Photos - As part of the TS Gold Assessment process, photos of children and their work samples used to document observations are authorized when using Navy issued devices. NOTE: As part of parent orientation, annual Creative Curriculum training for parents, and during parent conferences, ensure parents are made aware that photographs are part of the observation documentation process; however, the Teaching Strategies GOLD site has been vetted through Navy IT security protocols. Parents are able to decline photography of their child via the Photo Release.
MAINTENANCE OF EQUIPMENTCommercial computer security software is already installed by the CNIC N94S IT support team. Please do not add any additional software components to the devices without written authorization from CNIC CYP HQ.
Equipment that is damaged upon receipt - or at any time - must be reported to the CNIC N94S 24/7 Helpdesk number: 877-788-0755 Option 2, for support. Should the laptop or tablet require replacement, the CNIC N94S IT support team will ship a replacement, with a return label included for the damaged equipment.
Wireless printers have a one year warranty with information provided in the shipping documentation.
For wireless internet support, please call the NNU Helpdesk at 877-788-0755 Option 1 or 888-339-7150. Support is available 24/7.
Please DO NOT request additional equipment components from the CNIC IT/contractor installation team members that come to the sites to set-up the equipment. They have been instructed to refer all equipment requests to CNIC CYP HQ Program Coordinator.
As a reminder, each Navy CYP program type has a different technology enhancement process. Please route all programmatic questions/feedback/requests/suggestions via the chain-of-command to your designated Navy CYP Program Coordinator POC below:
CDC & 24/7: Leslie Carter; [email protected] CDH: Debbie Enright; [email protected] Youth Programs: Brent Edwards; [email protected]
What’s New CHILD DEVELOPMENT CENTERS & 24/7 PROGRAMS
CDC AND 24/7 IT EQUIPMENT ENHANCEMENTS cont’d
HOT NEWS FOR TEACHING STRATEGIES GOLD USERS
The closing date of the current optional Summer Checkpoint season will be adjusted to
AUGUST 26, 2016The original closing date was scheduled for 9/1/16.
The dates for IT2 and Preschool Teaching Strategies GOLD checkpoint seasons for the next year are listed.
Checkpoint Season
Checkpoint Start Date
Checkpoint Due Date
FALL (required) 08/27/2016 12/02/2016WINTER (required) 12/03/2016 03/03/2017SPRING (required) 03/04/2017 06/02/2017SUMMER (optional)
06/03/2017 08/25/2017
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In 2011, Navy Child and Youth Programs (CYP) Headquarters began offering various all expensive paid Science, Technology, Engineering, Arts, and Math (STEAM) camps to Navy teens that completed marketing video applications on behalf of their local Navy Youth Program. CYP Headquarters is pleased to announce that the following Navy Youth Programs have been selected to attend the 2016 Navy STEAM Camp Program.
• Missoula Children’s Theatre Camp: NSB Kings Bay and NSA Bahrain
• Clemson University Camp: CFA Yokosuka and NS Rota
• University of Maryland Camp: NSB Kings Bay and NSA Naples
• Texas A&M University Camp: NAS Whidbey Island and NWS Earle
• University of Maine Camp: NSA Singapore and NB Point Loma
• University of Georgia Camp: NAS Jacksonville and JB Pearl Harbor-Hickam
The highest rated marketing videos can be viewed at the Navy Youth Programs YouTube Channel (links below):
** NSB Kings Bay: https://youtu.be/nJpUO52WQtw ** NSA Singapore: https://youtu.be/xudN-hixjx8 ** NAS Jacksonville: https://youtu.be/_T3KgaAl_N0
2016 NAVY STEAM CAMP PROGRAM SELECTIONS
MCT TOUR DIRECTORS - CHILD SAFETY REQUIREMENTSMCT Tour Directors are NOT required to have an Installation Records Check (IRC) IF the installation adheres to the following child safety requirements:• MCT Tour Directors must be
escorted 100% of the time,• MCT Tour Directors are never
alone with youth (auditions, workshops, rehearsals, performances, etc.) and are kept in LOSS of a CYP professional that has a cleared and adjudicated CNACI.
Lastly, MCT Tour Directors are technically not LOSS personnel because they do not have active IRCs. They are “Escorted Visitors.”
What’s New YOUTH PROGRAMS
A record high, 45 Navy Youth Programs either hosted or attended OMP events this past Month of the Military Child. Congratulations and thanks to all the programs that contributed to another phenomenal worldwide, joint service youth event!
2016 OPERATION MEGAPHONE
UPDATE TO THE YSF ACTIVITY PLAN & AFTER ACTION REPORTBased on field feedback, the standardized CNICCYP 1700/44a Youth Sports Activity Plan & After Action Report has been updated and is available for download from the CYP e-Library at: https://elibrary.cnic-n9portal.net/document-library/?documentlibraryaction=view&id=495.
Congratulations to the 50+ CYP professionals and teens that attended the 2016 BGCA Military Teen Ambassador & Keystone National Conference! The following installations were selected to attend due to their achievement of a Silver, Gold, or Legacy Keystone Club Charter. Congratulations to CFA Sasebo, CFA Yokosuka, JB Pearl Harbor-Hickam, JEB Little Creek/Fort Story, NAS Oceana, NAS Whidbey Island, NB Ventura County, NS Mayport, NS Norfolk, NS Rota, NSA Naples, NSA Singapore, NCBC Gulfport.
BGCA MILITARY TEEN AMBASSADOR TRAINING & KEYSTONE NATIONAL CONFERENCE
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Reminders
Third party/agency payments are defined as any payments made on behalf of a household towards child care fees. If a family qualifies for a State program to help with their tuition fees, a specific process is warranted in CYMS for payments from these agencies, as outlined in the Navy CYMS Agency Third Party Process document.
THIRD PARTY AGENCY PROCESSCYMS & SUMMER CAMPSummer is fast approaching! Camp related CYMS guides have been developed and are accessible through the links below. Programs will need credentials to access these CYMS Guides.
Camp Setup | Camp Enrollment | Camp Pro-Rate Billing
Training
Based on field feedback, a new CYMS training code has been established for the documentation of completed CYP HQ-led trainings. Upon completion of any HQ-led training, Installation-based Training and Curriculum (T&C) Specialists shall update each participant’s individual development plans (IDP) with CYMS code “CNIC-01” and provide a detailed description of the completed training.
NEW CYMS CODE FOR HQ-LED TRAININGS
An orientation webinar for IAT Members is now available. New IAT members should be encouraged to watch the 30 minute webinar as an introduction to what inclusion means in Navy CYPs, the structure and responsibility of the IAT, and how members can help support the mission of inclusion in Navy programs worldwide. The webinar can be found at the following link:http://www.kitonline.org/NavyCYPIATOrientation/story.html
INCLUSION ACTION TEAM ORIENTATION WEBINAR
STAFF RECORDS STANDARDSThe Staff Records Standards (SRS) module, the first of many that will be part of the CYMS Operating Manual, is now available. The SRS module outlines step-by-step directions on how to enter, update, and maintain information specific to CYP Professionals, referred to as ‘employees’ throughout the document. This module provides guidance on entering and maintaining data specific to following areas: background checks; reference checks; verification of educational qualifications; annual staff health screenings and flu shots; staff driving credentials; staff training; and other required personnel administrative information.
This module is to be used by CYP Professionals responsible for the tasks identified above and related to CYP Professional files (Staff and Volunteers) and includes CYP Directors, Assistant Directors, and Training Team Personnel.
STAFF RECORDS STANDARDS RESOURCES:• Staff Training• Standardized Training Codes for CYMS• CYMS Training Files Frequently Asked Questions• CYMS Training Files Webinar PowerPoint
Presentation with Script• Staff Reporting
All child care payments are required prior to services (certain exceptions may apply). All program revenue must be posted the month service is provided. Program revenue is posted in CYMS only if payments are made. Guidance on how to transfer revenue at the end of the month is included in the EOM Activity Balance Transfer Process document. Operations Clerks are required to run this process monthly.
END OF MONTH ACTIVITY BALANCE TRANSFER PROCESS
The discounts listed below are required to be offered to parents and tracked through CYMS using CYMS Training Guide # 28 - Setting Up Auto Pay
Programs shall use the amounts listed in the FY16 Discount Fee Tables when applying the discounts to household accounts using the above guidance. • Vacation Week Discount• Last Week of Summer Camp Discount• 30-Day Notice Withdrawal Discount• Wounded Warrior Discount• Ombudsman Discount• Hardship Discount• Respite Care Discount• Family Engagement Discount
Additional information and requirements are listed in the Parent Fee Operating Standards: YP | CDH | 24/7 | CDC
REQUIRED PARENT FEE DISCOUNTS
CYMS GUIDANCE
PHOTO HIGHLIGHTS
QUESTIONS? CONTACT USCDCLeslie Carter901-874-6693 [email protected]
CDHDeborah [email protected]
SAC/TEEN/YOUTH SPORTSBrent Edwards503-453-9448 [email protected]
OUTREACH/MFLC/E-Library Terri [email protected]
CAREER DEVELOPMENTRikki Leigh901-874-6692 [email protected]
MARKETING & COMMUNICATIONSAshley [email protected]
FACILITIESLorie [email protected]
INSPECTIONSJanie [email protected]
K12 EDUCATIONChuck [email protected]
TRAINING & IMPLEMENTATION Maryann [email protected]
• Navy CYP Come Grow With Us! Gardening Initiative
• Navy CYP Professionals• Navy CYP Youth Sponsorship• Navy Teen Council • Navy Teen Summer Camp
Scholarship Program
@NavyTeenSCSP
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Photo: Naval Station Mayport hosted the Missoula Children’s Theater during Spring Break. It was the 4th time Missoula Children’s Theatre was hosted at NS Mayport.
Photo: @tinkerkeystone#OMP2016 was a blast! Thanks to everyone that came out!
Photo: Navy Mid-South Teen@NSA_Teen770 #OMP2016
