Commitee s

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PERSPECTIVE MANAGEMENT

Committees, Teams and Group

Decision Making

GROUP MEMBERS:

Simran

Karthik

Sushant

Princy

Shraddha

Bipul

Swapna

Sweety

SnehaSanket

Sameer


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A committee is a group of persons to whom ,as a group,

some matter is committed.

FEATURES OF A COMMITTEESSome seek information

Others give information

Some try to encourage others to contribute

Some try to coordinate the groups effortSome try to achieve a compromise when disagreements

occur

INTRODUCTION


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FUNCTIONS OF COMMITEES

MANAGERIAL FUNCTIONS

Planning

Organizing

Staffing Leading

Controlling

OTHER FUNCTIONS

Make decisions

Authority to make recommendations to a manager

Formed to receive information


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COMMITTEE

FORMAL

Specifically delegated duties and authority

INFORMALOrganized without specific delegation

authority

FUNCTIONS OF COMMITEES


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REASONS FOR USING

COMMITTEES AND GROUPS

GROUP DELIBERATION AND JUDGEMENT

Its a variation of the adage that two head are better

than one

It should not be inferred that group judgement can be

obtained only through the use of committee


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FEAR OF TOO MUCH AUTHORITY IN A

SINGLE PERSON

Fear of delegating too much of authority to a single

person

This fear are especially pronounced in government


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REPRESENTATION OF

INTRESTED GROUP

Representation plays a part in establishment and

staffing of committees

Boards of directors are often selected on the basis of

group interested in the company


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CORDINATION OF

DEPARTMENTS,PLANS AND

POLICES

There are some general agreement that committees are

very useful for coordinating activities among various

organizational units. They are also useful for coordinating plans and policies

as well as their implementation


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TRANSMISSION AND SHARING OF

INFORMATION

Committees are useful for transmitting and sharing

information.

All group members are affected by a mutual problem


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CONSOLIDATION OF AUTHORITY

A manager in a department, branch, or section often has

only a portion of the authority necessary to accomplish

a program

Consolidation of authority is also known as splintered

authority.


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MOTIVATION THROUGH

PARTICIPATION

Committees permit wide participation in decision making

People who take part in planning

A program or making a decision usually feel moreenthusiastic about accepting and executing it


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DISADVANTAGES AND MISUSE OF

COMMITTEES They are costly.

They may result in compromises at the least common

denominator rather than in an optimal decision.

They may lead to indecision and they can also split

responsibility.

They can lead to a situation in which a few persons

impose their will on the majority, not allowing

participation of other members.

The committee form has often into disrepute

through misuse. In general, committees should not be

used as a replacement for a manager , for research

study, for unimportant decisions, and for decisions

beyond the participants authority.


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SUCCESSFUL OPERATION OF

COMMITTEES & GROUPS

Managers spend a great deal of time in committees. The

use of committees is due not only to the democratic

tradition but also to a growing emphasis on group

management and group participation in organizations.

In attempting to overcome some of the disadvantages of

committee, managers may find the following guidelines

useful.


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AUTHORITY

A committees authority should be spelled out so that its

members know whether their responsibility is to make

decisions & recommendations or merely deliberate &

give the chairperson some insights into the issue under

discussion.


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SIZE

The size of a committee is very important.

The complexity of interrelationships greatly increases.


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If the group is too large, there may not be enoughopportunities for adequate communication among its

members.

If the group consists of only 3 persons, there is a possibility

that 2 may form a coalition against the third member The larger the group, the greater the difficulty in obtaining a

meeting of the minds and the more time needed to allow

everyone to contribute.

SIZE


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MEMBERSHIP

The members of committee be selected carefully.

Committee is to be serve. They must also possess the

required authority and able to perform well in a group.

Finally members should have the capacity of

communicating well and reaching group decision byintegrated group .


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SUBJECT MATTER

Subject must be carefully selected. committee work

should be limited to subject matter can be handled in

group discussion .certain kinds to committee action

while others do not. For example may be suitable for

group while, an expert in the relevant specialized fieldmay better solve certain technical problems.


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CHAIRPERSON

The selection of the chairperson is crucial for an

effective committee meeting. such a person can avoid

the wastes and drawback of committees by planning the

meeting, preparing the agenda seeing that the result of

research are available to members ahead of time.chairperson sets the tone of meeting, integrates the

ideas, and keeps the discussion from wandering.


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COST-EFFECTIVENESS

A committee must be worth its costs. It may be difficult

to court the benefits,especilly such intangible factors as

morale, enhanced status of committee members and the

committee value as training device to enhance

teamwork. Committee can be justified only if the costsare offset by tangible and intangible benefits.


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ADDITIONAL GROUP

CONCEPTS.


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GROUP

A group may be defined as two or

more people acting interdependently

in a unified manner towards the achievement

of common goals.

A group is more than a collection of individuals

rather through their interactions, new forces and

new properties are created that need to be

identified and studied in themselves.


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CHARACTERISTICS OF GROUP

Members share one or common Goal Continuous interactions and communications between

the members

Each member assumes particular role so that Group

achieves the Goal. Any Group is actually a part of larger group formed

with specific purpose ( new design )

Common behavior pattern is expected amongst the

members of any group.


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SOCIOLOGICAL

CHARACTERSTICS

Groups develop norms which refer to the expectedbehavior of the group members.

Every group has a set of norms: a code of conduct about

what is acceptable behavior.

They may apply to everyone in the group or to certainmembers only. Some norms will be strictly adhered to

while others permit a wide range of behavior.

The group usually has sanctions (e.g., disapproval)

which it may apply in the case of "deviation".


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COMMON NORMS IN GROUPS

INCLUDE:

Taboo subjects,

Open expression of feelings

Interrupting or challenging the tutor

Volunteering one's services

Avoiding conflict

Length and frequency of contributions


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A SPECIAL KIND:FOCUS GROUP

The Focus group used for evaluating managerial aspects

within an organization.

A focus group is a form of qualitative research in which

a group of people are asked about their perceptions,

opinions, beliefs and attitudes towards a product,

service, concept, advertisement, idea, or packaging.

Questions are asked in an interactive group setting

where participants are free to talk with other group

members.


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WHERE ARE FOCUS GROUPS??

In marketing

In marketing, focus groups are seen as an important tool for

acquiring feedback regarding new products, as well as various

topics

In social sciencesIn the social sciences and urban planning, focus groups allow

interviewers to study people in a more natural setting than

one-to-one interview.

In usability engineering

In the Usability engineering, focus group is a survey method to

collect the views of users on a software or website


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FUNCTIONS AND ADVANTAGES OF

GROUPS

Groups are powerful in changing

behavior, attitudes and values and discipline

members.

Communication will differ when it is

channeled through one key member or when it

flows freely among all the group members.

Effect group interaction motivation

TEAMS


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TEAMS

A team can be defined as a small number of people

with complementary skills who are committed to a common purpose,set of performance goals, and approach for which they hold

themselves mutually accountable


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WHAT MAKES A TEAM???

A small number of consistent people, committed to a

purpose, with complementary skills and a common

approach to their work.


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TEAM BUILDING Process of creating and unifying a group into a

functioning work unit so that specific goals are

accomplished.

Team members must be convinced that the teams

purpose is worthwhile, meaningful and urgent.

Team members should also be selected according to the

skills needed to achieve the purpose.

There should the right mix of skills.


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SELF MANAGING TEAMS

The main idea of the self-managed team is that the

leader does not operate with positional authority.

Self-managed teams operate in many organizations to

manage complex projects involving research, design,

process improvement, and even systemic issue

resolution, particularly for cross-department projects

involving people of similar seniority levels.

Self-managed teams may be interdependent or

independent.


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VIRTUAL TEAMS

A virtual team is a group of people who work interdependently and

with shared purpose across space, time, and organization boundariesusing technology to communicate and collaborate.

Virtual team members can be located across a country or across the

world, rarely meet face-to-face, and include members from different

cultures.


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CONFLICTS IN COMMITTEES,GROUPS

AND TEAMS


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DISRUPTIVE CONFLICTS

Conflict inevitably arises in one form or another in

varying degrees due to the mere group and/or team

dynamics of having people with differing backgrounds,

ideas, and potential agendas coming together in an

effort to accomplish a common goal.


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Conflict is generally considered to be negative and

something to be avoided.

People feel threatened , accelerated in a competitive

environment; results from personality differences,differences of opinions, clashes in values.


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NOT ALL GROUPS ARE TEAMS

The Characteristics of a Real Team Characteristics of a Work Group

Shared Leadership roles Strong, clearly focused leader sololeader

Team discusses, decides, and does real

work together

The Leader discusses, decides and

delegates

Specific Team purpose that the teamdelivers itself

The groups purpose is the same as theorganizational mission

Individual and mutual team

accountability Individual Accountability

Collective work products Individual work products

Measures performance directly by

assessing collective work products

Measures effectiveness indirectly,

Eg: financial performance of the business

Encourages open-ended discussion and

active problem-solving meetings

Runs efficient meetings with information

sharing main activity


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