Commission ALLEGIANCE Hogencamp, Commission

MINUTESRegularCityCommissionMeeting

Monday, October14,

2019 -

6:

30PM

CommissionChamber

INVOCATIONANDPLEDGEOFALLEGIANCE

CALLTOORDER:

MayorGlassercalledthemeetingto

orderat

6:

30PM.

CityClerkBartlecalledtheroll.

ROLLCALL:

Present:

EllenGlasser, Mayor - Seat1

CindyAnderson, Commissioner - Seat2

BlytheWaters, MayorProTem /

Commissioner - Seat3

CandaceKelly, Commissioner - Seat4

BrittanyNorris, Commissioner - Seat5

AlsoPresent:

ShaneCorbin, CityManager

BrennaDurden, CityAttorney (CA)

KevinHogencamp, DeputyCityManager (DCM)

LoriDiaz, DeputyCityClerk

WELCOMENEWCITYMANAGER, SHANECORBIN

FollowingtheInvocationandPledgetotheFlag, MayorGlasserwelcomednewCityManager

ShaneCorbintohisfirstofficialmeeting.

1.

APPROVALOFMINUTES

1A.

ApproveminutesoftheCommissionBudgetWorkshoponAugust8,

2019.

1.

A.

ApproveminutesoftheCommissionWorkshoponSeptember9,

2019.

MayorGlasser

askedif

therewereanycorrectionsor

changesneeded.

Therewereno

correctionsto

theminutes. MayorGlasserstatedtheminutesstandas

submitted.

2.

COURTESYOFFLOORTOVISITORS

2.

A.

Recognitionof3

volunteerswhoassisted

duringHurricaneDorian - ChiefMichelle

Cook ChiefCookexpressedhergratitudeforthe37policedepartmentvolunteers, notingthere

arenowmorevolunteersthanpoliceofficers. ChiefCookreviewedthehistoryofthe

volunteerprogram. Shestatedthatto

dateourvolunteershavedonatedover1,

600hours

of

serviceto

the

COABfor

trafficcontrol, specialevents, clerical, community

engagements, etc.

RegularCityCommission

October14,

2019

At this meeting Chief Cook wanted to recognize three volunteers for their service, goingabove and beyond during Hurricane Dorian, as follows:

Ziad Dagher

Aston PerryJoseph Schwartz

Mayor Glasser extended appreciation on behalf of the Commission to the volunteers for

their service.

PUBLIC COMMENT

Mayor Glasser explained the process for public comments and opened the Courtesy of Floor toVisitors. Deputy City Clerk Diaz stated there were no speaker cards submitted. No one wished

to speak so Courtesy of Floor was closed.

3. CITY MANAGER REPORTS

3. A. City Manager Reports

CM Corbin addressed the Commission and reported on the following: Spoke about rain measurement and stated there were no reports of personal

property or flood damages due to the recent heavy rains. There were a fewtemporary road closures. Parks and Trails Master Plan - charrettes with the landscape architects are

scheduled for October 29 and 30, 2019, from 6 PM to 8 PM.

Family Fun Day and Campout - at Jack Russel Park on Saturday, October 19, 2019, 3 PM to 10 PM.

Paid Parking - still working on with Neptune Beach, the official launch ispending. Beaches Leader will publish a news release with all the details. Commission Workshop - tentative for next week, pending topic.

3. B. Accept the 90 -Day Calendar ( October through December 2019)

There was CONSENSUS from the Commission to accept the 90 -Day Calendar withthe insertion of the charrette dates and no workshop for next week.

4. REPORTS AND/ OR REQUESTS FROM CITY COMMISSIONERS

4.A. Little Free Libraries in Parks ( Commissioner Anderson)

Commissioner Anderson stated that she is a proponent for free libraries and has one in

her front yard. Ms. Anderson stated there is one in Donner Park and one in Jordan Park,

and recently one appeared in Johansen Park. She inquired about placement/ location tothen CM Gerrity who stated he was unaware of this library. Research revealed a GirlScout Troop was responsible and they had permission from PW Director Scott Williams. Commissioner Anderson expressed concerns about the absence of rules for supervision

of these libraries and monitoring materials, as well as other similar projects/ activities inCOAB.

Regular City CommissionOctober 14, 2019

DCM Hogencamp addressed the Commission and stated he has prepared an example ofregulations/ procedures for this and other similar types of projects. Some key issues toaddress are liability and safety, not impeding the right- of-way, maintenance,

content/appropriateness of materials, separation of church and state, an application

process, etc. This can be developed at the direction of the Commission.

Discussion ensued about establishing a how-to guide for accepting donations, addressingthis issue in the Parks Master Plan, designating action/ approval via

ordinance/resolution/ staff function, and monitoring materials. There was CONSENSUSfrom the Commission for staff to draft a Resolution for this and other similar types

of projects.

4. B. Use of funds generated by Town Center paid parking program ( CommissionerNorris)

Commissioner Norris spoke about formalizing the use of funds generated from the paidparking program. Following are her suggestions for discussion:

Beaches Town Center ( TC) landscaping. Complete Streets Initiatives/ Projects.

Holding funds pending contract renewal decision.

Mayor Glasser stated that the TC landscaping is funded already from the ConventionDevelopment Tax Fund. Use of the funds would be for unfunded projects such as a

shuttle, Complete Streets, transit shelters, benches, or suggestions from staff.

City Attorney Durden explained that the use of funds should be done by an ordinance toestablish a specific trust fund for the budget, working with the City Manager and theFinance Director to present to the Commission.

4. C. Neighborhood Identity ( Mayor Glasser)

Mayor Glasser spoke about branding for COAB which was budgeted for last year, buthas since lapsed. She reviewed that the intent for branding was not for changing COABor commercializing or creating tourism. A non -local firm was selected, then the vote wasreconsidered, which resulted in no award or no new RFP. Mayor Glasser stated that

40,000 has been set aside in this budget for use with neighborhood identity. Discussionensued about creating a vision for stronger neighborhoods and corridors, improvingbeach accesses, treating the beach as our biggest park, and utilizing color palettes formunicipal buildings.

Mayor Glasser

Spoke about the Employee Picnic.

Recognized the COAB Dispatchers who are not always able to attend the

employee events: Shawna Patterson, Mike O' Brien, Fred Gilbert, Veronica

Richard, Jacob Barbian, and Kianna Brown.

Recognized the longest serving COAB employees: Carlene Matthews - 43 yrs.,

Ellen LaVake - 38 yrs., Chris Walker - 35 yrs., Robbie Harding - 33 yrs., TroyStephens - 29 yrs., James Peyton - 29 yrs., and Donna Bartle - 28 yrs.


Commissioner Waters

Thanked all COAB volunteers that help the city. They provide value with theirtime and service and their work matters to our community.

Commissioner KellySpoke about paid parking in Neptune Beach and Atlantic Beach, free parking andreduced/discounted parking. She reiterated that the COAB parking spots counttowards beach renourishment numbers and by law COAB can only give areduced price.

Spoke about the installation of 5G towers around town. She reviewed that the

state repealed our Home Rule and COAB must allow this use.

5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS

None.

6. CONSENT AGENDA

None.

7. COMMITTEE REPORTS

None.

8. ACTION ON RESOLUTIONS

8.A. RESOLUTION 19- 58

A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,

AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2019- 20 FUNDING

TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS, CULTURE

AND RECREATION PROGRAMS AND EVENTS; AND PROVIDING AN

EFFECTIVE DATE.

Mayor Glasser read the Resolution by title.

Director Recreation and Special Events Timmy Johnson addressed the Commission andprovided a slide presentation of the Cultural Arts and Recreation Advisory CommitteeCARAC) contribution program, as detailed in the staff report included in the agenda

packet. There were sixteen ( 16) applications received and Mr. Johnson reviewed the

contribution guidelines, applications, the CARAC scoring process, and the

recommended contributions.

Discussion and questions ensued about the applications, requested amounts, non-

qualified requests, the scoring process for the Duval County Schools requests, andapplications for events located outside of COAB. Mr. Johnson and CARAC Member

O' Bannon responded to all questions. Mr. Johnson provided a brief description of some

of the new applicants/ programs - New Age Hippy, Meraki Wellness, Birds of Fire, OMI, and FACE.


MOTION: To adopt Resolution No. 19- 58 as read.

Motion: Cindy AndersonSecond: Brittany Norris

Ellen Glasser For

Cindy Anderson ( Moved By) For

Blythe Waters For

Candace Kelly For

Brittany Norris ( Seconded By) For

Motion passed 5 to 0.

8. B. RESOLUTION NO. 19- 59

A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,

AUTHORIZING THE EXPENDITURES OF FUNDS FROM THE TREE

CONSERVATION TRUST FUND FOR DEFINED TREE PLANTINGS ON

PUBLICLY OWNED LANDS WITHIN THE CITY OF ATLANTIC BEACH;

AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND

PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO

EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND

PROVIDING AN EFFECTIVE DATE.

Mayor Glasser read the Resolution by title.

Planning and Community Development Director Amanda Askew addressed theCommission and provided a slide presentation of the Environmental StewardshipCommittee ( ESC) recommendations for tree planting, as detailed in the staff reportincluded in the agenda packet. This is for planting 115 trees in Donner Park, JohansenPark, and the Royal Palms/ Sailfish Drive neighborhood.

Discussion ensued about tree plantings on Seminole Rd. S. and the ongoing constructionprojects, the various types of trees and proposed locations, and establishing a plantpalette with species diversification.

CA Durden referred to the Resolution, stating that on the last line in Section 1., she wants

to add the word ' other' before ' publicly owned lands within the COAB'. CA Durden

explained the motion can include that language.

MOTION: To adopt the Resolution No. 19- 59 with the amended language to Section 1.,

adding 'other' before 'publicly owned lands within the COAB'.

Motion: Brittany NorrisSecond: Blythe Waters


Ellen Glasser For

Cindy Anderson For

Blythe Waters ( Seconded By) For

Candace Kelly For

Brittany Norris ( Moved By) For


9. ACTION ON ORDINANCES

9A. ORDINANCE NO. 58- 19- 44, Public Hearing and Final ReadingAN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF

DUVAL, STATE OF FLORIDA, AMENDING ARTICLE VI, DIVISION 5,

DEFINED CONTRIBUTION PLANS; AND PROVIDING FOR CONFLICT,

FOR SEVERABILITY AND FOR AN EFFECTIVE DATE.

Mayor Glasser read the Ordinance by title.

Human Resources Director Cathy Varian addressed the Commission and spoke aboutthe City's Defined Contribution Plan and efforts to encourage participation by eligibleemployees, as detailed in the staff report included in the agenda packet. Ms. Varian stated

this is the second reading of the Ordinance to propose a mandatory provision for all neweligible employees in an effort to help employees prepare for retirement.

Mayor Glasser opened the Public Hearing. There were no speakers. The Public Hearingwas closed.

Discussion ensued about the proposed changes to encourage more participation, and how

the ICMA provides information and guidance for employees about investing. Ms. Varianstated she would invite ICMA to come to COAB to speak to the employees about their

investment plans.

MOTION: To approve Ordinance No. 58- 19- 44 as read.

Motion: Blythe Waters

Second: Brittany Norris

Commissioner Waters spoke about providing employees with financial preparedness forinvestment and retirement savings.

There was a brief discussion about providing an education policy. CA Durden confirmed thiswould not need to be in the Ordinance but can be a policy directive from the City Manager tothe Human Resources Director.

MOTION: To defer action on this Ordinance until such time when a provision can be added

for ensuring employees have education in retirement fund management.


Motion: Candace KellySecond: No second

Motion failed due to lack ofa second.

Original motion passed as follows:

Blythe Waters ( Moved By) For

Brittany Norris ( Seconded By) For

Ellen Glasser For

Cindy Anderson For

Candace Kelly Against


Mayor Glasser summarized the discussion, noting that the Commission has asked the CityManager to direct Human Resources to include an educational component. Although it was not

made part of the Ordinance, they are looking for it to be in a policy.

10. MISCELLANEOUS BUSINESS

None.

11. CITY ATTORNEY/ CITY CLERK REPORTS AND/ OR REQUESTS

There were no reports or requests.

12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER

Mayor Glasser

Thanked everyone who participated in the hurricane relief drive. It was very productive. Spoke about the Town Hall meeting and the many topics discussed. Recognized and thanked the police officers, detectives, and dispatch personnel in Tybee

Island, GA for their help given to her sister recently, which saved her life.

City Manager CorbinThanked the Commission for this opportunity.

13. ADJOURNMENT

There being no further discussion, Mayor Glasser declared the meeting adjourned at 8: 25 PM.

Attest:

Donna L. Bartle, City Clerk Ellen Glasser, Mayor

27/ Zt) Date Approved:


Commission ALLEGIANCE Hogencamp, Commission

Documents

Transcript of Commission ALLEGIANCE Hogencamp, Commission