COLLECTIVE DECISION MAKING

Collaborative Oppositional

• Finding common ground is the goal.

• One listens in order to understand, find meaning, and find agreement.

• Enlarges and possibly changes a participant’s point of view.

• Reveals assumptions for reevaluation.

• Causes introspection on one’s own position.

• Winning is the goal.

• One listens in order to find flaws and to counter its arguments.

• Affirms a participants point of view.

• Defends assumptions as truth.

• Causes critique of the other position.

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Informal

Formal

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• Order: there must be orderly procedure.

• Fairness: all members are equal.

• Right of the minority to be heard on questions.

• Right of the majority to rule the organization.

AGENDA

Roll call and quorum

Approval of minutes of previous meeting

Financial report and approval of expenditures

Report of the Library Director

Report of standing committees

Report of special committees

Unfinished business

New business

Adjournment

WIMP BULLY

Responsibilities1. Refer to yourself as “the chair .” (“I” is not

used.)

2. Call meetings to order on time.

3. Determine that a quorum is present.

4. Announce, in proper order, the business to

come before the meeting.

5. Recognize members entitled to the floor.

6. State and put to a vote all questions that

legitimately come before the board.7. Announce the result of each vote and the

effect of the action.

8. Expedite business in every way

possible without denying members their

rights.

9. Enforce rules of debate, order, and

decorum.

10.Decide all points of order (subject to

appeal).

11.Respond to relevant questions of

members.

12.At the proper time, declare the meeting

adjourned (by general consent or by a

vote of the board).

1. Trustworthy

2. Loyal

4. Friendly

5. Courteous

6. Kind

3. Helpful

7. Obedient

8. Cheerful

9. Thrifty

10. Brave

11. Clean

12. Reverent

On my honor I will do my best:

Motions• Main motion

• Subsidiary motion

• Incidental motions

• Privileged motions

Privileged Motions

Motion Use

1. FIX TIME, PLACE FOR NEXT MEETING CLOSE MEETING

2. ADJOURN CLOSE MEETING

3. QUESTION OF PRIVILEGE ASSERT RIGHTS

4. ORDERS OF THE DAY ASSERT RIGHTS

Incidental MotionsMotion Use

6. POINT OF ORDER ASSERT RIGHTS

7. APPEAL DECISION OF THE CHAIR ASSERT RIGHTS

8. OBJECT TO CONSIDERATION PREVENT ACTION

9. READING OF PAPERS PRESENT INFORMATION

10.WITHDRAWAL OF MOTION PREVENT ACTION

11.SUSPEND RULES SPEED UP ACTION

12.DIVIDE QUESTION SIMPLIFY MOTION

13.NOMINATE ELECTIONS

14.PARLIAMENTARY INQUIRY CLARIFY RULES

15.DIVIDE THE ASSEMBLY COUNT VOTE

16.POINT OF INFORMATION REQUEST INFORMATION

17.COMMITTEE OF THE WHOLE CONSIDER INFORMALLY

SUBSIDIARY MOTIONS

Motion Use

18.TO TABLE DELAY ACTION

19.ORDER PREVIOUS QUESTION CLOSE MEETING

20.EXTEND OR LIMIT DEBATE SPEED (SUPPRESS) DEBATE

21.POSTPONE TO A DEFINITE TIME DELAY ACTION

22.REFER TO COMMITTEE FURTHER STUDY (DELAY)

23.AMEND MODIFY MOTION

24.POSTPONE INDEFINITELY PREVENT ACTION

PRINCIPLE MOTIONS

Motion Use

25.RECONSIDER CHANGE A DECISION

26.RESCIND CHANGE A DECISION

27.TAKE FROM THE TABLE RENEW DISCUSSION

28.SPECIAL ORDER OF BUSINESS SPEED UP ACTION

29.DISCHARGE COMMITTEE SPEED ACTION

30.MAIN MOTIONS NEW BUSINESS

Procedure1. Member addresses the Chair.

2. Member is recognized by the Chair: “The Chair recognizes

Mr. Smith.”

3. Member states his or her proposal: “I move that …”

4. The Chair calls for a second and a member seconds the

motion.

5. If no second is forthcoming, the Chair announces: “The

motion is lost for want of a second.”

6. If seconded, the Chair restates the motion: “It has been

moved and seconded that…”

7. The Chair conducts the discussion.

8. The Chair puts the question to a vote.9. The Chair announces the results.

Debating a Motion

1. No member can speak without first

being recognized by the Chair.

2. The Chair should first recognize the

original mover of the motion, if he or

she wishes to speak.

3. The Chair should try to alternate

speakers, pro and con.4. No member should speak a second

time until all members who wish to speak have had one chance to do so.

Terminating the Debate

1. The Chair can attempt to terminate the debate by

asking: “Is the board ready to act on the

question?”

2. The Chair should not act until he or she feels that

the question has been debated adequately.

3. A board member may move to close the debate

by saying: “I move the previous question.” Such

a motion cannot be debated and must be put to a

vote immediately. It requires a 2/3 vote.

Amending a Motion1. “I move to amend the motion by (inserting)

(adding) (striking out and inserting) (substituting).”

2. The Chair conducts the discussion and then says: “All in favor of the amendment to (stating change) say ‘aye’; all those opposed say ‘nay.’ The ‘ayes’ have it and the amendment is carried.” (or vice versa).

3. The question now is on the total resolution.

4. Chairman reads the resolution as amended.

5. Board discusses and votes on amended resolution.

AMENDING AN AMENDMENT

The main motion can be amended and the amendment may in turn be amended. Amendments can only be to the second degree.

EXAMPLE: “I move that the library purchase a limousine for use by the library director at a cost not to exceed $75,000.

A motion can be made to amend the main motion by striking out “library director” and inserting “library board.”

An amendment of the amendment is proposed that “library board” be stricken out and “board president” be inserted.

This amendment is in order but no amendments relative to “board president” can be made at this time.

TAKING THE VOTE• General consent – usually used for routine matters. “If there are not objections, we shall consider this matter approved.”

• Voice vote – “All in favor, say aye; those opposed say no.

• Vote by roll call – used when it is necessary to record where each member stands on the

question.

AFTER THE VOTE• Challenging the vote – if the Chair or any member questions a vote, he or she may demand a recount.

• Tie votes – tie votes defeat the motion except that tie vote sustains the Chair when one of his or her decisions is challenged by the membership.