COLLABORATING WITH REMOTE TEAMS

Make Remote Creative Collaboration Work: Advanced Webinar Series with MURAL

HENRY FORD

Remote work is on the rise. Improving your skills for collaborating from a distance is critical to success.

Remote collaboration is not limited to geographically distributed teams. Any time you work apart from colleagues, you’re doing remote work.

MURAL is committed to helping people stay creative no matter where they are.

COLLABORATING REMOTELY

1. Getting ready to collaborate

2. Tools for collaboration

3. Working in real time

4. Collaborating asynchronously

TOPICS

1. GETTING READY TO COLLABORATE

Effective remote work requires forethought from. Don’t leave things to the last minute.

PLAN THE COLLABORATION

Topics to consider and questions to ask:

1. TEAM: How will the team interact?

2. TOOLS: What tools will you use?

3. TASKS: What process will you follow?

4. OUTCOMES: What are the desired results?

RECOMMENDATIONS

● Know your team

● Agree on tools for collaboration

● Adjust your process

● Know the objective

● Rely on templates in MURAL

HENRY FORD

EXAMPLE TEMPLATE: EXPERIENCE MAP

Four steps of experience mapping in a single activity template

HENRY FORD

COMPLETED TEMPLATE

Example of a completed experience map using the template on the previous slide.

2. TOOLS FOR COLLABORATION

DIGITALLY DEFINED WORKPLACERemote work is mediated by technology. Many tools come together to form a “digitally defined workplace.”

TOP TOOLS

CONFERENCING IM FILES

65% 45% 55%

Hangouts 45% Skype 40% Google Drive 55%

GoToMeeting 30% Google 30% Internal Drives 35%

WebEx 25% What’s App 20% Evernote 15%

Box 15%

Based on a survey of 275 digital product designers conducted in 2015, in approximate percentages

RECOMMENDATIONS

● Learn tools and settings

● Get good audio, be mic-aware

● Use multiple devices

● Solve problems visually in MURAL

3. WORKING IN REAL TIME

MODES OF INTERACTIONWhen working in real time, consider the different modes of interaction. Each has it’s own dynamics.

EXAMPLE MURAL

Avatars of collaborators

Voting results

Built-in chat

Broadcast cursors

Follow each other by clicking on avatar

RECOMMENDATIONS

● Use webcams for better presence

● Timebox exercises to maintain focus

● Contribute via IM

● Get to digital quickly

4. COLLABORATE ASYNCHRONOUSLY

ASYNCHRONOUS WORKKeep your momentum going in between sessions. Take advantage of being able to “follow the sun.”

EXAMPLE MURAL

Comment on any element

Include documents and links for reference

See activity feed for updates to mural

RECOMMENDATIONS

● Meet ahead of time, in real-time

● Confront different time zones

● Communicate often, respond quickly

● Schedule times to contribute

● Keep everything together

FURTHER RESOURCES

○ For more about how to use MURAL, see the quick guide on our support site: http://support.mural.ly

○ Join our live demonstrations weekly for a chance to ask questions live: http://mural.co/weeklywebinars