Colchester Board of Education...Marley and fellow student Erika McNally assisted in matching the...

Agenda BOE051314.doc

Colchester Board of Education Meeting

Agenda

Date: Tuesday, May 13, 2014 Time: 7:00 PM Place: Bacon Academy Library Media Center 1. Call to Order 2. Citizen Comments (Enclosure) 3. Additions to the Agenda by the Board of Education 4. Citizens Comments on Additions to the Agenda 5. Approval of Minutes (Enclosures) 6. Communications/Correspondence 7. Celebrations

7.1 BA Unified Arts 7.2 BA CT Scholastic Arts Competition 7.3 BA Students Receive High Awards at Virginia Beach Music Festival (Enclosure) 7.4 CABE Student Leadership Awards 7.5 Network Engineer Commended for his Efforts and Dedication to the School

District 8. Administrative Reports

8.1 Superintendent’s Report 8.1.1 Influenza Update (Enclosure)

8.2 Financial Reports 8.2.1 Monthly Budget Report (Enclosure) 8.2.2 Request for Budget Transfer Enclosures) 8.2.3 Notification of Transfers (Enclosures) 8.2.4 Health Insurance Account (Enclosure)

9. Unfinished Business 9.1 WJJMS Building Project Update 9.2 *2014-15 Education Budget (Handout) 9.3 *GMO-Free/Organic Food Petition 9.4 *Graduation Requirements Policy #6146 - Second Reading (Enclosure) 9.5 *Nondiscrimination Policy and Regulation #0521 – Second Reading (Enclosure) 9.6 *Students: Weapons and Dangerous Instruments Policy #5131.7 - Second Reading (Enclosure) 9.7 * Personnel: Weapons and Dangerous Instruments Policy #4118.233/4218.233 – Second Reading (Enclosure)

9.8 *Scheduled Board Meeting Date (Enclosure) 10. New Business

10.1 *Donations (Enclosures) 10.2 *Field Trip (Enclosure) 10.3 Goals and Objectives for Colchester Public Schools Policy #0200 – First

Reading (Enclosure) 10.4 Home Schooling Policy #6172.3 – First Reading (Enclosure)

Agenda BOE051314.doc

10.5 *Approval of Grant Application (Handout) 10.6 *Request for Disposal of Obsolete Materials (Enclosure) 10.7 *Notification of Resignations (Enclosures)

11. Chairman’s Reports 11.1 Teachers’ Contract Negotiations (Enclosure) 11.2 Cabaret for a Cause (Enclosure)

12. Committee Reports None this meeting

13. Information Items (Enclosures) 13.1 Enrollment 13.2 Unified Sports Awards 13.3 ECC Athletes of the Month 13.4 Bacon AP Program Recognized by EASTCONN 13.5 WJJMS Student Semifinalist in CT Geographic Bee 13.6 BA Students win Women in Science Competition 13.7 CES Teachers Published in Library Media Connection Magazine 13.8 Letter to CES Parents/Guardians/Staff

14. Executive Session (Enclosures/Handouts for Board Members only) 14.1 *Appointment of CES Interim Principal for the 2014-15 School Year 14.2 Appointment of CES Interim Assistant Principal

15. Adjournment

* Possible action item

Info Bulletin BOE051314.doc

Colchester Board of Education Meeting

Information Bulletin

Date: Tuesday, May 13, 2014 Time: 7:00 PM Place: Bacon Academy Library Media Center 1. Call to Order

Chairman Ronald Goldstein

2. Citizen Comments The Board of Education provides an opportunity for members of the public to comment on issues of importance to the Board of Education in accordance with Board Bylaw #9325. A copy of Board Bylaw #9325 is attached.

3. Additions to the Agenda by the Board of Education

Additions may be added to the agenda upon a 2/3 vote to those members of the Board present.

4. Citizens Comments on Additions to the Agenda

If additions have been added to the agenda, the Board Chairperson provides an opportunity for citizen comments on the additions.

5. Approval of Minutes (Enclosures) Recommendation: To approve the minutes of the April 8, 2014 Board of Education Regular Meeting and the April 28, 2014 Board of Education Special Meeting. Background: Included for the Board of Education approval are the minutes of the:

• April 8, 2014 Board of Education Regular Meeting • April 28, 2014 Board of Education Special Meeting

6. Communications/Correspondence

Written correspondence to the Chairperson and/or Superintendent of Schools, received the night of the meeting, may be read by the Board Secretary with the authorization of the Chairperson if it comports with the Freedom of Information Act. Correspondence received in advance are included in the agenda packet and not read since they are available to the public.

7. Celebrations

7.1 Strategic Plan Goal #1: Students will achieve the standards of our rigorous research-based curricula. • BA Unified Arts

Jodi Mendlinger, BA art teacher, will introduce the Unified Arts students who created a painting project called "Chords of Color" and will explain the


concept of the integrated arts and music project. BA student Marley Harlacher introduced the concept of creating a Unified Arts program at Bacon. Marley and fellow student Erika McNally assisted in matching the musical chords of a Jackson Browne song "Crow on the Cradle," to colors that correlate to the chords. Special Ed teacher Dave McLellan, who was also involved in the project creation, will accompany the students as they display their works. The students are:

Lyla Brown Megan Langevin Tim Damaj Erika McNally Emma Fries Nicole Ouellette Marley Harlacher Jessica Petrosky Marty Honsberg Alex Robley Claire Humphrey Matt VanCedarfield Alyssa Landry April Wolf

7.2 Strategic Plan Goal #1: Students will achieve the standards of our rigorous

research-based curricula. • BA CT Scholastic Arts Competition

Background: BA art teacher Jodi Mendlinger will introduce the winners of the prestigious Scholastic Silver Key and Gold Key Awards. Art teacher Paula Berglund could not accompany her students tonight. • Silver Key Drawing: Jessica Petrosky • Silver Key Mixed Media: Nicole Lenares • Gold Key Painting: Amanda Greiner • Gold Key Mixed Media: Marissa Currie • Gold Key Portfolio & Special Hartford Art School Award: Melanie Gaudet

In addition to receiving the Gold Key award for her portfolio, Melanie was presented with a $60,000 scholarship to the Hartford Art School.

7.3 Strategic Plan Goal #1: Students will achieve the standards of our rigorous

research-based curricula. • BA Students Receive High Awards at Virginia Beach Music Festival

(Enclosure) Background:

Bacon Academy Instrumental Music teacher and Bands Director, Thomas Kessler will introduce the students who took top honors at the Virginia Beach Music Festival. Outstanding Jazz Soloist – Shaun Flynn Outstanding Accompanist – Mitchell Hallee Outstanding Vocalist – Tucker Noniewicz In addition, under the direction of Thomas Kessler, Band Instructor and Marinne Cheney, Chorus Director, the Mixed Choir won first place, received a superior rating from the judges, and also received the Overall Choir Award. The Jazz Choir won first place, received a superior rating and also received the Overall Jazz Choir award. The Jazz Band won first place and received the Overall Jazz Band award. The Concert Band took an impressive second place in their competition.


7.4 Strategic Plan Goal #1: Students will achieve the standards of our rigorous, research-based curricula. • CABE Student Leadership Awards

Background: The CABE Student Leadership Awards are being presented to two Bacon Academy seniors, Jennifer Cole and Nathan Kozlowski and two William J. Johnston Middle School eighth graders, Erin Rose and Benjamin Chapman. These students have been selected for this honor for their outstanding leadership and academic achievement. Superintendent Jeff Mathieu will review each student’s accomplishments. Chairman Goldstein will present certificates to each awardee.

7.5 Strategic Plan Goal #2: Highly effective staff will be hired, supported, valued, and retained.

• Network Engineer Commended for his Efforts and Dedication to the School District Background: District Network Engineer Dan Dell’Orfano has worked tirelessly to ensure the district’s staff and students have the best and most efficient technology available to them within the limits of the Colchester budget. During April vacation Dan worked extremely long days with the vendor who was replacing switches at Bacon Academy. By the end of the week he ensured that all was up and running and that portion of the technology infrastructure grant was completed. Students and staff returned to school to find speedy internet access and no interruptions.

8. Administrative Reports

8.1 Superintendent’s Report 8.1.1 Influenza Update (Enclosure) Background: Superintendent Mathieu will provide the Board with an update on the 2013-2014 Influenza Season from the CT Department of Public Health. The Superintendent wants to make the Board aware that this information is tracked weekly for trends and is reviewed by medical experts, school nurses, and administrators.

8.2 Financial Reports 8.2.1 Monthly Budget Report (Enclosure) 8.2.2 Request for Budget Transfer Enclosures) 8.2.3 Notification of Transfers (Enclosures) 8.2.4 Health Insurance Account (Enclosure)

9. Unfinished Business 9.1 WJJMS Building Project Update Background: Chairman Goldstein and Superintendent Mathieu update the Board on the WJJMS Building Project. 9.2 *2014-15 Education Budget (Handout) Recommendation: Discussion and possible action on the proposed 2014-2015 Education Budget.


9.3 *GMO-Free/Organic Food Petition

Background: On October 8, 2013, the Board was presented with a petition from the Bacon Academy Community Activism Class requesting that Colchester serve “GMO-free and/or Organic food alternatives in the Colchester school district cafeterias.” The Board authorized the Student Board members to research the feasibility of the request stated in the petition. Courtney Vitale and Mitchell Hallee have been working on the project and will present their research findings to date. 9.4 *Graduation Requirements Policy #6146 - Second Reading (Enclosure)

Background: The changes in Graduation requirements for years 2015, 2016-2017, and 2018 are reflected in the updated policy. 9.5 *Nondiscrimination Policy and Regulation #0521 – Second Reading (Enclosure) Background: Mandated changes were made to this policy and regulation to include the sentence “The District provides equal access to the Boy Scouts and other designated youth groups.” 9.6 *Students: Weapons and Dangerous Instruments Policy #5131.7 - Second Reading (Enclosure) Background: This existing policy #5131.7 is a student policy. One sentence embedded in the existing policy refers to employees. The Committee recommends removing that sentence from the student policy and adding a separate employee Policy #4118.233/4218.233 addressing weapons and dangerous instruments. The proposed policy was also amended to include the prohibition of weapons on student transportation and at school-sponsored activities. 9.7 * Personnel: Weapons and Dangerous Instruments Policy #4118.233/4218.233 – Second Reading (Enclosure) Background: The Policy Committee recommends adding Policy #4118.233/4218.233 for Personnel thereby separating the student and personnel policies which address weapons and dangerous instruments.

9.8 *Scheduled Board Meeting Dates (Enclosure) Recommendation: To reschedule the November 11, 2014 Board meeting to November 12, 2014. Background: The November 2014 Board meeting is currently scheduled to take place on Veterans’ Day and must be rescheduled.

10. New Business 10.1 *Donations (Enclosures) Recommendation: To accept the following donations:

• A clarinet from the Menhart family for the benefit of the JJIS Band students. • A total of $151 for the benefit of the fourth and fifth grade scholarship field

trip student activity funds from the Belmont, Brownson, Burton, Crook, Gannon, Goodwin, Hathaway, Kananowicz, Novak, Snow, and Tyler families.


• $100 from Alpha Delta Kappa Theta Sorority for the purchase of books for the JJIS library.

• $210 anonymous donation for the purchase of a CABE Model Handbook. • Miscellaneous art supplies, including paint and several large canvases,

from Leona Bourassa for the benefit of the BA Art Department students.

10.2 *Field Trip (Enclosure) Recommendation:

To approve following field trip: • Physics and JETS Team, grades 9-12, to Agawam, MA on June 2, 2014

10.3 Goals and Objectives for Colchester Public Schools Policy #0200 – First

Reading (Enclosure) Background:

The current Goals and Objectives policy is outdated. The updated policy will reflect the goals in our current Strategic Plan. 10.4 Home Schooling Policy #6172.3 – First Reading (Enclosure) Background: The Policy Committee recommends the adoption of this policy to define the Board’s policy on dual enrollment. 10.5 *Approval of Grant Application (Handout) Recommendation #1: To approve the 2014-2015 Competitive School Readiness Grant Application with the Quality Enhancement request embedded. Background: This grant in the amount of $107,000 for the 2014-2015 school year is used to support the school readiness component of the Colchester Early Childhood Initiative. The additional $3,790 for the Quality Enhancement component will be used to address quality standards. This grant is funded by the State Office of Early Childhood. 10.6 *Request for Disposal of Obsolete Materials (Enclosure) Recommendation: To approve the disposal of 123 obsolete and/or damaged books from the CES Library Media Center. Background: CES Library Media Specialist Maureen Schlosser has selected books to weed based on Board Regulation #6163.3 (e) and (f). 10.7 *Notification of Resignations (Enclosures) Recommendation: To accept the resignations of Rachel Schilberg and Sarah Freeman effective at the end of the 2013-2014 school year. Background: Ms. Schilberg has taught English at WJJMS since May 2013. Ms. Freeman taught grade 5 at JJIS beginning August 2008.

Chairman’s Reports 11.1 Teachers’ Contract Negotiations (Enclosure) 11.2 Cabaret for a Cause (Enclosure)


12. Committee Reports

None this meeting

13. Information Items (Enclosures) 13.1 Enrollment 13.2 Unified Sports Awards 13.3 ECC Athletes of the Month 13.4 Bacon AP Program Recognized by EASTCONN 13.5 WJJMS Student Semifinalist in CT Geographic Bee 13.6 BA Students win Women in Science Competition 13.7 CES Teachers Published in Library Media Connection Magazine 13.8 Letter to CES Parents/Guardians/Staff

14. Executive Session (Enclosures/Handouts for Board Members only)

14.1 *Appointment of CES Interim Principal for the 2014-15 School Year 14.2 Appointment of CES Interim Assistant Principal

15. Adjournment

* Possible action item

9325(a) Bylaws of the Board Meeting Conduct 1. Meeting Conduct A. Meetings of the Board of Education shall be conducted by the Chairperson in a

manner consistent with the provisions of the Freedom of Information Act and the adopted bylaws of the Board.

B. All Board meetings shall commence at, or as close as practicable to, the stated

time, provided there is a quorum. C. All regular and special Board meetings shall be guided by an agenda which will

have been prepared and delivered in advance to all Board members and other designated persons.

D. The Board of Education may recess any regular or special meeting to a specified

time and place. 2. Procedures for Telephonic Participation

A. Board members may participate in meetings telephonically under the conditions set forth herein. When such conditions are met, any Board member participating telephonically shall be counted for the purpose of constituting a quorum. Conditions for participation are as follows:

1. Any physical or demonstrable material that is used in the course of the

proceedings must be present in the place where the public is located; and 2. All those in attendance at the meeting, at whatever location, must be able

to hear and identify all participants in the proceeding, including their individual remarks and votes.

B. When a Board member is participating in a meeting telephonically, the

Chairperson shall take the necessary steps to ensure that a Board member participating telephonically has adequate opportunity to express himself/herself in Board discussion, including the opportunity to take the floor and make motions.

3. Citizens’ Comments A. The Board may permit any individual or group to address the Board concerning

any subject that lies within its jurisdiction during the portion of any Board meetings so designated for such purpose. Citizens’ Comments shall be subject to the following guidelines:

2.

9325(b) Bylaws of the Board Meeting Conduct Citizens’ Comments (continued) (1) Three (3) minutes will be allotted to each speaker on each subject matter,

and a maximum of fifteen (15) minutes will be allotted to each subject matter. The Board may decide by a majority vote to extend the 15 minutes of time allotted to each subject matter, but in no event shall the total time allotted to each subject matter exceed 30 minutes. The 3 minutes of time allotted to each speaker cannot be extended. Time not used by a speaker cannot be retained for later use by that speaker and cannot be allotted to another speaker.

(2) A Board of Education member shall be appointed by the Chairperson to

act as timekeeper for the meeting, if deemed necessary by the Chairperson.

(3) All speakers must identify themselves by name and address. (4) The Board will not respond to comments made during Citizens’

Comments, with the exception that the Chairperson only may respond if, in the discretion of the Chairperson, such comments require an immediate response.

(5) The Board may not limit the subject of a citizen’s comments, except that

formal charges or formal complaints must be initiated in writing only in accordance with Policy #1312.

(6) No boisterous conduct shall be permitted at any Board of Education

meeting. Persistence in boisterous conduct shall be grounds for summary termination, by the Chairperson, of that person's privilege of address. The Chairperson may also ask such person to leave the meeting.

(7) If a meeting of the Board of Education is interrupted by disturbances or

boisterous conduct and order cannot be restored, the Chairperson may order the room cleared and then continue with the meeting. Members of the press and members of the public not participating in such disturbance and/or not participating in such boisterous conduct may be allowed to remain.

4. Actions by the Board

No action will be taken at a special meeting unless the subject acted upon was listed in the agenda published for that meeting. Additions may be made to the agenda at a regular meeting for which action may be considered.

9325(c) Bylaws of the Board Meeting Conduct Actions by the Board (continued)

All motions and each member's vote taken by the Board shall be identified clearly in minutes of the Board meeting as provided in Bylaw #9326, Minutes.

Legal Reference: Connecticut General Statutes 18-a Definitions. 1-19 Access to public records. 1-21 Meetings of government agencies to be public. 1-21a Recording, broadcasting or photographing meetings. 1-21d Adjournment of meetings. 1-21g Executive sessions. 1-21h Conduct of meetings. 1-21i Denial of access to public records or meetings. 10-224 Duties of the secretary. Bylaw adopted by the Board: November 18, 1997 Colchester Public Schools Bylaw revision: January 8, 2013 Colchester, CT

Colchester Board of Education Meeting Minutes

Date: Tuesday, April 8, 2014 Time: 7:00 PM Place: Bacon Academy Library Media Center Board Members Present: Ronald Goldstein, Donald Kennedy, Brad Bernier,

Michael Voiland, Mike Egan, Student members Courtney Vitale and Mitchell Hallee Board Members Absent: Mitchell Koziol, Mary Tomasi Administration Present: Superintendent Jeff Mathieu, Assistant Principal Linda Iacobellis, Assistant Principal Jen Olsen, Principal Deb Sandberg, Principal Anne Watson, Director of Teaching and Learning Barbara Gilbert, Director of Pupil Services Kathie Shaughnessy, Director of Educational Operations Ken Jackson 1. Call to Order

Chairman Ronald Goldstein called the meeting to order at 7:01pm.

2. Citizen Comments

One citizen commented that for safety reasons and general well-being of the classroom there should be a full-time paraprofessional in each kindergarten class at Colchester Elementary School.

3. Additions to the Agenda by the Board of Education

Remove 10.1: Review of Traffic Patterns at Schools (Handout). Tabled until next month.

Additional Donation: 10.2 from S&S Worldwide. Additional Field Trip: 10.3 BA Bio/Marine/Environmental to Boston, MA Remove from Executive Session: 14.1, 14.2, 14.3, and 14.4 Motion: D. Kennedy To approve changes to agenda Seconded by: B. Bernier Vote: Unanimous for those present

4.

None Citizens Comments on Additions to the Agenda

5. Approval of Minutes

Included for the Board of Education approval are the minutes of the:

• March 10, 2014 Board of Education Special Meeting • March 11, 2014 Board of Education Regular Meeting • April 1, 2014 Board of Education Special Meeting

Motion: B. Bernier To approve the minutes of the March 10, 2014 Board of Education Special Meeting Seconded by: M. Egan Vote: Unanimous for those present Abstained: R. Goldstein & D. Kennedy Motion: D. Kennedy To approve the minutes of the March 11, 2014 Board of Education Regular Meeting Seconded by: B. Bernier Vote: Unanimous for those present

5.

Motion: B. Bernier To approve the minutes of the April 1, 2014 Board of Education Special Meeting Seconded by: D. Kennedy Vote: Unanimous for those present Abstained: M. Egan

6.

None Communications/Correspondence

7. Celebrations 7.1

CES Media Specialist Maureen Schlosser introduced grade two students who created a slide show about the daily activities in the CES library. Students present were Noah Auden, Shayla Babcock, Carolyn Baehr, Jonathan Curry, Ryan Elliott, Matthew Harasimowitz, Jara Hester, and Konnor Tuthill. Superintendent Mathieu and Chairman Goldstein commended Ms. Schlosser and the students and presented each student with a certificate of outstanding achievement.

CES Student Presentation “A Day in the Life of the K-2 Library Media Center”

7.2 Technology Specialist Named to Governor’s CT Core Task Force

Assistant Principal Olsen introduced Barbara Johnson, Technology specialist at WJJMS and CES. Ms. Johnson was selected as one of 12 educators from across the state to serve on Governor Malloy’s Task Force. Ms. Johnson will be able to provide feedback on the Common Core state standards and then aid other towns in finding ways to implement the Common Core. Superintendent Mathieu and Chairman Goldstein commended Ms. Johnson and presented her with a certificate of outstanding achievement.

7.3

Board member Michael Voiland introduced BA wrestler Howie Kilpatrick. Howie recently won the Class M State Wrestling Championship for the second consecutive year, setting a BA record. Aside from being an excellent mentor to his teammates, Howie is a member of the National Honor Society and Bacon Honor Roll. Superintendent Mathieu and Chairman Goldstein commended Howie and presented him with a certificate of outstanding achievement.

Bacon Academy Wrestler Wins State Open for Second Time

7.4

Assistant Principal Olsen introduced WJJMS language arts teacher Kathy Jesmonth. Kathy is among the 100 educators selected to create standards-based resources that will be available to all CT educators, and to serve as statewide Common Core ambassadors. Superintendent Mathieu and Chairman Goldstein commended Ms. Jesmonth and presented her with a certificate of outstanding achievement.

WJJMS Teacher Selected to Join CT Dream Team

7.5

Principal Anne Watson introduced volunteers Amy Hurt and Tricia Dean (not present). Tricia and Amy were recently honored at an annual banquet hosted by the CT Association of Schools to acknowledge contributions made by parents and volunteers across the state. Amy has dedicated many hours to the CES Media Center, where she has shelved books, repaired books, and even donated some books of her own. Tricia has served as PTO President, providing leadership while helping to raise funds for the school and students. Superintendent Mathieu and Chairman Goldstein commended Tricia and Amy and presented Amy with a certificate of outstanding achievement. Due to her absence, Superintendent Mathieu will present Tricia’s at a later date.

CES Volunteers Honored by CT Association of Schools

8. Administrative Reports 8.1 Superintendent’s Report

8.1.1 Director of Teaching and Learning Barbara Gilbert and members of the School Counseling Departments at WJJMS and Bacon Academy presented the proposed school counseling curriculum and answered questions from Board members. The new curriculum will help students to become college and career ready. Some key new processes are: The college application process is virtually all electronic now allowing students to take full responsibility; Naviance assigns students grade-specific tasks to students to prepare them for post-secondary success; and connecting students to resources outside of school – promoting community engagement. Board member Mike Egan asked what efforts our Guidance Teams are making to promote BA. Counselors cited a few examples such as BA Guidance Counselor Ron Sefchik visits WJJMS 7

Proposed School Counseling Curriculum

th & 8th grade students to provide them with all the opportunities that Bacon offers. There is College Knowledge Night, Tours of Bacon for incoming students, PAL students to provide assistance, and Curriculum Night for existing 8th

Motion: D. Kennedy

graders. Funding needed $11,461.00. The proposed curriculum was developed by a team which included BA Assistant Principal Linda Iacobellis, WJJMS Assistant Principal Jen Olsen, BA Guidance Counselors Tom Racine, Andrea Merry, Christie Williams-Kahn, Ron Sefchik, Kristen Raulerson, Intern Bridget Armstrong, WJJMS Guidance Counselors Michelle Yoder-Gerow, Meg Lewis, and Sharon Gagne. The entire Curriculum document is available on the Board’s website. Chairman Goldstein and the Board offered thanks to the committee members for their collaborative efforts regarding this new counseling curriculum.

To approve the proposed school counseling curriculum as presented. Seconded by: M. Egan Vote: Unanimous

8.2 Financial Reports

8.2.1 Monthly Budget Report8.2.2

D. Kennedy briefly summarized status to date. Request for Budget Transfer

8.2.3 (None)

Notification of Transfers8.2.4

(None) Health Insurance Account

brief written report by Eva Gallupe summarized status to date.

9. Unfinished Business 9.1

WJJMS Building Project UpdateThe WJJMS Building Project committee met and revisited their charge to make sure they were all on the same page. They are hoping to use the same architect, but are waiting to hear back from the state.

9.2 Capital Needs

Director of Educational Operations Ken Jackson reviewed with the Board the packet each member received last month detailing the immediate capital needs of the Colchester Public Schools. Board member Mike Egan asked that Director Jackson return in the fall with a soft timeline spreadsheet of needs (including the portables).

9.3 GMO/Organic Food Petition

BA Students Mitchell Hallee (BOE Student Member), Courtney Vitale (BOE Student Member), Erica Boucher, Kevin Hackbarth, and Meaghan Hickey presented their findings regarding offering GMO-free and/or Organic food alternatives in the Colchester school district cafeterias. CPS could offer vending machines with GMO-free food options as well as GMO-free snack options in the cafeterias. Congressman Joe Courtney is willing to help the students obtain a grant for farm to school options. There is a consulting group that could help with the planning process, for a fee. The students would like to help make the community aware and gain involvement by providing a survey, having an event at one of the schools where there could be a debate, and having a booth at C3’s Family Fun Day. The Board suggested that there be a Special Board meeting so that the Board could meet with the

students above to have an open discussion on possibilities. A date in May was proposed, to be confirmed mutually. No voting action took place.

9.4

The Committee recommends that the Class Rank Policy #5126.1 be removed from our policies as the information contained therein is duplicated in Policy #6146.

Class Rank/Quality Point System Policy #5126.1 – Second Reading

Motion: M. Egan To remove the Class Rank Policy #5126.1 from our policies Seconded by: B. Bernier Vote: Unanimous

9.5

The Committee recommends that the reference to half-day kindergarten be removed from the policy as it is obsolete.

Tuition Fees Policy #3240 – Second Reading

Motion: M. Egan To remove the reference to half-day kindergarten in Policy #3240 Seconded by: B. Bernier Vote: Unanimous

9.6

Bylaw was expanded to better define the process followed for adoption of new policies and/or amendments to existing policies.

Bylaw: Policies #9311 – Second Reading

Motion: M. Egan To approve updated Bylaw: Policies #9311 Seconded by: B. Bernier Vote: Unanimous

9.7

This policy includes a paragraph referring to the rights of appeal to a decision by parents and/or students. As they do not have the right to appeal, the Committee recommends removing that wording from the policy.

Acceptable Use of the Internet Policy #6141.321 – Second Reading

Motion: M. Egan To approve the updated Acceptable Use of the Internet Policy #6141.321 Seconded by: B. Bernier Vote: Unanimous

9.8

Attorney Anne Littlefield recommended revisions to the regulation which include the elimination of the obsolete Student Access Agreement Form. The Committee reviewed and approved the recommended change and recommends it the Board.

Internet/Network Student Access Agreement Regulation #6141.32 – Second Reading

Motion: M. Egan To approve the updated Acceptable Use of the Internet Policy #6141.321 Seconded by: B. Bernier Vote: Unanimous

10. New Business 10.1

Review of Traffic Patterns at Schools – Removed from agenda

10.2

Motion: D. Kennedy Donations

To accept the donation of two iPads from ESSC, LLC to be used by the CES PE/Health teachers for the benefit of CES students. Seconded by: B. Bernier Vote: Unanimous Motion: B. Bernier

To accept the donation of $200 in recognition of Ellen Cohn, from the CT Association of School Social Workers, to the WJJMS Student Activity Fund. Seconded by: D. Kennedy Vote: Unanimous Motion: D. Kennedy To accept the donation of $100 from an anonymous donor toward the construction of the Trail Bridge at Bacon Academy. Seconded by: B. Bernier Vote: Unanimous Motion: D. Kennedy To accept the $200 donation from S&S Worldwide to WJJMS Student Activity Fund. Seconded by: B. Bernier Vote: Unanimous

10.3

Motion: D. Kennedy Field Trips

To approve BA Level 3 Integrated Science trip to Providence, RI on 5/21/14 Seconded by: M. Egan Vote: Unanimous Motion: D. Kennedy To approve BA Middle East Studies trip to various CT & MA locations on 5/23/14 Seconded by: B. Bernier Vote: Unanimous Motion: D. Kennedy To approve WJJMS Pi trip to Newport, RI on 5/27/14 Seconded by: B. Bernier Vote: Unanimous Motion: D. Kennedy To approve WJJMS Beta trip to Boston, MA on 6/6/14 Seconded by: B. Bernier Vote: Unanimous Motion: B. Bernier To approve BA Anthropology trip to New York City, NY on 6/4/14 Seconded by: M. Egan Vote: Unanimous Motion: D. Kennedy To approve BA Bio/Marine/Environmental trip to Boston, MA on 5/15/14 Seconded by: B. Bernier Vote: Unanimous

10.4

Director of Pupil Services Katherine Shaughnessy highlighted the changes recommended by school medical advisor, Dr. Anne Milanese, including changes to Pediculosis re-check days, Anaphylaxis standing orders, and Hepatitis B Vaccine standing orders. Chairman Goldstein reiterated that these are medical protocols written by our medical advisor. The Board does not have the expertise or responsibility to approve these protocols, only accepting them and having them available.

School Health Office Protocols

Motion: D. Kennedy To accept updated School Health Office protocols as recommended by Dr. Anne Milanese Seconded by: M. Egan Vote: Unanimous

10.5

The Committee recommends changes in graduation requirements for years 2015, 2016-2017, and 2018. Superintendent Mathieu summarized the changes as presented in item #10.5.

Graduation Requirements Policy #6146 – First Reading

10.6

Mandated changes were made to this policy and regulation to include the sentence “The District provides equal access to the Boy Scouts and other designated youth groups.”

Nondiscrimination Policy and Regulation #0521 – First Reading

10.7

This existing policy is a student policy. One sentence embedded in the existing policy refers to employees. The Committee recommends removing that sentence from the student policy and adding a separate employee Policy #4118.233/4218.233 addressing weapons and dangerous instruments. The proposed policy was also amended to include the prohibition of weapons on student transportation and at school-sponsored activities.

Students: Weapons and Dangerous Instruments Policy #5131.7 – First Reading

10.8 Personnel: Weapons and Dangerous Instruments Policy #4118.233/4218.233 – First Reading

The Policy Committee recommends adding Policy #4118.233/4218.233 for Personnel thereby separating the student and personnel policies which address weapons and dangerous instruments.

10.9 Approval of Grant Applications

To approve the 2014-2015 application for a $40,000 Discovery Grant and $50,000 Early Literacy Grant, $107,000 School Readiness Grant, and $3,790 Quality Enhancement Grant. C3 Early Childhood Coordinator Cindy Praisner informed the Board of structure changes. The clerk’s job description and title have changed to Assistant to the Early Childhood Coordinator and the position’s hours have been increased to take on the duties of what was formerly called The Implementation Coordinator and Communications Coordinator. Motion: D. Kennedy To approve the proposed merging of positions and approve the Discovery & Early Literacy Grants as presented. Seconded by: B. Bernier Vote: Unanimous Coordinator Praisner will bring the School Readiness and Quality Enhancement Grants to the May meeting for action.

10.10

Cragin Library Director Kate Byroade addressed the Board on the importance of libraries. In conjunction with National Library Week, April 13-19, 2014, The American Library Association has requested that Boards throughout the country support the Declaration to the Right to Libraries. The Declaration is an initiative to help communicate the value of Libraries to their communities. Director Byroade asked for the Board’s support of the Declaration and also requested that Board members sign the Declaration as an indication of support.

National Library Week and the Declaration to the Right to Libraries

Motion: D. Kennedy To endorse the Declaration to the Right to Libraries Seconded by: M. Egan Vote: Unanimous

Board members also signed the Declaration.

11. Chairman’s Reports 11.1

The 2014-2015 budget was approved by the Board of Finance. There will be a Town Meeting on the budget on 4/23/14.

Report on Budget Hearings

11.2

Aside from the Town Meeting on 4/23/14 for the community, Central Office has been updating the At-A-Glance throughout the budget process. Superintendent Mathieu will be holding faculty meetings to educate the staff about the budget. Meetings will be scheduled with PTOs, the Bacon Academy Parent Advisory Council, and community groups to inform and answer questions about the budget.

Budget Outreach

12.

None Committee Reports

13. 13.1

Information Items

Enrollment

14. Executive Session (Enclosures/Handouts for Board Members only) 14.1 *Request for Additional Child Rearing Leave – Removed from agenda 14.2 *Request for Additional Child Rearing Leave – Removed from agenda 14.3 *Request for Additional Leave to Complete Dissertation – Removed from agenda 14.4 *Request for Second Leave of Absence – Removed from agenda 14.5 *Ratification of Contract between the Colchester Board of Education and the Colchester Federation of Educational Personnel, Local #1303-450 of Council 4, AFSCME, AFL-CIO, Office Professionals

Motion by: D. Kennedy To go into executive session to discuss the ratification of the Office Professionals contract and to invite Superintendent Mathieu Seconded by: B. Bernier Vote: Unanimous. Time 9:07pm

Chairman Goldstein brought the Board our of executive session at 9:17pm

Item 14.5 Ratification Office Professionals Contract Motion by: D. Kennedy To ratify the Office Professionals contract as presented for period ending June 30, 2016 Seconded by: B. Bernier Vote: Unanimous

15. Adjournment

Motion by: B. Bernier To adjourn the meeting Seconded by: M. Egan Vote: Unanimous

Chairman Goldstein adjourned the meeting at 9:18pm. Respectfully Submitted, Michele Morgan ~ Board Clerk

Board of Education April 28, 2014 – Special Meeting Minutes Pupil Services Conference Room MEMBERS PRESENT: Ronald Goldstein, Chair, Don Kennedy, Vice Chair, Brad Bernier, Michael Egan, Mitchell Koziol, Michael Voiland MEMBERS ABSENT: Mary Tomasi ADMINISTRATION PRESENT: Superintendent Jeffry Mathieu

1. CALL TO ORDER Chairman Goldstein called this Special Meeting to order at 6:32 PM.

2. CITIZEN COMMENTS No comments received.

3. EXECUTIVE SESSION 3.1 Nonrenewal of Certified Administrator 3.2 Request for Extension of Unpaid Leave 3.3 Ratification of Contract between the Board of Education of the Town of Colchester and

Local 1303-77 of Council #4 American Federation of State, County, and Municipal Employees, AFL-CIO, Custodial Employees.

Staff members involved in Items 3.1 and 3.2 above did not request that discussions occur in open session.

Motion by: B. Bernier

to enter into Executive Session for the purpose of discussing items 3.1, 3.2, and 3.3, and to invite Superintendent Mathieu.

Second by: D. Kennedy Vote: Unanimous. Time: 6:34 PM

Chairman Goldstein brought the Board out of Executive Session at 6:50 PM Item 3.1 Nonrenewal of Certified Administrator Motion by: D. Kennedy

that, upon the recommendation of the Superintendent, the contract of employment of Anne Watson is hereby not renewed for the 2014-2015 school year, and that it shall therefore terminate on June 30, 2014 at the end of the 2013-2014 school year, and FURTHER MOVED: that the Superintendent is directed to notify Ms. Watson of this action.

Second by: B. Bernier Vote: Unanimous

Item 3.2 Request for Extension of Unpaid Leave Motion by: M. Egan

that the Superintendent shall deny the request for unpaid leave and is authorized to enter into a Memorandum of Understanding with the staff member, with Union concurrence, to provide the staff member with health insurance benefits through August 31, 2014.

Second by: D. Kennedy Vote: Unanimous

5.

Board of Education April 28, 2014

2

Item 3.3 Ratification of Contract between the Board of Education of the Town of Colchester and Local 1303-77 of Council #4 American Federation of State, County, and Municipal Employees, AFL-CIO, Custodial Employees Motion by: D. Kennedy to ratify Contract between the Board of Education of the Town of Colchester and Local 1303-77 of Council #4 American Federation of State, County, and Municipal Employees, AFL-CIO, Custodial Employees, for the period of July 1, 2013 through June 30, 2016. Second by: B. Bernier Vote: Unanimous

4. ADJOURNMENT Motion by: D. Kennedy

to adjourn the meeting. Second by: B. Bernier

Vote: Unanimous.

Chairman Goldstein adjourned the meeting at 6:52 PM

Respectfully submitted, Ronald Goldstein Board Chairman

Bacon Academy Musicians and Choir Perform at the VA Beach Music Festival

Shaun Flynn Mitchell Hallee Tucker Noniewicz

Bacon Academy musicians and choir performed at the 2014 Virginia Beach Music Festival on April 11th.

High school ensembles from 6 states performed and received scores at the Festival. Bacon Academy student

musicians received Outstanding Jazz Soloist awarded to Shaun Flynn, Outstanding Accompanist to Mitchell

Hallee, and Outstanding Vocalist to Tucker Noniewicz. The mixed choir won first place, received a superior

rating from the judges and also received the Overall Choir Award. The Jazz Choir won first place, received a

superior rating and also received the Overall Jazz Choir award. The Jazz Band won first place and received

the Overall Jazz band award. The concert band won second place. The students performed under the

direction of Thomas Kessler, Band Instructor and Marinne Cheney, Chorus Director of Bacon Academy.

7.3

Influenza Update

Connecticut Department of Public Health – Posted 4/17/2014 Page 1 of 6

2013-2014 Influenza Season, Influenza Update for Week 15* The week ending on Saturday, 04/12/2014

Connecticut influenza activity continues to be classified geographically as “widespread” and many regions are

still experiencing a second wave of flu activity (see Figure 1). The Department of Public Health (DPH) uses

multiple surveillance systems to monitor circulating flu viruses throughout the year. All data are considered

preliminary and updated with available information each week starting in October and ending in May; a final

report will be available before the start of the next season.

Statewide emergency department visits attributed to the “fever/flu syndrome” had recently increased and

continue at a level near or above 5% statewide during the last seventeen weeks; generally considered the

minimum threshold when there are elevated influenza-associated ED visits (Figure 1).

The percentage of outpatient visits with influenza-like illness (ILI) has remained at a level above 1%

statewide for the last eighteen weeks; generally considered the baseline when there are increased influenza-

associated visits in the outpatient setting (Figure 2).

The percentage of unscheduled hospital admissions due to pneumonia has recently increased and remains at

a level above 4% statewide during the last twenty weeks (Figure 3).

A total of 1,509 hospitalized patients with laboratory-confirmed influenza have been reported. A total of

265 hospitalizations were associated with Type A (2009 H1N1) influenza, 113 with Type A (H3N2), 940

with Type A (subtype unspecified), and 191 with Type B influenza. A total of 28 influenza-associated

deaths greater than 30 years of age have also been reported (Figures 4 & 5).

A total of 5,452 positive influenza reports have been reported for the current season. Influenza was reported

in all 8 Connecticut counties: New Haven (1,650 reports), Hartford (1,452), Fairfield (1,314), Windham

(244), New London (228), Tolland (203), Middlesex (185), and Litchfield (176). Of the 5,452 positive

influenza reports: 1,352 were Type A (2009 H1N1), 375 were Type A (H3N2), 3,129 Type A (subtype

unspecified), 529 influenza B viruses, and 67 of unknown type (Figures 6 & 7).

Data from these multiple surveillance systems suggest that influenza activity remains widespread in

Connecticut. Increasing influenza A (H3N2) and flu B activity are also being observed (see Figures 6 & 7)

during this phase of the 2013-2014 flu season.

*Week numbers refer to the Morbidity and Mortality Weekly Report 2013 calendar used by the federal Centers for

Disease Control and Prevention for national disease surveillance.

8.1.1

Influenza Update


The Hospital Emergency Department Syndromic Surveillance (HEDSS) System receives daily electronic reports on ED visits from more than half of Connecticut’s acute care hospitals. Data include a listing of total patient visits with information on their chief complaint, including fever/flu.

Influenza Update


Sentinel Provider Surveillance System: Reporting of influenza-like illness (ILI) is conducted through a statewide network of volunteer outpatient providers known as ILINet. The proportion of patients exhibiting ILI is reported to the DPH on a weekly basis. ILI is defined as a cough or sore throat in the absence of a known cause, and the presence of a fever > 100° F.

Influenza Update


The Hospital Admissions Syndromic Surveillance (HASS) System, receives daily electronic reports from all 32 acute care hospitals in Connecticut. Information on unscheduled admissions, including those for pneumonia that may be associated with influenza infections, is submitted.

Influenza Update


Influenza-associated Hospitalizations: In Connecticut, influenza-associated hospitalizations and deaths are reportable. Data collected describe the more serious illnesses associated with influenza infections.

Influenza Update


Laboratory Surveillance: Positive influenza tests are laboratory reportable findings in Connecticut. The DPH tracks these results to determine what types, subtypes, and strains are circulating.

UNEXPENDED/TOTAL BUDGET REVISED YTD UNENCUMBERED PERCENT

OBJECT ACCOUNT DESCRIPTION BUDGET TRANSFERS BUDGET EXPENDED ENCUMBRANCES BALANCE NOTES USED 40111 CERTIFIED PERSONNEL SALARIES 18,529,429 18,529,429 12,595,844.82 5,843,162.84 90,421.34 1 99.540111 CERTIFIED DAILY SUBSTITUTES 260,000 260,000 176,950.00 83,050.00 68.140111 STIPENDS 319,686 319,686 176,858.55 85,227.34 57,600.11 1 82.040112 CLASSIFIED PERSONNEL SALARIES 4,876,112 4,876,112 3,684,416.84 1,029,613.18 162,081.98 1 96.740112 CLASSIFIED DAILY SUBSTITUTES 75,000 75,000 57,046.16 17,953.84 76.140113 ADDITIONAL STAFF HOURS 30,574 30,574 33,456.28 (2,882.28) 3 109.440130 CLASSIFIED OVERTIME 31,500 31,500 34,288.25 (2,788.25) 3 108.941210 EMPLOYEE RELATED INSURANCE 5,573,488 5,573,488 4,667,720.65 909,478.72 (3,711.37) 3 100.141220 SOCIAL SECURITY 350,798 350,798 266,434.12 84,363.88 2 76.041221 MEDICARE 347,669 347,669 227,051.09 120,617.91 2 65.341230 PENSION 232,214 232,214 169,703.19 62,510.81 2 73.141250 UNEMPLOYMENT 60,880 60,880 7,463.00 53,417.00 2 12.341260 WORKERS' COMPENSATION INSURANCE 164,957 164,957 161,843.00 3,114.00 98.141290 OTHER EMPLOYEE BENEFITS 199,991 199,991 194,858.30 5,132.70 97.442323 PROTECTIVE CLOTHING & SAFETY EQUIPMENT 0 0 101.24 (101.24) 3 100.042535 POSTAGE 24,550 24,550 18,275.76 6,274.24 74.442611 INSTRUCTIONAL SUPPLIES 251,318 251,318 215,898.18 14,172.14 21,247.68 91.542613 MAINTENANCE SUPPLIES 66,226 66,226 41,349.28 24,876.72 62.442614 GROUNDS MAINTENANCE SUPPLIES 25,400 25,400 10,621.52 14,778.48 41.842641 TEXTBOOKS 131,734 131,734 124,870.92 1,900.75 4,962.33 96.242642 LIBRARY BOOKS 17,000 17,000 16,905.55 94.45 99.442643 PERIODICALS 3,557 3,557 2,552.46 29.00 975.54 72.642690 OTHER SUPPLIES/MATERIALS 222,670 222,670 165,947.53 9,035.82 47,686.65 78.643320 PROFESSIONAL DEVELOPMENT 41,040 41,040 12,502.79 7,120.04 21,417.17 47.843322 INSTRUCTIONAL PROGRAM IMPROVEMENTS 20,095 20,095 11,924.69 8,170.31 59.343323 PUPIL SERVICES 172,252 172,252 107,897.78 17,427.50 46,926.72 72.843510 PUPIL TRANSPORTATION - REGULAR EDUC 1,137,992 1,137,992 950,228.06 205,711.59 (17,947.65) 3 101.643510 PUPIL TRANSPORTATION - SPECIAL EDUC 841,430 841,430 608,737.31 235,770.33 (3,077.64) 4 100.443511 TECH TRANSPORTATION 146,741 146,741 81,104.80 29,329.18 36,307.02 75.343580 TRAVEL 42,171 42,171 28,479.59 401.78 13,289.63 68.543810 DUES AND FEES 65,839 65,839 53,029.88 12,809.12 80.544203 LEGAL 100,000 100,000 42,005.00 57,995.00 42.044330 OTHER PROFESSIONAL TECHNICAL SERVICES 186,174 186,174 132,937.15 3,578.00 49,658.85 73.344340 FINANCIAL MANAGEMENT SERVICES 48,660 48,660 48,660.00 0.00 100.044520 PROPERTY INSURANCE 65,970 65,970 65,453.60 516.40 99.244521 LIABILITY INSURANCE GENERAL 47,353 47,353 47,410.00 (57.00) 3 100.144522 LIABILITY INSURANCE TRANSPORTATION 1,264 1,264 1,271.00 (7.00) 3 100.644540 ADVERTISING 2,500 2,500 917.78 1,582.22 36.744550 PRINTING 20,910 20,910 14,440.51 4,987.80 1,481.69 92.944561 TUITION - VO-AG 103,896 103,896 39,600.00 39,600.00 24,696.00 76.244561 TUITION - PUBLIC 959,211 959,211 782,147.04 199,256.56 (22,192.60) 4 102.344562 TUITION - PRIVATE 491,482 491,482 488,413.29 219,524.40 (216,455.69) 4 144.044563 TUITION - SAP OTHER 112,962 112,962 23,277.98 89,684.02 4 20.644566 TUITION - MAGNET SCHOOLS 234,248 234,248 267,091.36 (32,843.36) 3 114.0

COLCHESTER PUBLIC SCHOOLSYEAR TO DATE BUDGET REPORT

FOR THE PERIOD ENDED APRIL 30, 2014

8.2.1

UNEXPENDED/TOTAL BUDGET REVISED YTD UNENCUMBERED PERCENT

OBJECT ACCOUNT DESCRIPTION BUDGET TRANSFERS BUDGET EXPENDED ENCUMBRANCES BALANCE NOTES USED

COLCHESTER PUBLIC SCHOOLSYEAR TO DATE BUDGET REPORT

FOR THE PERIOD ENDED APRIL 30, 2014

44590 OTHER PURCHASED SERVICES 43,967 43,967 41,266.21 2,700.79 93.944610 CURRICULUM IMPLEMENTATION 100,084 100,084 91,015.86 7,367.22 1,700.92 98.344815 SOFTWARE LICENSING & SUPPORT 169,442 169,442 150,335.08 3,487.36 15,619.56 90.845411 WATER/SEWER 55,722 55,722 39,418.48 16,303.52 70.745530 TELEPHONES 35,379 35,379 28,483.00 2,979.11 3,916.89 88.945620 HEAT ENERGY SUPPLIES 441,513 441,513 510,104.10 (68,591.10) 3 115.545622 ELECTRICITY 735,732 735,732 713,450.28 22,281.72 97.045623 PROPANE 800 800 0.00 800.00 0.045626 GASOLINE - MAINTENANCE VEHICLES 7,350 7,350 2,013.48 5,336.52 27.445627 TRANSPORTATION SUPPLIES 225,000 225,000 140,722.72 84,277.28 62.546410 RECYCLING 31,300 31,300 21,029.00 6,996.00 3,275.00 89.546420 CLEANING/REPAIRING MAINTENANCE 72,895 72,895 37,024.20 615.85 35,254.95 51.646430 EQUIPMENT CONTRACTS - OFFICE 161,806 161,806 120,505.69 18,029.38 23,270.93 85.646430 EQUIPMENT CONTRACTS - FACILITIES 113,461 113,461 83,716.93 2,088.00 27,656.07 75.646431 VEHICLE MAINTENANCE 2,200 2,200 423.93 1,776.07 19.348730 INSTRUCTIONAL EQUIPMENT 10,140 10,140 4,396.00 5,744.00 43.448731 NON-INSTRUCTIONAL EQUIPMENT 59,500 59,500 61,662.47 (2,162.47) 3 103.648733 FURNITURE & FIXTURES 3,000 3,000 812.10 2,187.90 27.148734 OTHER CAPITAL OUTLAY 4,700 4,700 0.00 4,700.00 0.050700 TRANSFER TO DEBT SERVICE FUND 165,120 165,120 165,120.00 0.00 100.0

TOTAL 39,076,054 0 39,076,054 29,069,485.83 8,896,889.89 1,109,678.28 97.2

Purchase orders for goods and services are issued throughout the school year.

(1) Vacant positions exist as of 4/30/14(2) Employee benefit amounts reflect only actual expended amounts to date.(3) Pending budget transfer(4) Special Education expenditures subject to reimbursement from Excess Costs grant

SCHEDULE 1

E. Gallupe 5/5/2014 11:07 AM

FINAL

BEGINNING BALANCE 7/1/13 107,958.66

DEPOSITS:BOE PAID 4,399,068.88CO-PAY EMPLOYEES 765,421.33RETIREES 181,002.55COBRA 1,583.18INTEREST 47.02TOTAL DEPOSITS 5,347,122.96

EXPENSES:CLAIMS 3,660,163.59NETWORK ACCESS FEES 136,360.11ADMIN FEE 476,338.64HSA EMPLOYER CONTRIBUTION 31,850.00DRUG & RETENTION SETTLEMENT 0.00OPEB 0.00TOTAL EXPENSES 4,304,712.34

ENDING BALANCE 1,150,369.28

AVERAGE MONTHLY CLAIMS 470,889.33 (Includes claims+admin fee) (Based on a 13 month average)

AVERAGE MONTHLY RESERVE 2.44

AS OF: MARCH 2014HEALTH INSURANCE RESERVE ANALYSIS

COLCHESTER BOARD OF EDUCATION

8.2.4

SCHEDULE 3

E. Gallupe 5/5/2014 11:07 AM

REVENUES EXPENSES MONTHLY YTDBOE CO-PAYS TOTAL CLAIMS/FEES ADMIN SETTLEMENT HSA OPEB TOTAL BALANCE BALANCE

BEG BALANCE 107,959Jul-13 908,682 50,841 959,523 545,975 51,207 0 0 0 597,183 362,340 470,299Aug-13 150,000 34,009 184,009 495,477 50,777 0 0 0 546,255 (362,245) 108,053Sep-13 454,341 113,264 567,605 354,238 52,126 0 600 0 406,964 160,641 268,694Oct-13 454,341 130,371 584,712 375,645 52,608 0 3,600 0 431,853 152,859 421,553Nov-13 474,341 119,943 594,284 384,964 51,911 0 2,100 0 438,975 155,309 576,862Dec-13 464,341 130,152 594,493 496,819 51,911 0 2,450 0 551,180 43,313 620,176Jan-14 574,341 131,794 706,135 423,400 55,725 0 8,200 0 487,325 218,809 838,985Feb-14 464,341 118,737 583,078 348,201 56,010 0 8,800 0 413,011 170,067 1,009,052Mar-14 454,341 118,943 573,284 371,805 54,063 0 6,100 0 431,967 141,317 1,150,369Apr-14 0 0 0 0 0 0 0 0 0 0 1,150,369May-14 0 0 0 0 0 0 0 0 0 0 1,150,369Jun-14 0 0 0 0 0 0 0 0 0 0 1,150,369

TOTAL 4,399,069 948,054 5,347,123 3,796,524 476,339 0 31,850 0 4,304,712 1,042,411

MONTHLY AVERAGES:DEPOSITS 594,125EXPENSES 478,301

CONTRIBUTION TO RESERVE 115,823

AS OF: MARCH 2014HEALTH INSURANCE MONTHLY SUMMARYCOLCHESTER BOARD OF EDUCATION

E. Gallupe 5/5/2014 11:07 AM

Jul-03 Aug-03 Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 Apr-04 May-04 Jun-04 Jul-04 Series2 223,373 193,417 183,743 217,050 199,592 211,606 243,648 248,770 248,454 300,452 209,890 238,168 298,592 Series1 207,000 207,780 205,815 209,428 207,893 211,421 216,857 221,359 223,067 229,816 225,107 228,699 251,668

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

AMO

UN

T

COLCHESTER BOARD OF EDUCATION 13 MONTH MEDICAL CLAIMS TREND HISTORY (PAID CLAIMS AND NETWORK ACCESS FEE)

BUDGET YEAR 2002/2003

Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Series2 357,822 437,654 455,709 422,228 545,975 495,477 354,238 375,645 384,964 496,819 423,400 348,201 371,805 Series1 462,051 447,838 452,226 457,189 468,391 465,714 448,221 448,882 439,353 444,255 440,918 426,181 419,995

0

100,000

200,000

300,000

400,000

500,000

600,000

AMO

UN

T

COLCHESTER BOARD OF EDUCATION 13 MONTH MEDICAL CLAIMS TREND HISTORY (PAID CLAIMS AND NETWORK ACCESS FEE)

Excludes Administrative Costs

HEALTH ACCOUNT MARCH 2014

BEG.BAL. INCOME INT.INC. EXP. MO.END BEG.BAL INCOME INT.INC. EXP. MO.END COMBINEDBOE BOE TOWN TOWN BALANCE

6/30/2012 107,958.66$ 161,741.01$ JULY 959,520.47$ 2.04$ (597,182.65)$ 470,298.52$ 107,610.67$ 3.05$ (75,494.96)$ 193,859.77$ 664,158.29$ AUGUST 184,005.95$ 3.48$ (546,254.52)$ 108,053.43$ 107,447.96$ 1.42$ (67,258.92)$ 234,050.23$ 342,103.66$ SEPTEMBER 567,603.33$ 1.84$ (406,364.34)$ 269,294.26$ 108,407.76$ 3.90$ (52,787.26)$ 289,674.63$ 558,968.89$ OCTOBER 584,708.35$ 3.36$ (428,253.07)$ 425,752.90$ 108,017.13$ 3.63$ (77,272.65)$ 320,422.74$ 746,175.64$ NOVEMBER 594,278.99$ 5.10$ (436,874.78)$ 583,162.21$ 108,577.55$ 3.84$ (70,447.41)$ 358,556.72$ 941,718.93$ DECEMBER 594,487.10$ 6.11$ (548,729.72)$ 628,925.70$ 107,276.32$ 3.75$ (91,197.58)$ 374,639.21$ 1,003,564.91$ JANUARY 706,127.07$ 7.76$ (479,125.36)$ 855,935.17$ 107,904.35$ 4.56$ (95,702.25)$ 386,845.87$ 1,242,781.04$ FEBRUARY 583,070.57$ 7.33$ (404,210.69)$ 1,034,802.38$ 108,729.74$ 3.30$ (138,879.49)$ 356,699.42$ 1,391,501.80$ MARCH 573,274.11$ 10.00$ (425,867.21)$ 1,182,219.28$ 108,601.60$ 3.51$ (90,453.02)$ 374,851.51$ 1,557,070.79$

TOTAL 5,347,075.94$ 47.02$ (4,272,862.34)$ 1,182,219.28$ ** 972,573.08$ 30.96$ (759,493.54)$ 374,851.51$ *** 1,557,070.79$

AVG.MO.EXP (474,762.48)$ (84,388.17)$

RESERVE

BOE ** 2.49

TOWN *** 4.44

COMBINED RESERVE 2.78

MAGGIE WASICKI - FINANCE DIRECTOR

6146(a) Instruction EFFECTIVE July 1, 2014 Graduation Requirements: Class of 2015 begins on page 6146(a) Classes of 2016 and 2017 begins on page 6146(d) Class of 2018 begins on page 6146(e)

Class of 2015

Class of 2015 1. Introduction

To graduate from the Colchester Public Schools a student, prior to the completion of senior year, must have earned a minimum of 25.0 credits and must have met the credit distribution requirement. Students must also meet performance standards in writing, reading, and mathematics.

2. Credit Distribution Requirement English 4 credits Social Studies 3.5 credits Math 3 credits1……..……..…………4 credits starting with the Class of 2018 Science 3 credits Physical Education 1.5 credit Health .5 credit Electives 9.5 credits2……..……..….… 8.5 credits starting with the Class of 2018

1 Starting with the class of 2018 students will be required to earn 4 credits in Math. 2 One credit of the electives must be either vocational (Technology Education, Family and Consumer Sciences or Business) or the arts (Visual Literacy and/or Music). 3. Performance Standards

A. Writing/Reading There are several ways for the students to meet this requirement:

1. Achieve a 3 or better in the Advanced Placement English Language and Composition test or Advanced Placement English Literature and Composition test, or

2. Score at or above the national average on the SAT II writing

section, or

3. Achieve a score of a 3, 4 or 5 on the CAPT Reading or Writing Sections, or

4. Achieve a passing score on a level appropriate Bacon Academy

Proficiency Test (BAPT). The BAPT is administered four times a year so a student has multiple opportunities during his/her junior and senior year to meet the requirement. Remediation is offered through the student’s English class, as needed.

9.4

6146(b) Instruction Graduation Requirements (continued) Class of 2015 Performance Standards (continued)

B. Mathematics

1. Score at or above the national average on the SAT II Math Level IC or Math Level IIC, or

2. Achieve a 3 or better on the Advanced Placement Statistics test or

Advanced Placement Calculus test, or

3. Achieve a score of 3, 4 or 5 on the CAPT Mathematics section, or 4. Achieve a passing score on a level appropriate Bacon Academy Proficiency Test (BAPT). The BAPT is administered four times a year so a student has multiple opportunities during his/her junior and senior year to meet the requirement. Students who have not passed the Math BAPT must take a course specifically designed to remediate their math deficiencies in their junior or senior year. The student may take the course for a semester or a year and must stay enrolled until he/she passes the BAPT.

4. Scoring of the District’s Performance Tasks

A. A committee of teachers from each subject area will determine satisfactory completion of the performance task. The performance tasks will be based on the standards and benchmarks in the curriculum area. Assessment of the performance task will be conducted using pre-designed scoring rubrics. Each student response will be reviewed independently by two teachers using the rubric. Both scores must accept as satisfactory the completed Bacon Academy performance task from a student in order for the student’s work to be considered as passing. If the two teachers disagree on the acceptability of the work, a third teacher will review it. The student’s current teacher may not serve as one of these reviewers.

5. Notification

A. Of teachers: At the beginning of the school year, the Guidance Department will provide a list of all seniors who have not met the graduation performance standard in their areas. Teachers will be notified of the junior CAPT scores upon their receipt at the school.

B. Of students/parents/guardians: The Guidance Department will notify juniors

who do not meet the CAPT goal (3, 4, 5) and/or the graduation requirement (3, 4 or 5) and the parents of said juniors to remind them of the performance standard requirements for graduation. At the beginning of the school year,

6146(c) Instruction Graduation Requirements Class of 2015 Notification (continued)

each senior, and their parents/guardians, shall be notified by his/her guidance counselor of his/her status relative to meeting the performance standards for graduation.

6. Options If Requirements Are Not Met Seniors who are not eligible for graduation with their class due to failure to meet the district graduation requirement, as per policy, in one or more subjects as described above, may select one of the following options:

A. Enroll in district-sponsored summer school and pass the requirement, or B. Attend Bacon Academy as a 5th year student and enroll in appropriate

courses/classes required to meet graduation standards to graduate in December or June.

6146(d) Instruction Graduation Requirements

Classes of 2016 and 2017

Classes of 2016 and 2017 1. Introduction To graduate from the Colchester Public Schools a student, prior to the completion of senior year, must have earned a minimum of 25.0 credits and must have met the credit distribution requirement.

2. Credit Distribution Requirement English 4 credits Social Studies 3.5 credits Math 3 credits1……..……..…………4 credits starting with the Class of 2018 Science 3 credits Physical Education 1.5 credit Health .5 credit Electives 9.5 credits2……..……..….… 8.5 credits starting with the Class of 2018

1 Starting with the class of 2018 students will be required to earn 4 credits in Math. 2 One credit of the electives must be either vocational (Technology Education, Family and Consumer Sciences or Business) or the arts (Visual Literacy and/or Music). 3. Options If Requirements Are Not Met Seniors who are not eligible for graduation with their class due to failure to meet the district graduation requirement, as per policy, in one or more subjects as described above, may select one of the following options:



6146(e) Instruction Graduation Requirements (continued)

Class of 2018

Class of 2018 1. Introduction In order to graduate from Colchester Public Schools prior to the completion of senior year, a student must have earned a minimum of 25.0 credits and must have met the credit distribution requirement.

3. Credit Distribution Requirement English 4 credits Social Studies 3.5 credits Math 4 credits1 Science 3 credits Physical Education 1.5 credit Health .5 credit Electives 8.5 credits2 *Starting with the class of 2018, it is anticipated that students will be required to meet a state-mandated standard of proficiency (to be determined) on the Smarter Balanced Assessment (SBAC).

1 Starting with the class of 2018, students will be required to earn 4 credits in Math. 2 One credit of the electives must be either vocational (Technology Education, Family and Consumer Sciences or Business) or the arts (Visual Literacy and/or Music). 3. Performance Standards

A. Writing/Reading There are several ways for the students to meet this requirement:

1. Achieve a 3 or better in the Advanced Placement English Language and Composition test or Advanced Placement English Literature and Composition test, or

2. Score at or above the national average on the SAT II writing

section, or

3. Achieve a score of Proficiency on the SBAC English Language Arts assessment, or

6146(f) Instruction Graduation Requirements (continued) Class of 2018 Performance Standards Writing/Reading (continued)

4. Achieve a passing score on a level appropriate Bacon Academy Proficiency Test (BAPT). The BAPT is administered four times a year so a student has multiple opportunities during his/her junior and senior year to meet the requirement. Remediation is offered through the student’s English class, as needed.

C. Mathematics

1. Score at or above the national average on the SAT II Math Level IC or Math Level IIC, or

2. Achieve a 3 or better on the Advanced Placement Statistics test or

Advanced Placement Calculus test, or

3. Achieve a score of Proficiency on SBAC Mathematics assessment, or 4. Achieve a passing score on a level appropriate Bacon Academy Proficiency Test (BAPT). The BAPT is administered four times a year so a student has multiple opportunities during his/her junior and senior year to meet the requirement. Students who have not passed the Math BAPT must take a course specifically designed to remediate their math deficiencies in their junior or senior year. The student may take the course for a semester or a year and must stay enrolled until he/she passes the BAPT.

4. Scoring of the District’s Performance Tasks

B. A committee of teachers from each subject area will determine satisfactory completion of the performance task. The performance tasks will be based on the standards and benchmarks in the curriculum area. Assessment of the performance task will be conducted using pre-designed scoring rubrics. Each student response will be reviewed independently by two teachers using the rubric. Both scores must accept as satisfactory the completed Bacon Academy performance task from a student in order for the student’s work to be considered as passing. If the two teachers disagree on the acceptability of the work, a third teacher will review it. The student’s current teacher may not serve as one of these reviewers.

5. Notification

C. Of teachers: At the beginning of the school year, the Guidance Department will provide a list of all seniors who have not met the graduation performance standard in their areas. Teachers will be notified of the junior SBAC scores upon their receipt at the school.

6146(g) Instruction Graduation Requirements (continued) Class of 2018 Notification (continued)

D. Of students/parents/guardians: The Guidance Department will notify juniors who do not meet the SBAC goal (3, 4, 5) and/or the graduation requirement (3, 4 or 5) and the parents of said juniors to remind them of the performance standard requirements for graduation. At the beginning of the school year, each senior, and their parents/guardians, shall be notified by his/her guidance counselor of his/her status relative to meeting the performance standards for graduation.

6. Options If Requirements Are Not Met Seniors who are not eligible for graduation with their class due to failure to meet the district graduation requirement, as per policy, in one or more subjects as described above, may select one of the following options:



___________________________________________________________________________ Legal References for entire Policy: Connecticut General Statutes. 10-14n Statewide mastery examination. Conditions for reexamination. Limitation on use of test results. 10-16(l) Graduation exercises. (As amended by PA 96-108, An Act Concerning Student Use of Telecommunications Devices and the Establishment of Graduation Dates). 10-221a High school graduation requirements. (As amended by PA 00-124, An Act Concerning High School Diplomas and Veterans of World War II and PA 00-156, An Act Requiring A Civics Course for High School Graduation). 10-233(a) Promotion and graduation policies. (As amended by PA 01-166). Policy adopted: March 11, 2003 Colchester Public Schools Policy revised: March 14, 2006 Colchester, Connecticut Policy revised: April 13, 2010 Policy revised: December 12, 2013 Policy Revision DRAFT: March 17, 2014 (revision 2)

0521(a)

Mission – Goals – Objectives Nondiscrimination The District shall promote nondiscrimination and an environment free of harassment based on an individual’s race, religious creed, ancestry, color, national origin, sex, sexual orientation, gender identity or expression, marital status, age, disability, or veteran’s status. The District provides equal access to the Boy Scouts and other designated youth groups. In keeping with requirements of federal and state law, the District strives to remove any vestige of discrimination in employment, assignment and promotion of personnel; in educational opportunities and services offered to students; in student assignment to schools and classes; in student discipline; in location and use of facilities; in educational offerings and materials; and in accommodating the public at public meetings. The Board encourages staff to improve human relationships within the schools and to establish channels through which citizens can communicate their concerns to the administration and the Board. The Superintendent shall appoint and make known the individuals to contact on issues concerning the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1974, Title VI, Title VII, Title IX and other civil rights or discrimination issues. The Board will adopt and the District will publish grievance procedures providing for prompt and equitable resolution of student and employee complaints. Federal civil rights laws prohibit discrimination against an individual because he/she has opposed any discrimination act or practice or because that person has filed a charge, testified, assisted or participated in an investigation, proceeding or hearing. ADA further prohibits anyone from coercing, intimidating, threatening or interfering with an individual for exercising the rights guaranteed under the Act.

Legal Reference: Title VII, Civil Rights Act, 42 U.S.C. 2000e, et seq.

29 CFR 1604.11, EEOC Guidelines on Sex Discrimination. Title IX of the Educational Amendments of 1972, 20 U.S.C. 1681 et seq. 34 CFR Section 106.8(b), OCR Guidelines for Title IX. Definitions, OCR Guidelines on Sexual Harassment, Fed. Reg. Vol 62, #49, 29 CFR Sec. 1606.8 (a0 62 Fed Reg. 12033 (March 13, 1997) and 66 Fed. Reg. 5512 (January 19, 2001) 20 U.S.C 7905 (Boy Scouts of America Equal Access Act contained in No Child Left Behind Act of 2001) Meritor Savings Bank. FSB v. Vinson, 477 U.S. 57 (1986) Faragher v. City of Boca Raton, No. 97-282 (U.S. Supreme Court, June 26,1998) Gebbser v. Lago Vista Indiana School District, No. 99-1866, (U.S. Supreme Court, June 26,1998)

9.5

0521(b) Mission – Goals – Objectives Nondiscrimination Legal references - continued

Davis v. Monro County Board of Education, No. 97-843, (U.S. Supreme Court, May 24, 1999.) The Vietnam Era Veterans’ Readjustment Act of 1974, as amended, 38U.S.C. §4212 Title II of the Genetic Information Nondiscrimination Act of 2008 Connecticut General Statutes 46a-60 Discriminatory employment practices prohibited. 10-15c Discrimination in public schools prohibited. School attendance by five-year olds. (Amended by P.A. 97-247 to include “sexual orientation” and P.A. 11-55 to include “gender identity or expression”) 10-153 Discrimination on account of marital status. 17a-101 Protection of children from abuse. The Americans with Disabilities Act as amended by the ADA Amendments Act of 2008 Meacham v. Knolls Atomic Power Laboratory 128 S.Ct. 2395, 76 U.S.L.W. 4488 (2008) Federal Express Corporation v. Holowecki 128 S.Ct. 1147, 76 U.S.L.W. 4110 (2008) Kentucky Retirement Systems v. EEOC 128 S.Ct. 2361, 76 U.S.L.W. 4503 (2008) Sprint/United Management Co. v. Mendelsohn 128 S.Ct. 1140, 76 U.S.L.W. 4107 (2008)

Policy adopted: October 12, 1999 Colchester Public Schools Policy revised: November 15, 2011 Colchester, CT Policy DRAFT: March 17, 2014

0521(a)

Mission-Goals-Objectives

Nondiscrimination

Grievance Procedure for Section 504, Title IX, and Title VII Regulations

The Board of Education does not knowingly condone discrimination based on an individual’s race, religious creed, ancestry, color, national origin, sex, sexual orientation, gender identity or expression, marital status, age, disability, or veteran’s status. The District provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance, including receipt and investigation of any complaint alleging non-compliance may be directed to the Superintendent of Schools, or at the Superintendent's discretion, the Director of Pupil Services.

Definitions

A "grievance" is a complaint by an employee, or group of employees, or a student or group of students based upon an alleged violation of the provisions of Section 504, Title IX, or Title VII.

The term "employee" is considered to apply to any employee of the Colchester Board of Education. The term "student" is considered to apply to any student enrolled in the Colchester Public Schools. The term "teacher" is considered to apply to any teacher employed by the Colchester Board of Education. The "teacher", "employee", or "student" may include a group of teachers or a group of employees or a group of students who are similarly affected by a grievance.

An "aggrieved person" is the person or persons making the claim.

The term "days", when used in this article, shall, except when otherwise indicated, mean working days.

Purpose

The purpose of this procedure is to secure, at the lowest possible administrative level, equitable solutions to the problems which may arise under the provisions of Section 504, Title IX, or Title VII.

The parties agree that these proceedings shall be kept as informal and confidential as may be appropriate at any level of the procedure.

Nothing herein contained shall be construed as limiting the right of the complainant having a problem to discuss the matter informally with any appropriate member of the administration.

Any complainant shall have the right at any time to present any grievance to such persons and through such channels as are designated for that purpose in this article.

9.5

0521(b)


Nondiscrimination


Time Limits

Since it is important that grievances be processed as rapidly as possible, the number of days indicated at each level should be considered as a maximum, and every effort should be made to expedite the process. The time limits specified may, however, be extended by mutual agreement in writing.

If a complainant does not file a grievance in writing as provided herein within 30 days after the aggrieved person knew or should have known of the act or condition on which the grievance is based, then the grievance shall be considered waived.

Informal Procedure

Any student, employee or applicant to a program who feels that he/she has been discriminated against based on race, religious creed, ancestry, color, national origin, sex, sexual orientation, gender identity or expression, marital status, age, disability, or veteran’s status shall contact the building Principal/supervisor within 30 days of the alleged occurrence to discuss the nature of the complaint.

The Principal/supervisor shall maintain a written record which shall contain the following:

1. Full name and address of complainant.

2. Full name and position of person(s) who allegedly discriminated against the complainant.

3. A concise statement of the facts constituting the alleged discrimination.

4. Dates of the alleged discrimination.

At the time the alleged discrimination complaint is filed, Principal/supervisor shall review and explain the grievance procedures with the complainant and answer any questions. An investigation of the complaint shall begin as soon as practical, but in no case, more than ten (10) working days from the time the complaint was received. Within this time limit, the Principal/supervisor shall meet informally with the complainant and the individual(s) against whom the complaint was lodged and shall provide confidential counseling where advisable and shall finally seek an informal agreement between the parties concerned. Every attempt shall be made to seek a solution and resolve the alleged discrimination complaint at this level.

If the complainant is not satisfied with these initial informal procedures, within twenty (20) school days from the date of the original discussion with the principal/supervisor, more formal procedures may be initiated by the complainant to further explore and resolve the problem.

0521(c)


Nondiscrimination


Formal Procedure

1. Level One - School Principal

If a complainant is not satisfied with the disposition of the problem through informal procedures, he/she may submit his/her claim as a formal grievance in writing to the Principal.

The Principal shall within five (5) days render a decision and the reasons therefore in writing to the complainant, with a copy to the Superintendent of Schools.

2. Level Two - Superintendent of Schools

If the complainant is not satisfied with the disposition of his/her grievance at Level One, or if no decision has been rendered within five (5) days after presentation of the grievance in writing, the complainant may file a written appeal for a hearing by the Superintendent of Schools within five (5) days.

The Superintendent of Schools shall represent the administration at Level Two of the grievance procedure. Within ten (10) days after receipt of the written appeal for a hearing by the Superintendent, the Superintendent shall meet with the complainant for the purpose of resolving the grievance. A full record of such hearing shall be kept by the Superintendent. The Superintendent shall within three (3) days of the hearing render the decision and the reasons therefore in writing to the complainant.

3. Level Three - Board of Education

If the complainant is not satisfied with the disposition of the grievance at Level Two, or if no decision has been rendered within three (3) days after first meeting with the Superintendent, the person may file the grievance again with the Board of Education within five (5) days.

Within fifteen (15) days after receiving the written appeal, the Board shall meet with the complainant for the purpose of resolving the grievance. The decision of the Board shall be rendered in writing within three (3) days.

General Provisions

Decisions rendered at all levels of the formal grievance shall be in writing setting forth the decision and the reasons therefore.

0521(d)


Nondiscrimination


General Provisions continued

All documents, communications and records dealing with the processing of a grievance shall be filed separately from the existing files of the participants.

Any person may also file a complaint of illegal discrimination with the Office for Civil Rights, Washington, D.C., at the same time he/she files the grievance during or after use of the grievance process, or without using the grievance process at all. If a complaint is filed with the Office for Civil Rights, it must be filed in writing no later than 180 days after the occurrence of the possible discrimination.

The Director of Special Education and Pupil Services is the Title VII, Title IX and Section 504 Coordinator and may be contacted at the Colchester Board of Education office at 127 Norwich Avenue, Colchester, CT.

Regulation adopted: November 15, 2011 Colchester Public Schools Regulation revision DRAFT: March 17, 2014 Colchester, CT

5131.7 Students Weapons and Dangerous Instruments The Board of Education prohibits the possession or use of weapons on school property, student transportation, and at school-sponsored activities. Peace officers on official business are exempted from this prohibition. Students in violation of this policy are subject to disciplinary action in accordance with Board Policy 5144. Employees in violation of this policy are subject to disciplinary action, up to and including termination of employment. Other persons in violation of this policy are subject to criminal prosecution under Connecticut General Statutes Section 53a-217b and any other applicable statutes. Notwithstanding the right of the Board of Education to take appropriate action against other dangerous objects, “weapon” for purposes of this policy shall include a firearm, deadly weapon, martial arts weapon, or dangerous instrument as defined in Connecticut General Statutes Section 53a-3. Legal Reference: Connecticut General Statutes 10-221 Boards of education to prescribe rules. 10-233a through 10-233f Expulsion as amended by PA 95-304. 53a-3 Definitions. 53a-217b Possession of firearms and deadly weapons on school grounds. 53-206 Carrying and sale of dangerous weapons. PA 94-221 An Act Concerning School Discipline and Safety. GOALS 2000: Educate America Act 18 U.S.C. 921 Definitions. Policy adopted: January 14, 2003 COLCHESTER PUBLIC SCHOOLS Policy revised: August 13, 2013 Colchester, Connecticut Policy DRAFT: March 17, 2014

9.6

4118.233 4218.233

Personnel – Certified and Non-Certified Weapons and Dangerous Instruments The Board of Education prohibits the possession or use of weapons on school property, student transportation, and at school-sponsored activities. Peace officers on official business are exempted from this prohibition. Employees in violation of this policy are subject to disciplinary action, up to and including termination of employment. Other persons in violation of this policy are subject to criminal prosecution under Connecticut General Statutes Section 53a-217b and any other applicable statutes. Notwithstanding the right of the Board of Education to take appropriate action against other dangerous objects, “weapon” for purposes of this policy shall include a firearm, deadly weapon, martial arts weapon, or dangerous instrument as defined in Connecticut General Statutes Section 53a-3. Legal Reference: Connecticut General Statutes 10-221 Boards of education to prescribe rules. 10-233a through 10-233f Expulsion as amended by PA 95-304. 53a-3 Definitions. 53a-217b Possession of firearms and deadly weapons on school grounds. 53-206 Carrying and sale of dangerous weapons. PA 94-221 An Act Concerning School Discipline and Safety. GOALS 2000: Educate America Act 18 U.S.C. 921 Definitions. Policy DRAFT: March 17, 2014 COLCHESTER PUBLIC SCHOOLS Colchester, Connecticut

9.7

Colchester Public SchoolsSchool Year Calendar 2014-2015

AUG/SEPT 2014 FEBRUARY 2015M T W T F M T W T F18 19 20 21 22 21-22 New Teacher Training - No School25 26 27 28 29 25 Convocation/Staff Meetings - No School1 2 3 4 5 26 Teacher Training - No School 2 3 4 5 6

24 8 9 10 11 12 27 First Day of School 18 9 10 11 12 1315 16 17 18 19 1 Labor Day - No School 16 17 18 19 20 16-17 Winter Break - No School 22 23 24 25 26 23 24 25 26 27 Winter Break includes Presidents' Day (16)29 30

OCTOBER 2014 MARCH 2015M T W T F M T W T F

1 2 3 13 Columbus Day - No School 2 3 4 5 6 2 No School for Students21 6 7 8 9 10 14 No School for Students 21 9 10 11 12 13 - Regional PD/Teacher Training

13 14 15 16 17 - PreK-5 Parent Conferences 16 17 18 19 2020 21 22 23 24 - Gr. 6-12 AM Vertical Team Meetings 23 24 25 26 2727 28 29 30 31 - Gr. 6-12 PM Parent Conferences 30 31

NOVEMBER 2014 APRIL 2015M T W T F 4 Election Day / No School for students M T W T F3 4 5 6 7 - Regional PD/Teacher Training 1 2 3 2 Parent Conferences - Shortened Day

10 11 12 13 14 11 Veterans Day - No School 6 7 8 9 10 3 Good Friday/Start of Passover - No School16 17 18 19 20 21 26 Shortened Day 16 13 14 15 16 17 13-17 Spring Vacation

24 25 26 27 28 27-28 Thanksgiving Recess - No School 20 21 22 23 2427 28 29 30

DECEMBER 2014 MAY 2015M T W T F M T W T F1 2 3 4 5 18 9 10 11 12 4 5 6 7 8

17 15 16 17 18 19 20 11 12 13 14 1522 23 24 25 26 23 Shortened Day 18 19 20 21 2229 30 31 24-31 December Vacation - No School 25 26 27 28 29 25 Memorial Day - No School

JANUARY 2015 JUNE 2015M T W T F M T W T F

1 2 1-2 New Year's Day/Vacation - No School 1 2 3 4 55 6 7 8 9 8 9 10 11 12 10-11 Shortened Days

19 12 13 14 15 16 9 15 16 17 18 19 11 Last Day of School if no Snow Days

19 20 21 22 23 19 Martin Luther King Day - No School 22 23 24 25 2626 27 28 29 30 181 29 30

Student Holiday / No SchoolShortened Day for Students Inclement weather days will be made up at the end of the school year.New Teacher AcademyTeacher Training The last two (2) days of the school year are shortened days for students.

Should extraordinary events cause the district to not be able to meet mandated instructional time, the Board of Education may alter vacation periods.

Statement of Non-Discrimination:The Colchester Board of Education does not knowingly condone discrimination in any form in admission or access to, or treatmentor employment in, its programs or activities.

Inquiries regarding compliance, including receipt and investigation of any complaint alleging discrimination may be directed to:Katherine Shaughnessy, Director of Pupil Services, Phone 860-537-3103, or in her absence,Jeffry Mathieu, Superintendent of Schools, Phone 860-537-7208

9.8

2014BOERegularMtgSchedule.doc

Colchester Board of Education Regular Meeting Dates

January 2014 – December 2014

The following is a list of regular meeting dates for the Colchester Board of Education. All meetings begin at 7:00 PM and are subject to confirmation on the monthly Agenda. Meeting Location Meeting Dates

Bacon Academy Media Center Tuesday, January 14, 2014 611 Norwich Avenue

Tuesday, January 28, 2014

Wednesday, February 19, 2014

Tuesday, March 11, 2014

Tuesday, April 8, 2014 Tuesday, May 13, 2014 Tuesday, May 27, 2014

Tuesday, June 10, 2014

Town Hall Tuesday, July 8, 2014 Room 1

Tuesday, August 12, 2014

William J. Johnston Middle School Tuesday, September 9, 2014 Media Center 360 Norwich Avenue Tuesday, September 23, 2014

Tuesday, October 14, 2014

Tuesday, November 11, 2014

Tuesday, December 9, 2014

0200 Mission-Goals-Objectives District Goals Colchester Public Schools are committed to establishing and maintaining strong parent-community-school partnerships to provide a safe, engaging, and effective learning environment to meet the unique needs of individual students. These partnerships are dedicated to promoting student well-being and the highest level of academic excellence measured by established performance standards and real-world applications. We commit to a comprehensive system of support to ensure the success of each and every student. Our strategic plan goals are as follows:

1. Students will achieve the standards of our rigorous, research-based curricula. 2. Highly effective staff will be hired, supported, valued, and retained. 3. Students, staff, parents, and community will promote a positive school environment that fosters respect, safety, and a sense of belonging. 4. School-parent-community partnerships will continue to be developed. 5. Communication between schools, parents, and the Colchester community will be improved.

Policy adopted: May 13, 2001 Colchester Public Schools Policy DRAFT: April 21, 2014 Colchester, CT

10.3

6172.3

Instruction Home Schooling Home Instruction The Board of Education recognizes the right of parents to educate their children at home. Parents must follow state regulations regarding home school instruction. Parents must file with the Superintendent of Schools, a notification of intent to home school their child. A notification must be filed annually with the Superintendent of Schools. Children educated at home are considered to be non-public school students and are not part of the system’s educational responsibility and are not part of the school system. Legal Reference: Connecticut General Statutes 10-184 Duties of Parents 10-220 Duties of Boards of Education Policy adopted: January 11, 2000 COLCHESTER PUBLIC SCHOOLS Policy revision DRAFT: April 21, 2014 Colchester, Connecticut

10.4

Rachel Schilberg 34 Donahue Lane Manchester, Connecticut 06042

April 17, 2014 Mr. Jeffry Mathieu Colchester Board of Education 127 Norwich Avenue, Suite 202 Colchester, Connecticut 06415 Dear Mr. Mathieu:

I recently received notification that my request for of a second year of child-rearing leave for the 2014/2015 school year has been denied.

Although it was a tough decision to make, this letter is to inform you of my resignation from my current teaching position with the Colchester Board of Education. I want to thank you for the opportunities for both professional and personal growth during my five years serving the families of Colchester. I have enjoyed working for Colchester, and appreciate the support provided to me during my tenure. Sincerely,

Rachel Schilberg

c: Deb Sandberg

10.7

April 14, 2014

Ronald Goldstein, Chairperson Frank Gionfriddo, President c/o Jeffrey P. Mathieu, Superintendent Colchester Federation of Teachers Colchester Board of Education WJJMS 127 Norwich Avenue, Ste. 202 360 Norwich Avenue Colchester, CT 06415 Colchester, CT 06415 Re: Notice of Mediation and Arbitration Dear Mr. Goldstein and Mr. Gionfriddo:

Department of Education records indicate that you will be negotiating a collective bargaining contract during the upcoming year. Procedures for the conduct of negotiations and, if necessary, impasse resolution are found in Connecticut General Statutes §10-153a et seq. This letter is designed to provide the parties with information necessary to comply with statutory requirements. This is the only letter you will receive notifying you of the following timelines:

Commence Date: August 5, 2014

Mediation Date: September 24, 2014 Arbitration Date: October 19, 2014

MEDIATION

On your mediation date, you must report:

A. The name of a mutually selected mediator; B. The mutually agreed upon date of the initial mediation session; C. The mutually agreed upon starting time of the initial mediation session; and, D. The mutually agreed upon location for the initial mediation session.

In order to expedite the scheduling process, parties should contact the designated mediator directly to determine his or her availability. If I am not informed by the above date of, the mediator selected or of the fact that the parties reached a settlement, I will designate a mediator in accordance with my statutory authority. The names of State Department of Education mediators can be found on the Internet at www.ct.gov/sde under the heading "Legal Affairs." Mediator per diem fee schedules and cancellation policies are on file with the Division of Legal and Governmental Affairs. They are available upon request.

ARBITRATION

The arbitration process will be instituted unless my office is informed that the parties have reached a contractual agreement. On or before the above date, report the name of the party arbitrator selected by each of you, or your mutual decision to utilize a single arbitrator. If either party fails to select their respective arbitrator or if neither party selects a party arbitrator, then I will designate an arbitrator in accordance with my statutory authority. Within five days of the above date, the parties shall inform me of the name of the mutually selected impartial arbitrator. If I am not informed of

STATE OF CONNECTICUT STATE DEPARTMENT OF EDUCATION

Box 2219 • Hartford, Connecticut 06145

An Equal Opportunity Employer

11.1

http://www.ct.gov/sde�

the impartial arbitrator selected or of the fact that the parties reached a settlement, I will designate an impartial arbitrator in accordance with my statutory authority. The law requires the initial arbitration hearing to be held between the fifth and twelfth day, inclusive, following the selection of the impartial arbitrator. The names of the State Department of Education arbitrators can be found on the Internet at www.ct.gov/sde under the heading "Legal Affairs." Please note: Arbitrator per diem fee schedules and cancellation policies are on file with the Division of Legal and Governmental Affairs. They are available upon request.

NOTIFICATION TO PARTIES

Connecticut General Statutes § 10-153f(c)(2) requires notice of the initial arbitration date to be sent to the board of education and representative organizations which are parties to the dispute and, if a three-member arbitration panel is selected or designated, to the other members of the panel. In addition, the statute requires that a copy of the notice also be sent registered mail, return receipt requested, to the fiscal authority having budgetary responsibility or charged with making appropriations for the school district. Our past practice has been to send all of these notices certified mail, return receipt requested. Henceforth, in order to reduce costs, we will only use certified mail, return receipt requested, to the fiscal authority as required by statute. We want all parties who receive notices of initial arbitrations to be aware of this change in our practice.

CONTACT

The parties shall be prepared to meet the above-noted statutory requirements. Please direct all inquiries and communications to me at the Division of Legal and Governmental Affairs, P.O. Box 2219, Hartford, CT 06145, telephone number (860) 713-6520. Sincerely

/s/Laura L. Anastasio

Attorney Laura L. Anastasio Division of Legal and Governmental Affairs

LLA:ms cc: Thomas Mooney Patricia Walters

NESDEC Projected 12/17/12 Grade Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June

77 PreK 59 59 59 61 62 63 64 66 69158 K 161 158 160 160 160 159 158 160 161162 Grade 1 165 164 161 161 162 162 164 164 165165 Grade 2 170 173 166 166 166 168 167 166 166562 Subtotal 555 554 546 548 550 552 553 556 561 0

194 Grade 3 196 195 194 197 196 196 195 198 201218 Grade 4 222 221 219 220 220 220 221 220 220197 Grade 5 198 198 198 200 200 203 204 205 205609 Subtotal 616 614 611 617 616 619 620 623 626 0

204 Grade 6 198 197 196 196 196 198 200 202 201230 Grade 7 229 230 230 230 230 232 231 231 231247 Grade 8 242 240 239 241 242 243 244 245 245681 Subtotal 669 667 665 667 668 673 675 678 677 0

208 Grade 9 207 205 204 203 203 204 204 205 205203 Grade 10 208 208 209 210 211 210 210 208 211221 Grade 11 224 224 224 226 226 226 226 226 227260 Grade 12 271 263 265 265 262 264 263 263 262892 Subtotal 910 900 902 904 902 904 903 902 905 0

2744 Grand Total 2750 2735 2724 2736 2736 2748 2751 2759 2769 0

Colchester Public SchoolsEnrollment 2013-2014

13.1

Colchester Elementary SchoolClass 1 2 3 4 5 6 7 8 9 10 11 12 Subtotal Total

PreK 27 42 69Kindergarten 19 21 21 21 20 20 18 21 161Grade 1 19 21 21 20 21 21 21 21 165Grade 2 21 21 21 21 22 20 20 20 166Total 561

Jack Jackter Intermediate SchoolClass 1 2 3 4 5 6 7 8 9 10 11 12 Total

Grade 3 22 23 23 23 23 23 22 21 21 201Grade 4 22 22 23 22 20 23 22 23 22 21 220Grade 5 23 23 21 23 23 23 23 23 23 205Total 626

William J. Johnston Middle School Class 1 2 3 4 5 6 7 8 9 10 11 12 Total

Grade 6 21 21 20 20 18 21 20 20 21 19 201Grade 7 23 24 24 22 22 23 27 23 21 22 231Grade 8 25 23 23 27 24 23 26 24 27 23 245Total 677

Bacon Academy Total

Grade 9 205Grade 10 211Grade 11 227Grade 12 262Total 905

Grand Total 2769

High School class sizes are not reported in this manner as they vary with every course.

Colchester Public Schools 2013-2014 Class Size by Grade - May 2014

Bacon Academy Students Win Competition at Conn College Connecticut College sponsored a “Women in Science” program presented by a group of women science majors at Connecticut College. A team of Bacon Academy students, Rose Lillpopp, Olivia Anderson, Laura Marvin, and Katherine Hageman competed in events that focused on the areas of physics, biology, neuroscience, and computer science. The Bacon Academy team scored the highest in the competitive events and won the competition. In the physics event, the requirement was to build a vessel that could keep as many limes as possible afloat. The challenge was that they could only use materials found in the Conn College arboretum. The biology challenge involved naming as many parts of a cell as possible in one minute and then drawing their cheek cells as seen under a microscope. The neuroscience challenge was particularly difficult in that they had to use their mental focus to direct ping pong balls into a chute in a specially designed machine. Teams had to create an animation using an online program called “Scratch” in the computer science event. Participants were given a tour of various laboratories and the greenhouses at Conn College and were able to observe college students as they worked in the laboratories. During the observation, the college students explained their research and answered questions. The high school teams then attended a panel where they were given the opportunity to ask questions about science careers, educational opportunities, campus life, and other career/college related questions.

13.6

Colchester Public Schools 127 Norwich Avenue, Suite 202 Colchester, CT 06415

Jeffry P. Mathieu Phone (860) 537-7208 Superintendent of Schools Fax (860) 537-1252

[email protected] May 6, 2014 To the Parents and Guardians of CES Students and the CES Staff Now that Principal Watson has shared with you the news of her departure and her thoughts on the past year, I want to take a moment to assure you that the wonderful learning community that is CES will continue uninterrupted in its pursuit of excellence in education. I can’t begin to express how pleased I am to see kindergarteners now enthusiastically writing page after page in their journals, a task second graders were challenged to complete just a few years ago. These remarkable achievements will carry on. Principal Watson and Assistant Principal Goss will continue to lead CES through June 30th, and the Board of Education and I will immediately begin discussions about long term plans for leadership. As always, we will continue to keep you informed of our progress. Thank you for your continued commitment to the CES community. Sincerely, Jeffry P. Mathieu Superintendent of Schools cc: Board of Education Administrators

13.8

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