Agenda Wednesday 8 May 2013 / 9:30 – 10:15 am / AH 206

AT/BY ITEM SUBJECT PAGES

9:30

1

Welcome and call to order

9:30 2 Receipt of agenda and 10 April 2013 meeting notes 1-5

9:35

9:55

10:00

10:15

3

4

5

6

New Residence Project - Neil Paskewitz, Director of Planning Design and Construction, Facilities Management Interim Sustainability Coordinator Update Chair’s Remarks Adjournment

6

Please send agenda items and supporting material to Brenda.Olson@uregina.ca.

PACS

(AdAdivos\\\\Commi

ttee on Sustainabiity

PACS 8 May 2013 (Page 1 of 6)

PACS Meeting Notes

MEETING NOTES Wednesday 10 April 2013 / 9:30 – 11:00 am / AH 206

MEMBERS T Chase (Chair), K Arbuthnott, L Benko, J Crivea, D McMartin, N Wagner

RESOURCE C Reyda

GUEST Taneal Brucks, UR Sustainability Club

ABSENT A Dipple, URSU Rep, K Petersen, GSA Rep, J Woytuik

1. Call to order at 9:30 am; agenda received with additions – Establish New Policy on Sustainability;

Business Arising from the 16 January 2013 meeting notes: RCE updates.

2. 16 January 2013 meeting notes received without changes.

3. UR Sustainability Club – Taneal Brucks joined the meeting. Ms Brucks updated PACS members on the

objectives of this newly created student group. The Club has 20 active members with at least 110 on an

email distribution list. UR Sustainability hopes to involve students, faculty and staff in supporting existing

sustainability initiatives (car share, waste reduction, transportation etc) as well promoting new

sustainability objectives (promoting local organic food, establishing a national food charter etc.). They

are hoping to work in collaboration with PACS specifically in the creation of a Sustainability Centre. They

will be looking to students (via a student levy) to help fund such a Centre, as well as contributions from

RPRIG and the University administration. Ms Brucks provided PACS with a document (Appendix I) that

explain the roles of their executive positions and also highlights some of their upcoming plans for the

summer of 2013. PACS has agreed in principle to support and work with UR Sustainability and welcomes

input into how this may be achieved.

4. Business Arising from the 19 December 2012 meeting notes:

i) Strat Planning Ad Hoc Committee report – Carol Reyda provided an overview on behalf of the Strat

Planning Ad Hoc Committee of the draft Sustainability Strategic Plan (SAP). The plan looks at long-term

planning – resources to establish and execute a plan, as well as an action plan for 2013-2014 which

focuses on one or two issues with measurable end results. PACS agreed for the immediate future to look

at the cluster of issues around parking/car sharing/public transportation as well as food-waste

reduction and management. It was agreed that a prime focus for 2014-15 should be water. It was

further agreed that PACS will take the lead on announcing/implementing plans for these sustainability

actions. Members are encouraged to come up with incentives / disincentives / strategies to assist

achieving these focus goals.

PACS

PACS 8 May 2013 (Page 2 of 6)

PACS Meeting Notes

5. Business Arising from the 16 January 2013 meeting notes:

i) Print Optimization Project Update (report) – The report speaks to the success of the Print

Optimization project but there is still work to be done to get all areas on board. It is recognized that

printing in general on campus requires further education and behavioral changes.

iii) RCE Recognition Event update (nominations from U of R) – Carol, in conjunction, with Rebecca in

the President’s Office, is working on a nomination for Parking and Transportation Services and their

work. Jocelyn advised that a nomination is also being entered for PARC (research). Lyle updated

PACS members on the 8 May event in Nipawin itself, the expected guests and representatives and

various initiatives that will be presented.

6. Updates from the Interim Sustainability Coordinator et al

- Pesticide / Herbicide use on Campus – Nelson advised that a sub committee (Darren Cherwaty,

Chair, Director Health, Safety and Environment, reps from Facilities Management, reps Wascana

Centre Authority and Dr Tanya Dahms) has been meeting and exploring options to reduce pesticide /

herbicide use on campus. They will continue to research alternatives.

- 2013 Paragon Awards – The University of Regina received the Environmental Excellence Award at

the recent Paragon Awards. Nelson Wagner accepted on behalf of the U of R.

- Sustainability Coordinator Position – Facilities Management expects to receive funding for a ½ time

Sustainability Coordinator position effective 1 May 2013. The Office of the Provost will assist with

funding a co-op student over the summer to assist Carol.

- Edible Campus – PACS will provide $3,000 in funding to support the Edible Campus project. Carol

will advise F Dupré and work with Brenda to transfer the funds in the upcoming fiscal year.

- Regina Farmers Market – Carol is still in discussion with the Regina Farmers Market to have them

come onto campus. Parking and space accommodations have been made just waiting to hear from

the RFM following their annual general meeting.

- Car Share – Parking and Transportation Services are working to have a car share in place on campus

by September. The University of Saskatchewan has entered into a car share arrangement with

Enterprise Car Rental and the U of R may be able to ‘piggy-back’ onto that agreement. Regina Car

Share will, given their initial presentation to PACS, be invited to make a proposal.

- Day of Sustainability – Carol is working with RPRIG and Student Services to host a Day of

Sustainability event in the fall.

- Waste Diversion Project – Facilities Management is working on a waste diversion project (i.e recycle

drywall etc).

- RCE – Lyle Benko updated members on RCE activities including the recent meeting in Lima Peru and a

pilot project that includes aboriginal students.

- UNECE Steering Committee for Education for Sustainable Development – Tom advised via Garth

Pickard that Dr Gerald Farthing, DM of Education and Advanced Education for Manitoba chaired the

international committee; Dr Farthing will be on Campus in April as part of the upcoming Humanities

dialogue.

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PACS 8 May 2013 (Page 3 of 6)

PACS Meeting Notes

7. Sustainability Policy – As a result of new protocols for policies (statement and consequences) the old

sustainability policy has been removed from the P&P. Carol and the rest of the Strategic Planning Ad Hoc

Committee will draft a new policy for the committee’s consideration.

8. ADJOURNMENT at 11:00 AM NEXT MEETING 8 May 2013, 9:30 – 10:45 AM (AH206)

For future PACS discussion:

- Water Management – Nelson in coordination with Dena.

- Compost Study Report (16 January)

- New Sustainability Policy

- Brian Saunders, Architect, New Residence Project

- Tracy Kondratiuk, Market Research Analyst, City of Regina

- Sustainability and its contribution to the policy renewal project. Carol Reyda will connect with

Annette Revet.

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PACS 8 May 2013 (Page 5 of 6)

FACILITIES MANAGEMENT

Regina, Saskatchewan, Canada S4S 0A2 Phone: 306.585.4639 Fax: 306.585.5064

Report to PACS – May 2, 2013

From Interim Sustainability Coordinator Carol Reyda

Facilities Management

Page 1 of 1

Below are updates on various initiatives:

1. Sustainability Strategic Plan - Awaiting feedback from PACS.

2. Sustainability Policy - No update.

3. Office of Sustainability - No update.

4. Regina Farmers’ Market – Not committed but are

very interested in coming to campus. Probable date/time: 9 a.m. – 1 p.m. first Thursday of Sept 2013 to last Thursday of April 2014. Location – Multi-Purpose Room, RC. (t.b.c.)

5. Student engagement – working with UR

Sustainability Club to connect them to Administration.

6. Summer Sustainability Intern/Coop –

FM is hiring a summer Sustainability Intern. Interviews this week and next. Student in place by May 13th. Projects to work on: Transportation, Food, STARS, Sustainability Day.

7. Edible Campus

– PACS $3000 and Facilities Management $4400 grants to the Edible Campus will enable programming and planting to go ahead this year. Edible Campus organizers realize this is one time funding and will look for funding for next year elsewhere.

– RPIRG is in the process of hiring a student Coordinator.

– There is interest from Residence Services to pay for planters if students express interest.

8. Transportation

– FM met with URSU regarding parking and residents. URSU president indicated URSU is interested in various TDM measures (UPASS? Improved bus service) but cognizant of need for affordable parking. Dialogue ongoing.

– Car Share – still on target to have a program in place for Sept 2013.

– Car pooling/Ride sharing – Carpool.ca (of which UofR is a member) is unwilling to get into “long distance” carpooling i.e. outside of Regina. Next step - work with PTS and RPIRG working group to evaluate other websites/companies/rideboards. Goal – have a provider in place for September.

9. Sustainability Day – Planning will start in earnest

in May with student intern.

10. Composting - CRU composting report done. Recommends an in-vessel composter. FM Space Planning group have conditionally agreed that there is space at Firehall to have a composting operation. Next step – create a project statement with capital and operating budget, with by-in from FM operations and Food Services.

PACS 8 May 2013 (Page 6 of 6)