COMING SOON TO YOUR LOCAL WIC AGENCY!
description
Transcript of COMING SOON TO YOUR LOCAL WIC AGENCY!
COMING SOON TO YOUR LOCAL WIC AGENCY!
MOWINS MARK DAVIS-CUSTOMER SERVICE MANAGER [email protected]
LARRY RUTLEDGE-PROJECT COORDINATOR [email protected]
Welcome - Introductions Welcome!
Administrative Details
Introductions:
Your nameYour agency, what you do thereOne thing you hope the new system will do differently or better than HANDS
Review agendaFeedback Form
State Agency Models - SAM“Build Once, replicate many times”
All USDA WIC SAMS will have the following features:
Modern web technology- Windows features- drop down menus, etc
Standard WIC data elements
Open system architecture
Modular components
Compliance with federal policy and regulations
State Agency Models - SAMThere are three SAMs
Mountain Plains States’ Consortium- Colorado, Wyoming and Utah
Crossroads in the Mid-Atlantic and Southeast Regions- North Carolina, Alabama, Virginia and West Virginia
Successful Partners in Reaching innovative Technology (Spirit)- 13 Indian Tribal Organizations in Oklahoma and New Mexico
Missouri WIC SAM Grant Application
Covansys came to Jefferson City on April 13, 2007 to show demonstration of SPIRIT for steering committee and other state WIC and ITSD staff
Submitted grant on June 15, 2007
Grant was approved on September 13, 2007!!!
Missouri WIC Information Network System (MOWINS) Transfer of SPIRIT
MOWINS is tentative namePending approval of the Steering Committee
MOWINS Steering Committee
Oversees implementation of new data system Members
LWPs- Jim Wheaton, Truman Medical Center, Jan Glaze, Jefferson- Franklin Community Action Corp., Connie Agler, Randolph County Health Dept., Rhonda Breitenbecher, Johnson County Community Health Services
DHSS- Lyn Konstant, Mark Davis, Larry Rutledge, Perry Mathes, Division of Community and Public Health, Linda Cade, Division of Administration, Paula Peters, ITSD
Missouri Grocers Association- Dan Shaul
MOWINS – IMPORTANT DATES WIC UPDATES & TRIP TO OK OCTOBER 2007 IMPLEMENTATION CONTRACTOR FEBRUARY 2008 QA CONTRACTOR FEBRUARY 2008 NEW EQUIPMENT INSTALLS LATE 2008 POLICY CHANGES 2008-2009 END USER TRAINING LATE 2008 USER ACCEPTANCE TESTING SEPT-OCT 2008 PILOT TESTING NOVEMBER 2008 STATEWIDE IMPLEMENTATION MARCH 2009
Characteristics of SPIRIT SystemWeb- based with Windows features
Graphical User Interface
Tabs, drop down menus
Paperless
Included in application:
Scheduling software
Income determination
Growth charts
Included in Application (cont.)Designated local agency staff can determine which screens staff have access to
System access log for local agencies
Specify up to 6 state-agency defined and 6 local agency-defined questions per participant for survey purposes
Microsoft Office is used to generate letters and other applications (e.g., could send letter to participants who missed appointments)
From Chickasaw Times August 2007 Article
The new SPIRIT system will benefit WIC participants by enabling WIC to adopt a paperless system that uses electronic signatures and scanning applications. This should mean less time on paperwork and more time with clients. The SPIRIT system will reduce client wait time. The new system also increases accuracy and reduces the risk of errors. SPIRIT has resulted in an overall streamlined operation of the WIC program.
The SPIRIT software is creating buzz among WIC agencies across the nation. According to Melinda Newport, the Chickasaw Nation has already been contacted by many states for additional information or on-site visits to experience this new software.
Participant Management Enrollment
MOWINS
Prescreening Applicants Collection of Basic Demographic
Information
MOWINS – Participant Management - Enrollment
Prescreening Applicants Collection of Basic Demographic
Information Verify Income Eligibility
MOWINS– Participant Management - Enrollment
Prescreening Applicants Collection of Basic Demographic
Information Verify Income Eligibility Check for Potential Dual
Participation
MOWINS– Participant Management - Enrollment
Prescreening Applicants Collection of Basic Demographic
Information Verify Income Eligibility Check for Potential Dual
Participation Schedule Appointments
MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics
MOWINS– Participant Management - Enrollment
Verify Proof of ID and Residency
Verify Income Eligibility (collect one or more income sources)
Certification – Gathering the Required Information
Demographics Health Information
MOWINS– Participant Management - Enrollment
Auto determination of LMP or Expected delivery date (Pregnancy)
CDC data collection (multi vitamin consumption/smoking/alcohol)
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood
MOWINS– Participant Management - Enrollment
Auto calculation of Body Mass Index
Certification – Gatheringthe Required Information
Demographics Health Information HT/WT/Blood Growth Grid
MOWINS – Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood Growth Grid Referrals
MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA
MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA Nutrition Education
MOWINS– Participant Management - Enrollment
Primary topics per WIC Category
Must Discuss” topics are pre-selected“
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA Nutrition Education Risk Factors
MOWINS– Participant Management - Enrollment
Automatically Assigned Risk Factors
Auto indication of High Risk based on RF assigned
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA Nutrition Education Risk Factors Determining Suggested Food
Prescriptions
MOWINS– Participant Management - Enrollment
Default package assigned based on
Risk/Priority
Multi Milk selection (indicated balance remaining)
Customize Food Prescriptions
Completing the Certification Auto assignment of Priority
MOWINS– Participant Management - Enrollment
Completing the Certification Auto assignment of Priority Determination of Certification
Period
MOWINS– Participant Management - Enrollment
MOWINS– Participant Management - Enrollment
Completing the Certification Auto assignment of Priority Determination of Certification
Period Electronic Signature for Rights
and Responsibility
MOWINS– Participant Management - Enrollment
Completing the Certification Auto assignment of Priority Determination of Certification
Period Electronic Signature for Rights
and Responsibility E-signature for FI issue
MOWINS– Participant Management Enrollment Wrap-up
Prescreening Applicants Collection of Basic Demographic Information Verify Income Eligibility Check for Potential Dual Participation Schedule Appointments
Certification – Gathering the Required Information
Demographics Health Information HT/WT/Blood Growth Grids Referrals VENA Nutrition Education Risk Factors Determining Suggested Food Prescriptions
Completing the Certification Auto assignment of Priority Determination of Certification Period Electronic Signature for Rights and
Responsibility Check Issuance (E-signature for check
issuance)
Participant Management Enrollment Monitoring
MOWINS
Change Demographic information Modify Address and Telephone
Information Participant Name Changes
MOWINS– Participant Management Monitoring
Modify Address and Telephone Information
Participant Name Changes
Modify Food Prescriptions Replace Formula Modify package quantities
MOWINS–Participant Management Monitoring
Modify package quantities
Replace Formula
Benefits Issuance Checks
MOWINS– Participant Management Monitoring
Benefits Issuance Checks Configurable distribution rules
for each food item
MOWINS–Participant Management Monitoring
Benefits Issuance Checks Configurable distribution rules
for each food item Electronic signature capture
MOWINS–Participant Management Monitoring
Benefits Issuance Checks Configurable distribution rules for
each food item Electronic signature capture Issue benefits for entire household
MOWINS–Participant Management Monitoring
Benefits Issuance Checks Configurable distribution rules for
each food item Electronic signature capture Issue benefits for entire household Cycle adjustment
MOWINS– Participant Management Monitoring
Cycle Adjust Household Members
Benefits Issuance Checks Configurable distribution rules
for each food item Electronic signature capture Issue benefits for entire household Cycle adjustment Complete Issuance History
MOWINS–Participant Management Monitoring
Benefits Issuance Checks Configurable distribution rules
for each food item Electronic signature capture Issue benefits for entire household Cycle adjustment Complete Issuance History Display check details
MOWINS–Participant Management Monitoring
Benefits Issuance Checks Configurable distribution rules
for each food item Electronic signature capture Issue benefits for entire household Cycle adjustment Complete Issuance History Display check details Voids
MOWINS–Participant Management Monitoring
View Appointment History
MOWINS–Participant Management Monitoring
Provide Nutrition Education
MOWINS–Participant Management Monitoring
Breast pump and Supplies Issuance
MOWINS–Participant Management Monitoring
MICR PRINTERS
MOWINS– Features/Technology
SIGNATURE PAD
MOWINS– Features/Technology
SCANNER
MOWINS– Features/Technology Canon CanoScan 600F
Main Specifications
Product Description Canon CanoScan LiDE 600F - flatbed scanner
Device Type Flatbed scanner - desktop
Max Supported Media Size 8.5 in x 11.7 in
Dimensions (WxDxH) 11.3 in x 16.1 in x 1.7 in
Weight 5.7 lbs
Input Type Color
Resolution 16-bit (64K gray levels) / 48-bit color
External Resolution 8-bit (256 gray levels) / 48-bit color
Optical Resolution 4800 dpi x 9600 dpi
Interpolated Resolution 19200 dpi x 19200 dpi
Max Document Size 8.5 in (Letter A Size) x 11.7 in (A4)
Supported Media Type Plain paper, bulk objects (such as books), film
Media Feeder Type Manual load
Interface Type Hi-Speed USB
System Requirements Microsoft Windows 98/ME/2000/XP, Apple MacOS X 10.2 - 10.2.6, Apple MacOS X 10.4.x
Manufacturer Warranty 1 year warranty
DEMONSTRATION Signature pad Printer Scanner
MOWINS
BREAK
MOWINS
QUESTIONS
MOWINS
Vendor Management Vendor Authorization
MOWINS
Vendor Authorization
MOWINS– Vendor Management Peer Group Designation
Vendor Authorization Vendor Application Waiting List
MOWINS – Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard Stamp Issuance
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard Stamp Issuance New Vendor Training
MOWINS– Vendor Management
Vendor Authorization Vendor Application Waiting List Application Wizard Stamp Issuance New Vendor Training Send Letters of Notification
MOWINS– Vendor Management
MOWINS– Vendor Management
Vendor Monitoring Monitoring Visits
Vendor Monitoring Monitoring Visits Violations
MOWINS– Vendor Management
Sanction Points
Vendor Monitoring Monitoring Visits Violations Vendor Training
MOWINS– Vendor Management
Vendor Monitoring Monitoring Visits Violations Vendor Training Compliance buys
(Secret Shopper)
MOWINS– Vendor Management
Vendor Monitoring Monitoring Visits Violations Vendor Training Compliance buys
(Secret Shopper) Stamp Replacement
MOWINS– Vendor Management
Vendor Monitoring Monitoring Visits Violations Vendor Training Compliance buys
(Secret Shopper) Stamp Replacement Redemption totals
MOWINS– Vendor Management
Vendor Monitoring Monitoring Visits Violations Vendor Training Compliance buys
(Secret Shopper) Stamp Replacement Redemption totals High Risk Reporting
MOWINS– Vendor Management
The Integrity Profile Calculated TIP reporting
MOWINS– Vendor Management
Online Vendor Price Survey
MOWINS– Vendor Management
Managing Funds and Budgets Fund, Financial Accounts and
Natural Accounts
MOWINS– Financial Management
Managing Funds and Budgets Fund, Financial Accounts and
Natural Accounts General Journal Entries
MOWINS– Financial Management
Rebates Manufacturer Agreement
Maintenance
MOWINS– Financial Management
Rebates Manufacturer Agreement
Maintenance Rebate Amount designation
by product
MOWINS– Financial Management
Rebates Manufacturer Agreement
Maintenance Rebate Amount designation by
product Rebate Invoicing
MOWINS– Financial Management
Financial Reporting (FNS 798) Participation/Obligation/Rebate
Projections
MOWINS– Financial Management
Capture Estimated Caseload by Clinic
MOWINS– Caseload Management
Capture Estimated Caseload by Clinic
Participation Reporting
MOWINS– Caseload Management
Capture Estimated Caseload by Clinic
Participation Reporting Enrollment Reporting
MOWINS– Caseload Management
Capture Estimated Caseload by Clinic
Participation Reporting Enrollment Reporting Duplicate Participation
Investigation
MOWINS– Caseload Management
Creation of Custom Ad Hoc Reports
MOWINS– Ad Hoc Reporting
Creation of Custom Ad Hoc Reports Reusability of Custom Reports
MOWINS– Ad Hoc Reporting
User Defined Reports
Creation of Custom Ad Hoc Reports Reusability of Custom Reports Ability to save as Excel or HTML
MOWINS– Ad Hoc Reporting
MOWINS– WIC Health Surveillance
Collection of all USDA Participant Characteristics, CDC Pregnancy Nutrition Surveillance System (PNSS), and CDC Pediatric Nutrition Surveillance System (PedNSS) data sets
Automatic generation of objective risk factors based on entered health information for certification
Transmission of WIC Characteristics file to USDA according to USDA requirements
Transmission of PNSS and PedNSS files to CDC according to CDC requirements
Generation of WIC Participant and Program Characteristics 2006 (PC2006) file
Web -based Smart Client Technology .NET – Java Capability
MOWINS– Additional Features/Technology
Web -based Smart Client Technology .NET – Java Capability Online/Offline Capability
Data Synchronization
MOWINS– Additional Features/Technology
MOWINS
Participant Management Vendor Management Financial Management Caseload Management Ad Hoc Reporting WIC Health Surveillance Additional
Features/Technology
MOWINS – IMPORTANT DATES
WIC UPDATES & TRIP TO OK OCTOBER 2007 IMPLEMENTATION CONTRACTOR FEBRUARY 2008 QA CONTRACTOR FEBRUARY 2008 NEW EQUIPMENT INSTALLS LATE 2008 POLICY CHANGES 2008-2009 END USER TRAINING LATE 2008 USER ACCEPTANCE TESTING SEPT-OCT 2008 PILOT TESTING NOVEMBER 2008 STATEWIDE IMPLEMENTATION MARCH 2009
Questions Please complete feedback
form
MOWINS
MOWINS MOWINS THANKS TO ALL OF YOU!THANKS TO ALL OF YOU!