Columbia-Greene Community College The following presentation is a chronology of the College...

Columbia-Greene Community Columbia-Greene Community CollegeCollege

The following presentation is a chronology of The following presentation is a chronology of the College strategic planning process, plan the College strategic planning process, plan and committee progress and committee progress

The chronology begins in 2002 - The chronology begins in 2002 -


Conceptual Framework for Strategic PlanningConceptual Framework for Strategic Planning

Design WorksheetDesign Worksheet

2002-20032002-2003

IMPLEMENTATIONIMPLEMENTATIONTimeframe

Resource allocationPersonnel

5 EVALUATION / EVALUATION /

DIVERSIFICATIONDIVERSIFICATION

6

MISSION & GOALSMISSION & GOALSAssumptionsObjectives and measurementsParameters need to be developed

1

DECISION-MAKING SYSTEMSDECISION-MAKING SYSTEMSHow will timely decisions be made by those with the right knowledge and experience?

2

S T R A T E G YS T R A T E G Y

Forming the vital link between mission & goals and creating the strategic plan

3

Core Processes Core Processes (define steps to do work)(define steps to do work)

1. 1. Phase 0: Preparation2. Phase 1: Planning3. Phase 2: Assessment4. Phase 3: Implementation5. Phase 4: Evaluation/Diversification

Inputs to Planning

•Middle States

•External Environment

•Internal Environment

•Institutional Priorities

•Individual Initiatives

STRUCTURE / COMMUNICATION STRUCTURE / COMMUNICATION PROCESSPROCESS

The right people working together with

the right resources

Board of Trustees

Presidentand

Staff

PlanningCouncil

A.P.T.*

A.P.T.

A.P.T.

* Action Planning Team

Guiding Principles

1.Encourage, recognize & support the commitment & innovation of faculty & staff

2.Create decision-making & planning process in which everyone feels listened to and involved

3.Make decision with data

4.Use effective meeting management strategies

Strategic Planning Guide

Key initiatives, goals and objectivesINITIATIVE 1:GOAL:OBJECTIVES: (specific tasks)1) -Action Plan –2) -Action Plan –

If “approved with

revision”

Approval ProcessApproval ProcessAction Plan submitted to Planning Council and to President

4If

approved, proceed

Tabled

Denied

Five Key Institutional InitiativesFive Key Institutional Initiativeswere revealed…were revealed…

1.1. Enrollment Management (current case study)Enrollment Management (current case study)

2.2. Academic ProgramsAcademic Programs

3.3. Professional DevelopmentProfessional Development

4.4. TechnologyTechnology

5.5. FacilitiesFacilities


Strategic Planning:Strategic Planning:

Exploring a Case StudyExploring a Case Study

Enrollment ManagementEnrollment Management

Spring 2003Spring 2003

CGCC Strategic Plan

EnrollmentManagementEnrollment

Management

RetentionRetention OutreachOutreach

Goals & Action Plans


DATA

OutreachOutreach


Non-TraditionalStudent

Committee


Committee

Goals & Action PlansNon-Traditional

StudentCommittee


Committee

* Action Planning Team

Marketing* A.P.T.

Marketing* A.P.T.

OrientationA.P.T.

OrientationA.P.T.

AcademicA.P.T.

AcademicA.P.T.

ServicesA.P.T.

ServicesA.P.T.




SSTRUCTURE TRUCTURE // CCOMMUNICATION OMMUNICATION PROCESSPROCESS

The right people working together with the right resources

Board of Trustees

Presidentand

Staff

PlanningCouncil

A.P.T.*A.P.T.

A.P.T.

* Action Planning Team Goals & Action PlansNon-Traditional

StudentCommittee


Committee

Marketing* A.P.T.

Marketing* A.P.T.

OrientationA.P.T.

OrientationA.P.T.

AcademicA.P.T.

AcademicA.P.T.

ServicesA.P.T.

ServicesA.P.T.




Fall 2003Fall 2003

Strategic Planning on the WebStrategic Planning on the Web

http://www.sunycgcc.edu/strategicplanhttp://www.sunycgcc.edu/strategicplan

2002-20032002-2003

Academic Programs

Strategic Planning UpdateStrategic Planning Update4/17/064/17/06

Presented byPresented byGeralynn DemarestGeralynn Demarest

Quick reviewQuick review What’s newWhat’s new What’s aheadWhat’s ahead

Strategic Planning at Columbia-Strategic Planning at Columbia-Greene Community CollegeGreene Community College

ChronologyChronology 2002 – 2003: 2002 – 2003:

– conceptual framework depicting the planning conceptual framework depicting the planning processprocess

– Identification of five strategic planning areas Identification of five strategic planning areas (Enrollment Management, Technology, (Enrollment Management, Technology, Academic Programs, Professional Academic Programs, Professional Development, Facilities)Development, Facilities)

– Case Study: Enrollment Management - Case Study: Enrollment Management - studying the planning processstudying the planning process

Strategic Planning ChronologyStrategic Planning Chronology 2003 – 2004:2003 – 2004:

– A website was built to house the contents of the A website was built to house the contents of the plan. plan.

– The planning committee began to work with The planning committee began to work with others outside the committee and wrote the others outside the committee and wrote the contents of the plan. The timeline of the plan is contents of the plan. The timeline of the plan is 2003 – 2007. 2003 – 2007.

– There are two sides of the website. The website There are two sides of the website. The website for viewing is: for viewing is: http://www.sunycgcc.edu/strategicplan. .

Strategic Planning ChronologyStrategic Planning Chronology 2004 – 2005:2004 – 2005:

– Linking the planning process with the annual Linking the planning process with the annual budget processbudget process

» Many department heads showed how budget Many department heads showed how budget requests linked to the College strategic planrequests linked to the College strategic plan

» Including indicators in annual budget planning Including indicators in annual budget planning document. Example: asking for upgrading document. Example: asking for upgrading computers in a department would link to computers in a department would link to Technology 1.1.1 of the CSP. (Technology renewal Technology 1.1.1 of the CSP. (Technology renewal strategy to ensure that faculty and students are using strategy to ensure that faculty and students are using up-to-date hardware and software). up-to-date hardware and software).

New level introduced

05-06

Strategic Planning ChronologyStrategic Planning Chronology

2005-2006: 2005-2006: – Expanding the “linkages” to include Expanding the “linkages” to include

institutional effectiveness and relationship to institutional effectiveness and relationship to core indicatorscore indicators

– How are we using intended How are we using intended outcomes/objectives and assessment criteria to outcomes/objectives and assessment criteria to make improvements?make improvements?

– Understanding Middle States ExpectationsUnderstanding Middle States Expectations

Understanding Middle States Understanding Middle States Expectations…Expectations…

Standard 7 – assessment of Institutional Standard 7 – assessment of Institutional effectivenesseffectiveness – getting prepared to answer – getting prepared to answer

1.1. Defining clearly articulated institutional and Defining clearly articulated institutional and unit-level goalsunit-level goals

2.2. Implementing strategies to achieve those Implementing strategies to achieve those goalsgoals

3.3. Assessing achievement of those goalsAssessing achievement of those goals4.4. Using the results of those assessments to Using the results of those assessments to

improve programs and services and inform improve programs and services and inform planning and resource allocation decisionsplanning and resource allocation decisions

Notable challenges and opportunitiesNotable challenges and opportunities

Adding new dimensions to focus on department Adding new dimensions to focus on department strategic plansstrategic plans

Getting more people connected to the College Getting more people connected to the College strategic planstrategic plan

Considerations in the strategic plan revision Considerations in the strategic plan revision (2003-2007)(2003-2007)

Measuring planning results and impact that ties to Measuring planning results and impact that ties to the Institution Effectiveness Report (making the the Institution Effectiveness Report (making the link)link)

Understanding the impact of Institutional cycles – Understanding the impact of Institutional cycles – Institutional Effectiveness cycle, planning and Institutional Effectiveness cycle, planning and budget cycles budget cycles

A look at departmental long-range A look at departmental long-range planning 05-06planning 05-06

Library & Media Services – a first attempt at the Library & Media Services – a first attempt at the development of a long-range plan and the process. development of a long-range plan and the process. (7-page draft completed by March 2006.) (7-page draft completed by March 2006.)

Process through which the Library’s strategic Process through which the Library’s strategic goals were developed:goals were developed:

Fall 2005Fall 2005: : – Environmental Assessment - “Value” surveys were Environmental Assessment - “Value” surveys were

created in August 2005 to collect more information created in August 2005 to collect more information about what our patrons want and need regarding the about what our patrons want and need regarding the library’s resources and services. (256 surveys gathered)library’s resources and services. (256 surveys gathered)

– Results were entered into a database and charts were Results were entered into a database and charts were created to digest the results. created to digest the results.

Departmental planning - LibraryDepartmental planning - Library

Spring 2006Spring 2006: : – All Library and Media staff spent a full All Library and Media staff spent a full

morning developing strategic goals. A list of 6 morning developing strategic goals. A list of 6 strategic goals were developed. strategic goals were developed.

» Details of the goals were defined with objectives Details of the goals were defined with objectives and action plans to achieve them. and action plans to achieve them.

» The structure and elements of the College strategic The structure and elements of the College strategic plan were kept in mind. Links were made to show plan were kept in mind. Links were made to show how the library’s goals tie to the college strategic how the library’s goals tie to the college strategic plan.plan.

Example of a department long-range Example of a department long-range plan: showing linkages to the plan: showing linkages to the

College Goals and strategic plan College Goals and strategic plan

See handout (next slide shows a snapshot See handout (next slide shows a snapshot of the handout)of the handout)

Capturing the College efforts and Capturing the College efforts and activities in the strategic plan revisionactivities in the strategic plan revision

The strategic plan should stay connected to the The strategic plan should stay connected to the activities and initiatives that evolveactivities and initiatives that evolve

““Academic Programs” change to “Academic Academic Programs” change to “Academic Programs and Services” to capture the dept-level Programs and Services” to capture the dept-level planning that will begin to develop planning that will begin to develop

Adding “Institutional Effectiveness” as a new Adding “Institutional Effectiveness” as a new theme to ensure linkages are in place and we use theme to ensure linkages are in place and we use results to strengthen planning and decision makingresults to strengthen planning and decision making

Contributions to the College Goals Contributions to the College Goals and of the College strategic planand of the College strategic plan

We continue to improve the College strategic plan and We continue to improve the College strategic plan and processprocess

Efforts are being made to align the strategic plan and the Efforts are being made to align the strategic plan and the budget budget

Strengthened communication between the strategic Strengthened communication between the strategic planning committee and the middle states steering planning committee and the middle states steering committee… it should be noted that the plan and the committee… it should be noted that the plan and the College goals are comparable and can be mapped into each College goals are comparable and can be mapped into each other. An example of a unit-level plan (library) presented other. An example of a unit-level plan (library) presented today shows that this mapping is also comparable at the today shows that this mapping is also comparable at the unit-level (addressing MS standard 7). unit-level (addressing MS standard 7).

2006 - 20072006 - 2007

Two new themes were added to the Two new themes were added to the strategic plan which will be part of the next strategic plan which will be part of the next phase of the plan (2008 – 2012).phase of the plan (2008 – 2012).– 1. Outcomes Assessment1. Outcomes Assessment– 2. Resource Development2. Resource Development

Unit-level planning and assessment will see Unit-level planning and assessment will see guidelines from a new committee, guidelines from a new committee, Institutional EffectivenessInstitutional Effectiveness

2006 – 2007 continued2006 – 2007 continued Academic Programs and Services strategic Academic Programs and Services strategic

planning area developed two new goals (4 and 5) planning area developed two new goals (4 and 5) to support the ASC, Library, & Community to support the ASC, Library, & Community Services long-range planning effortsServices long-range planning efforts

May 2007, Resource Development ad-hoc group May 2007, Resource Development ad-hoc group met and developed a vision statement and met and developed a vision statement and reviewed goals and objectives for this future reviewed goals and objectives for this future strategic planning areastrategic planning area

Vision statements were reviewed and editedVision statements were reviewed and edited Produced a 2008 – 2012 strategic planning Produced a 2008 – 2012 strategic planning

booklet, delivered to campus, August 2007booklet, delivered to campus, August 2007

2007 - 20082007 - 2008

Strategic planning booklet under reviewStrategic planning booklet under review Review of Professional Development Review of Professional Development

strategic planning areastrategic planning area Review of planning progress to prepare for Review of planning progress to prepare for

next phase of the plan (2008 – 2012)next phase of the plan (2008 – 2012)

2008-20092008-2009

Created monitoring reports for all areas of Created monitoring reports for all areas of the plan. The purpose is to communicate the plan. The purpose is to communicate progress made towards the plan or lack of, progress made towards the plan or lack of, including rationale. A schedule exists as to including rationale. A schedule exists as to when monitoring reports are due in a given when monitoring reports are due in a given year.year.

Progress made towards getting all Progress made towards getting all department heads to tie budgets to strategic department heads to tie budgets to strategic planplan

2009-20102009-2010 The 2003-2007 strategic plan is archived on The 2003-2007 strategic plan is archived on

the websitethe website Approval process is established as to the Approval process is established as to the

editing of the strategic plan on the websiteediting of the strategic plan on the website Full year’s worth of monitoring reports for Full year’s worth of monitoring reports for

each of the strategic visions were completed each of the strategic visions were completed and given to the President. The reports are and given to the President. The reports are created following a specific schedule. created following a specific schedule.

November 2009: Strategic planning update November 2009: Strategic planning update delivered to the Board of Trustees.delivered to the Board of Trustees.

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