COMMON COUNCIL MEETING AGENDA - City of Waupaca, WI · 2017-04-28 · CITY OF WAUPACA MISSION...

CITY OF WAUPACA MISSION STATEMENT: “The city of Waupaca’s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community.”

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE

4. ROLL CALL

5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation.

A. PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL:

1. All-Net Consulting: Invoice No.7390, WOL.Net April 2017 billing – $2,274.52

B. MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Waupaca Area Convention & Visitor Bureau 1st Quarter Room Tax Report

C. APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS

D. INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none

E. MEETING MINUTES: 1. COUNCIL PROCEEDINGS

COMMON COUNCIL MEETING AGENDA

CITY OF WAUPACA

REGULAR MEETING

TUESDAY MAY 2, 2017

COUNCIL CHAMBERS, CITY HALL

6:00 P.M.

2

Minutes of an Annual Organizational Meeting and a Regular Meeting on April 18, 2017

6. REGULAR AGENDA

7. NON-AGENDA ITEMS AND ANNOUNCEMENTS

A) ANNOUNCEMENTS AND CORRESPONDENCE: 1. Annual Review of the Code of Ethics – Mayor Brian Smith

B) PUBLIC INPUT

8. UNFINISHED BUSINESS: a. Mayor’s Appointments to the following Boards, Committees and Commissions:

Library Board: Sean McGibbon, Youth Representative Laura Saunders, Youth Representative Kylie Hiddemen, Alternate Youth Representative Kyle Pulvermacher, Alternate Youth Representative

Parks and Recreation Board: Marisela Garcia, Alternate Youth Representative Sawyer Sopa, Alternate Youth Representative

Airport Board: Anya Harrington, Alternate Youth Representative

Historic Preservation Commission: Brandon Krcmar, Youth Representative Marissa Hollingshed, Alternate Youth Representative

Emergency Planning Committee: Allison Waite, Alternate Youth Representative Leilani Gunter, Alternate Youth Representative

9. NEW BUSINESS:

a. Request by Waupaca Community Arts Board for use of the Historic Bandstand and City Hall Grounds and to close off certain City Streets: Fulton Street from Main to Jefferson; Union Street from Main to Jefferson; the Library Parking Lot and Jefferson Street behind the Library on Friday August 18, 2017 and Saturday August 19, 2017 for the 11th Annual Arts on the Square Event – Anita Olson, Waupaca Community Arts Board

b. Waupaca Community Arts Board Temporary Class “B”/”Class B” License Requests for upcoming Events:

Summer Nights Concerts – June 21, 2017, July 19, 2017, August 2, 2017 and August 16, 2017

Phantom Art Gallery – June 16, 2017 and August 18 & 19, 2017 Arts on the Square – August 18 & 19, 2017

c. Goose Control – Aaron Jenson, Parks and Recreation Director d. Main Street Maintenance Repairs, Main Street; Union Street to Fulton Street – Justin Berrens,

Public Works Director e. Cathodic Protection Project – Sewer Utility Lift Stations – Justin Berrens, Public Works Director f. License Report No. 1362, Operator’s Licenses – Sandy Stiebs, Deputy Clerk

3

10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) – NO ACTION REQUIRED: none

11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR

12. ADJOURNMENT

/s/ Mayor Brian Smith

PLEASE NOTIFY THE CLERK’S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS.

Phone... (715)498-2159 E-Mail [email protected]

Date of Invoice 4/25/2017

Invoice Number 7390

Network Support 38 Hour(s) $1,880.624/30/2017

Remote monitoring 15 Hour(s) $393.904/30/2017

$2,274.52Total Due

Bill To:Bill To:Bill To:Bill To: WaupacaOnline.Net

111 S. MainWaupaca , WI 54981

Attn: Accounts PayableRemit To:Remit To:Remit To:Remit To: All-Net Consulting

2032 Southland LaneNew London, WI 54961-2424

Terms

April 25, 2017 City of Waupaca 111 South Main Street Waupaca, WI 54981 Dear Council Members, Attached please find our 1st Quarter Room Tax Report. Included in the report is the Waupaca Area Convention & Visitor Bureau (WACVB) Financial Report including a breakdown of our events budgets and a report from Mitchell Swenson, VP of Tourism. A part of the new WI State Room Tax reporting system for the City of Waupaca is that the WACVB report any checks that were issued in excess of $1,000. I have included the 2016 list, which was submitted by Kathy Kasza for the City’s 2016 report. This year is a learning year for all of us as the WACVB takes on the responsibility for the distribution of the Room Tax. We have created the Tourism Development Grant Program to provide partnership funding to help non-profit organizations promote tourism in the Waupaca area. I have attached the grant funding application for your review. We are currently in the process of reviewing applications and will have grant decisions made by mid-May. If you have any questions about this report please feel free to contact me. We look forward to a great tourism year in the Waupaca Area. Thank you for your support of the WACVB. Sincerely,

Terri Schulz President Waupaca Area Chamber of Commerce Waupaca Area Convention and Visitor Bureau

221 S. Main Street Waupaca, WI 54981-1522

Phone: 715-258-7343 Toll Free 888-417-4040

Fax 715-258-7868 www.WaupacaAreaChamber.com

www.WaupacaMemories.com

1st QUARTER Room Tax Report ‐ 2017

Waupaca Area Convention & Visitor Bureau ‐ VP of Tourism Report

1. 2017 Waupaca Pond Hockey & Fat Bike Race ‐ Due to warm weather and poor ice conditions,

the Waupaca Pond Hockey Classic was cancelled. We did hold our 2nd Annual Waupaca Fat Bike

Race – on the Waupaca Winter Recreational Trail. We had about 15 participating in the race.

Both events are being planned again for 2018.

2. Silent Sports Guide – This publication has been in the works for about two years. We have had

great input from a number of volunteers helping with providing descriptive content and photos

for this new 72 page guide. All maps were created by Ian Grasshoff, Waupaca County Land

Information Dept. Financial underwriters for the project include: Waupaca Area Chamber of

Commerce and Convention & Visitor Bureau, Waupaca Achieve Fund, Friends of Hartman Creek

State Park, Waupaca County Parks Dept., Multi Media Channels, LLC, Friends of Jorgens Park

Preserve, Iola‐Scandinavia Chamber of Commerce and ‘Bike Iola!’. We have printed 5,000 guides

and have it available online at http://waupacamemories.com/do/sports‐and‐recreation/

3. Canoecopia – March 10‐12, 2017 [Madison] – Canoecopia is the largest Paddling Sports Tradeshow in the World. This was another great event with great exposure for the Waupaca Area. We had dialog with 448 visitors in our booth. Many were from Southern Wisconsin, Illinois and Iowa looking for new destinations for Silent Sports. We distributed 1,560 pieces of literature for the area including 480 Visitor Guides, 560 Silent Sports Guides and 520 various brochures. Thank you to Tim Lencki, Chad Angsten and Terri & Jim Schulz for helping me with staffing the booth! A number of Waupaca area businesses provided gift certificates for lodging, dining and fun activities. We captured several hundred names/email addresses that we can utilize to email tourism information to. Three winners were drawn from this sign up and will be able to spend time in Waupaca.

4. Wisconsin Governor’s Conference on Tourism [WIGCOT] – March 12‐14, 2017 [Milwaukee] Attended the Wisconsin Association of Convention & Visitors Bureaus [WACVB] Meeting. Topics included: International Marketing and providing Interpreter Services; Tax Base Values of Big Box Stores; Increase State Tourism Funding proposal; School Start Date discussion; Maintain Room Tax Law. Attended the Governor’s Council on Tourism Meeting. Tourism Secretary Stephanie Klett welcomed everyone including WIGCOT first‐timers. JEM Grants were presented. Chair Paul Upchurch the President and CEO of Visit Milwaukee welcomed the group to Milwaukee. All council members present introduced themselves and give a brief description of their role in Wisconsin tourism and with the council. WIGCOT – The theme was “Sense of Place” – Deputy Secretary Sarah Klavas welcomed the group Monday morning. Lt. Governor Rebecca Kleefisch gave a brief talk and shared for every $1.00 invested in Wisconsin Tourism meant $8 in return to the state in the form of incremental tax revenues. Discover Wisconsin host Mariah Haberman talked about the 30th Anniversary of D‐W Television show and presented a video encompassing the history of the nation’s longest running tourism television program. Secretary Klett shared a video outlining many of the awards to the various communities, events, and properties in Wisconsin over the last year. Locally, Glacier Wood Golf Club, Iola was recognized by GolfAdvisor.com as one of the top 25 courses under $50 in the United States. Governor Walker talked about the many activities his family has partaken in throughout Wisconsin. Everything from attending Bucks or Packer games to camping, staying in a cottage in northern Wisconsin, to attending one of the many events and the fishing opener and deer hunting season. Secretary Klett shared the new commercials and marketing program for 2017. The

morning continued with Keynote speaker Andrew McCarthy. He has appeared in dozens of films including iconic movies as Pretty in Pink and St. Elmos Fire. He is an editor‐at‐large for National Geographic Traveler. The morning continued with a second keynote address from Erica Wheeler who shared her many journeys across the American landscape through song, story, reflection and humor. I attended the break‐out sessions “When Nature Calls” and “Social Media Advertising 101”. Tuesday – Keynote Speaker – Dr. Jennifer Golbeck’s topic was Big Social Data. Part creepy and part surprise, this presentation looks at how scientists and companies are leveraging big social data to develop new insights into customers and what they want. Dr. Golbeck discussed the tracks the rise of social networks and data analytics, how new computational techniques are revealing hidden traits of millions of people online, and how this impacts the future of business. Key Findings – Wisconsin Tourism Research In 2015, Wisconsin had 105 million person trips, an increase of 2.9% over 2014. 38% were overnight trips and

62% were day trips. The overnight trips generated $6 billion in spending, an increase of 2.4% over 2014. When asked about the main purpose of their overnight trip, 45% responded that they were visiting friends and

relatives, while 43% said they were on marketable trips. Marketable trips are defined as those trip types that can be influenced by marketing efforts. The most prevalent marketable trip types were trips to enjoy outdoor activities and trips to attend special events.

The average number of nights spent in Wisconsin on an overnight trip was 2.5 nights and the average travel party size was 3.5 persons.

Wisconsin’s Product Strengths vs. Image A place I would feel welcome Interesting festivals/fairs/events Affordable to get to Great for exploring nature Children would especially enjoy this place Truly beautiful scenery Beautiful fall colors Excellent fishing Not too far away to consider for a vacation Excellent vacation value for the money Good place to relax

Wisconsin’s Tourism Product – Sports and Recreation Excellent state park facilities Great for exploring nature Great for professional/college sports Excellent fishing

Top 10 Hot Buttons A fun place for a vacation Lots of things to see and do An exciting place Unique vacation experience Vacation there is a real adventure Interesting cities Children would especially enjoy Goof for an adult vacation Popular with vacationers Truly beautiful scenery

5. Waupaca Downtown on Main – Meetings are ongoing. We have had discussion of combining

multiple events into one single larger event. Waupaca Downtown on Main is collaboratively

sponsored by Waupaca Area Chamber of Commerce, City of Waupaca and the Waupaca, King

and In Between retailers group.

6. Waupaca Strawberry Fest Planning – Our committee has met and there is ongoing planning with

entertainment, vendors, restaurants, activities (Strawberry Sally & Sam Contest, Strawberry

Shortcake eating contest, etc.).

7. Waupaca 4th of July Celebration parade and July Fireworks planning is in progress.

8. Chain O’ Lakes Blues Fest – We have begun the planning process and are procuring

entertainment for our 6th event scheduled October 6 & 7 at the Indian Crossing Casino.

9. A marketing plan is in the works with FOX‐11 television to promote Waupaca’s tourism as a

destination along with promoting the Chamber events to keep a consistent “Waupaca” message

on FOX‐11 from May until October.

10. Tourism Brochure Racks and Kiosks have been restocked 1‐2 times per month. Approaching the

spring season, visitor guides and other brochures are picked up more often and will be restocked

more frequently.

11. 2017 Visitor’s Guides ‐ 35,000 copies were printed this year and are continually being

distributed. Guides have been shipped to various Visitor Bureaus and Chambers. Arrangements

were made with 5‐Star Marketing to pick up 5,000 copies for distribution in Wausau, Stevens

Point, Fox Valley and central Wisconsin to Milwaukee information racks. Also, arrangements

were made with Ad‐Lit Distribution to pick up 5,000 copies for distribution in rest areas along the

I90‐I94 corridor. The guide is also available on our website at www.WaupacaMemories.com.

12. Social Media continues to grow! Facebook – ‘I Love Waupaca’

2017 QTR 1 – Net New Likes 68

2017 QTR 1 – Total Reached 62,297

Lifetime Page Likes 4,017 up 444 from 1 year ago

13. Website – WaupacaMemories.com 17,567 page views in QTR 1 up from 14,092 the previous

year. WaupacaAreaChamber.com had 10,538 views in QTR 1. The Chamber’s websites

www.WaupacaMemories.com and www.WaupacaAreaChamber.com continue to be updated

on a weekly basis with information about the area by Lynn and Mitch. This includes an events

calendar which includes area things to see and do. Each has a detailed listing of the event.

14. Tourism advertisement placements have been made in Silent Sports Magazine – print and

online, Our Wisconsin Magazine, Fun in Wisconsin, Wisconsin Cycling Magazine, Blues Fest

Guide, Bike Wisconsin Trails Magazine, Wisconsin Bike Federation, Central Wisconsin Travel Host

Magazine, Adventure Outdoors and USA Today’s ‘Go Escape’ – Summer Edition.

15. Attended meetings with the Waupaca King and In Between retailer group.

16. Waupaca Area CVB Meetings are ongoing. We have been working on annual tourism budgets

and a new Tourism Development Grant Program application packet. Application packets were

mailed to Waupaca area non‐profits on February 28 with a return due date of March 31.

17. Tourism Council Meetings are ongoing. A number of topics are discussed in continuing to

promote Waupaca as a destination.

18. The Chamber is responsible for the Department of Tourism’s extranet entries for the Waupaca

area. The 140 entries include tourist related events, all of our lodging facilities, restaurants, and

local attractions. These are updated on a daily basis, as needed.

19. The Chamber continues to maintain an attractive Visitor’s Center open year round with over 350

brochures and business cards on display. The brochures which are displayed include information

on area businesses, things to see and do, maps, and general information on the area. We provide

visitors easy access to parking and restrooms.

20. We continue to offer ‘Waupaca Wisconsin’ items for sale, t‐shirts, sweatshirts, hats and post

cards.

21. We continue to work on the VisitWaupacaCounty website. We update our entries as needed.

Waupaca Area Convention and Visitor Bureau

Financial Report

1st Quarter, 2017

Budget Category 1st QTR 2016 1st QTR Annual Total % compared

to budget

ADMINISTRATION EXPENSESStaff Wages 48,339.00$ 11,357.36$ 10,261.62$ 11,357.36$ 23.50%

Education/Training 1,000.00$ 225.00$ 225.00$ 225.00$ 22.50%

Expenses 750.00$ 476.33$ 104.08$ 476.33$ 63.51%

ADMINISTRATION Subtotal 50,089.00$ 12,058.69$ 10,590.70$ 12,058.69$ 24.07%

OPERATING EXPENSESPromotionAdvertising-Tourism 73,536.00$ 30,764.80$ 29,221.71$ 30,764.80$ 41.84%

Vacation Rental Listing 4,000.00$ 1,346.57$

EventsChain O'Lakes Blues Fest 18,425.00$ 650.00$ 45.51$ 650.00$ 3.53%

July 4th-Hometown Day Celebration 16,500.00$ 727.74$

Pond Hockey Classic 4,550.00$ 305.52$ 3,887.55$ 305.52$ 6.71%

Strawberry Fest 14,750.00$ 25.00$ 525.00$ 25.00$ 0.17%

New Project 2,000.00$ OperatingProfessional Organization Dues 1,500.00$ 1,000.00$ 1,000.00$ 1,000.00$ 66.67%

Miscellaneous - Tourism 250.00$ Rent/Operating 40,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 25.00%

Miscellaneous 10.00$ 10.00$ Staff Support for Events 15,000.00$ 3,750.00$ 3,750.00$ 3,750.00$ 25.00%

Operating Expenses Subtotal 190,511.00$ 46,505.32$ 50,504.08$ 46,505.32$ 24.41%

Tourism Development Grants 55,000.00$

TOTAL EXPENSES 295,600.00$ 58,564.01$ 61,094.78$ 58,564.01$ 19.81%

Prepared by Terri Schulz 4/17/2017 Page 1

Waupaca Area Convention and Visitor Bureau

Financial Report

1st Quarter, 2017

Budget CategoryREVENUESPromotionAdvertising 36,000.00$ 835.00$ 1.70$ 835.00$ 2.32%

Vacation Rental Lisitngs 3,000.00$ 1,650.00$ 3,075.00$ 1,650.00$ 55.00%

Events:Chain O'Lakes Blues Festival 20,750.00$ 1,923.00$ 1,750.00$ 1,923.00$ 9.27%

July 4th-Hometown Day Celebration 16,500.00$ 2,650.00$ 2,000.00$ 2,650.00$ 16.06%

Pond Hockey Classic 4,900.00$ 562.21$ 4,017.49$ 562.21$ 11.47%

Strawberry Fest 27,350.00$ 14,025.00$ 13,575.00$ 14,025.00$ 51.28%

New Project 2,000.00$ OperatingTourism Council 100.00$ Room Tax Receipts 185,000.00$ 113,911.33$ 37,296.49$ 113,911.33$ 61.57%

TOTAL REVENUES 295,600.00$ 135,556.54$ 61,715.68$ 135,556.54$ 45.86%

Account BalancesFirst National Checking Account 109,813.76$

Have not been paid out as of 3/31/17

Prepared by Terri Schulz 4/17/2017 Page 2

Waupaca Area Convention Visitor Bureau

2017 Events Budgets

Advertising Budget

Event/Item Expenses 1st Qtr Total Income 1st Qtr Total

Advertising to be determined 73,536.00$ BillboardClose Publications Summer-Fall Ad 1,500.00$ 1,500.00$ David Jacobs Publishing Outdoors magazine 1,250.00$ 1,250.00$ Travel Host 597.00$ 597.00$ Discover WI Media Girlfriends Getaway TV show

Silent Sports 2,616.00$ Our Wisconsin 986.00$ 986.00$ Sport Shows 738.50$ Postage

Visitors Guide Printing 21,815.40$ 460.00$ 460.00$ Visitor Guide Promotion 1,091.20$

Web hosting 170.70$ Merchandise SalesBrochure Rack Program 375.00$ 375.00$

Total 73,536.00$ 30,764.80$ 4,333.00$ -$ 835.00$ 835.00$

Prepared by T. Schulz 4/25/2017


2017 Events Budgets

Hometown Day Budget


Advertising 710.00$ Chicken Dinners 150.00$ 150.00$ Event Coordination Fireworks 15,000.00$ Harley Riders 150.00$ Miscellaneous ASCAP fees 75.00$ Parade Entry Fees 1,000.00$ Parade Prizes 50.00$ Portalets 220.00$ Postage Parade Permit 5.00$ Security 140.00$ Sponsorship 15,350.00$ 2,650.00$ 2,650.00$

Total 16,500.00$ -$ -$ 16,500.00$ 2,650.00$ 2,650.00$



2017 Events Budgets

Strawberry Fest Budget


Advertising 2,500.00$ 25.00$ 25.00$ All Berry Booth 700.00$ 1,000.00$ Arts and Crafts 300.00$ 15,000.00$ 9,775.00$ 9,775.00$ Change 1,000.00$ 1,000.00$ Dumpsters 400.00$ Eating Contest Prizes 575.00$ 400.00$ Electricity 375.00$ Emcee 150.00$ Entertainment 2,000.00$ Entertainment Kids area

Event Coordination Food Vendors 750.00$ 100.00$ 100.00$ Miscellaneous ASCAP Fees 200.00$ Reseller Vendors 1,500.00$ 1,725.00$ 1,725.00$ Portalets 850.00$ Shortcake 2,200.00$ 4,200.00$ Sponsorship 3,500.00$ 2,425.00$ 2,425.00$ Tables & Chairs 2,000.00$ Tent Security 150.00$ Volunteers 1,000.00$ Work Group 350.00$

Total 14,750.00$ 25.00$ 25.00$ 27,350.00$ 14,025.00$ 14,025.00$



2017 Events Budgets

Pond Hockey Budget


Advertising 300.00$ RaffleTent Rental 1,500.00$ Volunteers 100.00$ 16.45$ 16.45$ Signage 200.00$ Miscellaneous Rental equipment/gas 300.00$ Portalets 250.00$ Pond Hockey Registration 3,000.00$ 12.21$ 12.21$ Awards 900.00$ 289.07$ 289.07$ Reserve Deputy 300.00$ Sponsorship 1,200.00$ 550.00$ 550.00$ Food and Beverage Sales 700.00$ 700.00$ Change 300.00$ 300.00$

Total 4,550.00$ 305.52$ 305.52$ 4,900.00$ 562.21$ 562.21$



2017 Events Budgets

Blues Festival Budget


Advertising 5,250.00$ 650.00$ 650.00$ Entertainment 7,600.00$ Entertainment Hospitality 100.00$ Emcee 200.00$ Miscellaneous ASCAP Fee 100.00$ Sponsorship 4,000.00$ 1,900.00$ 1,900.00$ Ticket Sales 13,500.00$ Merchandise Sales 1,500.00$ 1,550.00$ 23.00$ 23.00$ Change 1,000.00$ 1,000.00$ Shuttle Service 950.00$ Signage 200.00$ Survey Gift 50.00$ Stool Rental 675.00$ Taxes 700.00$ 700.00$ ASCAP Fees 100.00$

Total 18,425.00$ 650.00$ 650.00$ 20,750.00$ 1,923.00$ 1,923.00$


3:18 PM 04/19/17 Accrual Basis

Waupaca Area Convention & Visitor Bureau

Expenses by Vendor Detail over $1,000 January through December 2016

To Date Num Memo Account Amount

Ad-Lit Inc 06/10/2016 1004 Summer Travel Guide 600E-03 · General $ 1,000.00 Bananas Entertainment 06/20/2016 1013 Deposit on bands 2016 10E-2 · Bands $ 1,075.00

Bay Lakes Information Systems 02/09/2016 22142 1203480E · Vacation Rental Listing Exp $ 1,250.00




Cash 06/15/2016 1012Quaters $50, Singles $300, Fives $350, Tens $300 50E-16 · Start Up Cash $ 1,000.00

Cash 10/03/2016 1075 200 singles 400 fives, 400 tens 10E-8 · Start Up Cash $ 1,000.00 Charles Justmann 04/05/2016 22202 Billboard rental 600E-03 General $ 1,200.00 Close Publications 01/15/2016 22091 Advertising 600E-03 General $ 1,500.00 Close Publications 02/08/2016 22131 Advertising 600E-03 General $ 1,100.00 Discover Mediaworks Inc. 04/08/2016 22205 Advertising 600E-03 General $ 5,250.00 Jimmy Voegeli 10/03/2016 1067 10E-2 · Bands $ 1,700.00 John Hanitz 10/03/2016 1065 Sound & lights 10E-2 · Bands $ 1,350.00 Nevermore Records 10/03/2016 1071 10E-2 · Bands $ 1,000.00

Reinhart Food Service 06/24/2016 101818 - 30lb strawberries, 2000 bowls and 3000 sporks 50E-14 · Shortcake $ 1,192.07

Schneider Signs 01/21/2016 22104 Billboard 600E-03 Advertising $ 1,318.75 Silent Sports/Multi Media 01/21/2016 22102 600E-03 Advertising $ 1,442.08 Sinclair Broadcast Group 07/22/2016 1033 Inv # 4587463 600E-03 · General $ 2,450.00 Sinclair Broadcast Group 09/02/2016 1057 inv 4647478 600E-03 · General $ 1,225.00 Sinclair Broadcast Group 11/18/2016 1096 4785855 10E-1 · Advertising $ 2,950.00 Special Editions Publishing 09/09/2016 1060 5084196 600E-03 · General $ 2,500.00 Spielbauer Fireworks Co. Inc. 06/24/2016 1016 #16Wa3591 40E-3 · Fireworks $ 14,750.00 Team Outfitters 11/04/2016 1089 t-shirts 10E-3 · Merchandise $ 1,968.00 The Justmann Band 06/15/2016 1008 50E-07 · Entertainment $ 1,100.00 Total The Justmann Band $ 1,100.00 WACVB 1/15/2016 22093 2016 Dues Dues & Subscriptions $ 1,000.00 Waupaca Area Chamber of Commerce, Inc. 10/27/2016 1087 3rd Qtr 6008 · Payroll $ 10,190.39 Waupaca Area Chamber of Commerce, Inc. 10/27/2016 1087 3rd Qtr

6005 · Staff Support for Events $ 3,750.00

Waupaca Area Chamber of Commerce, Inc. 10/27/2016 1087 3rd Qtr 6004 · Rent/Operating Fees $ 10,000.00

Page 1 of 2

3:18 PM 04/19/17 Accrual Basis

Waupaca Area Convention & Visitor Bureau

Expenses by Vendor Detail over $1,000 January through December 2016

To Date Num Memo Account Amount Waupaca Area Chamber of Commerce, Inc. 12/28/2016 1101 2nd Qtr 6004 · Rent/Operating Fees $ 10,000.00 Waupaca Area Chamber of Commerce, Inc. 12/28/2016 1101 2nd Qtr 6008 · Payroll $ 10,214.24 Waupaca Area Chamber of Commerce, Inc. 12/28/2016 1101 2nd Qtr


Waupaca Area Chamber of Commerce, Inc. 12/30/2016 1103 1st QTR 6008 ·Payroll $ 10,261.62 Waupaca Area Chamber of Commerce, Inc. 12/30/2016 1103 1st QTR 6004 · Rent/Operating Fees $ 10,000.00 Waupaca Area Chamber of Commerce, Inc. 12/30/2016 1103 1st QTR


Waupaca Area Chamber of Commerce, Inc. 12/30/2016 1103

6003 · Professional Organization Fees $ 1,000.00

Waupaca Buyers Guide 2/0916 22140 Visitor guide printing 600E - Advertising $ 21,815.41 Waupaca Equipmental Rental 01/28/2016 22112 Tent rental 2500 Pond Hockey event $ 1,266.00 Waupaca Equipmental Rental 06/15/2016 1009 2- tents, 31 tables, 200 chairs - 50E-11 · Rentals $ 1,627.93

Page 2 of 2

Revised February 28, 2017

Waupaca Area Convention and Visitor Bureau Tourism Development Grant Program

APPLICATION Date:

Name of Applicant Organization:

Address:

City: State: Zip:

Telephone:

Email:

Federal Identification Number:

Purpose of Organization:

Event/Project Title:

Grant Amount Requested:

Person in charge of Event:

Address:

City: State: Zip:

Telephone: Cell Phone:

Email:

Event Dates: Event Times:

Total Cost of Event/Project:

Make sure to sign last page of application.


Please check type of Event/Project:

One time / One-of-a-Kind Event/Project So unique that the likelihood of it being repeated is minimal, must still be able to bring in a

sufficient amount of tourism.

New/Recurring Event A New Event is an event that has not previously been held in the Waupaca area. It is an event

the applicant intends to repeat regularly.

Existing Event Advertising campaign within a new geographic market directed at a new demographic audience.

New markets, media and audiences should be chosen based on their potential to increase event attendance.

Capital Improvement/Building Project/Tourism Infrastructure In addition to the base application, you will also need to complete the Capital Improvement

Projects section.

1. Give a detailed description of the Event/Project, including answers to the following questions:

What is the event/project purpose?

Provide a description of the event/project.

What will a visitor experience when there? How long will a visitor spend there?

What makes it special?

Is it unique in Wisconsin or the Waupaca area?

2. Describe in detail how the project will be marketed to the visiting public, including answers to the

following questions:

Who is your target audience?

How large do you anticipate your marketing budget to be? Describe in detail how the project will be marketed to the visiting public.

What kinds of sales, advertising and promotions will you do?

Who will provide you with the marketing expertise you need?

What plans do you have for cross promotion with other attractions?


3. Estimate how many people will be attracted into the Waupaca area with this event/project.

4. What impact will the event/project have on the tourism economy?

How many overnight stays will it generate in the first year?

How many overnights in years 2 & 3? What growth do you anticipate?

How did you arrive at that estimate?

Estimate and describe the economic impact the event/project will have on other local businesses.

5. Are there other community organizations, groups or attractions with which you will collaborate

with? If yes, will they be raising funds during this project?

6. Provide a detailed budget for your event or project including anticipated expenditures, sources of revenue other than grant funds.

7. How will you raise other funds to complete your event/project?

8. How will funds obtained through the Waupaca Area Convention and Visitor Bureau Tourism Grant Program be used?

9. How will you recognize the support of the Waupaca Area Convention and Visitor Bureau?

Please provide any additional information you would like to share for consideration of your request. (This applies to both Event and Capital Improvement type requests.)

Signature and Title of Organization Officer:


Budget Outline Contributions Received: Anticipated Income: Expenses: Promotional Operational Total Revenue: Total Expenses: Net Income (Loss)


Capital Improvement Projects

1. Give a detailed description of the project.

What will it look like?

What will a visitor experience when there? How long will a visitor spend there?

When will it be open?

Is it new to the Waupaca Area or an expansion of an existing attraction?

What makes it special?

Is it unique in Wisconsin?

2. Has there been a feasibility study or market study for this project? If so, please share what you

learned. If not, what has been done to determine whether success is likely?

3. Describe in detail how the project will be marketed to the visiting public.

Who is your target audience?

How large do you anticipate your marketing budget to be?

What kind of sales, advertising and promotions will you do?

Who will provide you with the marketing expertise you need?

What plans do you have for cross promotion with other attractions?

4. How do you envision your organization working with the Waupaca Area Convention & Visitor Bureau once the project is completed?

5. What other attractions or community organizations will you collaborate with?

6. Describe in detail your operational plans for the organization after this project is complete. Be sure to include information on the following:

How will you be staffed? How experienced is your staff?

Have you developed job descriptions?

How will you insure adequate operational funding? Funding during the start-up period?


7. What is the useful life of the project?

8. Who is the legal owner of project site, if not the applicant? Describe the relationship between the owner and applicant.

9. Will construction of the project require any additional construction of:

Public facilities (e.g. sewage, facilities, road, etc.) and/or Public utilities? Please explain.

10. Is there municipal, county or state support for this project? If so, please describe the kind of support the project is receiving.

11. How much money do you have left to raise for this project? Provide a detailed plan for raising those funds.

Please provide any additional information you would like to share for consideration of your request. (This applies to both Event and Capital Improvement type requests.)

Signature and Title of Organization Officer:

ACCOUNTS PAYABLE CHECKSCHECK NUMBERS AMOUNT

GENERAL CHECKING - CHASE 52167-52171 1,379.05 GENERAL CHECKING-ACH 2017037-2017038 50,660.60 GENERAL CHECKING-PCARD -

52,039.65$

VOUCHERS HELD FOR COUNCIL APPROVALGENERAL FUND 15,071.87 AIRPORT FUND 6,489.74 ADULT RECREATION FUND 645.00 LIBRARY FUND 144.00 CAPITAL IMPROVEMENT FUND 10,450.00 WATER UTILITY FUND 5,333.88 SEWER FUND 19,074.24 ONLINE 2,504.70

59,713.43$

111,753.08$

Respectfully Submitted,

Kathryn Kasza, CPFO/CMTW/WCMCFinance Director-City Treasurer

ACCOUNTS PAYABLE CHECKS/VOUCHERS TO BE APPROVED BY THE CITY COUNCIL

May 2, 2017

CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 1

Check Issue Dates: 4/20/2017 - 4/30/2017 Apr 26, 2017 03:57PM

Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title

Issue Date Payee Number Amount GL Account

52162

04/25/2017 WAUPACA YOUTH BASEBALL 03/31/2017 PR1888 HITTING/PITCHING CAMP PROG. 3,035.00- 100-55212-255-000 YOUTH PROGS: PROG P V

Total 52162: 3,035.00-

52167

04/21/2017 STROMMEN, PETER 04/19/2017 04/03-04/12/17 COMM DEV INTERN 150.00 100-51521-210-000 COMM DEV: PROF SERVI

Total 52167: 150.00

52168

04/28/2017 WAUPACA BASEBALL 03/31/2017 PR1888 YOUTH BASEBALL CAMPS 3,035.00 100-55212-255-000 YOUTH PROGS: PROG P

Total 52168: 3,035.00

52169

04/28/2017 WE ENERGIES 04/20/2017 864280151-0417 AIRPORT TERMINAL 61.31 220-53510-203-000 AIRPORT: HEAT

04/28/2017 WE ENERGIES 04/20/2017 864280151-0417 AIRPORT HANGARS 37.63 220-53510-204-000 AIRPORT: ELECTRICITY

04/28/2017 WE ENERGIES 04/20/2017 864280151-0417 RUNWAY LIGHTS 438.51 220-53510-204-000 AIRPORT: ELECTRICITY

04/28/2017 WE ENERGIES 04/20/2017 864280151-0417 AIRPORT TERMINAL 16.22 220-53510-204-000 AIRPORT: ELECTRICITY

Total 52169: 553.67

52170

04/28/2017 WISCONSIN PUBLIC SERVICE 04/13/2017 1754060249 FIRE DIST-W UNION ST 289.18 100-52311-204-000 FIRE STATION: ELECTRI

04/28/2017 WISCONSIN PUBLIC SERVICE 04/13/2017 1754060249 S MAIN ST PARK SIREN 28.70 100-52611-204-000 EMGY OPS: ELECTRICIT

04/28/2017 WISCONSIN PUBLIC SERVICE 04/13/2017 1754060249 E FULTON ST EMER SIREN 28.80 100-52611-204-000 EMGY OPS: ELECTRICIT

04/28/2017 WISCONSIN PUBLIC SERVICE 04/13/2017 1754060249 250 BAILEY ST EMERG SIREN 28.70 100-52611-204-000 EMGY OPS: ELECTRICIT

Total 52170: 375.38

52171

04/28/2017 WRWA 04/12/2017 2017 WRWA OUTING 300.00 610-93000-202-000 MISC GEN EXP: TRAININ

Total 52171: 300.00

Grand Totals: 1,379.05

Dated: ______________________________________________________

Mayor: ______________________________________________________

Finance Director/

City Treasurer: _____________________________________________________

M = Manual Check, V = Void Check

CITY OF WAUPACA CHECK REGISTER - ACH PAYMENTS INVOICE DETAIL Page: 1

Check Issue Dates: 4/1/2017 - 4/30/2017 Apr 26, 2017 05:09PM

Check Check Invoice Description Invoice Invoice Invoice GL Account Title

Issue Date Number Payee Number Amount GL Account

2017037

04/21/2017 201703 WI DEPT OF REVENUE 2017 ANNUAL TIF CERTIFICATI 150.00 403-51430-210-000 TIF 3: PROFESSIONAL S

04/21/2017 201703 WI DEPT OF REVENUE 2017 ANNUAL TIF CERTIFICATI 150.00 404-51440-210-000 TIF 4: PROFESSIONAL S

04/21/2017 201703 WI DEPT OF REVENUE 2017 ANNUAL TIF CERTIFICATI 150.00 405-51460-210-000 TIF 5 AIRPORT: PROFESS

04/21/2017 201703 WI DEPT OF REVENUE 2017 ANNUAL TIF CERTIFICATI 150.00 406-51470-210-000 TIF 6 FOXFIRE: PROF SE

04/21/2017 201703 WI DEPT OF REVENUE 2017 ANNUAL TIF CERTIFICATI 150.00 407-51477-210-000 TIF 7: PROF SERVICES




Total 2017037: 1,200.00

2017039

04/28/2017 201703 WCA GROUP HEALTH TR MAY2017 HEALTH INS PREMIUM 49,460.60 100-21341-000-000 GRP HLTH INS

Total 2017039: 49,460.60


Dated: ______________________________________________________

Mayor: ______________________________________________________

Finance Director/

City Treasurer: _____________________________________________________

M = Manual Check, V = Void Check

CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 1

Report dates: 5/1/2017-5/31/2017 Apr 26, 2017 05:17PM

Invoice Date Invoice Number Description GL Account and Title Invoice Amount

ACCENT BUSINESS SOLUTIONS

04/19/2017 91763 COPY MACHINE CONTRACT 100-51920-212-000 OTHER GEN GOVT 147.56

Total ACCENT BUSINESS SOLUTIONS: 147.56

BADGER LABORATORIES & ENGINEERING

04/13/2017 17-1248 LANDFILL SAMPLING 2017 Q1 100-54711-210-000 LANDFILL: PROF S 807.00

Total BADGER LABORATORIES & ENGINEERING: 807.00

BADGER METER, INC.

03/30/2017 80011613 CELLULAR SERVICE 610-66300-207-000 METER EXP: MAIN 21.36

Total BADGER METER, INC.: 21.36

BAUER, CANDACE M

04/21/2017 APRIL2017 VOLLEYBALL REFEREE 252-55217-232-000 ADULT VOLLEYBA 240.00

Total BAUER, CANDACE M: 240.00

COMMERCIAL TESTING LAB, INC

03/31/2017 35820 KJELDAHL-NITROGEN 620-82120-210-000 PROC CNTL: PRO 102.00

Total COMMERCIAL TESTING LAB, INC: 102.00

CRAMER EXTERMINATING

03/31/2017 491 PEST CONTROL SERVICES 100-51711-208-000 CH/LIB: MAINT OF 36.00

Total CRAMER EXTERMINATING: 36.00

DELTA DENTAL OF WISCONSIN

05/01/2017 1021676 DENTAL INS 100-21350-000-000 DENTAL INSURAN 1,827.24

Total DELTA DENTAL OF WISCONSIN: 1,827.24

DIVERSIFIED BENEFIT SERVICES

04/18/2017 240572 FSA ADMIN FEES 100-51551-235-000 FINANCE: FEES 126.00

Total DIVERSIFIED BENEFIT SERVICES : 126.00

FASTENAL COMPANY

03/24/2017 WIWAP95600 MISC. HARDWARE 620-82110-210-000 OP PLANT: PROF 23.90

03/24/2017 WIWAP95685 MISC. HARDWARE 620-82110-210-000 OP PLANT: PROF 41.02

Total FASTENAL COMPANY: 64.92

FAULKS BROS CONSTRUCTION

04/10/2017 235379 SNOW HAULING 100-54351-211-000 SNOW & ICE: CON 246.00

Total FAULKS BROS CONSTRUCTION: 246.00

HANSEN, GAYLORD

04/10/2017 41117 TOOLBOX/RACK 100-54311-301-000 STREETS: SUPPLI 300.00

Total HANSEN, GAYLORD: 300.00

HANSEN, ROGER

04/06/2017 2017 UNIFORM ALLOWANCE 100-54311-301-000 STREETS: SUPPLI 125.00




Total HANSEN, ROGER: 125.00

HYDROCORP

03/26/2017 0042217-IN CROSS CONNECTION INSPECT. 610-67200-207-000 DIST: MAINT OF E 1,236.00

Total HYDROCORP: 1,236.00

JENNER, THOMAS

04/21/2017 APRIL2017 VOLLEYBALL REF 252-55217-232-000 ADULT VOLLEYBA 75.00

Total JENNER, THOMAS: 75.00

JOHNSON BLOCK AND COMPANY INC.

03/31/2017 438655 2016 AUDIT #2 100-51551-210-000 FINANCE: PROF S 6,025.00

03/31/2017 438655 2016 AUDIT #2 610-92300-210-000 OSIDE SVCS: PRO 3,010.00

03/31/2017 438655 2016 AUDIT #2 620-83210-210-000 OTHER GEN EXP: 3,010.00

Total JOHNSON BLOCK AND COMPANY INC.: 12,045.00

KASZA, KATHY

04/24/2017 042417 MILEAGE REIMB-WGFOA CONF 100-51551-201-000 FINANCE: TRAVEL 160.50

Total KASZA, KATHY: 160.50

KENNEDY, PATRICK

04/21/2017 APRI2017 VOLLEYBALL REF 252-55217-232-000 ADULT VOLLEYBA 150.00

Total KENNEDY, PATRICK: 150.00

LARRY'S FARM TRACTOR SERVICE

03/24/2017 88880 MOWER 400-74111-502-000 C/O MACH & EQUI 10,450.00

Total LARRY'S FARM TRACTOR SERVICE: 10,450.00

LEAVES INSPIRED TREE NURSERY

04/11/2017 180 2017 TREE - BALANCE 100-54431-208-000 TREE & BRUSH: M 1,151.00

Total LEAVES INSPIRED TREE NURSERY: 1,151.00

LIBRARY REFUNDS

04/21/2017 042117 LIBRARY REFUND - BOOK RETURNED 251-55130-250-115 LIBRARY: BOOKS - 14.00

Total LIBRARY REFUNDS: 14.00

LIQUIDATORS PLUS

03/13/2017 357486 ICE 620-82120-301-000 PROC CNTL: SUP 10.00

03/23/2017 358121 WELDING SUPPLIES 100-54111-301-000 MACH & EQUIP: S 87.00

Total LIQUIDATORS PLUS: 97.00

MIDWEST CHEMICAL & EQUIPMENT

03/28/2017 5591 951163 POLYMER 620-82110-307-000 OP PLANT: CHEMI 160.00

Total MIDWEST CHEMICAL & EQUIPMENT: 160.00

MUNICIPAL CODE CORPORATION

04/14/2017 284943 MUNICPAL CODE UPDATES 100-51411-210-000 CLERK: PROF SER 1,454.26




Total MUNICIPAL CODE CORPORATION: 1,454.26

NORTHERN LAKE SERVICE, INC

04/10/2017 312338 2ND QT. HG TESTING 620-82110-210-000 OP PLANT: PROF 263.00

Total NORTHERN LAKE SERVICE, INC: 263.00

PEPSI-COLA

04/12/2017 94501757 WATER/SODA/GATORADE/JUICE 100-55216-253-000 REC BLDG: CONC 439.14

Total PEPSI-COLA : 439.14

PLANE GUYS AVIATION LLC

04/30/2017 MAY2017 AIRPORT MANAGER FEE 220-53510-210-000 AIRPORT: PROF S 6,447.74

Total PLANE GUYS AVIATION LLC: 6,447.74

PRO CLEAN WINDOW SERVICE

04/07/2017 040717 WINDOW CLEANING CITY HALL 100-51711-242-000 CH/LIB: WINDOWS 425.00

04/17/2017 041717 WINDOW CLEANING 220-53510-208-000 AIRPORT: MAINT O 42.00

Total PRO CLEAN WINDOW SERVICE: 467.00

RALPH SCHMAL

04/25/2017 7390 NETWORK MGMT 650-92300-210-000 OUTSIDE SERVIC 2,274.52

04/25/2017 7390 WAGE GARNISHMENT 100-21371-000-000 GARNISHMENTS 796.08-

Total RALPH SCHMAL: 1,478.44

REGISTRATION FEE TRUST

04/15/2017 79113 REPLACEMENT PLATE 225-54551-231-000 TRANS SYS: EQUI 2.00

04/15/2017 81429 REPLACEMENT PLATE 225-54551-231-000 TRANS SYS: EQUI 2.00

Total REGISTRATION FEE TRUST: 4.00

ROSICKY, MARK

04/21/2017 APRIL2017 REF VOLLEYBALL 252-55217-232-000 ADULT VOLLEYBA 120.00

Total ROSICKY, MARK: 120.00

SPIRIT METAL FAB

03/14/2017 16572 METAL POLES 650-93500-610-000 ONLINE: MISCELL 177.75

Total SPIRIT METAL FAB: 177.75

SUPERIOR CHEMICAL CORP

03/14/2017 153318 WEEDKILLER FOR HYDRANTS 610-67700-301-000 HYDRANTS: SUPP 1,001.85

Total SUPERIOR CHEMICAL CORP: 1,001.85

THOMPSON, RANDY

03/09/2017 4421 DOOR REMOTES 100-54121-208-000 GARAGE: MAINT O 1,385.00

Total THOMPSON, RANDY: 1,385.00

TORBORGS WAUPACA LUMBER

04/17/2017 40473933 REPLACEMENT WINDOWS FOR 8000 BLDG. 620-82410-208-000 BLDG & GRND: MA 959.12




Total TORBORGS WAUPACA LUMBER: 959.12

VAN ZEELAND ENGRAVING

04/21/2017 042117 NAME PLATE 100-51111-219-000 COUNCIL: EXPENS 15.00

Total VAN ZEELAND ENGRAVING: 15.00

VONBRIESEN & ROPER, S.C.

04/06/2017 231786 SPECIAL ASSESMENT-LEGAL REVIEW 100-51611-210-000 CITY ATTORNEY: P 220.00

Total VONBRIESEN & ROPER, S.C.: 220.00

W J DORAN CO., INC

04/01/2017 040117-STREE MISC. HARDWARE 100-54111-270-000 MACH & EQUIP: M 83.22

04/12/2017 546898 SPRAYER PARTS 100-55216-301-000 REC BLDG: SUPPL 11.95

Total W J DORAN CO., INC: 95.17

WATER UTILITY REFUNDS

04/20/2017 9007601 CREDIT BALANCE REFUND 001-10009-000-000 UTILITY CASH CLE 64.67

Total WATER UTILITY REFUNDS: 64.67

WAUPACA MACHINE & REPAIR I

04/04/2017 26815 CENTER BORE BUSHINGS 620-82110-210-000 OP PLANT: PROF 520.00

Total WAUPACA MACHINE & REPAIR I: 520.00

WAUPACA ROTARY CLUB

04/01/2017 930 QUARTERLY DUES - BURINGTON 251-55115-217-000 LIBRARY: MEMBE 130.00

Total WAUPACA ROTARY CLUB: 130.00

WIETERS, KATELYN

04/21/2017 APRIL2017 VOLLEYBALL REF 252-55217-232-000 ADULT VOLLEYBA 60.00

Total WIETERS, KATELYN: 60.00

WIS DEPT OF REVENUE

04/25/2017 7390 CASE NO 13-CV-38 SCHMAL 100-21371-000-000 GARNISHMENTS 796.08

Total WIS DEPT OF REVENUE: 796.08

WISCONSIN PUBLIC SERVICE C

04/18/2017 401273070-113 250 S BAILEY-ONLINE 650-92300-204-000 OUTSIDE SERVIC 52.43

Total WISCONSIN PUBLIC SERVICE C: 52.43

XYLEM WATER SOLUTIONS USA INC

03/27/2017 3556949582 PARTS FOR NEW MIXERS 620-82110-207-000 OP PLANT: MAINT 714.37

04/10/2017 3556951705 2 NEW SUBMERISBLE MIXERS 620-95000-610-000 SEWER C/O: MISC 13,270.83

Total XYLEM WATER SOLUTIONS USA INC: 13,985.20





Dated: ______________________________________________________

Mayor: ______________________________________________________

Finance Director/

City Treasurer: _____________________________________________________

CITY OF WAUPACA ORGANIZATIONAL MEETING

REGULAR MEETING TUESDAY, APRIL 18, 2017

COUNCIL CHAMBERS, CITY HALL 5:46 P.M. 1. CALL TO ORDER

2. OATHS OF OFFICE

Oaths of office were administered to newly elected officials by Mayor Brian Smith.

3. ROLL CALL

Present: Mayor Brian Smith, Alderpersons Steve Hackett, Lori Chesnut, Paul Hagen, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Chuck Whitman, Mary Phair and Eric Olson Absent: none Also Present: Henry Veleker, City Administrator/Clerk, Sandy Stiebs, Deputy Clerk, Kathy Kasza, Finance Director/Treasurer, Peg Burington, Library Director, Brennan Kane, Development Director, City Attorney John Hart, Justin Berrens, Director of Public Works and Aaron Jenson, Parks and Recreation Director 4. APPROVAL OF AGENDA

MOVED by Ald. Kjelland, SECONDED by Ald. Hackett to APPROVE the agenda as presented. 10 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.

5. ELECTION OF COUNCIL PRESIDENT

Ald. Chesnut nominated Ald. Paul Hagen for Council President.

Ald. Olson nominated Ald. Paul Mayou for Council President.

A secret ballot was taken for Council President.

Mayor Smith read the ballots and Ms. Sandy Stiebs, Deputy Clerk marked the tally.

Ald. Hagen received three votes and Ald. Mayou received seven votes. Ald. Paul Mayou is declared Council President. 6. THE MAYOR’S APPOINTMENTS TO THE COUNCIL ARE REFERRED TO THE

COUNCIL PRESIDENT FOLLOWED BY A MOTION AND SECOND THAT THE APPOINTMENTS BE CONFIRMED

Organizational Meeting April 18, 2017

2

APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES

Mayor Smith asked Council President Paul Mayou to make the appointments to the boards, commissions and committees.

Mayor Smith appointed the following persons to the Board of Review, Board of Appeals and City Plan Commission:

BOARD OF REVIEW

Ald. Scott Purchatzke Ald. Mary Phair

BOARD OF APPEALS

Joel Camann Bryon Gyldenvand

Ald. Eric Olson MOVED by Ald. Whitman, SECONDED by Ald. Olson to APPROVE these members to the Board of Review and Board of Appeals. 10 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.

CITY PLAN COMMISSION

MAYOR’S NOMINATION FOR ALDERPERSON TO SERVE ON CITY PLAN COMMISSION

Mayor Smith nominated Ald. Alan Kjelland as the Council Member to serve on the City Plan Commission. There were no other nominations. MOVED by Ald. Hackett, SECONDED by Ald. Kjelland to APPROVE Ald. Alan Kjelland to serve on the City Plan Commission. 10 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.

Ald. Alan Kjelland is declared the appointed member of the City Plan Commission.

CITY PLAN APPOINTMENTS

Mayor Brian Smith Ald. Alan Kjelland

Ald. Eric Olson Pat Phair

John Kneer


3

APPOINTMENTS TO STANDING COMMITTEES Mayor Smith appointed the following persons to the Library Board, Parks & Recreation Board, Police & Fire Commission, Airport Board, Community Development Authority, Recycling District, Waupaca Area Fire District, Historic Preservation Commission, Emergency Planning Committee, WAYHA Board of Directors, The Historical Society, Joint Review Board, East Central Planning Commission, Room Tax Board (Chamber of Commerce), Community Development Block Grant Committee (CDBG), Waupaca Area Chamber of Commerce Tourism Promotion Committee and Waupaca Senior Center Advisory Board:

LIBRARY BOARD

Ald. Lori Chesnut Ald. Paul Hagen

Mary Trice Glenda Rhodes Joe McClone

PARKS & RECREATION BOARD

Alana Radley

Mark Kilcoyne Ald. Eric Olson

Ald. Dave Peterson Dana Gustke Loren Fritz

Town of Dayton Rep Town of Farmington Rep Town of Waupaca Rep

POLICE & FIRE COMMISSION

Ald. Steve Hackett Bryon Gyldenvand

AIRPORT BOARD

Mya Snyder

Ald. Paul Hagen Ald. Mary Phair

Jeff Lange


4

COMMUNITY DEVELOPMENT AUTHORITY

Mayor Brian Smith Ald. Mary Phair Brennan Kane

Ald. Lori Chesnut Henry Veleker

RECYCLING DISTRICT

Ald. Alan Kjelland

Ald. Chuck Whitman Town of Dayton Reps 1 & 2

Town of Farmington Reps 1 & 2 Town of Lind Reps 1 & 2

Town of Waupaca Reps 1 & 2

WAUPACA AREA FIRE DISTRICT

Mayor Brian Smith Ald. Steve Hackett

Town of Dayton Rep Town of Farmington Rep

Town of Lind Rep Town of Waupaca Rep

WELLHEAD PROTECTION COMMISSION

Ald. Alan Kjelland Mary Ann Snider Robert Van Epps

Town of Dayton Rep Town of Waupaca Rep

Town of Farmington Rep Town of Lind Rep


5

HISTORIC PRESERVATION COMMISSION

Rachel Ludtke Ald. Lori Chesnut Claudia Krumsee

Jerry Brown Parker Spratlin

EMERGENCY PLANNING COMMITTEE

Meagan Reach

Ald. Paul Mayou Annalisha Shaw

Andy Carlin Ald. Lori Chesnut

Eric Halverson Sharon Sohr

Jerry Deuman Bryant Esch

Valerie Heise Jeff Treu

Jack Tomlinson Terry Harrington

Jerry Deuman Brian Hoelzel Justin Berrens Henry Veleker

WAYHA BOARD

Ald. Scott Purchatzke

HISTORICAL SOCIETY

Ald. Lori Chesnut

JOINT REVIEW BOARD

Ald. Steve Hackett

Joel Camann


6

EAST CENTRAL PLANNING COMMISSION

Mayor Brian Smith Ald. Paul Mayou

ROOM TAX BOARD (The Chamber of Commerce)

Ald. Mary Phair

Kathy Kasza

COMMUNITY DEVELOPMENT BLOCK GRANT COMMITTEE (CDBG)

Ald. Dave Peterson John Ryan

Julie Thompson Paula Hoewisch Dick Phillipsen

WAUPACA AREA CHAMBER OF COMMERCE TOURISM PROMOTION

COMMITTEE

Ald. Paul Mayou Kathy Kasza

WAUPACA SENIOR CENTER ADVISORY BOARD

Judy Menge

Gene Antoniewicz Dr. Chris Enslin Ronald Rusch Susan Holland Diane Baker Bob Tronsen

Ald. Dave Peterson Joanne Rasmussen

MOVED by Ald. Kjelland, SECONDED by Ald. Chesnut that Council APPROVES the Mayor’s appointments to the Boards, Committees and Commissions. 10 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.


7

Council President Ald. Mayou asked for an additional vote to approve the Mayor’s appointments to the City Plan Commission, the Wellhead Protection Committee and the Room Tax Board that were missed in the first reading.

MOVED by Ald. Kjelland, SECONDED by Ald. Peterson that Council APPROVES the remaining Mayor’s appointments to the City Plan Commission, the Wellhead Protection Committee and the Room tax Board. 10 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.

The Mayor’s appointments to Committees, Boards and Commission are confirmed.

7. OATH OF OFFICE AND CODE OF ETHICS REVIEW – HENRY VELEKER, CITY ADMINISTRATOR/CLERK

Mr. Veleker stated the City will continue with the online review in May to swear in committee members online and read the Code of Ethics and the Oath of Office.

Mayor Smith welcomed Ald. Mary Phair to the Council.

8. ADJOURNMENT

MOVED by Ald. Hackett, SECONDED by Ald. Hagen to ADJOURNS the April 18, 2017 Annual Organizational Meeting of the City of Waupaca Common Council. 10 ayes, 0 nays, 0 absent MOTION CARRIED on a voice vote. Meeting adjourned at 6:05 P.M. Mayor Brian Smith tj

CITY OF WAUPACA COUNCIL PROCEEDINGS

REGULAR MEETING TUESDAY, APRIL 18, 2017 COUNCIL CHAMBERS, CITY HALL 6:06 P.M. 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time.

2. PLEDGE OF ALLEGIANCE

3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE

Mayor Smith stated this meeting and all other meetings of the Common Council are open to the public. Proper notice has been posted and given to the Press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting.

4. ROLL CALL

Present: Mayor Brian Smith, Alderpersons Steve Hackett, Lori Chesnut, Paul Hagen, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Chuck Whitman, Mary Phair and Eric Olson

Absent: none

Also Present: Henry Veleker, City Administrator/Clerk, Sandy Stiebs, Deputy Clerk, Peg Burington, Library Director, Brennan Kane, Development Director, City Attorney John Hart, Justin Berrens, Director of Public Works, Aaron Jenson, Parks and Recreation Director and Police Chief Brian Hoelzel

A quorum was declared.

5. CONSENT AGENDA A. MONTHLY REPORTS:

1. Finance Director/Treasurer’s Report for the Month of March 2017 2. Building Inspector’s Report for the Month of March 2017 3. Parks & Recreation Department and Income Report for the Month of March 2017 4. Police Department Report for the Month of March 2017 5. Development Director Report for the Month of March 2017 6. Director of Public Works Report for the Month of March 2017 7. IT/Community Media Director Report for the Month of March 2017 8. City Administrator/Clerk Report for the Month of March 2017

B. PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: none

C. MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Hangar Report and Traffic Count for April 2017 2. Waupaca County Economic Development Corp. (WCEDC) March 2017 Report

D. APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS

E. INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none

F. MEETING MINUTES:

Council Proceedings April 18, 2017

1. CITY PLAN COMMISSION Minutes of a Regular Meeting on February 8, 2017

2. ELECTION BOARD OF CANVASSERS Minutes of a Special Meeting on April 4, 2017

3. HISTORIC PRESERVATION COMMISSION Minutes of a Regular Meeting on March 27, 2017

4. PARKS AND RECREATION BOARD Minutes of a Regular Meeting on April 6, 2017

5. POLICE AND FIRE COMMISSION Minutes of a Regular Meeting on April 11, 2017

6. COUNCIL PROCEEDINGS Minutes of a Public Hearing and a Regular Meeting on March 21, 2017

Minutes of a Rescheduled Regular Meeting on April 5, 2017

MOVED by Ald. Hackett, SECONDED by Ald. Olson, Council APPROVES of the Consent Agenda as printed. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE.

6. REGULAR AGENDA

Under Announcements No. 1, it should state it is the presentation of the 2016 Annual Library Report, not 2015.

MOVED by Ald. Peterson, SECONDED by Ald. Purchatzke, Council APPROVES of the Regular Agenda as printed. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE.

7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A) ANNOUNCEMENTS AND CORRESPONDENCE:

1. Presentation of the 2016 Annual Library Report – Holly Olsen, Library Board Chairperson

Ms. Holly Olsen, Library Board Chairperson gave a brief presentation of the 2016 Annual Library Report and gave a brief overview.

There was general discussion regarding funding.

2. Earth Day Proclamation The Earth Day Proclamation was read into record by Mr. Justin Berrens.

3. Arbor Day Proclamation The Arbor Day Proclamation was read into record by Mr. Aaron Jenson.

4. Municipal Clerks Week Proclamation

The Municipal Clerks Week Proclamation was read into record by Mayor Smith.

B) PUBLIC INPUT: none


C) DEPARTMENT ANNOUNCEMENTS/REPORTS:

- Finance Director/Treasurer Ms. Kasza said she has been working on the audit and her report is included in the packet. She said she is working with Mr. Kane on putting together a financing package for the major projects coming up. Staff has been working with a new software program process called onboarding through Neogov.com. She said this should help with streamlining the employee process for new hires and seasonal hires. This program should also help with getting information out to current employees regarding open enrollment for health insurance, annual testing and other announcements.

- Library Director Ms. Burington mentioned the new art exhibit, “The Peeps and Bonnet Show” through the end of May. After that, the Exhibit Room will become a lab for summer reading.

The library is helping with the FSB Health Fair next week at the Parks and Rec building. She said they are getting ready for the gate and self-check which was funded by the Library Foundation.

Ms. Burington said the theme for this year is “Build a Better World”.

An author visit is planned for May 17, 2017 Andra Watkins wrote a book called “I Walked 444 Miles to Make a Memory” and is about her experiences walking with her elderly father.

A program for seniors is called “Coffee with Benefits” and will be held on Tuesday, April 25, 2017 at 10:00 a.m. and is part of the money smart week.

- Development Director Mr. Kane briefly reviewed his report which was included in the packet.

Mr. Kane said he has been working on the arts and culture plan and getting ready for the unveiling of the Downtown Master Plan next week.

The kickoff meeting for the Strategic Plan for the Arts Community was held on Monday, April 10, 2017 and approximately 75 people attended the meeting. The planning effort will take 6-8 months to complete with the help of Arts Wisconsin. The steering committee will meet next month and will hold focus group meetings during the summer.

Mr. Kane mentioned the open house scheduled for April 24, 2017 from 4:00-7:00 p.m. to share the draft presentation of the Downtown Master Plan at 5:00 p.m. The open house will be held at the Danes Hall. There will be a workshop on April 25, 2017 at City Hall with the consultants to hear feedback from the open house. And finally, a steering committee meeting will be held on Wednesday, April 26.

Mr. Kane thanked the owners of the Danes Hall for allowing the City to use the building.

- Director of Public Works Mr. Berrens briefly reviewed his report that is included in the packet.

- WASTEWATER DIVISION: Mr. Berrens said they started the Whole Effluent Testing (WET) has passed. Staff is brainstorming how to improve the mercury reduction program to continue with the successes they have had.

There was a bid opening for the Cathodic Protection project and will bring a recommendation forward in May.


- STREET DIVISION: Mr. Berrens said there was a bid opening for the Lake Street project on April 10 with the information and recommendation being presented later at tonight’s meeting.

The LED light project was completed on Fulton Street and has received most of the new equipment.

- WATER UTILITY DIVISION: Mr. Berrens said they are working on distribution of the 2016 Drinking Water Quality Report and passed with flying colors.

- FACILITIES MANAGEMENT DIVISION: Mr. Berrens said everyone renew CPR certification or take CPR and first aid classes which was coordinated with Parks and Recreation.

A Council member asked if there were any updates regarding the King Home.

Mr. Berrens said he has not heard anything back.

- Parks and Recreation Director Mr. Jenson’s report is included in the packet.

Mr. Jenson said staff is doing a lot of work preparing for summer programs and parks. A Father/Daughter Dinner event will be held at the Rec Center on Friday, April 28. The event was sold out at 40 tickets within one week. He said the youth center staff has done a good job in planning the event.

Mr. Jenson said Mr. Sheldon Goggins started work as Parks and Cemetery Crewperson on April 10, 2017.

Mr. Jenson said he will be bringing forward quotes for a truck purchase within the capital plan very soon.

The department is meeting with naturalist, Sam DeRoche to develop programming at the Eco Park for late summer. The Eco Park should be fully completed by July 2017.

Mr. Jenson said a goose roundup is being discussed with Mr. Mike Jones, Wildlife Biologist, Waupun that would happen between June 15 and July 4. A recommendation will be brought forward at the next Council meeting.

A River Ridge Trail Work Day is set for Saturday May 6, 2017 from 9:00 a.m. – noon at Brainard’s Bridge.

Ald. Kjelland asked Mr. Jenson what personality test was used in the hiring process.

Ms. Kasza said it is called PEP: Personal Evaluation Profile out of West Allis. There is a $20 fee.

- Police Chief The report is included in the packet.

Chief Hoelzel said a new Officer Matt Batte started work yesterday with the department and is replacing Nate Nelson. Tom Grant will beginning work on this Friday. He said by mid-summer the police department will be at full staff since last May.

Chief Hoelzel said 185 plates of food were served during the Bread Basket event and is a great way for the officers to give back to the community.


He invited Council members to stop by Culver’s on April 25, 2017 for the 10% of the sales donated to Crime Stoppers. The event is held from 5:00-10:00 p.m. The funds donated will go into the TIPS Off program. The program is for people to give anonymous tips to report crimes to help the police department solve the crimes.

- IT/Community Media Director The report is included in the packet.

Mr. Werner said the Electronics Recycling Event will be held on Friday April 28, 2017 from 10:30 a.m.-1:00 p.m. in the parking lot across from the Fire Department. CRT monitors, all televisions and Freon appliances will be charged a small fee. Computers, servers, laptops, gaming systems, speaker systems, office phones/PBSx, cell phones, tablets, PDAs, keyboards mice, cords, printers, copiers, radios, treadmills microwaves and stoves are free of charge.

- IT He said he has been getting our new servers in place and all of the upgrades. The bulk of the project is done with only a few small projects remaining to be completed.

He mentioned that we have been working to implement the Onboarding software and have gone live this week beginning with the Parks and Recreations department to handle the summer seasonal employees.

- MEDIA Mr. Werner said they will be taping their first in studio band performance tomorrow night. His department is working with the Arts Board and other volunteers to do a program called “Waupaca Live and Local”. The program will debut on Friday, April 28 at 7:00 p.m. with additional airings on radio and T.V.

- WAUPACA ONLINE Staff has been busy upgrading one of the Town of Lind POPs, adding a new POP near Stratton Lake and are exploring another potential location to expand after these two projects have been completed.

Ald. Hagen asked how much the new long distance phone plan will save the City per month.

Mr. Werner said he has not done the math yet are waiting for the next long distance bill to come to see the changes applied.

- City Administrator/Clerk The report is included in the packet. Mr. Veleker said he wanted to highlight the elections held on April 4, 2017. He thanked Ms. Sandy Stiebs and all of the election officials and said they strive to make the election a positive experience for the voters. He said the state-wide projected turnout was 13-17% and we had 19.4% of registered voters’ turnout for the election.

8. UNFINISHED BUSINESS:

None.

9. NEW BUSINESS:

a. Construction Bids: Lake Street, Main Street to School Street – Justin Berrens, Public Works Director


Mr. Berrens gave a brief overview of the details of the Lake Street construction work regarding roadway and water main improvements within the public right of way. He said he is seeking approval to award the Lake Street construction work regarding roadway and water main improvements within the public right of way. A 5% contingency is being added to the low bid to allow coverage for unexpected work or additional work determined necessary in the field. The WDNR recommended splitting the jobs into two separate projects. Due to the bids received, he said he is not seeking approval for Lead Service Line replacement project at this time. The WDNR will award funding after June 30, 2017. He wants to ensure the funds are secured before moving forward with this project.

REQUESTED ACTION:

Requesting the Common Council approve the DeGroot, Inc. in the amount not to exceed $290,000 for Lake Street Construction, Main to School.

INCLUDED DOCUMENTS: 1) Engineer recommendation and bid tab – Lake Street, Main to School 2) Engineer recommendation and bid tab – Private LSL

There was general discussion regarding any remaining amount would be applied to another Capital Improvement Project.

MOVED by Ald. Mayou, SECONDED by Ald. Kjelland Council APPROVES of the Construction Bid from DeGroot, Inc. for the Lake Street Construction Main Street to School Street in an amount not to exceed $290,000.00. ON THE CALL OF THE ROLL Ald. Peterson, Ald. Olson, Ald. Mayou, Ald. Whitman, Ald. Hackett, Ald. Kjelland, Ald. Chesnut, Ald. Purchatzke, Ald. Hagen and Ald. Phair, voted aye, 0 voted nay, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE.

b. Election Board of Canvassers Report No. 1358 – Sandy Stiebs, Deputy Clerk

MOVED by Ald. Olson, SECONDED by Ald. Hackett Council APPROVES License Report No. 1358, Election Board of Canvassers Report. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE.

c. License Report No. 1361, Operator’s Licenses – Henry Veleker, City Administrator/Clerk

MOVED by Ald. Whitman, SECONDED by Ald. Chesnut, Council APPROVES License Report No. 1361, Operator’s Licenses, pending any payments owed to the City. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE.

10. ISSUES/PROJECT DISCUSSION (30-MINUTE MAXIMUM – NO ACTION REQUIRED)

None.

13. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR


Mayor Smith asked Mr. Berrens to put together a cost for the next Council meeting for a temporary improvement on Main Street from the north side of Fulton Street to the south side of Union Street. Options are to either pave it, spot patching or do nothing at this time.

11. MOTION TO CONVENE INTO CLOSED SESSION IN ACCORDANCE WITH WISCONSIN STATE STATUTE 19.85(1)(c) CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA OF THE CITY ADMINISTRATOR/CLERK

MOVED by Ald. Kjelland, SECONDED by Ald. Chesnut Council CONVENES into Closed Session in Accordance with Wisconsin State 19.85(1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of the City Administrator/Clerk. ON THE CALL OF THE ROLL Ald. Olson, Ald. Mayou, Ald. Whitman, Ald. Hackett, Ald. Kjelland, Ald. Chesnut, Ald. Purchatzke, Ald. Hagen, Ald. Phair and Ald. Peterson, voted aye, 0 voted nay, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE.

Time into closed session is 6:58 p.m. and Mayor Smith dismissed staff with the exception of Chief Hoelzel.

12. MOTION TO RECONVENE INTO OPEN SESSION FOR POSSIBLE ACTION

Time into open session is 7:28 p.m.

Mayor Smith explained the reason for the closed session was to discuss the disciplinary agreement between the Council Members, the Mayor and City Administrator/Clerk, Mr. Veleker.

Mayor Smith asked if Council had reached a decision regarding moving forward with this disciplinary agreement.

MOVED by Ald. Mayou, SECONDED by Ald. Kjelland, Council APPROVES of the Disciplinary Agreement between the City of Waupaca and Henry Veleker. ON THE CALL OF THE ROLL Ald. Phair, Ald. Hagen, Ald. Purchatzke, Ald. Chesnut, Ald. Kjelland, Ald. Hackett, Ald. Whitman, Ald. Mayou, Ald. Olson, and Ald. Peterson voted aye, 0 voted nay, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE.

14. ADJOURNMENT

MOVED by Ald. Hagen, SECONDED by Ald. Hackett Council ADJOURNS until the next Regular Council Meeting on Tuesday, April 25, 2017 at 6:00 p.m. subject to call. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE.

MEETING ADJOURNED AT 7:30 P.M. Mayor Brian Smith

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ORDINANCE NO. 05-14 (2014)

ORDINANCE AMENDING THE CODE OF ETHICS FOR THE CITY OF WAUPACA The Common Council of the City of Waupaca do ordain as follows: Section 1. Section 2.21 of the Municipal Code of the City of Waupaca is hereby amended to read as follows: 2.21 CODE OF ETHICS. (1) Declaration of Policy. The proper operation of democratic government requires that public officials and employees be independent, impartial and responsible to the people; that government decisions and policy be made in proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a code of ethics for all City of Waupaca officials and employees, whether elected or appointed, paid or unpaid, including members of boards, committees, and commissions of the City as well as any individuals who are candidates for elective office as soon as such individuals file nomination papers with the City. The purpose of this code is to establish guidelines for ethical standards of conduct for all such officials and employees by setting forth those acts or actions that are incompatible with the best interests of the City of Waupaca and by directing disclosure by such officials and employees of private financial or other interests in matters affecting the City. The provisions and purpose of this code and such rules and regulations as may be established are hereby declared to be in the best interest of the City of Waupaca.

(2) Standards of Conduct. There are certain provisions of the Wisconsin Statutes which should, while not set forth herein, be considered an integral part of any Code of Ethics.

Accordingly, the provisions of the following sections of the Wisconsin Statutes are made a part of this Code of Ethics and shall apply to public officials and employees whenever applicable, to-wit:

Section 946.10 – Bribery of Public Officers and Employees Section 946.11 – Special privileges from Public Utilities Section 946.12 – Misconduct in Public Office Section 946.13 – Private Interest in Public Contract Prohibited. (3) Responsibility of Public Office. Public officials and employees are agents of public purpose

and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the constitution of this state and carry out impartially the laws of the nation, state, and municipality and to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office regardless of personal considerations, recognizing that the public interest must be their prime concern.

(4) Dedicated Service. All officials and employees of the City of Waupaca should be loyal to the objectives expressed by the electorate and the programs developed to attain these objectives. Appointive officials and employees should adhere to the rules of work and performance established as the standard for their positions by the appropriate authority.

Officials and employees should not exceed their authority or breach the law or ask others to do so, and they should work in full cooperation with other public officials and employees unless prohibited from so doing by law or by officially recognized confidentiality of their work.

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(5) Fair and Equal Treatment. (a) Use of Public Property. No official or employee shall

request or permit the unauthorized use of city-owned vehicles, equipment, materials or property for personal convenience or profit.

(b) Obligations to Citizens. No official or employee shall grant any special consideration, treatment or advantage to any citizen beyond that which is available to every other citizen.

(6) Conflict of Interest. (a) Financial and Personal Interest Prohibited. No official or employee,

whether paid or unpaid, shall engage in any business or transaction or shall act in regard to financial or other personal interest, direct or indirect, which is incompatible with the proper discharge of official duties in the public interest contrary to the provisions of this ordinance or which would tend to impair independence of judgment or action in the performance of official duties.

(b) Definitions. (1) Financial Interest. Any interest which shall yield, directly or indirectly, a monetary or other material benefit to the officer or employee or to any person employing or retaining the services of the officer or employee.

(2) Personal Interest. Any interest arising from blood or marriage relationships or from close business or political associations, whether or not any financial interest is involved.

(3) Person. Any person, corporation, partnership, or joint venture.

(c) Specific Conflicts Enumerated. (1) Incompatible Employment. No official or employee shall engage in or accept private employment or render service, for private interest, when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties, unless otherwise permitted by law and unless disclosure is made as hereinafter provided.

(2) Disclosure of Confidential Information. No official or employee shall, without proper legal authorization, disclose confidential information concerning the property, government, or affairs of the City, nor shall such information be used to advance the financial or other private interest of the official or employee or others.

(3) Gifts and Favors. No official or employee shall accept any gift, whether in the form of service, loan, thing or promise, from any person which may tend to impair his or her independence of judgment or action in the performance of his or her duties or grant in the discharge of his or her duties any improper favor, service or thing of value. Any official who receives, directly or indirectly, any gift or gifts having an aggregate value of more than $50 from any person who is known by said official or employee to be interested directly or indirectly in any manner whatsoever in business dealings with the City upon which the official or employee has any influence or input or over which the official or employee has any jurisdiction, discretion or control, shall disclose the nature and value of such gifts to the Ethics Committee within 90 days after receiving such gift or gifts.

No official or employee may solicit or accept, either directly or indirectly, from any

person or organization, money or anything of value if it could reasonably be expected to influence the

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employee’s official actions or judgments or be considered a reward for any action or inaction on the part of the official or employee.

An official or employee is not to accept hospitality if after consideration of the

surrounding circumstances it could reasonably be concluded that such hospitality would not be extended were it not for the fact that the guest or a member of the guest’s immediate family was a City official or employee. Participation in celebrations, grand openings, open houses, information meetings, and similar events are excluded from this prohibition. This paragraph further shall not be construed to prevent candidates for elective office from accepting hospitality from citizens for the purpose of supporting the candidate’s campaign.

Gifts received by an official or employee under unusual circumstances should be referred

to the Ethics Committee within 10 days of receipt for recommended disposition.

(4) Representing Private Interests before City Agencies. No officer or employee shall appear on behalf of any private person (other than him or herself, his or her spouse or minor children) before any city agency. However, members of the Common Council may appear before City agencies on behalf of constituents in the course of their duties as representatives of the electorate or in the performance of public or civic obligations.

(5) Conflicts of Interest Prohibited. No official or employee shall take any official action

substantially affecting a matter in which the official or employee, a member of his or her immediate family, or an organization with which the official or employee is associated, has a substantial financial interest.

No official or employee shall use his or her office or position in a way that produces or assists in the production of a substantial benefit, direct or indirect, for the official or employee, one or more members of the official or employee’s immediate family, either separately or together, or an organization with which the official or employee is associated.

(d) Contracts with the City. No City officer or employee who in his/her capacity as such

officer or employee participates in the making of a contract in which he/she has a private pecuniary interest, direct or indirect, or performs in regard to that contract some function requiring the exercise of discretion on his part, shall enter into any contract with the City unless, within the confines of Section 946.13, Wisconsin Statutes:

(1) The contract is awarded through a process of public notice and competitive bidding, or

(2) The Common Council waives the requirement of this section after determining that it

is in the best interest of the City to do so. (3) The provisions of the Section shall not apply to the designation of a public depository

of public funds.

(e) Disclosure of Interest in Legislation. Any member of the Common Council who has a financial interest or personal interest in any proposed legislation before the Common Council shall disclose on the records of the Common Council, or the Ethics Committee created by this ordinance, the nature and extent of such interest.

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Any other official or employee who has a financial interest or personal interest in any

proposed legislative action of the Common Council or any board, commission or committee upon which the official or employee has any influence or input or of which the official or employee is a member that is to make a recommendation or decision upon any item which is the subject of the proposed legislative action, shall disclose on the records of the Common Council or the appropriate board, commission or committee the nature and extent of such interest.

(7) Advisory Opinion. Any questions as to the interpretation of any provisions of this Code of

ethics shall be referred to the Ethics Committee, which, if it deems it necessary or appropriate, may request an advisory opinion from the City Attorney.

(8) Jurisdiction and Application. The Committee Of The Whole shall have administrative

jurisdiction over this Code of Ethics and shall be deemed the Ethics Committee for that purpose.

(a) The Committee may make recommendations with respect to amendments to this Code of Ethics Ordinance.

(b) Upon the sworn complaint of any person alleging facts which, if true, would constitute

improper conduct under the provisions of this ordinance, the Committee shall conduct an investigation of the facts of the complaint, if the investigation indicates there may be a reasonable basis for the complaint justifying further investigation, the Committee shall conduct a public hearing in accordance with the common law requirements of the due process including notice, an opportunity to be heard, an opportunity to cross-examine witnesses and to present testimony and other evidence in support of the accused’s position and an opportunity to be represented by counsel or other representative at the expense of the accused. The Committee shall make written findings of fact and issue a written decision concerning the propriety of the conduct of the subject official or employee and shall refer the matter to the Common Council for final disposition.

(c) In the event a member of the Ethics Committee is allegedly involved in the ethics code

violation, that member shall not take part in any investigation nor act as a member of said Committee in regard to said matter.

(d) In the event an employee, covered under a collective bargaining agreement, is allegedly

involved in an ethics code violation, the terms and conditions set forth in the applicable collective bargaining agreement shall prevail in the administration and interpretation of this ethics code.

(9) Sanctions. A determination than an official’s or employee’s actions constitute improper

conduct under the provisions of this ordinance may constitute a cause for suspension, removal from office or employment, or other disciplinary action. Pursuant to Section 19.59, Wisconsin Statutes, other disciplinary action may include a forfeiture in an amount not exceeding $1,000.00 for each offense.

(10) Distribution of Code of Ethics. The City Clerk shall cause a copy of this Code of Ethics to

be distributed to every public official and employee of the City of Waupaca within thirty (30) days after enactment of this Code. Each public official and employee elected, appointed, or engaged thereafter shall be furnished a copy before entering upon his or her duties.

Each public official, the Mayor, the Chairman of each Board, Commission or Committee and,

the head of each Department, shall between May 1st and May 31st, each year, review the provisions of

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this Code with his or her fellow Council, Board, Commission, Committee members or subordinates as the case may be, and certify to the City Clerk by June 15th that such annual review had been undertaken. A copy of this Code shall be continuously posted on each department bulletin board wherever situated.

Section 2. All ordinance or part of ordinances contravening the terms and provisions of this ordinance are hereby to that extent repealed. Section 3. This Ordinance shall take effect on and upon passage and publication according to law. Approved: July 15 , 2014 /s/ Brian Smith Brian Smith, Mayor Adopted: July 15 , 2014 Published: July 24 , 2014 ATTEST: /s/ Henry Veleker Henry Veleker, Clerk

407SchoolStreet|Waupaca,[email protected]

Phone:715.258.4435

Memorandum

To: Mayor Smith and Members of City Council

From: Aaron Jenson, Parks and Recreation Director

Date: 4/24/17

Re: Goose Control

Over the past five years populations of geese within the city limits have increased, specifically around Mirror and

Shadow Lake. Our department’s concerns with the rising populations include lack of cleanliness and possible

health and water quality issues at South Park Beach. Last summer we received a number of complaints from

park users concerned with goose feces at South Park and Rotary Riverview Park. In 2016, our department

worked with the Waupaca County Health Department to conduct testing for E.coli and other bacteria considered

to be a health concern for our patrons. I am happy to say that those tests came back negative. While they came

back negative, we are looking to be proactive in an effort to prevent problems before they develop. Between

Memorial Day and Labor Day lifeguards pick up buckets of feces off the beach on a daily basis. Other harassment

tactics have been used and been mostly unsuccessful. Techniques have included predator decoys, dogs and flair

guns equipped with noise makers. Proper permits have been obtained for these tactics each year.

Because of the growing population and concerns outlined above, I am requesting that City Council support

contracting for a goose roundup this season between June 15th and July 4th. A goose roundup was performed in

2012 which removed 32 geese. Comments from Mirror and Shadow Lake residents suggested that they noticed

a substantial decrease in population in 2013 and 2014. With numbers continuing to rise since 2014, goose

control has been an ongoing topic of discussion between our department and the Friends of Mirror and Shadow

Lake. If supported, our department would work with Mike Jones, a wildlife biologists with the USDA out of

Waupun. Mike worked with the City to perform the last roundup and has been in contact with staff

communicating possible details of the event. Mike has stated that costs have come down over the past few

years due to more organizations and municipalities performing roundup’s in our area. We have been advised to

budget $3,500 with the understanding that the average of roundups performed in 2016 had an approximate

cost of $2,000. All geese captured are humanely euthanized and tested for safety before being dispersed to

food pantries for consumption.

I am recommending that our department cover 50% of costs within our operational budget. I believe the direct

positive impacts within our park system and at South Park Beach justify this expense. For the additional 50%, I

plan to reach out to residents around Mirror and Shadow Lake for financial support as their properties are likely

to experience a direct benefit from the effort. A survey was distributed to residents around the lakes in 2016

and the responses showed general support of a goose roundup. Several of the residents in support also

responded that they would be willing to make monetary contributions towards the effort. In the event that

407SchoolStreet|Waupaca,[email protected]

Phone:715.258.4435

resident support falls short of 50%, the Friends of Waupaca Parks have agreed to cover additional costs. I have

attached an example of a contract outlining expected costs and responsibilities from a site in Waupaca County in

2016.

In conclusion, I am asking for the City Council’s support in working with Mike Jones from the USDA to perform a

goose roundup in 2017. Please feel free to contact me at any time with questions. Mike Jones will also be

attending the city council meeting on May 2nd to answer any questions. This requests comes to you with the full

support of the Parks and Recreation Board who voted unanimously to support the request during the April

meeting. I appreciate your review and consideration of this request.

WS-ER (6-14) Agreement No.: WBS Element:

COOPERATIVE SERVICE AGREEMENT Between

LAKE IOLA LAKE DISTRICT and the

UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS)

WILDLIFE SERVICES (WS)

ARTICLE 1 The purpose of this agreement is to cooperate in a wildlife damage management project, as described in the Work Plan on the next page.

ARTICLE 2 APHIS WS has statutory authority under the Act of March 2, 1931 (46 Stat. 1468; 7 U.S.C.426-426b) as amended, and the Act of December 22, 1987 (101Stat. 1329-331, 7 U.S.C. 426c), to cooperate with States, local jurisdictions, individuals, public and private agencies, organizations, and institutions while conducting a program of wildlife services involving mammal and bird species that are reservoirs for zoonotic diseases, or animal species that are injurious and/or a nuisance to, among other things, agriculture, horticulture, forestry, animal husbandry, wildlife, and human health and safety.

ARTICLE 3 APHIS WS and the LAKE IOLA LAKE DISTRICT agree: 1. APHIS WS will provide the requested wildlife damage management services.2. The LAKE IOLA LAKE DISTRICT will provide the U.S. Department of Agriculture the sum of $2,158.00 to cover The costs as outlined

in the Financial Plan. Payment will be made by check payable to “U.S. Department of Agriculture” by a mutually agreed date.3. The LAKE IOLA LAKE DISTRICT ensures and certifies that it is not currently debarred or suspended and is free of delinquent Federal

debt.4. The monies received by APHIS WS will be used for wildlife damage management activities.5. Nothing in this agreement shall prevent APHIS WS from entering into separate agreements with any other organization or individual

for the purpose of providing wildlife damage management services exclusive of those provided for under this agreement.6. The LAKE IOLA LAKE DISTRICT certifies that APHIS WS has advised the LAKE IOLA LAKE DISTRICT that there may be private

sector service providers available to provide wildlife management services that the LAKE IOLA LAKE DISTRICT is seeking fromAPHIS WS.

7. The performance of wildlife damage management actions by APHIS WS under this agreement is contingent upon a determination byAPHIS WS that such actions are in compliance with the National Environmental Policy Act, Endangered Species Act, and any otherapplicable federal statutes. APHIS WS will not make a final decision to conduct requested wildlife damage management actions until ithas made the determination of such compliance.

ARTICLE 4 Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress shall be admitted to any share or part of this Agreement or to any benefit to arise therefrom.

ARTICLE 5 APHIS assumes no liability for any actions or activities conducted under this Cooperative Service Agreement except to the extent that recourse or remedies are provided by Congress under the Federal Tort Claims Act (FTCA), (28 U.S.C. 1346(b), 2401(b), and 2671-2680).

ARTICLE 6 The Agreement shall become effective June 13, 2016 will terminate once one (1) round-up has been completed and will expire on July 8, 2016. This Agreement may be amended or terminated at any time by mutual agreement of the parties in writing. Further, in the event the LAKE IOLA LAKE DISTRICT does not provide necessary funds, APHIS WS is relieved of the obligation to provide services under this agreement.

Tax Identification Number:

LAKE IOLA LAKE DISTRICT USDA-APHIS-Wildlife Services c/o John Bertelson, Jr. 732 Lois Drive 165 Pond Street Sun Prairie, Wisconsin 54501 Iola, WI 54945

_______________________________________________________ ________________________________________________ Cooperator’s Signature Date State Director Date

WORK PLAN

Wildlife Species: Canada Goose (Branta canadensis) Description of Damage: The resident Canada goose population at the cooperator’s location(s) has been increasing in numbers for several years, posing unacceptable negative impacts by: 1) defecating on property and landscaping; 2) harassing people during the nesting and brood rearing season; 3) creating unhealthy conditions; and 4) creating an overall nuisance because of the large numbers using the cooperator’s site(s). Location: LAKE IOLA LAKE DISTRICT and surrounding properties with written permission, Iola, Waupaca County, Wisconsin Services Provided: APHIS-WS was requested by LAKE IOLA LAKE DISTRICT to conduct a Canada Goose round-up project to reduce the negative impacts with Canada geese on the cooperator’s site(s). In accordance with the Wisconsin Department of Natural resources (WDNR) and Department of Health and Family Services (DHFS) requirements and guidelines, Canada geese may also be tested for contaminants. APHIS-WS will conduct a Canada Goose round-up under the authority of USFWS Depredation permit issued to LAKE IOLA LAKE DISTRICT or to APHIS-WS. APHIS-WS will dispose of all geese removed in accordance with Federal and State requirements. APHIS-WS will comply with all necessary recordkeeping requirements, including compliance with the National Environmental Policy Act. The Cooperator and APHIS-WS Agree: • All activities will be conducted according to Federal, and applicable State and local laws, regulations, permits, and other authorities. • LAKE IOLA LAKE DISTRICT will be responsible for obtaining all necessary State and/or Federal permits in order to conduct a Canada

Goose round-up. If requested, APHIS-WS will assist with obtaining necessary permits. • LAKE IOLA LAKE DISTRICT will be responsible for providing 2-4 personnel with personal protective equipment to assist with the

round-up activities. Areas with larger bodies of water (Lake Association/District) will be required to provide a minimum of 1 boat and 1 person to assist with locating the geese on the day of the round-up.

• LAKE IOLA LAKE DISTRICT will be responsible for keeping employees, personnel, visitors, and vehicles clear of areas where the round-up will take place.

• LAKE IOLA LAKE DISTRICT will be responsible for any public relations campaign and will address all employee/resident and news media inquiries, with technical assistance provided by APHIS-WS.

• LAKE IOLA LAKE DISTRICT will be responsible for obtaining written permission from all landowners where goose round-up activities are to take place. A list &/or detailed map of properties where round-ups are authorized will be provided to APHIS-WS. Signature of the Agreement authorizes APHIS-WS to act on behalf of the cooperator for permitted activities.

• LAKE IOLA LAKE DISTRICT understands that contaminant testing is required by WDNR for meat donated for human consumption. Results of these contaminant tests will be received by APHIS-WS before any processed meat is released and will be provided to the cooperator by APHIS-WS or WDNR.

• Canada Geese will be handled and euthanized humanely, according to permit authorities. Geese will not be relocated elsewhere. • APHIS-WS will be responsible for properly disposing of all geese removed, and will make every attempt to donate the meat to charitable

organizations (e.g. Indian tribes, food pantries, zoos, and/or other animal sanctuaries, etc.) or ensure that it is not wasted. • LAKE IOLA LAKE DISTRICT agrees to pay for or waive any boat access or parking fees that may be required by APHIS-WS for

launching boats or parking vehicles while conducting goose round-up. • LAKE IOLA LAKE DISTRICT understands that if APHIS-WS shows up on site to collect Canada geese, the cooperator is responsible

for up to the full amount of this Agreement, regardless if Canada geese are on site and collected. The cooperator was notified in advance of this stipulation and was responsible for determination of the presence of Canada geese.

• APHIS-WS will make a single attempt to round-up and remove as many Canada geese as possible. It shall be understood that APHIS-WS may not capture all Canada geese on the property, and that more geese may arrive after the round-up. An integrated wildlife damage management plan will best address the presence of Canada geese at the cooperator’s location now and in the future. It should be noted that if additional measures are not taken by the cooperator, it is likely that Canada geese will continue to use the area, even if APHIS-WS removes all of the geese on the property during the round-up.

FINANCIAL PLAN

Personnel Costs ……………………….………………………………………….. $ 926.00 Supplies & Equipment…………………………………………….…………….... $ 255.00 Services …………………………………………………………………………… $ 516.00

Subtotal (Direct Costs) …………………………………………………………… $1,697.00 Indirect costs (mileage) …………………………………………………………… $ 187.00

Program Support ………………………………………………………………….. $ 274.00 TOTAL ………………………….. $2,158.00

The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed $2,158.00.

Financial Point of Contact Cooperator: John Bertelson, Jr., President Phone: 715-572-9040

APHIS, WS: Laurinda Koeck Phone: 920-324-4514

City of Waupaca, Wisconsin

Director of Public Works Ph: 715-258-4420

Fax: 715-258-4426 http://www.cityofwaupaca.org

111 South Main Street, Waupaca, Wisconsin 54981

MEMO TO: Mayor Smith and Common Council FROM: Justin Berrens Director of Public Works DATE: April 25, 2017 SUBJECT: Main Street, Union to Fulton - Maintenance/Repairs

It is no secret that the roadway pavement condition on Main Street from Badger to Water is in poor condition. Main Street Planning was well underway when a sudden schedule change put the roadway condition into public focus. Numerous complaints have recently been received especially with the block of Main from Union to Fulton. The Public Works Department has been asked to review the condition and provide maintenance/repair options until Main Street is reconstructed in 2021. Attached map shows two options for the reference segment of Main Street. I will explain the work in more detail during the May 2nd council meeting. In general, option 1 will provide a solid repair that will without a doubt provide a good surface through 2021. Option 2 is spot repair work that will last until 2021 but additional repairs may be needed within this block in the near future. I also anticipate that additional areas will need similar work elsewhere on Main Street in the near future. Also attached are several site pictures. These pictures show the condition of the roadway and are directed towards the areas highlighted for option 2. REQUESTED ACTION: Review cost analysis, consider public input, consider budget and manpower allocation, and provide guidance on the priority of Main Street repairs until 2021. INCLUDED DOCUMENTS:

1) Site pictures 2) Aerial map with highlighted options





Main & Fulton Intersection – Just in front of Hart Law Office





Southbound Lane – In front of Blue Angel

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Paving OptionsOption 1Option 2





MEMO TO: Mayor Smith and Common Council FROM: Justin Berrens Director of Public Works DATE: April 25, 2017 SUBJECT: Cathodic Protection Project – Sewer Utility Lift Stations

HISTORY

• Kewanis Park Lift Station installed 1975 • Industrial Park Lift Station installed 1979 • Cathodic Protection System Survey was conducted September 2010. The results and analysis

determined that cathodic protection did not meet the criteria per NACE International Standard RP0285-95. Installation of new cathodic protection was recommended.

• Corrosion Survey was conducted April 2016. Additional soil measurements were taken and lift station metal plate thickness measurements were recorded. It was determined that an impressed current system was needed.

BACKGROUND This project was advertised for sealed bids in early March. Due to the anticipated cost and complexity of the work, two different requests were created: 1) for impressed current systems 2) lead paint removal and recoat. Bids were received and read on April 18th at 2:00pm and 2:30pm respectively. Bid tab is included as an attachment. Three bids were received for each request and the cost fits well within the budget. I’m seeking two actions as the project warranted dividing the work into separate bid requests. REQUESTED ACTION: Requesting the Common Council approve Cathodic Protection Management Inc (CPM) of Elburn IL in an amount not to exceed $20,064. Requesting the Common Council approve KLM Engineering of Lake Elmo, MN in an amount not to exceed $30,408. INCLUDED DOCUMENTS:

1) Bid Tabs 2) CPM Submittal Cover Letter & resume of corrosion expert 3) KLM Submittal (partial) & resume of coatings specialist

* Total does not include training$41,000.00 $36,050.00

BID TAB --- IMPRESSED CURRENT SYSTEMS FOR INDUSTRIAL PARK AND KEWANIS PARK LIFT STATIONS

CONTRACTOR

MOBILIZATION

INSTALL INDUSTRIAL PARK

INSTALL KEWANIS PARK

Corrpro

$3,400.00

$18,800.00

$18,800.00

TOTAL

Cathodic Protection Management

$900.00

$9,399.00

$9,385.00

$95.00

$19,684.00

TRAINING / HR $125.00

Earth Engineering

$500.00

$17,775.00

$17,775.00

$60.00

$57,000.00 $30,408.00

BID TAB --- REMOVE LEAD PAINT AND RECOAT KEWANIS PARK LIFT STATION

CONTRACTOR Sanchez Coating TMI Coatings KLM Engineering

MOBILIZATION $3,500.00 $7,000.00 $3,740.00

$9,675.00

REMOVE EXISTING COATINGS $21,430.00 $32,000.00 $16,993.00

TOTAL $31,930.00

APPLY NEW COATINGS $7,000.00 $18,000.00

Cathodic Protection Management, Inc., 39W960 Midan Drive, Elburn, IL 60119 Tel (630) 313-5784, Fax (630) 313-5788, Email [email protected]

Page 1 of 2

HERBERT M. KOCH, P.E. 3721 Glenview Rd., Glenview, IL 60025-2556

Mobile: 312-882-9660 E-mail: [email protected]

Qualifications & Work Experience: Cathodic Protection Management, Inc., Elburn, IL: Corrosion Engineer / Senior Professional Engineer. (2010 to Present): Involved in all phases of cathodic protection.

Developed training seminars approved for both PDH by State Professional Engineering Society and Operator Training Hours by EPA.

Supervised construction for AC mitigation system on pipeline.

Evaluated the effectiveness of existing CP systems, performed trouble shooting and developed recommendations for improvements.

Designed and installed CP systems utilizing sacrificial anodes and impressed current utilizing distributed and deep anode ground beds.

Performed cathodic protection (CP) surveys, continuity & isolation testing, soil sampling & resistivity measurement, current requirement testing, and interference testing.

Geld, Ltd., Glenview, Illinois: Principal in Engineering Consulting Firm (1995-2010) Developed customer relations. Coordinated field construction. Successfully bid numerous projects including material, construction, and testing. CPS, Lombard, IL: Lead Engineer – Market Development and System Design (1993-1995) Coordinated operations for new field office including all phases of engineering. HARCO, Schaumburg, IL: Sales Engineer in charge of customer development (1986-1993) Trained in all phases of cathodic protection and sales marketing. United Conveyor Tech., Deerfield, IL: Sales & Design Engineer (1982-1986) Design and marketing of power plant ash handling systems for companies in Korea, China and South America. Stanley Consultants, Atlanta, GA: Mechanical Engineer (1979-1982) Mechanical Engineer working on projects including Minute Maid Orange Juice facility and NATO air base in Monrovia, Liberia. FMC Corporation, Lisle, IL: Mechanical Construction Engineer (1976-1979) Field construction manager for power plant pollution control system for Caterpillar Tractor plant in Mossville, IL. Sargent & Lundy, Chicago, IL: Mechanical Project Engineer (1969-1976)

mailto:[email protected]

Cathodic Protection Management, Inc., 39W960 Midan Drive, Elburn, IL 60119 Tel (630) 313-5784, Fax (630) 313-5788, Email [email protected]

Page 2 of 2

Project Engineer on Byron/Braidwood Nuclear Power Stations. Responsible for specifications, AEC licensing, evaluations and manpower coordination.

Educational Background: Illinois Institute of Technology, Chicago, Illinois, BS in Mechanical & Aerospace Engineering Post Graduate Studies at Northwestern University in Evanston, IL Post Graduate Studies at University of Illinois in Champaign, IL Post Graduate Studies at University of Georgia in Athens, GA

Professional Affiliations and Certifications: Registered Professional Engineer – State of Illinois Number 062-34325 Registered Professional Engineer – State of Indiana Number 60020116 NACE Cathodic Protection Technician Cert. No. 46159 NACE Coating Inspector Level 1 Cert. No. 47078 ICC UST Cathodic Protection Cert. No. 8339947 OSHA 40 Hour Hazwoper Cert. No. 42766 OSHA 10 Hour Hazard Recognition OEC-11033717 OSHA 8 Hour Hazwoper Refresher Cert. No. 58621 Memberships: National Society of Professional Engineers Society of American Military Engineers American Water Works Association National Association of Corrosion Engineers American Society of Mechanical Engineers Society for Protective Coatings


KLM Engineering, Inc. ∙ P.O Box 897 ∙ 3394 Lake Elmo Avenue North ∙ Lake Elmo, MN 55042 Toll Free: 888-959-5111 ∙ Phone: 651-773-5111 ∙ Fax: 651-773-5222 ∙ www.klmengineering.com

April 17, 2017

City of Waupaca Kewanis Lift Station

Proposal for Reconditioning Services

P.O. Box 897 • 3394 Lake Elmo Ave. N. • Lake Elmo, MN 55042

(651) 773-5111 • Fax (651) 773-5222

April 17, 2017 By Mail and Email

Mr. Justin Berrens City Engineer/DPW City of Waupaca 111 South Main Street Waupaca, WI 54981 RE: Proposal to Perform Coating Reconditioning on the 1600 Royalton Street Kewanis Park Lift Station Located in the City of Waupaca, WI. Dear Mr. Berrens, KLM is pleased to submit this proposal for coating reconditioning for the interior and exterior coatings on the 1600 Royalton Street Kiwanis Park Lift Station in Waupaca, Wisconsin.

Scope of Work and Specification This bid is for the surface preparation by abrasive blasting (sandblasting) per the specification for the interior and exterior of lift station. KLM will remove some soil at the base to blast and coat under the surface. KLM will remove interior ladders prior to blasting and painting. KLM will then reinstall ladders. KLM will erect a containment around the lift station to trap any airborne contaminants as well as use a dust collection unit. All media will be treated with Blastox as well as applying Enviroprep to the surface prior to blasting. KLM will have spent abrasive TCLP testing completed on spent media prior to disposal. KLM will apply coatings as per specified in the RFQ. KLM will provide a:

Project Management Maintenance crew Part-time NACE Inspector

The following is the proposed scope of work as outlined in the Request for Bid provided by the City of Waupaca, Wisconsin.

Lift Station Steel & Ductile Iron Piping Specification SCOPE OF PROPOSAL The work involved consists of abrasive blast removal of lead paint and recoating of the interior and the exterior for Kewanis Park Lift Station. Full paint removal from the internal sections of lift station including the top, middle, and bottom barrel sections are required. Paint removal includes floors, walls, and piping. Work will require the contractor to remove existing interior ladders. Existing control panels, electrical conduit, and pumps; shall be removed prior to work start; by the City of Waupaca. Full paint removal and recoat of exterior top is required. Work on exterior area shall include any surface exposed to outdoor weather conditions to one foot (1’) below grade. All excavation and grading work will be provided by the City of Waupaca. Paint is known to contain lead, proper handling and disposal is required. All residual paint and blasting materials shall be removed and disposed of properly. All work shall be in compliance with all local and State rules and regulations.

Waupaca, WI Kewanis Park Lift Station 2

SPECIFICATIONS MATERIALS Provide epoxy paint material conforming to NACE standards. Store materials in a dry area and protect from weather. Handle and store products according to material safety data sheets (MSD) and per manufactures recommendation. Provide epoxy paint of the following brand and product: Tnemec Series 1-1216 Omnithane (Interior Spot and Full Primer) Tnemec Series 66HS – Hi-Build Epoxoline (Interior Finish Coat) Tnemec Series 73 – Endura Shield (Exterior Finish)

-OR

Sherwin Williams – Macropoxy 646 Flake Filled Epoxy (Interior Spot and Full Primer) Sherwin Williams – Macropoxy 646 (Interior Finish Coat) Sherwin Williams – Acrolon 218 Polyurethane (Exterior Finish) FINISH COLOR Furnish one of the following colors in a gloss finish: Tnemec Color – Spearmint Green/Safety Green (09SF) or Mermaid (13GN). Sherwin Williams 4000 Series - Circuit Breaker (SW 0477) or Kinetic Teal (SW4078). REMOVAL Remove existing coatings per SSPS-SPC6 Commercial Blast (NACE #3). All oil, grease, dirt, rust scale and foreign matter shall be completely removed from the surface and all rust, mill scale and old paint shall be completely removed by abrasive blasting except for slight shadows, streaks or discolorations caused by rust stain, mill scale oxides or slight, tight resides of paint or coating that remain. If the surface is pitted, slight residue of rust or paint may be found in the bottom of pits; at least two-thirds of each square inch of surface area shall be free of all visible residues and the remainder shall be limited to the light residues mentioned above. Follow OSHA 1962.62 Lead Safety Standards. APPLICATION Apply epoxy paint material with the following thickness: Interior: Prime coat of 3 – 5 mils, and double finish coat of 4 – 6 mils. Spot primer: Prime coat shall be 3 – 5 mils. Exterior: Prime coat of 3 – 5 mils, and double finish coat of 4 – 6 mils. SUBMITTALS Submit a technical data sheet for each product, including brand name and manufacturer Provide reference list of similar works within the last 3 – 5 years. Include owner and

representative name and project date Provide proof of certification to apply coating material. Per OSHA 1926.62, submit a copy of a worker protection program.

WARRANTY All coating applications shall be free of defects in materials and workmanship for 1 year upon acceptance. The contractor shall repair any defect in material or workmanship caused due by the contractor at no additional cost to the owner until final acceptance is granted in writing from the owner. Final acceptance of paint and coating work will be submitted in writing after all work is complete and inspected.

Waupaca, WI Kewanis Park Lift Station 3

BID GUARANTY A certified check or bank draft payable to the Treasurer of the City of Waupaca, or a satisfactory bid bond, in an amount not less than five percent (5%) but not more than ten percent (10%) of the estimated bid shall accompany each bid as a guaranty that if the bid is accepted the bidder will execute and file the proper contract and bond within fifteen (15) days after the acceptance of the bid. If the successful bidder fails to execute and file the required contract and bond, the amount of the check or the bid bond shall be forfeited to the City of Waupaca as liquidated damages.

Agreement The fixed fee for these services is $30,408.00. The maintenance should take 5-10 working days. Please see the Official Bid Documents. This agreement, between the City of Waupaca WWTP and KLM Engineering, Inc. of Lake Elmo, Minnesota is accepted by: City of Waupaca, WWTP, (Name) (Title) Wisconsin

(Date)

WI Sales Manager KLM Engineering, Inc. (Name) (Title) Lake Elmo, Minnesota April 17, 2017

(Date)

We look forward to working with you. Sincerely, KLM ENGINEERING, INC. Michael Olesen WI Sales Manager Office: 651-773-5111 Fax: 651-773-5222 Cell: 920-988-3431 Email: [email protected] Enclosures: Bid Form, Technical Data Sheets, Reference List, Proof of Certification, and OSHA worker’s protection program U:\Proposals\Waupaca, WI Lift Station\Waupaca, WI Proposal Kiwanis Park Lift Station Reconditioning 3-10-17.doc


LICENSE REPORT NO. 1362

WE, the Common Council of the City of Waupaca have considered the following licenseapplications and approve the issuance of the license upon meeting the requirements of saidlicense and upon payment of the fees and stipulations provided by ordinances:

OPERATOR'S LICENSES: 2016– 2017

ALL LICENSES PENDING BACKGROUND CHECK

AND PAYMENT OF ANY FINES OWED TO THE CITY

** Pending payment of money owed to city of Waupaca

DATED: May 2, 2017

Kyle Held 510 North St Apt 13 Waupaca

COMMON COUNCIL MEETING AGENDA - City of Waupaca, WI · 2017-04-28 · CITY OF WAUPACA MISSION...

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Transcript of COMMON COUNCIL MEETING AGENDA - City of Waupaca, WI · 2017-04-28 · CITY OF WAUPACA MISSION...