Collaborate! Robert Befus. What comes first? Something to say......or the need to say it?
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Transcript of Collaborate! Robert Befus. What comes first? Something to say......or the need to say it?
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Collaborate!Robert Befus
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Whatcomesfirst
?
Something to say......or the need to say it?
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Pharma companies large…
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…and small
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Half or full day meeting
FDA advisory committee presentations
60- to 90-minute presentation
1200 to 4000 backup data visuals
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FDA advisory committee presentations
UP
Q&A from a committee of experts
Committee votes or DOWN
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30,000+ hours of debate
Constantly moving targets
Teams don’t know what they want to say at first
Playing on a field of uncertainty? ??
The stakes are extremely high!!!
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The presentation workflow
Everybody Edits Rapidlive editing, visual translation
Highly iterativeHigh level of uncertainty
Highly collaborativeDeveloping strategy
Q&Amore important than presentation?
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Data, data and much more data
Thousands of slides
Create, Edit and QC
Tracksource data
Fast Access: find
in 0 to 6seconds
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“The prevailing genre for representation and communication when it comes to strategy-makingwithin organizations…”
“Functions as both a medium and an outcome of discursive practices…
…its use is essential to the strategy-making process”
S Kaplan; Organization Science, 2010
PowerPoint: Part of the machinery that produces strategic knowledge
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Time is measured in slides
Strategic discussions take place if the slides to support them are available or correctly formatted
Progress is measured in slides %
The PPT language of knowledge production
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Is This
Unusual?
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47% (602) used PowerPoint in their work
RPS PPT Use Survey (2014)
individuals in 5 industries:
1269Telecommunication, Internet and Technology
Business Logistics and Services
Advertising and Marketing
Government
Healthcare
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1. Kaiser Family Foundation State Health Facts (2012)
56,153,400 White Collar Workers1 in the United States
26,392,098Use PowerPoint in their job
How many use PPT at work?
maybe
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Collaboration is common
have collaborated with a team to development of a presentation
87%
collaborate often or
very often
51%
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We don’t bake from scratch
When creating a new presentation
60%
start from existing slides and modify them
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We multiply our presentations
create multiple versions of the
same presentation
82%
frequent PPT users
do this a lot57%
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We use the Same Slide in many presos
88%
of PPT users sometimes use the same slide in different presentations
of usersHALF
do this a lot
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90%
Zipping PPT files around by email
Email is the most frequently used method of sharing presentations
Email is the most frequently used method of sharing presentations, used by 90% of PPT users
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The more frequent the user, the more problems
Headaches
trouble locating the file they need76
%
trouble combining presentations based on different PowerPoint templates
80%
problems with version conflicts57%
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Transition
This Experience is Common
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PowerPoint in the
SettingHighly Collaborative
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1 Stark and Paravel 2008; 2 Geisler 2001; 3 S Kaplan 2010
Provides “materiality”, tangibility 1
Mutable, documents can be changed 2
Modular, Slides are independent entities 3
Easily transmitted to others
PowerPoint: Pros in Collaboration
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“Deck” format limits simultaneous collaboration
Limited information on individual slides
Finding the slide you want
Version conflicts
Slide copies in multiple presentations
PowerPoint: Cons in Collaboration
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A long windingroad through SharePoint...
Set out to find some solutions
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Synchronized a Groove Workspace to a SharePoint site
Moved to SharePoint completely utilizing the Slide Library Webpart
Built custom event handlers and workflows to customize the slide library
Tools we used along the way
Redesigned aSlide Library for SharePoint
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