COMMON COURSE MANAGEMENT SYSTEM (CCMS) REPORT TO PIERCE COLLEGE FEBRUARY 2015 JOE PERRET - PIERCE...

JOE PERRET - PIERCE COLLEGE

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COMMON COURSE MANAGEMENT

SYSTEM (CCMS)

REPORT TO PIERCE COLLEGE

FEBRUARY 2015


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A KEY REQUIREMENT OF THE OEI IS TO PROVIDE DISTANCE EDUCATION IN A

UNIFORM, EASILY NAVIGATED, ONLINE ENVIRONMENT WITH A FULL

COMPLEMENT OF SUPPORT AND TOOLS FOR BOTH STUDENTS AND FACULTY.

-- OEI RFA

SEPTEMBER 2014

ONLINE EDUCATION INITIATIVECOMMON COURSE MANAGEMENT SYSTEM (CCMS)


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A LITTLE BACKGROUND INFORMATION

ONLINE EDUCATION

INITIATIVE (OEI) OVERVIEW

SEPTEMBER 2014


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ONE OF THREE IMPORTANT INITIATIVES•Online Education Initiative

•Common Assessment

•Ed Planning

ALL FUNDED BY COMPETITIVE GRANTS

SEPTEMBER 2014


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OEI FUNDING

•Won By Foothill-de Anza CCD/Butte-Glenn CCD

•$16.9 Million – Year 1

•$10 Million - Each Of Next 4 Years

•$57 Million Total

•UC and CSU also got $50M each

SEPTEMBER 2014


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OEI GOALProvide Access to Courses to Complete Degrees and Transfer

•Focus on ADT (Associate Degree for Transfer) courses

•Identification of a Common Course Management System (CCMS)

•Provide Faculty Professional Development

•Provide Student Support Tools - Online Tutoring

SEPTEMBER 2014


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THE PLAYERSVERY FACULTY DRIVEN

SEPTEMBER 2014


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OEI STEERING COMMITTEE• Acts as the governance body for the project

• Has purview over all policy recommendations

• 26 VOTING MEMBERS,

• Nine faculty appointed by the ACADEMIC SENATE,

• DE Coordinators

• Admission and Records

• Chief Information Officers

• Instruction Officers

SEPTEMBER 2014


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CCMS WORKGROUP OF OEI STEERING COMMITTEE

SEPTEMBER 2014

OEI STAFF


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PILOT COLLEGES

•24 Colleges

•8 – Full Launch-CCMS

•8 - Online Tutoring

•8 - Student Readiness Modules

SEPTEMBER 2014


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PILOT COLLEGES

SEPTEMBER 2014

Student Readiness(Spring 2015)

Online Tutoring(Spring 2015)

Full Launch(Summer 2015)

Antelope Valley Barstow Butte

Cabrillo College Of The Canyons Coastline

Hartnell Columbia Foothill

Mira Costa Imperial Valley Shasta

Monterey Peninsula Mt SAC Fresno City

Ohlone Pierce Lake Tahoe

Rio Hondo Saddleback Mt San Jacinto

West Los Ángeles Victor Valley Ventura


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CCMS COMMITTEE

•CCMS Workgroup of OEI Steering

•Additional Faculty and DE Coordinators

•Full Launch Pilot Colleges (Faculty and DE)

•OEI Staff

SEPTEMBER 2014


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CCMS SELECTION PROCESS

FACULTY DRIVEN

SEPTEMBER 2014


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CCMS – ONE OF KEY EARLY PROJECTSOBJECTIVES

• SELECT THE BEST COMMON COURSE MANAGEMENT SYSTEM (CCMS) TO MEET

THE NEEDS OF OUR STUDENTS USING A COLLABORATIVE, FACULTY-DRIVEN

PROCESS.

• THE CCMS IS ENVISIONED TO SERVE THE NEEDS OF ALL STUDENTS; THOSE

STUDENTS ONLINE AND IN FACE-TO-FACE CLASSES

SEPTEMBER 2014


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COMMON COURSE MANAGEMENT SYSTEM•Free or low cost to California Community Colleges

•For online and F2F classes

•Voluntary adoption

•Managed by CCC Tech Center in Butte

•Pilot in Full Launch Colleges

•To be used by all colleges offering courses under OEI

SEPTEMBER 2014


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CCMS TIMELINE

SEPTEMBER 2014

Gather Inputs - completeRFI – sent to 40 vendorsSurvey of facultyStatewide InputLuminary Panel

April – September 2014

RFP October

Evaluation December

Vendor Selection February 2015

Full Launch Pilot College Implementation

June 2015

MULTIPLE SOURCES OF INPUT• FACULTY DESIRABILITY OF FEATURES SURVEYS

• STUDENT SURVEY OF FEATURES

• DE COORDINATORS JUNE RETREAT

• DISTANCE EDUCATION LUMINARIES

• LMS/CMS ADMINISTRATORS

• SYSTEM-WIDE ARCHITECTURE COMMITTEE (SAC)

• RFI – 32 VENDORS

MULTIPLE SOURCES OF INPUT

• STATEWIDE FACULTY INPUT

• IDEASCALE

•70 IDEAS POSTED

•398 COMMENTS

•360 USERS

•3554 VOTES

DISTANCE EDUCATION LUMINARIES

• PHIL HILL, CO-PUBLISHER OF E-LITERATE

• BRAD WHEELER, VICE PRESIDENT FOR IT, INDIANA UNIVERSITY

• KATHY FERNANDES, CSU, ACADEMIC TECHNOLOGY SERVICES

• MICHAEL FELDSTEIN, CO-PUBLISHER OF E-LITERATE

• DAVID WILEY, CO-FOUNDER, LUMEN LEARNING

• CASEY GREEN, FOUNDING DIRECTOR, CAMPUS COMPUTING PROJECT

• RAHIM RAJAN, SENIOR PROGRAM OFFICE, GATES FOUNDATION

• MICHELLE PACANSKY-BROCK, EDUCATOR, AUTHOR, DE TECHNOLOGIST

CCMS RFPEvent Date

CCMS RFP Released: October 27, 2014

CCMS RFP Due: November 26, 2014

Pre-proposal Conference: November 3

Submission of Questions/Posted Response:

November 12

RFP MINIMUM QUALIFICATIONS

• 100 ACTIVE INSTALLATIONS IN HIGHER EDUCATION INSTITUTIONS

IN THE U.S.

• TWO OR MORE YEARS HOSTING CMS/LMS APPLICATIONS FOR

MORE THAN 100,000 ACTIVE CONNECTIONS

• SCALE IN A MULTI-TENANT OR MULTI-INSTANCE CMS/LMS

ENVIRONMENT

• TWO OR MORE YEARS MEETING ACCESSIBILITY/508 STANDARDS

• TWO OR MORE YEARS USING LTI INTEROPERABILITY STANDARDS

• ABILITY TO CONNECT TO THE CENIC NETWORK

ESSENTIAL RFP ELEMENTS• PARTNERSHIP WITH OEI

• Proposed course migration process

• Integration experience with student information systems

• Data-mining access for reporting by CCC

• Mobile access

• Community building features

• Accessibility requirements

CCMS RFP RESPONSES

•FIVE PROPOSALS RECEIVED

•FOUR PROPOSALS MET MINIMUM

QUALIFICATIONS

•AND MOVE TO ROUND 2 SCORING

RFP REVIEW55 RFP SCORERS

•CCMS COMMITTEE

•SYSTEM-WIDE ARCHITECTURE COMMITTEE

•CCC TECHNOLOGY CENTER

•LMS/CMS ADMINISTRATORS

RFP REVIEW•Three proposals met the Responsive and

Responsible threshold

•Were invited to round 3: Vendor Demonstrations

and Interviews

• Instructure (Canvas)

• Blackboard, inc.

• Remote-learner (Moodle)

PREPARING FOR DEMOSSANDBOX INVESTIGATIONS

40 CCMS Committee each given sandbox

courses

•One as student

•One as instructor


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PREPARING FOR DEMOSREFERENCE CHECKS

• SITE VISITS AT 6 California Community Colleges

• Sierra College, Pasadena City College (Canvas)

• Southwestern College, Modesto JC (Blackboard)

• Monterey Peninsula College, LA Trade Tech (Moodle)

• Video conferencing with 3 State College Systems

• Kentucky Community & Technical College System (Blackboard)

• North Dakota Community Colleges (Moodle)

• Washington State Community &Technical Colleges (Canvas)

SEPTEMBER 2014

CCMS VENDOR DEMOS AND INTERVIEWS

8:00AM-5:00PM

February 2: REMOTE-LEARNER (MOODLE)

February 3: BLACKBOARD, INC.

February 4: INSTRUCTURE (CANVAS)

February 5: DELIBERATIONS AND CCMS RECOMMENDATION

CCMS VENDOR DEMOS AND INTERVIEWSRESULTS:

• OVERWHELMING SUPPORT FROM STUDENTS

FOR THE CCMS VENDOR SOLUTION (9 STUDENT

REPRESENTATIVES)

• NEAR UNANIMOUS SUPPORT FROM CCMS

COMMITTEE MEMBERS FOR THE CCMS VENDOR

SOLUTION (38)


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CCMS SELECTED

SEPTEMBER 2014

http://www.canvaslms.com/


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CANVASROBUST, INTUITIVE TOOLS

• “Canvas is well known as a uniform, easy-to-navigate online environment with a full

complement of tools and support for both students and faculty.

• The company will work with OEI to provide a robust solution that can keep pace with

technology advances and the expanding needs of a sophisticated online education

environment.

• It is also envisioned that the tools will be intuitive to use, allowing faculty to spend more

time on professional development for pedagogy than on learning the technology of the

course management system.”

SEPTEMBER 2014

NEXT STEPS• INTENT TO AWARD

• CONTRACT NEGOTIATIONS

• BOARD APPROVAL

• CONTRACT SIGNED

• PROJECT PLANNING AND COMMUNICATION PROTOCOL WITH

VENDOR

• PILOT COLLEGE IMPLEMENTATION PLANNING

• PROFESSIONAL DEVELOPMENT PLANNING


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MORE INFORMATION

• OEI Web site: http://ccconlineed.org

SEPTEMBER 2014

COMMON COURSE MANAGEMENT SYSTEM (CCMS) REPORT TO PIERCE COLLEGE FEBRUARY 2015 JOE PERRET - PIERCE...

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