Colorado Leaders Guide Camp 2014 (2nd...

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Camp Wondervu Leaders Guide 2014

Contents: Page

Introduction 2

Leader Information 3

Registration How-‐To 4

Detailed Registration for Campers & Leaders 6

Registration & Cancellation Policy 7

Group Leader & Staff requirements 8

FAQ 11

Basic Camper Rules 12

What campers should bring/NOT bring 13

Leader Planner & Check List 14

Map to Camp Wondervu 15

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Introduction

Our intention for camp is to provide an opportunity for students and staff alike, to encounter God in a fresh way and build relationships with other believers their age. Please prayerfully consider your own participation in camp this year as well as that of others you may be sending (re: other Group Leaders, staff etc.).

Please use this manual as a guide to assist you in completing the necessary paperwork for all student campers along with Group Leaders and any Staff that will attend camp from your church.

It is highly recommended that you have a mandatory camper/GL meeting to go over questions and requirements before leaving for camp. Please contact the Director with any questions or concerns. The Gateway District is committed to our Churches, Youth Leaders and Students, and we look forward to serving you this summer.

Registration/Application Forms are available online at

http://gatewaysummercamps.com/

Judah & Candace Trabulsi Wondervu Teen Camp Directors

Phone # 303-‐797-‐7076 [email protected] [email protected]

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Leader Information

• Camp Dates:

Wondervu Sr. High June 2-‐7, 2014 (Grades 9, 10, 11, 12 & Grad)

Wondervu Jr. High June 9-‐14, 2014 (Grades 6, 7, 8 & 9)

Check-‐in is between 2 and 4:30pm on Monday – PLEASE do NOT arrive earlier than 2pm or later than 5pm. Designate one leader to arrange check-‐in and other leaders to supervise campers. Dinner cannot be guaranteed for late arrivers. Camp closes at 10am on Saturday. Please have pick up transportation ready to leave no later than 10am on Saturday morning.

• Age limits for camp: Jr. High campers are defined as those individuals entering 6th grade Fall 2014 and including those up to and entering 9th Grade Fall 2014 Sr. High campers are defined as those individuals entering 9th grade in Fall 2014 and including those up to having just graduated from High School in 2014 (9th graders can attend either camp)

• Cost:

Students $ 225.00

Group Leaders or Staff $100.00

(These are costs to churches for camp; amounts on paperwork and posters have been left blank should you need to increase fees to cover travel, food, etc.)

• Deposit:

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$25 deposit must be sent for each registration for both campers and GLs.

• Staff:

Staff positions are by invitation ONLY -‐ If you desire to be on staff in the Wondervu camps, please contact Judah or Candace Trabulsi at 303 797 7076. NO walk up staff/ personnel will be accepted due to budget constraints. Once our required staff positions are filled, we may have additional staff positions open for a $100 fee.

**Update: KITCHEN STAFF WILL NO LONGER BE NEEDED. AO Camps at Wondervu will be providing our food service.

Registration How-‐To

**NEW Step-‐by-‐Step Registration Instructions! PLEASE READ CAREFULLY!

1. Go to the website: gatewaynextgen.com/nextgen-‐events/summer-‐camps/. Under Wondervu Camps, select either junior high or senior high. Here you can download the registration forms for both students and leaders, the *new release form required by AO Camps, and the tally sheet that will be mailed in with your first deposit.

2. Print these forms and distribute a registration form and a release form to each person desiring to attend camp as a student or leader.

3. Collect registration forms and complete your tally sheets for each camp.

4. Mail in your tally sheets and a church check written to “Gateway District” for the $25 per person deposit for campers and leaders, postmarked by May 1, 2014, to:

Living Way Fellowship

Attn: Candace Trabulsi

345 E Wildcat Reserve Pkwy

Highlands Ranch, Co 80126

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5. *Register your group online by May 1, 2014! (You will not mail your registration forms and camper release forms; you will bring them up to camp with you. Remember to make copies so you can submit one set at camp and keep one set for your records.) Please do not wait until the last minute to register your individuals online, as this process will require plenty of time.

Go to: gatewaynextgen.com/nextgen-‐events/summer-‐camps Click on the register online here link and use your student and leader forms to register each member of your group. (This will be an extensive process, but it will help you check that each attendee has completed everything required. You will be able to edit registrations up until May 15, so please register every camper/leader promptly. Ex: A student does not have his/her physical until after the May 1 deadline, you may return to their registration and update it after receiving their doctors form.)

Add $10.00 late fee if registered online after May 1, 2014. No Registrations will be accepted after May 15, 2014

6. Mail the final payment check by May 15, 2014:

(Registration Price – Deposit = Per Person Balance Due). Fees CANNOT be accepted at camp check-‐in. Walk-‐up registration will not be accepted.

Personal checks cannot be accepted, church checks only. Please pay the balance of all camper and leader fees with a church check made payable to Gateway District.

Separate checks must be written for EACH camp -‐Separate check for JAM camp -‐Separate check for Junior High camp -‐Separate check for Senior High camp

7. Make a copy of all student and leader forms. Keep the copies with you for your records and submit the originals of all forms when you arrive at camp. Please remember that campers or leaders with incomplete forms by the time

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they arrive at camp will need to be sent home. BRING ALL ORIGINAL REGISTRATION FORMS UP TO CAMP!

Detailed Registration for Campers & Leaders

1. What is required for each camper? □ FULLY completed Camper Registration Form registered online by May 1, 2014. Original form brought up to camp.

All signatures required (Both Parents/Guardians must sign when applicable) All medical information complete. (Must have Dr., RN or P.A. signature)

□ $25 deposit mailed with their name on the tally sheets. □ NEW* Camper release form (AO Camps Acknowledgement

and Assumption of Risks & Indemnity Agreement) signed by camper and parent. Original form brought up to camp.

□ Final payment postmarked by May 15, 2014

2. What is required for each leader? □ Each church is required to send 1 GL for 1-‐10 students

of the same gender. (If after exhausting all of your resources you cannot provide the required number of GLs, please contact the Camp Directors by May 1, 2014.)

□ Fully completed GL/Staff Registration Form registered online by May 1, 2014. Original form brought up to camp.

This form must include a Pastor’s signature recommending applicant and confirming a background check has been completed, as well as three personal references.

□ $25 deposit mailed with their name on the tally sheets. □ NEW* Camper release form (AO Camps Acknowledgement

and Assumption of Risks & Indemnity Agreement) □ BACKGROUND CHECK Sending churches must perform and

have on file a background check, which follows the I.C.F.G. Children and Youth Manual guidelines for all adults 18+ participating at this camp. The completed background check needs to be printed and brought to camp with registration forms. The process utilizes a Social Security number-‐based check and will include four levels of screening:

1. National criminal background check 2. National sex offender check

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3. National Department of Corrections check 4. Social Security number check

□ For GLs: Final payment of $75 postmarked by May 15, 2014

F.Y.I. Camper Registrations and Applications for Staff/GL’s DO NOT require a complete physical! They do require that the health form be completed and signed off on by a medical professional that he/she is healthy enough to attend camp. If a person does not have a regular Physician who can or will sign off, a very basic sports physical will suffice. A P.A., Nurse Practitioner, or R.N. can also sign off.

Registration & Cancellation Policy

Please read this policy carefully. Late Registrations Tally Sheets with Deposits postmarked after May 1, 2014 will be charged a $10.00 late fee per person. Online camp registrations completed after May 1, 2014 will be charged a $10 late fee per person.

Cancellations Prior to May 15, 2014, should a youth choose not to attend after registering, another youth from your church may take their place in either camp and use their deposit/payment. After May 15, 2014 a student of the same gender only and attending the same camp may take their place.

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Group Leader & Staff Requirements Our camps depend on responsible, Christ-‐centered adults to minister as Group Leaders to our campers. Group Leaders have the most direct personal contact with our campers. Their ministry is essential. Churches must send enough adult Group Leaders to uphold a minimum one-‐to-‐ten Group Leader-‐to-‐Camper ratio for both guys and girls. Any persons interested in helping as a staff member at camp should apply and will be considered by the camp director for positions at camp this year. Please understand that not every applicant can be accepted, as there are a limited number of staff positions available.

• The online registration deadline for Group Leader and Staff applications is

May 1, 2014, as time is needed to check references. • Must agree to background check done by sending church. • Must be a member of your church for at least a six consecutive months prior

to attending camp. • GLs must be at least 21 years old for Sr. High Camp. • GLs must be at least 18 years old for Jr. High Camp. • Staff persons must be at least 16 years old. • Must be born again and either baptized in the Holy Spirit or seeking this

experience. • Must be prepared, willing and able to lead others to Christ. • Due to the activity level at camp, Group Leaders must be in good physical

condition. • He/She should be able to work well with others and be responsive to

authority. • He/She should be willing to make personal sacrifices, if necessary, for the

good of the campers and overall ministry. Camp is not a place to take vacation. The ministry is demanding, but very rewarding!

• GLs and Staff must understand there will be NO tobacco, alcohol or drug use at camp.

• Group Leaders may not bring their non-‐camper children with them to camp. • Generally Staff may NOT bring their non-‐camper children with them to camp

unless the camp director has approved previous arrangements. • Must sign the Child Abuse Reporting statement in our first GL meeting at

camp.

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Duties for Group Leaders

• Be with your campers or know where your campers are at all times. • Do not encourage or take a part in planning raids, pranks or any activities

after curfew.

• Make sure you follow all of the rules including dress code.

• Make sure you encourage Camp Tidy.

• Always keep a positive attitude toward camp, camp schedule and camp personnel. If there are concerns with any of these, please address the camp staff, NOT the campers.

• Remember, you are here for the campers, and are expected to refrain from

pursuing any romantic relationships with staff and other GL’s. Romantic relationships with campers are not tolerated.

• We expect GL’s to wait in line with the campers in their group. There will be

no saving places in line. We suggest waiting for your entire group, then getting in line.

• Attend all GL meetings.

• GL’s are not to leave the camp for anything other than a camper emergency.

Should you have the need to leave camp for any reason, you must check with the Camp Director or Head GL for permission and proper timing.

Duties for Staff

• Attend all meetings scheduled by your specific team leader, (i.e. worship practice, activities meetings, late night, etc.)

• Staff personnel are not to minister one on one with youth of the opposite

sex.

• Correct campers when no other authority is present. (I.e. “Don’t throw rocks.” “Where are you supposed to be?” Etc.)

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• Always keep a positive attitude toward camp, camp schedule, and camp personnel. If there are concerns with any of these, please address your team leader, NOT the campers.

• Remember, you are here for the campers, and are expected to refrain from pursuing any romantic relationships with other staff and or GLs. Romantic relationships with campers are not tolerated.

• Again, you are here for the campers. The campers are not here for you.

• Should you have the need to leave camp for any reason, you must check with

your Pastor/Team Leader and the Camp Director for permission and timing.

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FAQ Can family and friends visit during camp? Due to our concerns for the safety of campers we ask that family and friends refrain from visiting the camp during our scheduled program. During drop-‐off and pick-‐up are the only times non-‐campers/non-‐staff are allowed on the campgrounds. If an emergency arises, and a family member must come to camp, we ask that he/she check in with the camp manager or camp director.

Can Pastors visit during camp? Yes, however we ask that you make arrangements ahead of time. Please call Camp Wondervu and ask to speak with the Gateway camp directors to schedule a time. When you arrive at the camp, you will need to go directly to the lodge to sign in and receive a visitor badge.

What will activities be like? Every day at camp, campers will spend some time doing what they want to do! Campers will have the option to choose whatever activities they want to do assuming they have signed up beforehand and space is available. Many activities do not require signing up. The following options are available to campers: Swimming, Hiking (with Staff/GL), Boating, Volleyball, Group Games and Challenges. Can I be on staff? The Camp Directors appoint all “Staff” positions and Staff positions are limited. Only individuals from Foursquare Churches may serve on staff. If you would like to serve on staff, call our Camp Director.

Camper Discipline/ Removal from Camp: We are usually willing to work with campers who may break a rule, but are repentant and want to stay at camp. There are, however, instances when we believe it is necessary to send campers home (i.e. campers are warned that "raiding" is an automatic ticket home). The Pastor and Parent will be contacted in that order. Parents and/or churches are responsible for picking up students who are sent home. Please go over these rules with your campers, parents and leaders prior to camp and work with any campers who may have difficulty upholding them. Please evaluate, on an individual basis, whether or not students will benefit from a camp experience. Your careful evaluation helps us to provide quality ministry to every camper.

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Basic Camper Rules (Please Copy for campers) We have seven basic camp rules (with a few "sub-‐points!")

1. Be where you are supposed to be -‐ when you're supposed to be there.

a. All meals, meetings and activities are mandatory. b. Campers must stay in the camp boundaries at all times.

2. Respect other people and their belongings. a. No fighting, hazing or foul language. b. No stealing. c. No "raiding" of any kind (i.e. messing with other people, their cabin or

their belongings). This is an automatic ticket home.

3. No illegal stuff. a. All articles that campers were informed on the flyer NOT to bring to camp

(drugs, alcohol, cigarettes, electronic equipment, etc.) b. If discovered, articles must be turned in to Head Group Leaders.

4. No guy in or around girls’ cabins -‐ No girls in or around guy's cabins.

5. You break it you bought it. a. All damages to camp property must be paid for prior to leaving camp. b. Our camps impose a $500 fine for graffiti.

6. The way you came is the way you leave (physical appearance.) a. No body piercing. b. No hair dying or hair cutting.

7. Modest and appropriate clothing. a. No short shorts, short skirts, short shirts (No belly buttons or

undergarments showing) b. No extremely tight clothing. c. No clothing imprinted with vulgar or secular slogans.

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WHAT CAMPER SHOULD BRING TO CAMP

• Friends! • Sleeping bag and pillow or bedding (CLEARLY LABEL WITH YOUR NAME

& CHURCH) • Bible, notebook, and pen • Personal toiletry items (toothpaste, soap, shampoo, deodorant, etc.) • A few changes of clothes for warm and cool weather • A coat or jacket • Tennis shoes (2 pairs) • Socks (Many!) • Swimsuit (Ladies must have dark t-‐shirt cover for 2-‐piece) • Towels for shower & lake • Old tennis shoes or water shoes (for the lake) • Flashlight • Sunscreen • Bug repellent • Money for snack shack • Refillable Water Bottle (CLEARLY LABEL WITH YOUR NAME & CHURCH)

WHAT CAMPER SHOULD NOT BRING TO CAMP

• Cigarettes, drugs, or alcohol • Lighters, Matches or Fireworks of any kind • Short shorts, skirts, or dresses • Back-‐less tops or dresses • Extremely tight clothing • Clothing imprinted with secular slogans (i.e.; beer or cigarette ads, vulgar

sayings, suggestive pictures, etc) • Bikini or string type swimsuits • Pets • Magazines • Cell phones, this includes cell phones for picture taking. • Electronic equipment including: iPods, iPads, TV’s, DS’s, MP3’s, etc. • Absolutely no wrist rockets, pocket knives, guns (toy or real), laser pointers,

or any item that might pose an accidental injury to another.

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Leader Planner & Checklist Summer Camp 2014

□ Pray -‐ Begin to pray that your students will get to camp and will be touched

by the Lord. Ask prayer groups within your church to pray for our camps, management & leadership.

□ IMPORTANT: Carefully read through entire Camp Wondervu Leader’s Guide. (Many registration changes have been made this year!)

□ Advertise -‐ Put up your Summer Camp posters as soon as you receive them in the mail. Hand out flyers. Put announcements in your church bulletin. Be creative!

□ Get registration/application paperwork out to your students and leaders as soon as possible to allow time for Doctors/Medical signatures. (No later than 1st week of March)

□ Money -‐ Schedule and carry out fundraisers for your group □ Recruit and sign up the necessary number of qualified Group Leaders. Use

Group Leader duties to help you define your needs. □ GLs – Meet with potential Group Leaders and go over GLs duties. □ Collect Registrations, Release forms, and $25.00 deposits (April 1-‐15th) □ Register your group online at

gatewaynextgen.com/nextgen-‐events/summer-‐camps/ (April 15-‐30) □ Submit staff requests directly to Camp Directors (Before May 1) □ All Registrations due online (May 1)-‐Keep original registrations until camp □ Mail: tally sheets and deposit check (May 1) □ Collect Final Payment (April 15-‐May 14) □ Mail: Final payment check: (May 15)

(total cost -‐ $25 deposit = per person balance) □ Rides -‐ Book transportation to and from all camps.

Church checks only. MADE PAYABLE TO “GATEWAY DISTRICT” ALL MAIL (Tally Sheets, Registration payment and Final Payment) sent to: Living Way Fellowship

Attn: Candace Trabulsi 345 E. Wildcat Reserve Pkwy. Highlands Ranch, CO 80126

Colorado Leaders Guide Camp 2014 (2nd...

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