Collaboration through technology: moving from possibility to practice - Tim Boundy and Pete Gallop

PowerPoint Presentation

Collaboration through technology:Moving from possibility to practice Tim BoundyMedia services development team managerJisc

12/07/20162Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all)

Collaboration through technologyA quick tour through first party Jisc support and services12/07/2016Collaboration through technology: Moving from possibility to practice 3


Collaboration through technology: Moving from possibility to practice 12/07/2016


Collaboration through technology: Moving from possibility to practice

12/07/2016


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12/07/2016Collaboration through technology: Moving from possibility to practice 6

Connecting broadcasters and institutionsBenefits: Increased exposure for the institution and its expertsConnects with national and international broadcastersReduced time demands on academics

Enables institutions to make real time video contributions to television broadcastsGlobelynx:Fully managed service including booking and helpdeskAll institutions can have own equipmentThree hubs in UKProfessional studio available for institutions in the surrounding area to use


Globelynx:Fully managed serviceLink to national and international broadcastersOn-call support serviceDirectory/Booking service

Hubs: Open since Sept 2015Partly funded by JiscInstitutions in the surrounding area can use these systems to speak to broadcasters.York, St Andrews, Nottingham, Durham, Warwick and Lancaster also have own Globelynx systems (not hubs)12/07/20167Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all)

Arts and humanitiesThree Jisc funded collaborative projectsArts and humanities special interest groupUK network of peers that have a need to use technologyFreely loanable equipment available

Collaboration through technology: Moving from possibility to practice 12/07/20168

Funding 2014/15 Jisc funded projects to encourage collaboration and take up of technology. 3 x projects:1. Royal College of Music designed a more portable LOLA system, for use round the College tested with Royal Northern College of Music and Royal Danish Academy of Music, Copenhagen. Outcome = collaborations ongoing2. Falmouth University and Contact Theatre, Manchester worked on a collaborative dance performance using technology developed at Falmouth. Outcome = technology developed further & used in performance between Miami and Cuba3. Liverpool John Moores Uni worked with Edinburgh Napier Uni and Nova Southeastern Uni, Florida for a collaborative dance/music performance. Outcome = collab. project now part of curriculum SIG:Explore relevant technologies and identify new technologies Participation in projects and activitiesopen to all. Representatives already from UK universities and theatres interested in collaboration and technologyEquipment:LOLA & UltraGridLOLA:Currently between 2 end points (maximum distance approx. 3500 km) but group have a beta version of 3 site version SD and HDBetween 20Mb (compressed, 640x480 @ 30 fps) 2Gb connection (full uncompressed HD @ 60fps) neededAs low as 5ms latency Specific hardware needed to keep latency lowUltraGrid: Software platform for high-quality video (up to 8K) and audio transmissions, Linux/Windows/Mac OS compatible, Commodity hardware can be used,Used in performance & master classes, medicine, cinematography, etc, Required bandwidth from 22Mbps (compressed HD @ 30 fps) to 3.5Gbps (uncompressed 4k @ 25 fps)


Janet txtComprehensive suite of secure SMS services provided by PageOneSafely and securely distribute SMS messages that can be accessed from any internet enabled deviceIntegrate into management information systems to:Send timely information on course changes, site closures, reminders, tutorials, deadlines, etcReceive feedback from students and staffMessage individuals and groupsReal time delivery confirmation12/07/2016Collaboration through technology: Moving from possibility to practice 9

It can be used as a notification tool (like reminders you get from doctors, delivery confirmations etc)Can also be used as a promotional tool for e.g. events, guest speakers, social gatherings12/07/20169Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all)

Streaming and lecture captureCommunity defined prioritised featuresMulti supplier frameworkAt least three suppliers and a Preferred supplierApproved suppliers host their services and storage on Janet networkInstitutions can use framework:A) Directly purchase from the preferred supplierB) Engage suppliers in a mini competitionWe would like up to ten institutions to be listed on the procurement as Anchor Tenants


Framework:Currently scoping the idea of a framework agreement with the top suppliersWe would like to know from customers if this would be of use to you all (maybe a show of hands?)And if those in room would be interested in helping us to scope main features that must be included by an framework supplier

Anchor Tenants:Not a commitment to purchaseIndicates a strong vote of interestDemonstrates an active market to suppliers


Moving to the cloudHelping institutions exploit the potential of cloud computingCollaboration through technology: Moving from possibility to practice 12/07/201611


Cloud computing in a nutshell

Picture credit: CC-BY Jisc, from an original by Phil WolffCollaboration through technology: Moving from possibility to practice 12/07/201612

(download) Services such as Office 365, Google Apps, Amazon web services,Platforms for development environments (sandbox) for application design and testing before rolling out.Use the cloud for entire service infrastructure, storage or data process to reduce maintenance and add flexibility and scalability.12/07/201612Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all)

Connecting to cloud providers

BBC (Pacific Quay)HEAnetSWAN(Glas)SWAN(Edin)GlasgowandEdinburgh

IXLeedsLeeds

OneConnectHEAnetGoogleAkamaiVM for LGfLGammaNHS N3SynetrixExa NetworksInTechnology

IXManchesterManchesterGlobal Transit Level3

GoogleNetflixBBCInit7Microsoft EU (via TN)VM for LGfLLimelightBBC (HD 4K pilots)RM for SchoolsMicrosoft EU (via TN)GoogleVM for LGfLRM for SchoolsAkamaiGlobelynxInTechnologySimplecallUpdataLogicalis UKPipex / GXNINUKVoicenetVirgin RadioLINX multicastGANT+GammaRedstoneVoicenetTelekom MalaysiaSimplecallAmazonLimelightDatahopNHS N3AkamaiBTnetAQLBogonsGlobal Transit TataGlobal Transit Level 3GANT

Telehouse North and WestTelecity Harbour Exch.

LINX

100Gbit/s10Gbit/s1Gbit/sThe Janet network provides 1 Terabit/second of external connectivityCollaboration through technology: Moving from possibility to practice 12/07/201613

Plenty of bandwidth Oooo look at the pretty colours


Cloud services and support from JiscColocation and shared data centresFinancial X-Ray understand the costs of your IT servicesData archiving framework agreementArcus portal for institutional management of Amazon Web Services usageBoard and committee paper managementDeals with Google and Microsoft for their cloud collaboration suitesHelping institutions to move to the cloud12/07/2016Collaboration through technology: Moving from possibility to practice 14

Appropriate for multisite institutionsCost analysis availableFrame work for purchasing archived storageManage you use of AWSFramework to purchase MS or Google applciaitonsJisc has negociated better deals (15%) on data flow. Bring the costs down for eveyrone Due diligence


Free cloud based collaboration suite for EDU and non-profitsBased on commercial product used by more than 5 million businessesSLA backed versions of popular consumer apps like Gmail and Google DriveIntegrated with institutional single sign-on and identity managementBuilt-in Virtual Learning Environment, Google ClassroomMarketplace for extensionsUnlimited storageCloud collaboration suites

Google Apps for Education12/07/2016Collaboration through technology: Moving from possibility to practice 15

Same as the familiar publically available servicesDue diligence and legal work done by Jisc to aid adoption of Google services.Federated accessHuge benefit of unlimited storage for everything, including email!12/07/201615Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all)

Cloud collaboration suitesFree cloud based collaboration suite for EDU and non-profitsBased on commercial product with over 60 million monthly active usersIntegrated with institutional single sign-on and identity managementClass Notebook collaboration productMarketplace for extensions1TB storage and 50GB inbox per userMicrosoft Office 36512/07/2016Collaboration through technology: Moving from possibility to practice 16

All the usual.


Cloud collaboration suitesThe University of Dundee migrated all of its 22,000 student accounts to Microsofts Office365 for Education service over a weekThey note that this was achieved with zero down time, and estimate that Office365 will save us at least 500,000 in infrastructure and staffing over five years. - see bit.ly/jisc-dundeeThe institutional experience12/07/2016Collaboration through technology: Moving from possibility to practice 17

Great example from DundeeMigration 22,000 in one week!!Save half a million over 5 years.


Collaboration through technologyMoving from possibility to practiceTim BoundyMedia Services Development [email protected] through technology: Moving from possibility to practice 12/07/201618

jisc.ac.uk

Pete Gallop,Head of ILT

Isle of Wight CollegeCollaboration through technology: Moving from possibility to practice 12/07/201619Previously from:Using Yammer in the Educational SectorOffice 365 vs Google


Good Practice Session Three:

Collaboration Through TechnologyMoving from Possibility to PracticePete GallopHead of ICT and LRC ServicesThe Isle of Wight College

Why Office 365by utilising standard business tools as a VLE, we are not only providing resources in the subject area, we are also surreptitiously training our learners to usethem in the real world"

Moodle

Moodle Scorm

Moodle Assignments

Resistance

Parody of Monty Pythons Life of Brian.

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Office 365 - Vanilla

Student Landing Page

SCORM

Learning

Assignments

Social

Communication

Sharing

Shared

Data

Usage2014-15 - 216,418 hits

2015-16 - 313,791 hits

97,373 Increase over one year!

Highest Month for Unique users 2014-15 - November 2014 - 2,383Highest Month for Unique users 2015-16 - November 2015 - 3,127

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EmbeddingSMT and Governors lead the strategic drive for improving standards, growth and efficiencyCurriculum Heads lead the curriculum directionSupport Heads provide local and cross college supportSection Leaders ensure all courses use ILTLecturing Teams provide and monitor courseworkQuality ensure that standards are metLRC assist with resources and course creationILT Team provide know how and trainingIT Team provide infrastructure to enable delivery

Buy In

Fun

ProblemsSingle sign-on is clunkyNo default viewer for some programs (Adobe)Some actions are not intuitiveMicrosoft change things periodically

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Best BitsVery little training neededAll user's are entitled to 5 copies of Office for home useIntegration is easyAlways up to dateNo server costsNo maintenance issuesIt's FREE

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Office365.iwcollege.ac.ukAnywhereAnytimeAnythingAnyone!

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Why ILT ?Online materials can be used for formative assessment saves more time and markingBetter for students many courses show an average of 15% increase in success ratesMore efficient introduction of online learning can reduce contact hours but:Enables better student support staff have time to help learnersSupporting differentiation better for students

Why ILT ?Enables courses to become more cost efficientCan be used to support low class sizesGreat for full cost courses, especially if they have an off campus elementSome courses could be made to run entirely online.

Collaboration through technology: moving from possibility to practice - Tim Boundy and Pete Gallop

Education

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