Commercial Card Solutions #00612 Webinar February 24, 2014 Cathy Moxley, CPPB Contract Consultant...

Commercial Card Solutions#00612

Webinar February 24, 2014

Cathy Moxley, CPPBContract Consultant

Lead State - Washington

Commercial Card SolutionsLead State - Washington

• Overview of previous contract o Led by the State of Californiao MSA 5-06-99-01o Extended thru April 18, 2015 to facilitate completion and

transition to new replacement contract.o Included 1 category-Purchasing Cardo Contract was awarded to 1 vendor-US Bank

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Extensive stakeholder work was done• Kickoff meeting with the Industry took place• The Sourcing Team met routinely and as needed via webinar

or teleconference.• Most, if not all Sourcing Team members had at least 1 SME

(subject matter expert)who assisted them with the needs and specific requirements for their state.

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• Sourcing team members for new Contract o Doug Richins, Richard Carlson, and Tim Hay, WSCA-NASPOo Cathy Moxley, Neva Peckham, and Kathie Collins-Washington

(Lead State)o Julie Matthews-Californiao Kim Perondi-Nevadao Susan Kahle-Minnesotao Kevin White-Washingtono Mark Parry-Utaho David Wisniewski-Arizonao Tim Hay-Oregon

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• Overview of new contract 00612• WSCA-NASPO #13wn-2006

o Competitively solicited under Washington State RCW 43.19 o Solicitation posted to Washington’s Electronic Bidding System

( WEBS) on November 7, 2012o Pre Bid was held November 27, 2012o Bid closed January 24, 2013o Category 1( 4 bids)-Purchasing card, Travel card, One card, &

Declining Balance card. Category 2 (3 bids)Fleet Cardo Awarded April 23, 2013o No protests were receivedo Initial term is January 1, 2014 through December 31, 2020

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Evaluation Process

Pass/Fail elements included: • Initial Determination of Responsiveness• Evaluation Team determined the bidders ability to perform the

mandatory and mandatory scored skills listed in the solicitation. Sourcing Team members received assistance from subject matter expert’s from their state.

Bidders who passed these elements went on to be further scored. Only 1 bidder was eliminated at this point (Com Data)

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Scoring BreakdownCategory 1 had a point total possibility of 995Category 2 had a point total possibility of 994

Technical abilities were validated at an oral demonstration in Seattle February 19-21, 2013.

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Scoring Category Category 1-Purchasing Card

Category 2-Fleet Card

References 25 25

Technical/Business 470 569

Cost 500 400


Scoring Totals

Category 1-995 points possible

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Bidder Technical/Business 495 pts. possible

Cost 400 pts. possible

Total Points Achieved

US Bank 396.97 440.81 837.78

JP Morgan 392.02 281.54 673.55

Bank of America 361.65 412.50 774.15


Scoring Totals

Category 2-994 points possible

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Bidder Technical/Business594 pts. possible

Cost400 pts. possible

Total points Achieved

US Bank/Voyager 480.06 369.35 849.41

WEX 403.43 276.15 679.58


• US Bank Category 1: Rebates

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Incentive Share

Incentive Share Description Rebate BPS Paid

1 Sales Volume 130 Quarterly

2 Prompt Payment Incentive 45 (1 per day)

Quarterly

3 Large ticket transactions 75 Quarterly

4 WSCA-NASPO Annual Sales Volume

45 Annually


• US Bank/Voyager Category 2: Rebates

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Incentive Share

Incentive Share Description Rebate BPS Paid

1 Sales Volume 130 Quarterly

2 Prompt Payment Incentive 45 (1 per day)

Quarterly

3 WSCA-NASPO Annual Sales Volume $50,000,000 - $100,000,000$100,000,001 - $300,000,000$300,000,001 - $500,000,000$500,000,001 - $1,000,000,000

40414345

Annually


Supplier Contract Benchmark Report was completed by KPMG, LLP in 2013.Targeted States:• Florida• Indiana• Michigan• Missouri• New Jersey• Ohio• Pennsylvania• Texas• Vermont• Wisconsin• Idaho• Oregon

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KPMG Benchmark Perspective was based on 2011 P-Card spend through the WSCA-NASPO contract led by California

Overall, WSCA-NASPO’s total estimated rebate for the new contract was better than any of the targeted states

WSCA-NASPO’s rebate was capped at 130 bps or 1.3% regardless of annual spend volume which was lower than the target states however, they receive an additional 45 bps or .45% for annual spend volume greater than or equal to $500MM. This makes them 2nd highest to all the target states.

WSCA-NASPO has the highest rebate for Large Ticket Rebate at 75 bps or .75%, regardless of spend volume.

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• Intent to Participate: o 8 states submitted “Intent to Participate” forms.o 4 states are currently working on their Participating

Addendums ( Oregon, California, Utah, Minnesota)o 1 PA is complete (Washington State)

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Participating Addendum Process

2013 WSCA-NASPO PA Process 16

PA Process

All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any WSCA-NASPO

cooperative Master Agreement


Opportunities for ParticipationThree Options for Participation1. State signs a Participating Addenda for entire state

Every legally eligible entity in the state can participate

2. State signs a Participating Addenda for non state entities

Every legally eligible entity that is not a STATE agency can participate

3. State does not sign a Participating Addenda Political subdivisions wishing to participate may contact the WSCA-NASPO

Cooperative Development Coordinator (WNCDT) who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum. Entities may be given approval on an individual basis or State CPO

may give approval to all entities within the state to execute their own Participating Addendums.

Participation Opportunity #1Step by Step:Participating Addendum templates are available on each Master Agreement page

on www.wsca-naspo.org1. States may have submitted Intents to Participate during solicitation, this will provide the

information for contractors to contact states interested in signing a Participating Addendum. States may also contact contractors directly to begin Participating

Addendum process.2. State Chief Procurement Officials (or designated representative) will be the signatory on

the Participating Addendum. They will also be the WNCDT point of contact throughout the process.

3. State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.

4. Contractor signs Participating Addendum and sends back to state for signature. 5. State sends fully executed copy to both contractor and WNCDT at [email protected]

Executed Participating Addendum will be maintained in a repository.2013 WSCA-NASPO PA Process 4

http://www.wsca-naspo.org/

mailto:[email protected]

Participation Opportunity #2Step by Step: Same Process as Opportunity #1Participating Addendum templates are available on each Master Agreement page

on www.wsca-naspo.org1. States may have submitted Intents to Participate during solicitation, this will provide the

information for contractors to contact states interested in signing a Participating Addendum. States may also contact contractors directly to begin Participating

Addendum process.2. State Chief Procurement Officials (or designated representative) will be the signatory on

the Participating Addendum. They will also be WNCDT point of contact throughout the process.

3. State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.

4. Contractor signs Participating Addendum and sends back to state for signature. 5. State sends fully executed copy to both contractor and WNCDT at [email protected]




Participation Opportunity #3Step by Step:Participating Addendum templates are available on each Master Agreement page

on www.wsca-naspo.org1. An email request should be sent to [email protected] from entity (email may also be

sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address.

2. WNCDT will email State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum.

3. WNCDT will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum.

4. Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature.

5. Contractor signs Participating Addendum and sends back to entity for signature . 6. Entity sends fully executed copy to both contractor and WNCDT at [email protected]





PA Process Flow Chart

2013


1. Executed Participating Addendum will be maintained on www.wsca-naspo.org and in a repository.

2. Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.wsca-naspo.org

3. A link to Lead State’s Website will be available on each Master Agreement page on www.wsca-naspo.org

4. Contractors are encouraged to create and maintain state and/or entity specific web pages on their main Master Agreement website.

Final Steps





Thank You

Please let WSCA-NASPO know if we can be of any assistance:

*Tim Hay, WSCA-NASPO Cooperative Development Coordinator [email protected]

Doug Richins, WSCA-NASPO CEO [email protected]

* WSCA-NASPO Point of Contact for these Master Agreements.



Questions?

Cathy Moxley, CPPB Contracts Consultant, Washington State Department of Enterprise Services, Contracts & Legal Services Division. Phone: (360) 407-9434; E-mail: [email protected] Collins, Contracts Specialist, Washington State Department of Enterprise Services, Contracts & Legal Services Division. Phone: (360) 407-9409; E-mail: [email protected]

Tim Hay, WSCA-NASPO Cooperative Development Coordinator. Office Phone: (503) 428-5705; E-mail: [email protected]

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Commercial Card Solutions #00612 Webinar February 24, 2014 Cathy Moxley, CPPB Contract Consultant...

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