COLLECTIVE PROJECT

COLLECTIVEPROJECT

1

Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations

2010 January , 21 22

FINANCIAL ISSUE

FP7-SME-2008-2

INDEX

2COLLECTIVE - 2010 Jan 21,22

INTRODUCTION TO THE PROJECT

PROJECT BUDGET

PAYMENTS

REPORTING

NEXT STEPS

CONTACTS

COLLECTIVEPROJECT


33

FP7-SME-2008-2

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2010 Januray 21, 22



CONTRACT NUMBER FP7-SME-2008-2, Collective_243593Associations

DURATION 36 months from 1st January 2010 to 31st December 2012

MAX. COMMUNITY FINANCIAL CONTRIBUTION

EUR 2.640.000,00 (total budget EUR 3.803.318,82)Pre-financing: EUR 1.716.000,00 70% of max contribution = EUR 1.848.00,00 5% of guarantee fund = EUR 132.000,00 (Art. II.20 GA Annex II)

FINANCIAL REFERENCES

Grant Agreement and Annexes (GA) Consortium Agreement (CA) Guide to Financial Issue relating to Fp7 Indirect Actions (FI)

COLLECTIVE Emerging communities for collective innovation: ICT operational tool and

supporting methodologies for SME Associations



SMEAGs and SMEs

Partners

RTD Performers

COLLECTIVE CONSORTIUM

COLLECTIVEPROJECT

PROJECT BUDGET

66

FP7-SME-2008-2

6

21st-22nd Januray 2010

PROJECT BUDGET

7

SMEAGs and SMEs Partners

RTD Performers

TotalUniUd

(coordinator)Campus Techin ECM CTCR APAI CCIAA MI CGPME

TOTAL PARTICIPANTS

Personnel costs € 24.004,00 € 150.100,00 € 91.000,00 € 49.350,00 € 83.950,00 € 18.600,00 € 138.567,00 € 369.950,25 € 313.435,50Other-travels € 1.000,00 € 7.500,00 € 6.840,00 € 5.500,06 € 4.500,00 € 4.000,00 € 9.500,00 € 10.800,00 € 49.640,06Other (consumable, equipment, …) € 0,00 € 2.500,00 € 2.000,00 € 2.000,06 € 2.005,00 € 1.500,00 € 2.500,00 € 3.951,00 € 16.456,06Subcontracting € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00Subtotal € 25.004,00 € 160.100,00 € 99.840,00 € 56.850,12 € 90.455,00 € 24.100,00 € 150.567,00 € 384.701,25 € 991.617,37Overheads € 15.002,40 € 80.050,00 € 59.904,00 € 11.370,02 € 18.091,00 € 4.820,00 € 30.113,40 € 192.350,63 € 411.701,45Subcontracting RTD € 0,00 € 378.500,00 € 254.000,00 € 97.000,00 € 308.000,00 € 30.000,00 € 512.500,00 € 820.000,00 € 2.400.000,00Total € 40.006,40 € 618.650,00 € 413.744,00 € 165.220,14 € 416.546,00 € 58.920,00 € 693.180,40 € 1.397.051,88 € 3.803.318,82EC Contribution € 40.006,40 € 466.937,50 € 307.658,00 € 102.290,07 € 315.706,00 € 37.320,00 € 527.833,40 € 842.248,63 € 2.640.000,00

RESEARCH PARTNERS' BUDGET

Università di UdineUniversità La

Sapienza - RomaCybion SingularLogic

The University of Manchester

University of Ljubljana

Personnel Costs [€] € 351.560,00 € 186.120,00 € 234.000,00 € 302.100,00 € 166.816,00 € 71.050,00Other-Durable Equipment [€] € 4.000,00 € 2.000,00 € 3.000,00 € 0,00 € 3.000,00 € 2.000,00Other-Consumables [€] € 1.200,00 € 985,00 € 0,00 € 0,00 € 500,00 € 1.200,00Other-Computing [€] € 390,00 € 0,00 € 0,00 € 0,00 € 1.000,00 € 0,00Other-Travels [€] € 45.975,00 € 17.145,00 € 19.250,00 € 22.900,00 € 22.434,00 € 19.500,00Overhead Costs [€] € 241.875,00 € 123.750,00 € 153.750,00 € 195.000,00 € 116.250,00 € 56.250,00External Subcontracting [€] UEAPME + LEGAL EXPERT

€ 35.000,00

Total by RTD performer [€] € 680.000,00 € 330.000,00 € 410.000,00 € 520.000,00 € 310.000,00 € 150.000,00

RTD PERFORMERS [100% FINANCED FROM SMEAGs-SMEs]

COLLECTIVE - 2010 Jan 21,22

PROJECT BUDGET SMEAGs/SMEs


Management Activities

UniUd (coordinator)

Campus Techin ECM CTCR APAI CCIAA MI CGPMETOTAL

PARTICIPANTS

Personnel costs 24.004,00 15.200,00 8.750,00 3.150,00 6.900,00 3.600,00 19.448,00 21.550,50 102.602,50

Other-travels 1.000,00 3.000,00 3.000,00 3.000,00 2.000,00 2.000,00 3.000,00 3.000,00 20.000,00

Other (consumable, equipment, …) 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Other Subcontracting 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Subtotal 25.004,00 18.200,00 11.750,00 6.150,00 8.900,00 5.600,00 22.448,00 24.550,50 122.602,50

Overheads 15.002,40 9.100,00 7.050,00 1.230,00 1.780,00 1.120,00 4.489,60 12.275,25 52.047,25

Total 40.006,40 27.300,00 18.800,00 7.380,00 10.680,00 6.720,00 26.937,60 36.825,75 174.649,75

EC Contribution 40.006,40 27.300,00 18.800,00 7.380,00 10.680,00 6.720,00 26.937,60 36.825,75 174.649,75

Other ActivitiesUniUd


TOTAL PARTICIPANTS

Personnel costs 0,00 38.000,00 29.750,00 24.150,00 37.950,00 6.000,00 43.758,00 161.628,75 341.236,75

Other-travels 0,00 2.000,00 2.000,00 1.500,00 1.500,00 1.000,00 3.000,00 3.500,00 14.500,00

Other (consumable, equipment, …) 0,00 1.500,00 1.500,00 1.000,00 1.005,00 500,00 1.500,00 1.951,00 8.956,00

Subcontracting 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Subtotal 0,00 41.500,00 33.250,00 26.650,00 40.455,00 7.500,00 48.258,00 167.079,75 364.692,75

Overheads 0,00 20.750,00 19.950,00 5.330,00 8.091,00 1.500,00 9.651,60 83.539,88 148.812,48

Total 0,00 62.250,00 53.200,00 31.980,00 48.546,00 9.000,00 57.909,60 250.619,63 513.505,23

EC Contribution 0,00 62.250,00 53.200,00 31.980,00 48.546,00 9.000,00 57.909,60 250.619,63 513.505,23

RTD activitiesUniUd


TOTAL PARTICIPANTS

Personnel costs 0,00 58.900,00 24.500,00 9.450,00 18.400,00 3.000,00 53.482,00 43.101,00 210.833,00

Other-travels 0,00 1.500,00 1.340,00 500,00 500,00 500,00 2.500,00 1.000,00 7.840,00

Other (consumable, equipment, …) 0,00 500,00 500,00 500,00 500,00 500,00 500,00 1.000,00 4.000,00

Subcontracting 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Subtotal 0,00 60.900,00 26.340,00 10.450,00 19.400,00 4.000,00 56.482,00 45.101,00 222.673,00

Overheads 0,00 30.450,00 15.804,00 2.090,00 3.880,00 800,00 11.296,40 22.550,50 86.870,90

Subcontracting RTD 0,00 360.000,00 217.000,00 89.000,00 288.000,00 28.000,00 487.500,00 795.000,00 2.264.500,00

Total 0,00 451.350,00 259.144,00 101.540,00 311.280,00 32.800,00 555.278,40 862.651,50 2.574.043,90

EC Contribution 0,00 338.512,50 194.358,00 50.770,00 233.460,00 16.400,00 416.458,80 431.325,75 1.681.285,05

Demonstration activities

UniUd (coordinator)

Campus Techin ECM CTCR APAI CCIAA MI CGPMETOTAL

PARTICIPANTS

Personnel costs 0,00 38.000,00 28.000,00 12.600,00 20.700,00 6.000,00 21.879,00 143.670,00 270.849,00

Other-travels 0,00 1.000,00 500,00 500,06 500,00 500,00 1.000,00 3.300,00 7.300,06

Other (consumable, equipment, …) 0,00 500,00 0,00 500,06 500,00 500,00 500,00 1.000,00 3.500,06

Subcontracting 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Subtotal 0,00 39.500,00 28.500,00 13.600,12 21.700,00 7.000,00 23.379,00 147.970,00 281.649,12

Overheads 0,00 19.750,00 17.100,00 2.720,02 4.340,00 1.400,00 4.675,80 73.985,00 123.970,82

Subcontracting RTD 0,00 18.500,00 37.000,00 8.000,00 20.000,00 2.000,00 25.000,00 25.000,00 135.500,00

Total 0,00 77.750,00 82.600,00 24.320,14 46.040,00 10.400,00 53.054,80 246.955,00 541.119,94

EC Contribution 0,00 38.875,00 41.300,00 12.160,07 23.020,00 5.200,00 26.527,40 123.477,50 270.559,97

PROJECT BUDGET SMEAGs/SMEs

9

TotalUniUd


TOTAL PARTICIPANTS

Personnel costs € 24.004,00 € 150.100,00 € 91.000,00 € 49.350,00 € 83.950,00 € 18.600,00 € 138.567,00 € 369.950,25 € 313.435,50Other-travels € 1.000,00 € 7.500,00 € 6.840,00 € 5.500,06 € 4.500,00 € 4.000,00 € 9.500,00 € 10.800,00 € 49.640,06Other (consumable, equipment, …) € 0,00 € 2.500,00 € 2.000,00 € 2.000,06 € 2.005,00 € 1.500,00 € 2.500,00 € 3.951,00 € 16.456,06Subcontracting € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00 € 0,00Subtotal € 25.004,00 € 160.100,00 € 99.840,00 € 56.850,12 € 90.455,00 € 24.100,00 € 150.567,00 € 384.701,25 € 991.617,37Overheads € 15.002,40 € 80.050,00 € 59.904,00 € 11.370,02 € 18.091,00 € 4.820,00 € 30.113,40 € 192.350,63 € 411.701,45Subcontracting RTD € 0,00 € 378.500,00 € 254.000,00 € 97.000,00 € 308.000,00 € 30.000,00 € 512.500,00 € 820.000,00 € 2.400.000,00Total € 40.006,40 € 618.650,00 € 413.744,00 € 165.220,14 € 416.546,00 € 58.920,00 € 693.180,40 € 1.397.051,88 € 3.803.318,82EC Contribution € 40.006,40 € 466.937,50 € 307.658,00 € 102.290,07 € 315.706,00 € 37.320,00 € 527.833,40 € 842.248,63 € 2.640.000,00


Max. community financial contribution

For management Activities as

Coordinator of the Project Subcontracting to

RTD

PROJECT BUDGET RTD Performers

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RESEARCH PARTNERS' BUDGET

Università di UdineUniversità La

Sapienza - RomaCybion SingularLogic


University of Ljubljana

Personnel Costs [€] € 351.560,00 € 186.120,00 € 234.000,00 € 302.100,00 € 166.816,00 € 71.050,00Other-Durable Equipment [€] € 4.000,00 € 2.000,00 € 3.000,00 € 0,00 € 3.000,00 € 2.000,00Other-Consumables [€] € 1.200,00 € 985,00 € 0,00 € 0,00 € 500,00 € 1.200,00Other-Computing [€] € 390,00 € 0,00 € 0,00 € 0,00 € 1.000,00 € 0,00Other-Travels [€] € 45.975,00 € 17.145,00 € 19.250,00 € 22.900,00 € 22.434,00 € 19.500,00Overhead Costs [€] € 241.875,00 € 123.750,00 € 153.750,00 € 195.000,00 € 116.250,00 € 56.250,00External Subcontracting [€] UEAPME + LEGAL EXPERT

€ 35.000,00

Total by RTD performer [€] € 680.000,00 € 330.000,00 € 410.000,00 € 520.000,00 € 310.000,00 € 150.000,00

RTD PERFORMERS [100% FINANCED FROM SMEAGs-SMEs]


Subcontracting to Legal Expert

and UEAPME

COLLECTIVEPROJECT

PAYMENTS AND REPORTING

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FP7-SME-2008-2

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2010 Januray 21, 22

PAYMENTS

COORDINATOR Will transfer the EC contribution according to the approval of reports by the Commission and the

provisions of payment in article 5.3 of CA.

12

REA (EUROPEAN COMMISSION)According to the Grant Agreement will distribute a pre-financing, an intermediate and a final

payment.

SMEAGs and SMEs PARTNERSThe Coordinator does not forward the EC contribution to SME and SMEG, if they will not respect

the payments to the RTD performers.

RTD PARTNERSFor each payment, the RTD performers must send an invoice (for pre-financing, intermediate and final

payments art. 5.3 CA) for the respective work carried out under the Project to SMEs and SMEAGs, in order to receive the required amounts.


Economic Chamber of Macedonia

€ 82.000,0 € 15.000,0 € 97.000,0

Aviation Polish Industry

Association € 30.000,0 € 30.000,0

CCIAA MI € 220.500,0 € 92.000,0 € 100.000,0 € 100.000,0 € 512.500,0Confederation Generale Des Petites And Moyennes Entreprises

€ 240.000,0 € 263.000,0 € 241.500,0 € 75.500,0 € 820.000,0

Footwear Technology

Centre La Rioja€ 129.500,0 € 44.000,0 € 94.500,0 € 40.000,0 € 308.000,0

Techin € 90.000,0 € 32.000,0 € 88.500,0 € 43.500,0 € 254.000,0CAMPUS € 50.000,0 € 47.000,0 € 90.000,0 € 125.000,0 € 66.500,0 € 378.500,0

TOTAL € 680.000,0 € 330.000,0 € 410.000,0 € 520.000,0 € 310.000,0 € 150.000,0 € 2.400.000,0

Università di Udine

Università La Sapienza

RomaCYBION SingularLogic


University of

LUBLJIANA TOTAL

Excl. VATCOLLECTIVE - 2010 Jan 21,22

PAYMENTS

PAYMENTS

14Financial Issue COLLECTIVE project

M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 M14 M15

UNIUD30%

10%

5% 5% 5%

UNIROMA130%

5% 5% 5% 5%

CYBION 5% 5%10%

5% 10%

SINGLOG 5% 5%10%

5% 10%

UNIMAN30%

5% 5% 5% 5%

UL30%

5% 5% 5% 5%

From CE65%

PAYMENTS DURING THE 1ST PROJECT PERIOD (1ST-15TH MONTH)

For each payment, RTD Performers must send an invoice.At the end of the first period, the RTD performers must provide

a summary invoice of all costs incurred during the first 15 months and all pre-funding.

PAYMENTS


INTERMEDIATE PROJECT PAYMENT

M16 M17 M18 M19 M20 M21 M22

UNIUD 15%

UNIROMA1

15%

CYBION 15%

SINGLOG

15%

UNIMAN 15%

UL 15%

From CEreview

review

review

review

review

review

Max 25%

After the successful review by the European Commission/REA, the SMEs and SMEAGs must pay the net amount reported into the RTD performers’ invoices. The SMEs and

SMEAGs cannot pay the defaulted RTD performer according to the technical evaluation by the Executive Committee.

PAYMENTS


PAYMENTS DURING THE 2ND PROJECT PERIOD (16TH-36TH MONTH)

M23M24

M25

M26

M27

M28

M29

M30

M31

M32

M33

M34

M35

M36

M42*

UNIUD 5% 5% 5% 5% 10%

UNIROMA1 5% 5% 5% 5% 15%

CYBION 10% 10% 5% 5% 20%

SINGLOG 10% 10% 5% 5% 20%

UNIMAN 5% 5% 5% 5% 15%

UL 5% 5% 5% 5% 15%

From CE final funding

The RTD performer, that carries out the task regularly, could required further pre-funding by sending to SMEs and SMEAGs new invoices. At the end of the project (36th month) the RTD performer must provide a summary invoice

of all costs incurred during the last 21 months and all pre-funding for this period. After the successful review by the European Commission/REA, the SMEs and SMEAGs must pay the net amount

reported into the RTD performers’ invoices. The SMEs and SMEAGs cannot pay the defaulted RTD performer according to the technical evaluation by the Executive Committee.

REPORTING


The project is divided into two reporting periods:

P1: from month 1 to month 15 P2: from month 16 to month 36

P1 MONTH 15: review meeting and the submission of technical/financial report to European Commission.

After successful reviews by the European Commission, the Coordinator will receive the intermediate payment (max. EUR 520.000,00 = 85% of EC contribution – pre-financing)

After the receipt of intermediate payment, Coordinator will verify regularity in payments among Partners and will distribute it in accordance with the budget allocation.

REPORTING PERIODS

P2 MONTH 36: review meeting and the submission of technical/financial report to European Commission.

After successful reviews by the European Commission, the Coordinator will receive the final payment (Guarantee Fund + remaining % of EC contribution)

After the receipt of final payment, Coordinator will verify regularity in payments among Partners and will distribute it in accordance with the budget allocation.

REPORTING for SMEAGs and SMEs

18Financial Issue

At the end of P1 and P2, SMEAG s and SMEs Partners

should provide FINANCIAL STATEMENTS to the

Coordinator


FORM C (Annex VI of the GA)

Costs incurred during the project must be included in FORM C according to

the different typology of Activities.

REPORTING - Activities

19Financial Issue COLLECTIVE - 2010 Jan 21,22

MANAGEMENT ACTIVITIESRelated to the management, project

coordination, implementation, reporting and administrative tasks

RTD ACTIVITIES Research and technological

development including scientific coordination

DEMONSTRATION ACTIVITIESTo prove the viability of new

tachnologies

OTHER ACTIVITIESDissemination, business modeling,

intellectual property activities, promotion

REPORTING for SMEAGs and SMEs

20Financial Issue

FINANCIAL STATEMENTS

Certificates on the Financial Statement (CFS – Annex VII GA) are required whenever the amount of the EC Contribution, claimed by a beneficiary under the form of reimbursement of costs (FORM C) is equal or superior to EUR 375.000,00.

Each partners is responsible for its own financial statements and the declared costs must be justify by supported documents. The Commission may, at any time during the implementation of the Project, and up for five from the end of the project, arrange for financial audits.

Any report and deliverable shall be in English.COLLECTIVE - 2010 Jan 21,22

INVOICE - RTD Performers


UNIVERSITÀ DEGLI STUDI DI UDINE DIPARTIMENTO DI INGEGNERIA ELETTRICA, GESTIONALE E MECCANICA

Fattura (Invoice)

Spett. (Messrs.) XXX…. ………………… …………………

Data (Date) 22/01/2010 Fattura n. (Invoice n.) 01/ 2010 p. IVA (VAT code) IT – 02059330304

Description Payment for the first period (01/01/2010- 31/03/2011) of the project “”Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations (COLLECTIVE) - Contract with European Commission n. FP7-SME-2008-2, Collective_243593 RTD ACTIVITIES

Personnel costs ..............................................................................................................................................Euro Durable equipments........................................................................................................... ........................... ..Euro Consumables.................................................................................................................. .................................Euro Travel and subsistence................................................................................................................................... Euro Overheads.................................................................................................................... .................................. Euro Total.................................................................................................................................. ..............................Euro

DEMONSTRATION ACTIVITIES Personnel costs ...............................................................................................................................................Euro Durable equipments........................................................................................................... ..............................Euro Consumables.................................................................................................................... ...............................Euro Travel and subsistence....................................................................................................................................Euro Overheads.................................................................................................................... ...................................Euro Total................................................................................................................................................... ............. Euro

Advance payment................................................................................................ ..................................................……. Euro

Valore esente/non imponibile (VAT-Free) Euro 3.160,84 importo non imponibile ai fini IVA in base all’art. 72, III comma, n. 3 del DPR 633 del

26/10/72 e successive modifiche Euro…..

Valore imponibile (Rateable value) Euro……

IVA (VAT) 20% Euro…..

Totale fattura (Total invoice) Euro……

Condition of payment: - 30 days after receipt of the funding fom EC.

- Bank transfer on current account 000040469457 of UniCredit Banca, registered to Dipartimento di Ingegneria Elettrica, Gestionale e Meccanica;

- Bank references for international bank transfer: SWIFT UNCRIT2BUN6 - IBAN: (International Bank Account Number): IT 65 Z 02008 12310 000040469457

Costs incurred during the project must be included according to the different

typology of Activities

Each partner is responsible for its own financial statements and the declared costs must be justify by supported documents. The Commission may,

at any time during the implementation of the Project, and up for five from the end of the

project, arrange for financial audits.

REPORTING

22Financial Issue

In order to be considered for reimbursement, costs incurred by the beneficiaries in the course of project, must satisfy the eligibility

criteria

• actual

• incurred by the Partner

• incurred during the project

• identifiable and verifiable

• used for the project and its expected results, with the principles of economy, efficiency and effectiveness

• recorded in the accounts of the Partner

• have been indicated in the estimated overall budget – Annex I

To be considered ELIGIBLE

costs must be

(Article II.14.1 of ECGA)


REPORTING – Direct and Indirect Costs

Must be justify by documentary evidences (contracts, timesheets, paysheets, invoice, ….)

23Financial Issue

No justifications are required

DIRECT and INDIRECT ELIGIBLE COSTS must be declared according to a cost reporting model

(Full Cost model, Full Cost with Flat Rate model, and Additional Costs).


DIRECT COSTS• Personnel• Other

Travel and SubsistenceDurable EquipmentConsumablesComputing

INDIRECT COSTS

Also called overheads are justified as related to direct costs excluded

Subcontracting

REPORTING - Timesheets


Project contract number FP7-SME-2008-2Project title

Project acronym COLLECTIVEFull name of Beneficiary Università degli Studi di UdinePerson carrying out the workPosition

Month : ________________ Year : _____________

MANAGEMENT RTD DEMONSTRATION OTHER

123456789

10111213141516171819202122232425262728293031

Total of hoursMANAGEMENTRTDDEMONSTRATIONOTHER

Date: _____________ Date: _________

Signature of the person carrying out the work: Signature of person in charge of the Project:

_____________________ __________________________

Monthly Timesheet for COLLECTIVE Project

DAYACTIVITY

TOTAL HOURS

DESCRIPTION OF THE ACTIVITIES UNDERTAKEN

Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations

• full name of beneficiary;

• full name of the employee;

• title of RTD project ;

• project account number;

• time period concerned (for instance on daily, weekly, monthly basis) according to the

beneficiary's normal practice;

• amount of hours claimed on the RTD project. All hours claimed must be able to be

verified in a reliable manner;

• full name and a signature of a supervisor (person in charge of the project).

COLLECTIVEPROJECT

NEXT STEPS AND CONTACTS

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2010 Januray 21, 22

NEXT STEPS

26Financial Issue

For all Partners:

deliver FORM A – GRANT AGREEMENTsign the Addendum of Consortium Agreement

For SMEs and SMEAGs Partners:

transmit references of bank account to transfer the pre-financing payment


27

WORKGROUP

Responsible

First name Last name Email Phone number

Members


Representative membersSteering Committee


Executive CommitteeFirst name Last name Email Phone number

Exploitation CommitteeFirst name Last name Email Phone number

Administration and Financial CommitteeFirst name Last name Email Phone number

CONTACT DETAILS

COLLECTIVEPROJECT

Thank you for your attention!

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FP7-SME-2008-2

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2010 Januray 21, 22

COLLECTIVE PROJECT

Documents

Transcript of COLLECTIVE PROJECT