Committee Minute Form Room 328, 340-9th Street Brandon MB R7B 2K8 Phone (204) 726-6361 FAX (204) 726-6749 Email: comiriutes@gov.mb.ca

Page 1 of 3 Morotoba^^ Workplace Safety & Health Division

BRANDON SCHOOL DIVISION 1 0 3 1 - 6 t h Street Brandon, MB R7A 4K5 Phone: (204) 729-3100 Fax: (204)727-2217

Central Committee

Meeting date: May 15,2013

Date of next meeting: Oct 16,2013

Number of employees at Workplaces: 700+

Recording Secretary: Melanie Smoke-Budach

Employer Members

Kevin Zabowski Mel Clark Jim Murray Craig Laluk

Worker Members Darren Hardy James Copeland Jamie Rose Heather Kryshewsky

Guests Doug Armstrong, WPS&H Officer

Occupation Secretary-Treasurer Director Fac & Trans Trustee School Administrator

BTA President Teacher Utility Worker School Secretary

Ex-officio

Present x X

X

X

X

X

X

X

X

Absent

Date of Origin

A

B

Concern or Problem

Minutes of March 13,2013 • Mel Clark, Chair, called the meeting to order at 1.15 p.m. • There were no amendments to the previous meeting minutes.

Outstanding Issues: 1. Bomb Threats Procedure - Update - K. Zabowski

2. Scent-Free Policy - Update - K. Zabowski

3. WPS&H Safety Rep Training - Update - D. Armstrong

Recommendation or Action To Be Taken

- Moved by Craig Laluk - James Copeland - That the previous meeting minutes of March 13, 2013 be adopted as circulated. Carried.

- M. Clark introduced and welcomed M. Smoke-Budach and thanked R. Beaulieu for her work with the Committee over the last three years.

- K. Zabowski updated the Committee; an AED will be installed on Friday May 17,2013 at ARYP.

- K. Zabowski reported that Dr. Michaels will be meeting with Chief Grant, BPS, in regards to the direction of the Division. However, it has been made clear that staff will not be responsible for searches.

- K. Zabowski reported that the scent-free policy is still with Senior Administration, they are working on strengthening the procedures of the document. If will then proceed to the Policy Review Committee and finally to the Board.

- It is possible to have the Policy ready for implementation in September 2013.

- D. Hardy would like to make a suggestion to Board. Prior to implementation of the Policy, can there be a qrace period to work with staff?

- D. Armstrong reported that numbers will be determined on availability in September. On December 8, 2013 training for H. Kryshewsky, J. Rose, and J. Copeland will be conducted.

- D. Hardy requested as to any communication in regards to Regional vs. Brandon training?

- K. Zabowski responded that there are many issues to consider in opening it to Region 1 of MASBO, such as available venues and associated costs, currently zero

Action By (who & when)

-

K. Zabowski, Update -

October 2013

K. Zabowski, Update -

October 2013

K. Zabowski, Update on

training encompassing -October 2013

Co-Chairpersons' Signatures Please indicate by (X) in the brackets below who chaired this meeting.

BOTH management and worker co-chairs must sign each page of the minutes when they agree that the minutes are complete and accurate.

If one, or both co-chairs do not agree with the minute record, please attach concerns on a separate page.

In my opinion, the above is an accurate record of this meeting. ( x ) Print name of Employer Co-Chair Mel Clark ( x ) Print Name of Worker Co-Chair Darren Hardy

Signature, Signature

Within 7 days, copy to: O Committee members; 8 Committee files; © Workplace Safety and Health; 0 Post on S&H Bulletin Bo;

Committee Minute Form Room 328, 340-9th Street Brandon MB R7B 2K8 Phone (204) 726-6361 FAX (204) 726-6749 Email: cominutes(5)gov.mb.ca

Page 2 of 3 Monttoba^^ Workplace Safety & Health Division

Date of Origin

Concern or Problem Recommendation or Action To Be Taken Action By (who & when)

_ costs are incurred. 4. Audiometric Testing - Update - D. Armstrong D. Armstrong reported that Change Innovators Inc.

have been confirmed for October 21-25, 2013. Testing sites have not been finalized to date. The Committee requested that D. Armstrong determine the additional costs incurred by using a site to site testing plan vs. one or two predetermined sites (travel time). D. Hardy noted that coverage for staff testing is done at the school level.

D. Armstrong to determine

testing sites & possible costs associated with

site to site testing.

Correspondence: 1. MB News release - MB Doubles Investment in Workplace

Injury, Illness Prevention (Attachment #1) M. Clark highlighted the correspondence. K. Zabowski spoke to the issue of mandatory safety orientation for new teachers. It is currently being reviewed by Senior Administration. D. Hardy stated that currently, the issue is discussed on the one day new teacher orientation session. However, given the amount of information the needed emphasis is not accommodated.

K. Zabowski, Update on new teacher safety orientation -October 2013

New Business: 1. Safety Inspections Update - D. Armstrong (Attachment #2) Committee members reviewed the attachment.

D. Armstrong confirmed that all schools will be up to date, there have been no issues.

2. Incident Report, Mar. 6, 2013 to May 8, 2013 - D. Armstrong (Attachment #3)

Committee reviewed the "revised" School Incident Report (walked-in and copy attached). The committee asked if previous years could be included in the year-end report, creating a basis for comparison.

3. Violent Incident Report - D. Armstrong & K. Zabowski D. Hardy requested an updated page to include violent incidents. He also stated it was important for schools to track trends with the specific programs in their schools.

D. Armstrong -to prepare year-end Report (for June 2014) with

additional information.

4. Hearing Assessment and Protection for Industrial Art EAs -J. Copeland

Permanent EAs in Industrial Arts will need to be part of the assessment; testing & custom fitting. Three locations: EO, RH & Harrison to be tested in Oct 2013.

D. Armstrong -October 2013

5. 2013 Environmental Water Testing - K. Zabowski (Attachment #4)

M. Clark reviewed the document with the Committee members. VM & VV tested as being over the allowable Prov. Standard of .01 mg/L. It was noted that testing was done in August, when schools were empty for over one month. Schools flagged were instructed to perform daily flushing to reduce lead levels. It is being proposed that those schools over the allowable Prov. Standard could install self-filling water stations at a cost of $1,500. It would be a school based decision, viewed as a budget enhancement

JxK&p^&AviS* •or\

fbf

Co-Chairpersons' Signatures Please indicate by (X) in the brackets below who chaired this meeting.

BOTH management and worker co-chairs must sign each page of the minutes when they agree that the minutes are complete and accurate.

If one, or both co-chairs do not agree with the minute record, please attach concerns on a separate page.

In my opinion, the above is an accurate record of this meeting. (x ) Print name of Employer Co-Chair Mel Clark (x) Print Name of Worker Co-Chair Darren Hardy

fk\\ w*3

Signature

• • • _Signature_

o: © Committee members; © Committee files; © Workplace Safety and Health; © Post on S&H Bulletin Board

Committee Minute Form Room 328, 340-9th Street Brandon MB R7B 2K8 Phone (204) 726-6361 FAX (204) 726-6749 Email: cominutes(a)qov.mb.ca

Page 3 of 3 Manitoba U ^ Workplace Safety & Health Division

Date of Origin

— - — Concern or Problem

6. Proposed meeting dates for 2013-14 - October 16, 2013, January 15,2014, March 12,2014 and May 14,2014.

7. Other

Recommendation or Action To Be Taken

- Proposed meeting dates accepted as indicated.

- K. Zabowski thanked Rhonda Beaulieu for her work with the Committee over the last three years and welcomed Melanie Smoke-Budach to the committee.

- D. Hardy spoke to the possibility of him leaving the Committee. New BTA President to be determined.

Action By (who & when)

M. Smoke-Budach,

Executive Secretary M. Smoke-Budach to confirm

Committee for September

2013.

Other Business: Confirmation of Next Meeting: October 16,2013

Adjournment: Craig Laluk - Darren Hardy - That the meeting is adjourned at 2j00 pjri._Carried^

Co-Chairpersons' Signatures Please indicate by (X) in the brackets below who chaired this meeting.

BOTH management and worker co-chairs must sign each page of the minutes when they agree that the minutes are complete and accurate.

If one, or both co-chairs do not agree with the minute record, please attach concerns on a separate page.

In my opinion, the above is an accurate record of this meeting. (x ) Print name of Employer Co-Chair Mel Clark (x ) Print Name of Worker Co-Chair Darren Hardy

Signature. _Signature_

Within bers; © Committee files; © Workplace Safety and Health; © Post on S&H Bulletin Bo

Attachment #1

George Coupland

From: News Media Services <nmservices@leg.gov.mb.ca> Sent: April-26-13 1:17 PM To: George Coupland Subject: Manitoba News Release: Manitoba Doubles Investment in Workplace Injury, Illness

Prevention

April 26, 2013

MANITOBA DOUBLES INVESTMENT IN WORKPLACE INJURY, ILLNESS PREVENTION

Action Plan will Ensure Manitoba is one of North America's Safest Places to Work: Howard

Manitoba now has a new strategic action plan to prevent workplace injury and illness and to better ensure every worker makes it home safely at the end of the day, Family Services and Labour Minister Jennifer Howard announced today.

"This comprehensive strategy follows the province's most extensive review of injury and illness prevention in more than a decade and doubles resources dedicated to injury and illness prevention," said Howard. "It strengthens our safety and health laws and will ensure employers are rewarded for practices that make their workplaces safer and healthier."

The Manitoba government's Five Year Plan for Injury and Illness Prevention incorporates recommendations from three reports issued in early April as part of a wide-ranging review of workplace injury and illness prevention.

The new strategy details plans for: doubling funding for prevention services, creating new requirements under the Workplace Safety and Health Act that more clearly define workers' legal

rights, require mandatory orientation of new workers and provide stronger protection when a worker refuses unsafe work,

investing in resources that will ensure every high school student has access to workplace health and safety information in the classroom or online, and materials to help parents prepare their children to know about their rights to a safe workplace when they start their first job,

strengthening support for emergency responders and other workers in high-trauma jobs, providing more ways for the public to report unsafe workplaces including a one-stop phone number for

reporting unsafe workplace or injuries, requiring mandatory safety orientation for new workers, providing a mobile safety lab to bring safety awareness training and tools to rural worksites, ensuring every new business in Manitoba gets information about their responsibilities to prevent injuries, creating a leadership team of business owners and executives who have shown their commitment to safety and

can help inform and mentor other business owners, increasing enforcement of rules to prevent bullying and violence in the workplace, and reviewing every workplace death to learn lessons about prevention.

"Dedicating more resources to prevention will help make Manitoba one of the safest places to work in North America," said Howard. "Enforcement is also an important part of injury prevention and our safety and health laws will be among the strongest in the country. Safety and health officers will now have the tools needed to ensure compliance."

The minister also announced the Workers' Compensation Board of Manitoba will develop a strategy to eliminate claim suppression and inappropriate return-to-work practices, while ensuring employers that engage in genuine injury prevention are recognized and rewarded. That new strategy is expected in the fall of 2013.

"I'd like to thank Mr. Dave Gaudreau, MLA for St. Norbert, who assisted in conducting the comprehensive review of injury and illness prevention in our province," said Howard. "I also extend my gratitude to the many Manitobans who provided their input and recommendations."

Information on Manitoba's Five Year Plan for Injury and Illness Prevention and on the recent reviews is available at www.gov.mb.ca/labour/safety/index.html.

-30-

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Work Site Safety Inspections Bookings 2012-2013

Work Site Neelin -Off Campus

Alexander

Betty Gibson

Crocus Plains

Earl Oxford

George Fitton

Green Acres

Harrison

J. R. Reid

King George

Kirkcaldy Heights

Linden Lanes

Meadows

Neelin High

New Era

O'Kelly

Riverheights

Riverview

St. Augustine

Valleyview

Vincent Massey

Waverly Park

Administration

Maintenance/Transportation ARYP

Inspection Date 1ST

Oct.29 pm

SEPT 14/9:30am

Sept 24 am

Oct. 24 all day

Oct. 18 am

Oct. 10 am

Oct. 9 am

Sept 28 am

Sept 26 am

Oct 29 am

Oct 15 1PM

Oct 25 8am

Oct 4 am

Oct 2 all dy

Oct 30 1'pm

Oct 27 am

Oct 24 am

Oct.21am

Oct 22 am

Oct 9 am

Oct 2 all day

Nov 7 1PM

Jan 4 am

Aug 10 pm

inspection code #1.630.650.3800.085.083

Inspection Date 2ND

Feb. 15 pm

Feb. 14 am

Nov. 7 am

Dec. 12 all day

Jan. 10 am

Nov.21 am

Nov. 21 am

Oct 26 am

Nov 8 am

Jan 161PM

Nov 151PM

Jan 04 pm

Jan 04/13

Jan 15 all day

Jan.25 am

Nov 16 am

Dec 5 am

Nov.22am

Nov 26am

Dec 3 am

Jan 15 all day

Feb. 25 10am

Feb. 15 am

Jan.08 am

Inspection Date 3RD

Apr-12

March 19 am

April 23 am

March 6 all day

Feb. 19 am

Feb 27am

March 22 am

Feb 27 pm

March 18 am

April 19 am

March 5 am

March 21 am

March 4 am

March 12 all day

April 23 pm

Feb. 21 pm

April 10 am

Jan.17 am

April 19 am

Feb 26 1pm

March 12 all day

May-17

Feb 20 am Apr-12

Inspection Date 4TH

May 6 am

May 22 am

June 19 all day

May 17 pm

April 24 am

May 17 am

May 3 am

May 31 am

May 2 am

May 7 am

May 9 am

May 16 am

May 07 all day

May 29 am

May 23 am

May 21 am

May 07 all day

0) o zr 3 CD 3 r-f

ro

Attachment #3

"Accepting th* Challenge"

BRANDON SCHOOL DIVISION

School Incident Report for March 06, 2013 to May 06, 2013

Student Incidents

Playground Phys. Ed (inside) Phys.Ed (outside) Classroom I.A (shops) Other

Total

Minor

22 10 3 8 3 13

59

Moderate

5 1 3

3

12

Severe

4

1

2

7

Total

31 11 7 8 3 18

78

Non-Student

Support Staff Maintenance Bus Driver

Minor

12 1 1

Moderate

4 2 1

Severe Total

16 3 2

Total 14 21

Violent Incident Report Feb. 01, 2013 to May 08, 2013

Riverheights 10 River view 1 Betty Gibson 1 Crocus Plains 2 Vincent Massey 1

Total 15

, SCHOOL DIVISION

"Accepting the Challenge"

BRANDON SCHOOL DIVISION

School Incident Report for March 06, 2013 to May 06, 2013

Student Incidents

Playground Phys. Ed (inside) Phys.Ed (outside) Classroom I.A (shops) Other

Total

Non-Student

Support Staff Maintenance Bus Driver

Minor

22 10 3 8 3 13

59

Minor

12 1 1

Moderate

5 1 3

3

12

Moderate

4 2 1

Severe

4

1

2

7

Severe

Total

31 11 7 8 3

18

7

Total

16 3 2

Total 14 21

Violent Incident Report Feb. 01, 2013 to May 08, 2013

Riverheights River view Betty Gibson Crocus Plains Vincent Massey

10 1 1 2 1

Total 15

Violent Incidents from Sept. 2012 to Jan. 2013

Riverheights King George Riverview Meadows Valleyview

7 4 1 1 1

Total 14 Serious Incidents from Sept,2012 to May 08,2013 is 29 in total.

Attachment #4

2013 Environmental Water Testing Date

Collected Mar. 1/13

Feb. 27/13

Mar. 1/13

Mar. 1/13

Mar. 1/13

Aug. 2012

Aug. 2012 Aug. 2012 Feb.27/13

Feb.27/13

Feb.28/13

Feb. 28/13

Feb.28/13

Mar. 1/13 Feb. 27/13

Feb.28/13 Feb.28/13 Feb.27/13 Feb.28/13

Feb. 27/13

Mar. 11/13

Mar. 14/13

Mar. 14/13

Apr. 2/13

Feb. 13/13

Aug. 2012

Feb.13/13

Aug. 2012

School Location Admin - Foyer Fountain

Betty Gibson wash

Crocus Plains - Elev. Earl Oxford Fountain

Earl Oxford Main Floor

George Fitton Green Acres Harrison JR Reid - Girls wash

King George Hall Ftn

Kirkcaldy Heights - Gym Entr

Linden Lanes - Frt Foyer Fount.

Meadows South Hall

Neelin High - Gen Office - Ftn

New Era Staff

O'Kelly School Riverheights Gym Riverview Off Hall Ftn

St. Augustine N. Hall Waverly Park Office wash

ARYP Hall Sink

Maintenance Shop Fountain

Neelin Office Alexander Hall Ftn

Valley View

Valley View

Vincent Massey

Vincent Massey

First Draw 0.0199

0.00203

0.00401 0.00616

0.000835

0.0049 0.0054

0.0027 0.0204

0.00339

0.0105 0.000657

0.00542

0.00732

0.00495

0.00108 0.00173 0.00382 0.000279

0.00351 0.000857

0.000438

0.00334 0.000822

0.0038

0.015

0.0345

0.027

mg/L

mg/L

mg/L mg/L

mg/L mg/L mg/L

mg/L mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L mg/L mg/L mg/L

mg/L

mg/L

mg/L

mg/L

mg/L mg/L

mg/L

mg/L

mg/L

0.0153

0.000653

0.0000908 0.00254

0.000497 0.00093

0.00085 0.00054 0.00039

0.000871

0.000857

0.000465

0.000728

0.00163 0.00054

0.000937 0.000297

0.00038 0.000356

0.00009

0.000584

0.0046

0.000649

0.000286 0.001

0.0018 0.0216

0.013

mg/L

mg/L

mg/L mg/L

mg/L mg/L

mg/L mg/L mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L mg/L mg/L mg/L

mg/L

mg/L

mg/L

mg/L

mg/L mg/L

mg/L mg/L

mg/L

; • . - ,

0.00894

0.000575 0.00061

0.00221

0.000422

0.00059 0 0 0.00031

0.000672

0.000437

0.000438

0.000604

0.000955

0.000439

0.000156 0.000248 0.000262 0.00009

0.00009

0.000232

0.000821

0.000267

0.000282 0.001 0.0014 0.0024

0.002

mg/L

mg/L

mg/L

mg/L

mg/L mg/L mg/L mg/L mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L

mg/L mg/L mg/L

mg/L

mg/L

mg/L

mg/L

mg/L mg/L

mg/L mg/L

mg/L

|Allowable Prov. Standard .01 mg/L

C:\Users\BEAULI~l.RHO\AppData\Local\Temp\fcctemp\Water Testing 2013 Info

Printed by: Rhonda Beaulieu May-02-13 2:15:52 PI* Title: Fwd(2): Lead in Water Testing 2013 Info.xlsx : Brandon... Page 2 of :

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this transmission is prohibited. If you have received this transmission in error, please notify us immediately by return telephone, fax or email, and destroy the transmission by deleting the file and/or shredding any paper copy.

Original Message

Please see the attached list that summarizes the tests performed for lead in drinking water in our facilities. As you can see all our facilities have acceptable levels with the exception of Vincent Massey, Administration and Kirkcaldy Heights. The results also indicate that if the fountains are flushed daily before school opens that the lead levels drop to acceptable levels. All of these buildings are served by copper water mains and have copper water lines so there is little that can be done to reduce the lead levels in these fountains. Custodians at these facilities have been directed to flush their water fountains each day to ensure that the water being drawn from the fountains is safe for students and staff members. A possible solution for these schools would be the instalation of lead filitering bottle filler fountains. They are available through our wholesalers for the cost of approx $1,500. These fountains have filters which claim to remove lead, chlorine, odors and discoloration. The filters are approx $100 and should last for 1 year. The buildings with lead issues could budget to replace their existing fountains in upcoming years. If you have any questions in this regard please contact me. Mel

Mel Clark Director of Facilities and Transportation Brandon School Division 1031-6th St Brandon, Manitoba R7A 4K5 Phone-204-729-3980 Fax-204-729-3981

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this transmission is prohibited. If you have received this transmission in error, please notify us immediately by return telephone, fax or email, and destroy the transmission by deleting the file and/or shredding any paper copy.