COMMITTEE REPORT

To: Planning, Conservation & Parks Committee

From: Jay Shambeau – Administrator

Phil Gaudet – Land Resources Manager

Date: October 7, 2015

Re: Conditional Use Permit for Adding Fill for Improvements

POLICY QUESTION:

Should the Planning, Conservation and Parks Committee approve the conditional permit request

for the addition of fill within 300 feet of a navigable water body?

DISCUSSION:

Mike and Jacquelyn Stroik are requesting a permit to add fill to a 5.46 acre lot at the intersection

of CTH E and Powder Hill Road in the Town of Hartford. The fill amount proposed is 7,000

cubic yards of silty, gravelly soil. This fill will cover approximately 32,000 square feet.

The Washington County Shoreland/Wetland/Floodplain Ordinance Section 23.11 (3) requires a

conditional permit due to filling in excess of 15,000 square feet within 300 feet of a navigable

water body.

A Class 1 navigable pond is located partially on this lot. The fill will be placed up to

approximately ten feet from wetlands that surround the pond. Placement of fill will result in a

4:1 slope in the direction of the wetlands and pond.

FISCAL EFFECT:

N/A

ATTACHMENTS:

Legal Notice

Location Map

Plat of Survey

Certified Survey Map

Area Printout

RECOMMENDATION:

Recommend that the PCPC approve the conditional use permit with two conditions:

The filled area is required to be seeded and matted by November 30, 2015.

A ditch is constructed between the end of the filled area and the wetlands to divert

stormwater away from the wetlands and pond.

WRsultlctoN CouNTywtscoNstN

FRIDAY. SEPTEMBER 25. 2015 AND \ilEDNESDAY. SEPTEMBER 30. 2015

NOTICE OF PUBLIC HEARING

Notice is hereby given that at a public hearing to be held at a meeting of the Washington CountyPlanning, Conservation and Parks Committee in Room 1020 of the Government Center in WestBend on Wednesday, October 7,2015 at 2:00 p.m., there will be heard and considered:

The petition of M & J Three, LLC for a Conditional Use Permit for excavating, filling and grading(Fill) in a Shoreland Zoning District, location:

Part of the SW %, Sec. 25, Town of Hartford

Address: 5530 County Highway E

Dated this 23'd day of September, 2015

Washington CountyPlanning and Parks Department

* NOTE: Hearings will not start prior to their scheduled time. Individuals attending thispublic hearing will not need to arrive at the meeting more than 5 minutes prior to the timestated on this legal notice.

JTS:PJGjw

Public Agency Center - Suite 2300, 333 East Washington Street, P. O. Box 2003, West Bend, WI 53095-2003Phone: (262)335-4445, Toll Free: 800-616-0446, FAX: (262) 335-6868

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41 inch = 200 feet

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Map produced September, 2015 by the GIS Division of the Planning and Parks Dept.This information is issued subject to errors and omissions and is notcertified by Washington County.Pictometry: Flight date 2013.Parcel data current as of September 2015.

Location MapSection 25Town ofHartford

Parcel in petitionParcel in petitionCo. Shoreland Zoning DistrictCo. Wetland Zoning DistrictAll Wetlands - DNR, SEWRPC, Co. or otherRight of Way shaded Section LineParcels

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WASHINGTON COUNTY 1

LAND CONSERVATION COMMITTEE AND 2 PLANNING, CONSERVATION AND PARKS COMMITTEE 3

4 Public Agency Center September 2, 2015 5 West Bend, WI 1:00 p.m. 6 7 Present: Ross Bishop, Robert Hartwig, Raymond Heidtke, Donald Kriefall, Michael Miller, 8 Michael Parsons (arrived at 1:04 p.m.), Gerald Schulz, and Peter Sorce. Excused: Melvin Ewert. 9

10 Also present: Planning and Parks Department Administrator Jay Shambeau, Deputy 11 Administrator Debora Sielski, Land Resources Manager Phil Gaudet, Assistant Administrator for 12 Golf & Parks Mike Kactro, County Conservationist Paul Sebo, Golf Course Superintendent Dave 13

Jahnke, Clubhouse Supervisor Craig Czerniejewski, Accounting Supervisor Kelly Cisar, County 14 Administrator Joshua Schoemann, Supervisor Ralph Hensel, and Chief Deputy County Clerk 15

Linda Doro. 16 17

Chairperson Miller called the meeting to order and read the Affidavit of Posting. 18

19

MINUTES 20 Moved by Mr. Sorce, seconded by Mr. Bishop to approve the August 12, 2015, Land 21 Conservation Committee and Planning, Conservation and Parks Committee minutes as presented. 22

Motion carried. 23 24

FINAL PLAT REVIEW: HICKORY HEIGHTS NORTH - PHASE 4, VILLAGE OF 25 SLINGER 26 Mr. Gaudet noted the location of the property and reported Phase 4 is an extension to the north of 27 three previous subdivisions. A total of six lots are proposed and will be served by municipal 28 sewer, water, and stormwater. No shoreland, wetland, or floodplain zoning applies to the 29

proposed development. Staff has no objections to the subdivision. 30 31

Moved by Mr. Kriefall, seconded by Mr. Sorce to indicate no objection to the plat of Hickory 32 Heights North - Phase 4 in the Village of Slinger. Motion carried. 33

34 Mr. Parsons arrived at 1:04 p.m. 35 36

CERTIFIED SURVEY MAP: LAGOON LANE, LLC, TOWN OF WEST BEND 37 Appearance: Surveyor Eric Schmitz 38

Mr. Gaudet report a three-lot certified survey map (CSM) is being proposed on Big Cedar Lake in 39 the Town of West Bend. The lots will meet the area and width requirements within a Shoreland 40

Zoning District. The floodplain and wetland areas are shown on the CSM and should not prohibit 41 or restrict building or access to the lots. 42 43 Moved by Mr. Parsons, seconded by Mr. Heidtke to approve the Lagoon Lane, LLC Certified 44 Survey Map in the Town of West Bend. Motion carried. 45

46 47

LCC and PCPC September 2, 2015 Page 2 of 3

2015 REGISTER OF DEEDS BUDGET 1 Ms. Martin presented the 2016 Register of Deeds budget. There are no user fee changes or outlay 2 requests for 2016. 3 4

Out-of-State Travel 5 One person to attend the Property Records Industry Association (PRIA) Conference on August 22-6 26, 2016, in Dubuque, Iowa at a cost of $1,335. 7 8 Moved by Mr. Schulz, seconded by Mr. Sorce to approve the 2016 Register of Deeds budget, 9

including out-of-state travel, with a net levy of $523,886 revenues above expenses-Register of 10 Deeds portion, and net levy of $178,561-Real Property portion, for a combined net levy of 11 $345,325 revenues above expenses, and forward to Administration. Motion carried. 12

13

2016 PLANNING AND PARKS DEPARTMENT BUDGET 14 Mr. Shambeau presented the 2016 Planning and Parks Department budget. Updated user fee 15

changes were presented for the Golf and Parks and Land and Water Divisions. 16

17 Out-of-State Travel 18 Administration Division: One person to attend the International City/County Management 19 Association Conference September 25-28, 2016, in Kansas City, Missouri at a cost of $1,800. 20

21 Golf Division: One person to attend the PGA Merchandise and Seminars Conference January 26-22

29, 2016, in Orlando, Florida at a cost of $1,000. 23 24 Planning Division: One person to attend the American Society of Landscape Architects (ASLA) 25

National Conference October 21-24, 2016, in New Orleans, Louisiana at a cost of $2,200. 26

27 GIS Division: One person to attend the Environmental Systems Research Institute (Esri) 28 International Users Conference June 27-July 1, 2016, in San Diego, California at a cost of $2,500 29

(funding source: Retained Fees). 30 31

Land and Water Conservation Division: One person to attend the National Association of 32 Conservation Districts Annual Conference January 30 - February 3, 2016, in Reno, Nevada 33

(funding source: WI Land and Water Conservation Association). 34 35 One person to attend the National No-Tillage Conference January 6-9, 2016, in Indianapolis, 36 Indiana at a cost of $560. 37

38

Outlay 39 Golf Course (Fixed Asset Account) 40

One - Oven for Deli $20,000 41 One - Lastec 96” zero turn rotary riding mower $41,900 42 One - Turf aerifyer $20,000 43 44 Parks Division: 45 One - ¾ ton 4 x 4 HD Gas Truck with a regular cab, plow, and lift gate $39,500 46 One - Zero Turn Rotary Mower with a 72" cutting deck $12,500 47

LCC and PCPC September 2, 2015 Page 3 of 3

1

Moved by Mr. Sorce, seconded by Mr. Kriefall to approve the 2016 Planning and Parks 2 Department budget, including user fee changes, out-of-state travel, and outlay, for a total net levy 3 of $2,609,770, and forward to Administration. Motion carried. 4

5 2015 RESOLUTION - AUTHORIZE POLICIES REQUIRED FOR SUBMISSION OF A 6 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 7 Moved by Mr. Sorce, seconded by Mr. Schulz to approve a resolution that authorizes the adoption 8 of the excessive force and physical barricade policies required by the CDBG program, and 9

forward to the County Board. Motion carried. 10

11 DISCUSSION ON LIMITING DAILY BOAT LAUNCH ACCESS TO ONE FEE PER 12 LOCATION 13 Due to concerns with the Aquatic Invasive Species situation at Silver Lake, Chairperson Miller is 14 bringing the issue of limiting the daily boat launch access to one fee per location to the Committee 15

for discussion. It was the Committee's consensus to direct Staff to prepare a policy that would 16 limit daily boat launch access to one fee per location and report back to the Committee. 17

18

BOAT LAUNCH AND GOLF COURSE REVENUE UPDATE 19 Mr. Shambeau presented a written update on boat launch and golf course revenues for 2015. 20

21

HERITAGE TRAILS LOG CABIN UPDATE 22 Mr. Shambeau reported the log cabin continues to fall into disrepair and there are no Historical 23 Societies interested in the log cabin. Mr. Shambeau is recommending offering the cabin for 24 relocation through a competitive bid/quote process with the assistance of the Purchasing 25

Department, and the Committee agreed with this recommendation. 26

27

PLANNING AND PARKS DEPARTMENT DIVISIONS' REPORTS 28 Mr. Shambeau presented a written update on the Land and Water Conservation, Administration, 29

and Golf and Parks Divisions. 30

31

NEXT TENTATIVE MEETING DATE 32 The next joint Land Conservation Committee and Planning, Conservation and Parks Committee 33

meeting is tentatively scheduled for Wednesday, October 7, 2015, at 2:00 p.m. 34

35 ADJOURNMENT 36 Moved by Mr. Heidtke, seconded by Mr. Kriefall to adjourn the joint Land Conservation 37 Committee and Planning, Conservation and Parks Committee meeting at 2:06 p.m. Motion 38

carried. 39 40

41 42

Brenda J. Jaszewski, County Clerk 43

PRIA Summary-Sharon Martin August 2015 Page 1

SHARON A. MARTIN

REGISTER OF DEEDS 432 E. Washington St, Room 2084, West Bend, WI 53095-7986

Phone: 262-306-2225 Fax: 262-335-4884

sharon.martin@co.washington.wi.us

______________________________________________________________________________________________________________________________________________

Date: September 23, 2015

To: Planning Conservation & Parks Committees

From: Sharon A Martin, Washington Co ROD

RE: PRIA SUMMARY, AUGUST 2015 CONFERENCE

I attended the Property Records Industry Association (PRIA) 2015 summer conference, held August 24-27 in

Louisville, Ky. There were 170 attendees from around the nation included registers and recorders, land record

and electronic recording vendors, national banks, title companies, and attornies. PRIA has 470+ government

members and 75 business members.

The group toured the Jefferson County, Kentucky Clerk’s office. Clerk Bobbie Holsclaw presented an

overview of the duties, which included elections, recording land records and wills, delinquent tax collection,

issuing marriage licenses and certified copies, motor vehicle and boat registrations, and notary commissions.

As the largest county in Kentucky with a population of one million citizens, they have 260 +/- employess with

nine divisions.

Opening session included comments regarding PRIA website information, national land registries, uniform

mortgages, and the biggest up-and-coming change “Truth-in-Lending, Real Estate Settlement Procedure Act,

Integrated Disclosure” and Consumer Finance Protection Bureau (TRID-CFPB) on October 3, 2015. TRID-

CFPB is changing all the rules and imposing huge fines ($5,000 to $25,000 or more per day per offense) on the

banking industry, including what information is collected from consumers when applying for loans, when and

how the consumer receives the information and calculating the correct fees. Also included in the new rules is

timely recording of documents and access to real estate records.

As mentioned last year, Wisconsin is way ahead of the rest of the United States because Wisconsin offers

standard fees, electronic recording and on-line access.

Workshops included:

1. Building Digital Trust-conquering the 21st Century. Keynote speaker Jeffrey Ritter

(http://jeffreyritter.com) stated land records are the foundation of the economy. 1)Trust is not an

emotion-it’s a decision; 2)Trust decisions are rules-based that ask questions to process

information; 3)To trust digital information you must first trust it’s source and the computer is

becoming the digital witness; 4)Trust is a rules-based calculation, fueled by information acquired

from a trusted source. End of the day, the public wants transparency. Use technology to improve

the records.

2. PRIA/MISMO eRecord XML. Mortgage Industry Standards Mortgage Organization (MISMO)

and PRIA are working on version XML V.3 to update technology issues, processes and flexibility

in programming for eRecording. This will help protect personally identifiable information,

support multiple names, languages and currency, and increase adoption of fully electronic

documents (SMART Doc). Searching in other states and counties will be more uniform. See

www.pria.us.

3. I facilitated a breakfast round-table discussion on standard recording fees and how it works in

Wisconsin.

PRIA Summary-Sharon Martin August 2015 Page 2

4. eRecording Document Volumes. Reviewed laws in different states to allow eRecording as well as

technology standards, implementation rules, best practices and available recources. In 1999, only

10 out of 3900 juristictions/counties nationally were electronically recording; currently, there are

1306. Most states started with satisfaction but now record all document types except maps.

5. Easing the Pain of the New CFPB Rules. Overview of the new rules and guidelines on lenders.

CFPB was formulated after the 2008 mortgage crisis to protect consumers. CFPB’s mission is to

provide transparency to consumers regarding finance practices, supervision and enforcement,

restrict unfair lending practices, create a complaint area/process, and monitor the financial and

housing market. CFPB is funded by more than $200million in fines already collected. TRID-

CFPB may fine a lender who in turn may decide to no longer lend money in a certain area. See

www.respa-tila-talk.com and www.cfpb.gov for more information.

6. Uniform Closing Dataset. Speakers from Fannie Mae and Freddie Mac reviewed why the 2008

financial crisis happened and the need for standard uniform data standards between lenders,

settlement companies, and Government Sponsored Enterprises (GSEs) like Fannie and Freddie

Mae. Why? It strengthens markets to accurately talk, using the same language, electronic

submissions are feaster with fewer errors and consumers can shop and compare mortgage

information. Benefits = fraud protection and fees.

7. Take Off the Blinders: Perspective from the FBIs Office regarding Fraud & Criminal Activity.

FBI Agent Paul Hodos discussed sovereign citizen extremism, it’s origins, ideology, threats and

criminal activity. Sovereign citizens renounce their US citizenship and refer to the 14th

Amendment created in 1867, using commerical law vs civial law. They believe their social

security number is an account number to the federal treasury.

8. Race to Record: Which Comes First, Paper or Electronic Recordings? Nationally, each

jurisdiction has a variation on which documents are recorded first and which ones get priority.

Wisconsin is a “race to record” state and as long as the process is handed in “good faith” and

consistently, it has not be challenged.

9. eNotary Work Group. Heard updates on electronic notarization, what State Notary Public

Administratiors and Uniform Law Commissioners concerns are, as well as updates to the current

laws. The state of Wisconsin adopted different versions of electronic recording laws but for some

reason, Wisconsin’s Department of Financial Institutions will not make a formal opinion either

way on whether electronic notary signatures are allowed in Wisconsin on paper documents but are

acceptable on electronically generated and recorded documents.

10. Land Records Management Systems (LRMS) Best Practices. LRMS vendors continually update

their software so when available, counties should also stay current. Efficient document

management and daily operation workflows reduce costs. PRIA best practices include capturing

images to industry standards, eRecording should be seamless, workflows should be steady but

flexible.

11. Certified Copies – Paper and Electronic. Traditionally, statutes define the cost of issuing certified

copies of recorded documents but not the definition of what a certified copy is or the process that

should be used. PRIA is working on best practices for counties and states to update laws for

consistency. PRIA is recommending that a certified copy stamp include, county seal, county id,

date, signature and the stamped/signed on each page. Stamp and signature should be contrasting

colors. Currently, certified copie sof real estate documents are stamped on the first page with a

page county and seal. No definition for electronic certification but working on verification

method to prove electronic certification is valid. Acceptance of certified copies shouldn’t matter if

original document was paper or electronical.

12. Challenging the Recording Industry Today – Flat Rate Recordings Fees. I participated in a three-

person discussion panel, describing the process Wisconsin used to change recording fees from the

first page of $11 with additional pages $2 each to the current $30 per document fee. Only five

states have a standard fee; the rest of the nation’s fees vary but all require page counts and can be

different from county to county.

PRIA Summary-Sharon Martin August 2015 Page 3

Many of the sessions had power points which will be posted on the website soon. Just ask and I’ll download

and share with you.

Observation: Best national education and networking opportunity available. The collaboration between

registers/recorders, lending institutions, land records vendors, attorneys and other business partners is amazing.

I appreciate that the vendors want to know what’s going on nationally as well as how they can work with the

local counties to make technology current and relevant.

I still believe Wisconsin is still way ahead of the rest of the USA in how things are completed, including

recording (paper and electronically), indexing and imaging, uniformity, etc.

Attendance: 102 Registers/Recorders, 68 Businesses (title, vendors, attorneys), 7 speakers plus facilitators and

moderators.

Any questions, please contact me.

Sincerely,

Sharon A Martin

Register of Deeds, Washington County

1  

Planning, Conservation and Parks Committee Report

October 7, 2015

Land and Water Conservation Division:

During the 2-day electronics recycling event an estimated 550 residents brought in 128,258 pounds of electronic items which included 1,452 televisions.

The 2016 Clean Sweep grants for hazardous waste and prescription medications have been submitted. The tentative dates for next year’s collection are the Saturdays of May 14th & October 8th.

Construction is almost complete on the Weninger Farm; this was a Targeted Runoff Management Grant (TRM) for the abandonment of an existing earthen animal waste storage facility and construction of a new waste storage facility lined with concrete.

The Division is being asked to partner in two projects where special grant funds are being sought. Each of these projects, if funded, we require us to commit staff resources towards these projects, which will be used as in-kind match dollars. The possibility does exist that some actual funding for staff time might be available depending upon how successful the final outcome. These two projects include:

o Partnering with the Milwaukee Metropolitan Sewerage District (MMSD), along with Ozaukee County; MMSD taking the lead applying for a Regional Conservation Partnership Program grant through the NRCS. This project will focus efforts in the Cedar Creek Watershed with funding geared towards the installation of riparian buffer strips and farm easements in their “Working Soils” program.

o Partnering with Sand County Foundation, along with Ozaukee County; Sand County taking the lead applying for a grant from the Funds for Lake Michigan. This project will again focus on the Cedar Creek watershed with funding geared towards upland contour buffer strips and filter strips.

Both of these projects are aimed at reducing phosphorus to the stream and used as a springboard for a future water quality trading program. The goal is that these two projects will compliment each other while producing valuable phosphorus credits for point sources within the Milwaukee River Watershed.

Administration Division:

The online park reservation system continues to move forward, with more details being finalized with the site developer.

The Sandy Knoll Ranger House has generated a lot of interest, with several reservations over the past couple of months. One group came back multiple times to use the facilities at the house.

There will be some upcoming Committee meetings in the Planning Division, and Administration Division staff will be working to assist in preparing agendas, sending out mailings, and attending meetings to take minutes.

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Golf and Parks Division:

Park and Golf Projects Electrical work at Sandy Knoll to repair the line and replace fixtures and pole outside the

ranger house was awarded to Gillitzer Electric for $5,700.00. The project has been completed.

Sealcoating of parking lots and some roads at Glacier Hills, Homestead Hollow and Henschke Hillside as well as the cart paths at the Golf Course bid was awarded To J.R. Boehlke Inc for $32,547.83. Completion date is Oct. 15.

The Ridge Run electric project to replace the line between the restroom at the north end of the park and the parking lot lights and the shelter quote was awarded to Gillitzer Electric for $3,920.00.

Construction of the firing range project is completed; Cindy is working on finishing up paperwork for the project.

The sale and removal of the log house at Heritage Trails County Park was sent out for bids on September 9 with bids due back on September 30. Project completion is November 30.

Replacement of windows for the Sandy Knoll Ranger House and the 2nd floor of Shelter #1 at Leonard J Yahr went out for bids; the project was awarded to Softer Lite Window Company for $14,630.00.

Reroofing of the lower shed at Ridge Run County Park was completed the week of September 15th by Chris Schmidt Construction for $12,364.12.

The Highway and Parks Department partnered to complete the crackfilling in parking lots and roads at Ackerman’s Grove and Leonard J Yahr County Parks in preparation for seal coating parking lots at those parks next year.

Park crews finished constructing all 18 front tees for the Heritage Trails disc golf course. Mowing, trimming, and repairs were done on the Eisenbahn Trail. Golf course crews sprayed the county grounds and the disc golf course for broadleaf

weeds. The annual Washington County ProAm is scheduled for October 16th, and there will be

two customer appreciation events on October 16th and October 25th.

Planning Division:

The Planning Division is adjusting to the elimination of the Planner position and the reduction of Department resources. Joshua Glass began working for the Highway Department on September 17th and will be assisting the Planning Division approx. 1-2 days per week through November.

See attached photos from the August Wild About Parks Events. o On August 15th we wrapped up the Wild About Parks Quest Program with about 160

participants enjoying the fun at Leonard J. Yahr County Park. o About 50 people enjoyed the family campfire and glow stick hike at Glacier Hills

County Park on August 22nd. Continue work on the Site Redevelopment Program:

o Continue to manage the grant implementation and coordination of five coalition partners, three consultants, the EPA, the EDWC and the Site Redevelopment Steering

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Committee (SRC) to effectively move the program forward in a timely manner to meet our 2017 deadline.

o The Site Redevelopment Steering Committee will be receiving an update on the progress of the brownfields grant implementation and coalition target sites, discussing Phase I & Phase II Environmental Site Assessments and the countywide inventory and have a facilitated discussion on the impacts of remediated brownfields.

o Oct. 5, 2015 - Along with Josh Schoemann, Deb will be presenting the County Site Redevelopment Program as part of the Business Ready WI Annual Conference.

o Oct. 15, 2015, A Site Redevelopment Program - Countywide Community Workshop will engage the public on identifying community priorities to be addressed by the Site Redevelopment Program.

o Three of the five coalition partners have officially changed their target sites in the last few months.

o Attended the EPA Brownfields Conference in Chicago. Continue to assist Emergency Management with the development of the County All Hazard

Mitigation Plan including research for Plan chapters. Continue to serve on the SEWRPC Vision 2050 Regional Land Use Plan and Regional

Transportation System Plan Advisory Committee. The Advisory Committee has been evaluating the alternative land use and transportation system plans for the region.

 

 Please review the Planning and Parks Department report and contact Jay Shambeau 

jay.shambeau@co.washington.wi.us   262‐335‐4445 with any concerns. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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