Collaborating with SharePoint @ UVM: The Obligatory PowerPoint Slide Stack
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Collaborating with SharePoint @ UVM:The Obligatory PowerPoint Slide StackJ. Greg Mackinnon - “Microsoft Guy,” SharePoint Wrangler
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What is SharePoint?https://sharepoint.uvm.edu:
Windows SharePoint Services v3.0Web-based collaboration toolkit
◦Document Libraries (Office Docs, Pictures, “Wiki”)
◦Lists (tasks, links, calendars, announcements, contacts, discussions, “spreadsheets”)
◦Surveys◦“Web 2.0 Stuff” (Blogs and Wikis)◦Most anything else you make it
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Why Use SharePoint? “Only a Browser is Required” tool (cross-platform, too!) Access your content from anywhere Secure – NetID authentication, granular access
controls Powerful indexing/search features Email integration – email-enabled lists/libraries and
alerts Integration with MS Office Suite Tools arsenal:
◦ SharePoint Designer (Formerly FrontPage)◦ Windows Live Writer◦ MS Outlook 2007◦ MS InfoPath◦ MS Groove
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History of SharePoint @ UVM Summer 2004 –
SharePoint Services v2 setup as a “demo” Spring 2005 –
CTL staff assist faculty in setting up project sites, thus making SharePoint “production”.
2005-2006 – Service usage increases slowly, with about 50 sites in active use.
Jan 1, 2007 – sharepoint.uvm.edu upgraded to v3, usage triples in one year.
Summer 2007 – RADEditor from telerik.com added to improve support for Firefox and Safari browsers
Today – Over 200 sites created
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Cast of CharactersThe Helpline:
http://www.uvm.edu/ets/help/Steve Cavrak and the CTL:
http://www.uvm.edu/ctl/?Page=dr/index.php
Roger Bombardier and Client Services:http://www.uvm.edu/~rbombard/http://www.uvm.edu/ets
Greg Mackinnon and SAA
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Demo: Creating a SiteUnderstand “site administrator”
rights and responsibilitiesDefine URLsUnderstand site templates
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Demo:Managing access rights to your siteUnderstand site permissionsEnable anonymous accessAdd and remove users/groups
from your site
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Demo:Working with Document LibrariesEnabling and configure
Document Versioning:◦Configure retention settings
Look at check-in/check-out settings
Touch on Content ApprovalUpload/DownloadExplorer view (drag/drop)
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Demo:Managing Web Part PagesAdd and remove Web Parts from
the default page of a Team siteModify Web Part settings –
frames, list viewsModify the Quick Launch barCreate additional Web Parts
pages
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Demo:Creating and Customizing ListsCreate a listDefine ColumnsCreate ViewsEdit in “Datasheet View” (Excel
Required)Export to Excel
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Demo:Working with the EditorGet Help!Cut and PasteManage ImagesEdit Raw HTMLGo Full Screen (F11 Key)
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Demo:Working with Wikis and BlogsDemonstrate Wiki libraries vs.
Wiki sitesCreate a Wiki LibraryManage wiki documentsPost to a Blog
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Demo:Edit SharePoint content with external toolsConnect to a site collection using
SharePoint designerEdit Web Parts and Content
pages with SharePoint DesignerPost to a Blog using
Windows Live Writer:http://windowslivewriter.spaces.live.com/
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Demo:Publishing your contentRSS/ATOM feedsMobile accessAmericans with Disabilities Act
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Red LightTweak your site “to
within an inch of its life”.
Install web parts and site templates from un-trusted sources.
Create “tons” of sub-sites under your top-level site collection (limit to five or six).
Suffer in silence
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Yellow Light:Use SharePoint
Designer to create workflows for your documents.
Experiment with Groove and Outlook as SharePoint clients.
Integrate content from external sources (http, xml, databases)
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Green Light:Experiment with site creation
and customization using “out of box” templates.
Use “Document Versioning” (not the default).
Use Excel and Access to connect to SharePoint.
Complain to management.Ask questions on:
[email protected] your IT support staff to
join the CAMPUS domain.
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Side Note:CAMPUS Active Directory ServicesFree personal and shared storage with
“Offline Files” access.Network printer management/driver
distributionNetID-based workstation loginPass-through authentication for
SharePointSeamless integration between
SharePoint and Office 2003/2007See: https://sharepoint.uvm.edu/sites/ad
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Common Problems(…and solutions)Invalid Username or Password:
◦Reset your UVM NetID password◦Prefix your login ID with “CAMPUS\”◦-or- Join your computer to the “CAMPUS”
domain!
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On the HorizonImprovements in Backup and
Restore capability.“Rad” Editor upgradeEnhanced Blog/Wiki Edition:
http://www.codeplex.com/CKSExternal authentication options?
(Windows Live ID, Shibboleth?)Microsoft Office SharePoint
Server????
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Additional ResourcesThe “?” ButtonGoogleAmazon.com – tons of
books on SharePoint are available
https://sharepoint.uvm.edu, see the “Links Library”
UVM Mailing List:[email protected]
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Get these wonderful slides…See the “Presentations” link at:
http://www.uvm.edu/~jgm/