Colleague®

by EllucianA holistic approach to meet business and academic needs

There’s no question that higher education

institutions like yours face complex challenges.

With educational attainment a global priority, the

need to re-imagine the education experience has

never been greater. For many, technology is already

shaping the universe of possibility for tomorrow’s

students and is a key strategy for addressing

financial, administrative, and operational challenges.

The increasing demand for new technology such

as high speed wireless, mobile apps, and online

courses, combined with increasing demand

for student support services and insightful

analytics, means that refreshing your campus’ IT

infrastructure is a cost-effective way to help you

close budget gaps, improve performance, and stay

current and competitive.

COLLEAGUE by ELLUCIANSkyrocketing tuition costs and student debt. Attracting and retaining the right students. Graduates who

aren’t prepared to compete on a global level. Lack of analytical insight to make informed decisions.

“Colleague is transforming

Wilson College. We’re

moving from the dark ages

of technology to the 21st

century.”

Mary Ann Naso Vice President for Enrollment

Wilson College

EvOLvING IN stEp wIth yOUr NEEds

We are committed to developing solutions that meet your changing needs. That’s why we offer Colleague® by Ellucian, a fully integrated constituent management system that connects your entire institution to help improve departmental workflows, business processes, productivity, and efficiency campus-wide.

By providing the flexibility to choose the technologies that best meet the unique requirements of your college or university, Colleague enables you to cultivate a strong and healthy information technology environment—one that adapts to emerging technologies and an ever-changing higher education landscape.

AN AGILE ANd fLExIbLE systEm fOr tOdAy—ANd tOmOrrOw

How can you meet immediate needs and still evolve your campus to meet long-term goals? The right technology can help your institution meet today’s demands with greater agility and create a more sustainable future for your campus community. Ellucian’s solution portfolio is guided by a technology vision that supports improved functionality, better integration, more agile development, expanded points of access for your constituents, and innovative delivery methods.

That vision, the Ellucian Extensible Ecosystem (XE) is grounded in common principles, standards, and services. Ellucian XE wraps arobust API and web services strategy around Ellucian’s core ERP platforms, including Colleague by Ellucian, so that you can optimize and extend your digital campus. This approach helps you deliver the features and functionality your constituents demand and sustain the business processes that make your institution unique.

Because Ellucian XE supports deeper and richer integration at many inflection points, you can support a multimodal user experience including self-service portals, mobile, interfaces for power users, and applications in the cloud, extending your digital campus in ways that make sense for your institution, your business processes, and the constituents you serve.

INtEGrAtEd dAtA prOvIdEs A hOLIstIC vIEw

It’s one thing to have a wealth of data. It’s entirely another to be able to access it, understand it, and apply it to make fact-based decisions.

Ellucian supports the business processes of an entire institution: strategic enrollment management, institutional advancement and marketing, teaching and learning, performance and operational management, and strategic planning. Colleague is mapped across all of them and provides fully integrated solution areas—Colleague Student and Financial Aid, Colleague Finance, Colleague HR, and Colleague Advancement—that capitalize on powerful, shared, comprehensive data.

Colleague by Ellucian delivers features specifically developed for higher education. Beyond securely maintaining and managing personal and organizational demographics, you can control activities and events, communications management, and much more.

With Colleague, institutions can seamlessly integrate data and applications across the campus enterprise to help you more effectively plan and schedule facilities for future use. You can communicate efficiently with all your constituents, and ultimately save money by automating, tracking, and recording all your correspondence—recruitment letters, financial aid award notifications, alumni donor campaigns, employee applications, and employee

benefit notifications, to name a few.

mAkE INfOrmEd dECIsIONs wIth rEpOrtING ANd ANALytICs

With more stringent expectations around transparency and the growing focus on measuring and documenting performance, outcomes, and compliance, having instant access to timely, reliable, and useful information is key.

At every level of your institution, professionals depend on accurate and timely data to solve decision support issues. Ellucian reporting solutions enable you to easily organize, filter, and present data so it can be easily interpreted and acted upon.

It’s difficult to manage increasing information demands or create an analytic solution with limited staff. We offer a suite of analytics solutions that turn raw data into actionable information that can be used to promote tactical and strategic, data-based decisions.

These sophisticated reporting and analytics solutions are easy for decision makers to use—solutions that ensure that everyone across the enterprise is using accurate and consistent data to achieve institutional effectiveness—whether performing ad hoc queries or examining performance trends over time.

ExtENd yOUr stUdENt sErvICE OffErINGs

Today’s students expect online self-service options. With Colleague, you can offer integrated solutions with easy-to-use interfaces that help you attract, retain, and engage students, improve student success and graduation rates, and cultivate lifelong relationships.

Countless tasks can be completed online, reducing the time your staff spends in these areas so they can focus on working directly with students and employees. Students can securely register and pay for classes, check their calendars, view grades, and get copies of transcripts, at any time. Faculty members can post grades and manage advisor information. Your staff can manage their personal information, view benefit histories, and more. Alumni can make donations, search for courses, and even buy tickets to the “big game.” Vendors can securely check the status of orders and payments—all online at any time, day or night.

mEEt dEmANds wIth EffECtIvE COmmUNICAtION

Colleague eliminates the need to navigate multiple networks and systems by offering every constituent (on campus and off) a role-based portal and singular user experience. Because the portal is integrated with services and data elements in Colleague by Ellucian as well as single sign-on to third-party applications and reporting tools, you don’t have to jump between multiple systems, databases, and screens looking for data. Instead, you’ll spend more time connecting points of information to produce valuable analyses. This web portal provides a unified gateway to campus networks that can be accessed using a computer, tablet, or smart phone. Administrators can create data dashboards to view key performance indicators across campus, faculty can access and share learning materials, students can retrieve grades and create schedules, and parents can view bills and award letters and make payments. In addition, this portal provides online forums for campus groups to collaborate and communicate.

“Now we have a system that seamlessly shares information among all the business offices so we can work more efficiently and focus on the needs of our students.”

Susan DeelRegistrar

Alma College

bOOst EffICIENCy wIth bUILt-IN wOrkfLOws ANd AUtOmAtEd prOCEssEs

As federal and state grants continue to shrink while incoming classes grow, you need to accomplish much more with a lot less. Colleague automates countless day-to-day activities to keep critical processes like payroll and benefits on track and helps you balance increased student demands with decreased resources and cut costs while improving the educational experience. With Colleague, student administrators can print student statements quickly and easily. Integrated data eliminates duplicate entries and redundant paperwork. And automated workflows help you and your staff reduce paperwork and minimize, or even eliminate, administrative, transactional tasks. This provides your human resource staff with more time to focus on your institution’s mission—ensuring that employees can help students achieve their education goals. Colleague also includes workforce analytic reporting capabilities, so you can address a complete range of business challenges, take action, and get the most out of your topperformers for years to come.

CONNECt yOUr CAmpUs wIth sEAmLEss INtEGrAtION

Colleague by Ellucian is a comprehensive portfolio of solutions and services that connects your campus so you can accelerate innovation, evolve your technology environments, and protect your investments. This advanced solution enables institutions to seamlessly integrate data and applications across the campus enterprise and includes:

■ Colleague® Advancement to help your institutional advancement professionals and alumni officers manage demographic information, move constituents through the cultivation process, maintain detailed histories of giving and contact patterns, plan and manage activities and events, and personalize constituent communications

■ Colleague® finance to help you streamline and automate the compilation, analysis, and dissemination of financial information, create and manage budgets with modeling and forecasting, and meet compliance requirements

■ Colleague® hr to help your staff effectively manage the entire employment lifecycle, attract the most qualified candidates, retain high performers, and improve employee productivity

■ Colleague® portal to help you provide students, faculty, staff, and alumni with quick and easy access to all the information and resources they need from a unified gateway

■ Colleague® reporting and Operating Analytics to help you make data-driven decisions in order to meet today’s challenges and operate your institution more efficiently

■ Colleague® student and financial Aid to help you offer the right mix of financial aid packages and deliver extensive personalized online services—registration, grades, financial aid lookup, and more—that drive student success

“We can do everything better now that we have Colleague. The full integration has helped make our processes more efficient.”

Larry OsbourneProvost

Chaminade University

mAxImIzE yOUr INvEstmENt wIth ExpErt AdvICE

Choosing the right technology partner with the necessary expertise and services to support your

institution throughout the life of your partnership is critical. With help from Ellucian’s Management

and Application Consulting teams, your institution can strengthen its competitive edge, tackle its

most critical issues, and position itself for whatever the future holds.

Ellucian’s unmatched expertise is derived from more than 30 years of exclusive focus and work

in higher education. We serve four-year universities, community colleges, public institutions, and

private organizations and can provide deep knowledge resources to help address your institution-

specific needs. Draw upon this wealth of knowledge to help you develop sound business practices

that maximize your returns on technology investments.

Colleague by Ellucian combines the power of integration, web, and mobile self-service as well as

out-of-the box reporting to help your institution:

■ Achieve enterprise integration ■ Provide a holistic view of academic and administrative information ■ Give constituents contemporary self-service and a personalized portal ■ Discover insight with enterprise business intelligence ■ Take advantage of Software-as-a-Service (SaaS) deployment options

© 2012 Ellucian. All rights reserved.BRC-069

www.ellucian.com

AbOUt ELLUCIAN

Ellucian helps education institutions thrive in an open and dynamic world.

We deliver a broad portfolio of technology solutions, developed in

collaboration with a global education community, and provide strategic

guidance to help education institutions of all kinds navigate change, achieve

greater transparency, and drive efficiencies. More than 2,400 institutions

in 40 countries around the world look to Ellucian for the ideas and insights

that will move education forward, helping people everywhere discover their

futures through learning.

to learn more, please visit www.ellucian.com