1

COMENIUS PROGRAMME Grant applications & evaluation process

Dissemintation of activities

Comenius Contact SeminarOulu, Finland

October 7th-10th, 2009

2

General framework

• Application deadline 19th Feb. 2010 (?)• On-line application / Similar to PVs & CSs

– .pdf: save the working form to your computer– Once finalized, coordinator submits to the system– Follow carefully the instructions: send copies of

the application form to the partners• Application = filled in together, same

application for all• Evaluation of the partnership is done by the

NA of the coordinating school

3

General framework

• Each school leaves the application /copy of application to its own NA

• Send the application by post / snail mail before the deadline

• Incomplete applications or applications turned in after the deadline are not evaluated!

• Date and original signatures (and stamps, if applicable) are crucial

4

Writing the application

• Work as a team across the partnership

• Good idea to identify the lead writer for the whole application

• Work as a team in each school, but make sure there is at least one person as “first-contact”.

• An application can’t be rushed

5

Writing the application

• Set “internal”deadline for the application (earlier than 19th February)

• Allow time for printing, signing and postage

• Take note of possible national priorities

• Complete every section, answer to every questions

6

Keep in mind…

• Application is your ticket to funding

• Make sure your application is– Explicit and clear– Completed in full

• No one is able to read your thoughts– Ideas need to be spelled out

7

Keep in mind…

• No need to full fill all the programme priorities– better to focus clearly on something

• Topic & theme is of interest of everyone

• The age of pupils (if involved): adequate exercise for their age

• End product, at least one jointly done

8

Keep in mind…

• YOU be working with the project: balance of topics & themes = make sure you can hold the pieces together

• Think as detailed as possible

• The work programme covers both years (is tentative, can be changed later)

• Answer all the questions

9

Good application

• Clear objectives and realistic expected outcomes

• A clear and coherent workplan

• Pupil oriented partnerships: clearly write the role of pupils

• Plans for ongoing evaluation

• Dissemination of the project

10

Advice

• Written guidance

• Ask advice from your local expert / colleague

• Ask advice from experienced Comenius school

• NA (?)

11

Evaluation

• Eligibility check– Not late, the signature, no missing parts

(consult the section I. checklist on the application)

– In every NA

• Quality evaluation– In coordinating school’s NA

12

Evaluation

• Done in the NA of the coordinating country

• In Bilateral partnerships in both countries

• Using 2 external experts (experienced!)

• Using standard evaluation forms (available for everyone, NAs website)

13

Main problems in the applications

• No answer in some questions / not answered to the question

• The answer is too general

• The planning is unrealistic or/and over ambitious

14

• The work programme: not only project meetings, but local activities

• The role of partners is unclear or unbalanced

• Involvement of pupils / teachers

• Evaluation / dissemination

15

• http://www.kmk-pad.org/comenius/antragsformulare-merkblaetter-und-abrechnungsformulare/

• http://www.kmk-pad.org/comenius/comenius-schulpartnerschaften/beispielantraege/