Slide 1

Collaboration Information Systems Chapter 2

Slide 2

2-2 I Got the Email, But I Couldnt Download the Attachment. GearUp needs to reduce operational expenses Key employees to identify ways of saving costs Felix doesn't attend if it isnt convenient Doesn't keep up on groups discussion, which aggravates team Cell phone call interrupts meeting Do you continue with a missing group member? Boss comes to meeting. Do you tell her about groups problems? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 3

2-3 Study Questions Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Q1: What are the two key characteristics of collaboration? Q2: What are the three criteria for successful collaboration? Q3: What are the four primary purposes of collaboration? Q4: What are the components and functions of a collaboration information system? Q5: How can you use collaboration tools to improve team communication? Q6: How can you use collaboration tools to share content? Q7: Which collaboration IS is right for your team? Q8: 2023?

Slide 4

2-4 Q1: What Are the Two Key Characteristics of Collaboration? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall 1.Two or more people working together to achieve a common goal 2.Feedback and iteration Cooperation lacks feedback and iteration

Slide 5

2-5 Q1: What Are the Two Key Characteristics of Collaboration? (contd) Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 6

2-6 What Are the Two Key Characteristics of Collaboration? (contd) Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 7

2-7 Guidelines for Giving and Receiving Critical Feedback Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 8

2-8 Q2: What Are Three Criteria for Successful Collaboration? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Criteria for judging team success: 1.Successful outcome 2.Growth in team capability over time 3.Meaningful and satisfying experience

Slide 9

2-9 Q3: What Are the Four Primary Purposes of Collaboration? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall 1.Become informed Share data and communicate with one another to share interpretations Document teams understandings 2.Make decisions 3.Solve problems 4.Manage projects

Slide 10

2-10 Collaboration Needs for Decision Making Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 11

2-11 Problem-solving Phases Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 12

2-12 Project Management Tasks and Data Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 13

2-13 Q4: What Are the Components and Functions of Collaboration Information Systems? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 14

2-14 IS Requirements for Different Collaboration Purposes Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 15

2-15 Q5: How Can You Use Collaboration Tools to Facilitate Communication? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Collaboration Tools for Communication

Slide 16

2-16 Office 365 Lync Whiteboard Showing Simultaneous Contributions Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 17

2-17 Videoconferencing Example Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 18

2-18 Example Discussion Forum Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 19

2-19 Example of Survey Report Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 20

2-20 Ethics Guide: Virtual Ethics? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Is spoofing ethical? Is it ethical to sit in on an online meeting if you were not invited? Is it ethical to leave someone you disagree with out of an online meeting? Is it ethical to take an online test with a silent helper? Would it be ethical for you to use a silent helper if other students use a silent helper?

Slide 21

2-21 Q6: How Can You Use Collaboration Tools to Facilitate Content Sharing? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 22

2-22 Available Types of Google Docs Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 23

2-23 Example of Sharing a Revised Document on Google Drive Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 24

2-24 Example of SkyDrive Word Web App Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 25

2-25 Saving a Word 2010 Document in a SkyDrive Account Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 26

2-26 Opening a Document Locked by Another User in Word Web App Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 27

2-27 Shared Content with Version Controls Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Permission-Limited Activity Document Checkout Version History Workflow Control

Slide 28

2-28 Checking Out a Document Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 29

2-29 Example of SharePoint Workflow Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 30

2-30 Version Control Applications Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Numerous version control applications exist SharePoint most popular for general use Other document control systems: www.mastercontrol.com www.documentlocator.comwww.mastercontrol.com www.documentlocator.com Software development teams o CVS (www.nongnu.org/cvs) or Subversion (http://subversion.tigris.org

Slide 31

2-31 Using MIS InClass 2: What Happened to Google+ ??? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall June 2012,Google+ had 101 million users while Facebook had 845 million. Google+ users spent average of 3 minutes per month on Google+, FB users averaged 405 minutes. Is Google+ another failure at making in-roads into Facebook user community? Does Google have something else in mind? Such as, using Google+ to integrate all of its products into a common user experience.

Slide 32

2-32 Q7: Which Collaboration IS Is Right for Your Team? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 33

2-33 Office 365 Components and Features Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 34

2-34 Evaluating Learning Time Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 35

2-35 Q8: 2023? Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Collaboration systems cheaper, easier to use, run on portable devices Face-to-face meetings rare Employees work at home, full time or part time Corporate training online & asynchronous Much less business travel Travel industry focused on recreational travel Conventions become virtual

Slide 36

2-36 Guide: Securing Collaboration Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Collaboration systems pose serious security risks Are Cloud servers secure against: Earthquakes? Computer crime? Disgruntled employees? Computer viruses? Wireless traffic unprotected Posting confidential information where unauthorized person can see it

Slide 37

2-37 Guide: Egocentric vs. Empathetic Thinking Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Egocentric thinking Centers on self Im right, everyone else is wrong. Empathetic thinking My View is one possible interpretation Take time to learn what others are thinking Take time to understand the problem domain as a system

Slide 38

2-38 Ethics Guide: Egocentric vs. Empathetic Thinking (summary) Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Consider GearUp at start of this chapter: What is the problem? Drew says Felix doesnt come to meetings. Felix thinks team focused on operational cost reductions instead of increasing sales. Addison thinks team should address operational cost reductions. Kelly wants to focus on wasted employee time.

Slide 39

2-39 Active Review Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall Q1: What are the two key characteristics of collaboration? Q2: What are the three criteria for successful collaboration? Q3: What are the four primary purposes of collaboration? Q4: What are the components and functions of a collaboration information system? Q5: How can you use collaboration tools to improve team communication? Q6: How can you use collaboration tools to share content? Q7: Which collaboration IS is right for your team? Q8: 2023?

Slide 40

2-40 Case Study 2: Eating Our Own Dog Food Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 41

2-41 Case Study 2: Eating Our Own Dog Food (contd) Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 42

2-42 Using MIS 6th Edition SharePoint Development Site Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 43

2-43 Example Email from SharePoint Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 44

2-44 Document Library Used to Track Chapter 2 Figures Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 45

2-45 Chapter 2 Version History Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall

Slide 46

2-46